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07-99 Resolution No. 07-99 RESOLUTION APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH NORTHWEST CONTRACTORS, INC. FOR THE HIGHLANDS OF ELGIN CLUBHOUSE WHEREAS, the City of Elgin has heretofore entered into a contract with Northwest Contractors of Elgin, Inc. for The Highlands of Elgin Clubhouse; and WHEREAS,it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1, attached hereto. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: April 25, 2007 Adopted: April 25, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk 'CHANGE ' ORDER OWNER [ ] ARCHITECT [ ] CONTRACTOR [ ] PROJECT: The Highlands of Elgin Golf CHANGE ORDER NUMBER: 001 Clubhouse Project 875 Sports Way Elgin, Illinois 60120 DATE: March 20,2007 CONTRACTOR: ARCHITECT'S PROJECT NO 06720 Northwest Contractors Inc. 200 Industrial Drive Hamphire,Illinois 60140 CONTRACT DATE: September 27, 2006 The Contract is changed as follows: Additional Work for the Highlands of Elgin Golf Clubhouse Project. Please refer to the Larson Kramer letter dated March 20, 2007 for more information regarding the NCI proposals below NCI #001a -Foundation Adds and Deducts $ 5,724.13 NCI #001b -Civil Drawings Adds and Deducts $ 17,882.47 NCI #001c -Masonry Allowance/Mason Labor $ 20,384.96 NCI #001d - Structural Steel Adds and Deducts $ 3,955.35 NCI #001e -Plumbing Venting Adds and Deducts $ 8,132.25 Total Change Order#001 $ 56,079.16 Referenced as Henry Bro. CO#22-3/19/07. Not valid until signed by the Owner,Architect and Contractor. The original Contract Price was $ 4,430,000.00 Net Change by previously authorized Change Orders was. $ 0.00 The Contract Price prior to this Change Order was. $ 4,430,000.00 The Contract Price will be increased by this Change Order in the amount of $ 56,079.16 The new Contract Price including this Change Order will be. $ 4,486,079.16 Change in the Contract Time will be increased by 0 days ARCHITECT CONTRACTOR OWNER Larson . er&A.soc. Northwest Contractors Inc. City of Elgin 701 Yor •oad 200 Industrial Drive 150 Dexter Court Hin IL .15 H.u•shire 11'x,;is 60140 1 Elfin`Illinois 60120 BY �� (" BY ___ _ BY �- v�`. C �r�6E "' S7/14/6 /5 U DA :Am' MINK°.*0 DA ' DATE • Northwest Contractors, Inc. 200 Industrial Drive Hampshire, IL 60140 (847)683.0550 Fax (847)683.0555 February 9, 2007 Larsen-Kramer&Associates 701 N. York Road Hinsdale, IL 60521 Attn: Steve Kramer RE: The Highlands of Elgin Change Order Request Number 001a — Brick Ledge/Foundation Change Gentlemen: Northwest Contractors, Inc. requests a change order to perform the work associated with the changes on drawing S1.1 (12.28.06) for supplying labor, material and equipment necessary to increase the height the "end" walls to full height, while incorporating a brick ledge to accommodate the masonry veneer and sloping terrain. There is an associated credit with this work for not installing the CMU back up. Additionally there's a credit for not installing a 31' section of wall at the front of the building, but there's added were footings and walls for exterior storage in the back of the building. The following is a breakdown for this work; 1) Brick Ledge Adds: NCI Labor: (17) Superintendent Hours @ $81.08 per/hr$ 1,378.36 (96) Carpenter Hours @ $78.06 per/hr 7,493.76 (88) Laborer Hours @ $67.37 per/hr 5,923.28 Total Labor $ 14.795.40 $14,795.40 NCI Material: Home Depot receipt dated 11.2.06 $ 348.54 Bracing Systems Invoice dated 11.20.06 84.00 Total Material $ 432.54 $ 432.54 Sub-Total Labor & Material $15,227.94 15% Mark up $ 2,284.19 Total Labor & Material $17,512.13 2) Storage Room Foundation Adds: 6cy of concrete (footings & walls) @ $ 3.300.00 $ 3,300.00 $550.00 per/cy (unit cost) 3) Brick Ledge 8" CMU deduct; 572sf of 8" CMU @ $14.00 per/sf (unit cost) ($8,008.00) ($8,008.00) H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\Brick ledge 1.22.07 revised 3.15.07.doc Page 2, 4) Foundation wall omitted: 17.70cy of concrete (wall) @ $400.00 per/cy ($ 7.080.00) ($ 7,080.00) (This section was already excavated during the building excavation) Total cost for Change Order Request No. la Add $5,724.13 Please issue a change order so we can invoice. Sincerely; NORTH ST C TRACTORS, INC. / 2,_ tuart C. Beam Project Manager H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\Brick ledge 1.22.07 revised 3.15.07.doc TIME & MATERIAL f.lG'rtE.l 12.7.06 JOB#: obta . ❑PARTIAL DATE: ®FINAL Northwest Contractors, Inc. CONTRACT/P.O.: 200 Industrial Drive,Hampshire,IL 60140 Ph: 847.683.0550 F: 847.683.0555/0777 OWNER/CLIENT: Ci Of EI 4_ n JOB LOCATION: 875 Sports Wa , Elgin,IL 60123 PROJECT NAME: The Highlands of EI in DESCRIPTION OF WORK THIS DATE: Increasing Wall Height,Framing Wall Depression to Accommodate Brick Ledge LABOR STRAIGHT STRAIGHT TIME TIME DOUBLE DOUBLE COMMENTS TOTAL 'TIME &1/2 &1/2 TIME TIME COST EMPLOYEE EQUIP TIME ESTIMATE NAME I, EMPLOYEE or Description Furnished CLASSIFICATION HOURS RATE HOURS RATE HOURS RATE WORKED WORKED Material, Equipment or Service Furnished WORKED � _IIINIIIINII � __ 5624.48 12.6.06 8 78.06 Carpenter 5624.48 Carpenter 8 '78.06 __ _ 5524.48 Sam Solo ki , 8 67.31 Laborer � _ Sam Solomon 1111111111111111111111111111111.1111111 IIIIIIIIIINMNIIIIIIII 1111111111111111111111111111111111 11111111111111111111111111111111111111111 1111111111111111111.1......1...0 1111111111111111111.1111111111111111111 11111111111111111111111 ' 1111111111111111111111111111111111111111 1111111111111111111111111111111 11111111111111111111111111111.1111111111111 IIIIMIIIIIIIIIINIIIIIIIIIIIIIIMINIII IMIIIIIIMI111.1111111111111 MI MI 11111111111111111111111111111111111111 1111.111111 IIIIINIIIIIIII"Mll111 . 111111.11.111111111111111 MI' lNINIIIIIIIIIIIIIIIIIIIII APPROVED BY: EST COST THIS TICKET $1,7d7.44 SUBMITTED BY: tuart C. Beam, Project EST COST PREY.TICKETS $13.483.75 ct Manager EST COST TO DATE 515.271'19 OWNER'S REPRESENTATIVE •-THWEST CONT••CT REPRESENTATIVE H:\CLIENTS\ELGINCTYWighlands Golf Course...Club House\TSM issues\(Brickledge 11.20 lhru 11.28.06.xlS)12.6.06' Rev 2 0. TIME & MATERIAL Tit;K{✓'f ®PARTIAL DATE: 12.7.06 JOB#: 0629 Northwest Contractors, Inc. Ell FINAL CONTRACT/P.O.: 200 Industrial Drive,Hampshire, 60140 Ph: 847.683.0550 F: 847.683.0555/0777 OWNER/CLIENT: Ci Of EI in 875 Sports Way,Elgin, IL 60123 JOB LOCATION: PROJECT NAME: The Hi hlands of Elgin DESCRIPTION OF WORK THIS DATE: Increasing Wall Height, Framing Wall Depression to Accommodate Brick Ledge • LABOR STRAIGHT STRAIGHT TIME TIME DOUBLE DOUBLE COMMENTS TOTAL TIME &1/2 &1/2 TIME TIME COST EMPLOYEE EQUIP TIME ESTIMATE OT NAME I, EMPLOYEE or Description e CLASSIFICATION HOURS RATE HOURS RATE HOURS RATE Material,Equipment or Service Furnished WORKED WORKED WORKED $324.32 11.28.06: Superintendent 4 81.08 IIIIIIIINIIIIIIIIIIIIIII Jeff Berg � 8 78.06 $624.48 Carpenter 5624.48 67 • Carpenter 8 7$.06 $538.48 Jim Kosinski Laborer 8 .31 $538.48 Sam Solomon Laborer 8 6 .31 $269.24 Salvador Castro 4 677.31 _ Laborer -_ _ _leiffillil ,' MI Home De•ot(20)s e dated 11 "OS ____ _ 40)2x6x10',(20)sheets of 7/16"OSB ____IIIIIIIIIIIIIIIIIIIIIIIIII Bracing S stems Receipt dated 11.20.06 $84.00 IIIIIIIIIIIIIIIIIIIIII Dovetaol Anchor Slot(3001f) Subtotal IIIIIIIIIIIIIIIIIIIIIII 10% 475.79 IIIIINNIIIIIIIINIIII Innalli Total _ EST COST THIS TICKET $3,395.27 SUBMITTED BY: Stuart C. Beam, Project Manager EST COST PREY.TICKETS $10,088.48 APPROVED BY: EST COST TO DATE $13,483.75 O - 'RESENTATIVE OWNER'S REPRESENTATIVE N.Te1i'_�R" T CONTRA' H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\T&M issues\IBrickledge 11.20 thru 11.28.06.xIs]11.28.06 Rev 1:C: c. DEPOT 1934 60123 RANDA(847 )62-9441 1934 00002 57238 i 1 11/20/06 61 SB452E 09:53 AM SALE 1 , . ^ lF.: 4;‘, ,�, o6 z9 \ c4e444:r1 0' Z.C>In/ :;tqb_ g 4f:-.Xi"r71-. j r 'a1 4b, �'r.4.�. 039404117632 18GCRWST11/2 <A�I L '4•- 2 @ 14.99 090214000118 2X6-10 HT WW <A> 170.00 40 @ 4.25 776391200007 7/16 OSB <A> 125.00 20 @ 6.25 SUBTOTAL 324.98 SALES TAX ' ! 23.56 TOTAL 11 $348.54 XXXXXXXXXXXX1783 HONE DEPOT' ' 348.54 RUTH CODE 020022/7021896 TA I 1934 02 57238 11/206 RETURN POLICY DEFINITIONS POLICY ID DAYS POLICY EXPIRES ON A 1 90 02/18/2007 THE HOME DEPOT RESERVES ITIHE RIGHT TO LIMIT / DENY RETURNS. PUEASE SEE THE RETURN POLICY SIGNS INII19TORES FOR D .CARPET CLEANING BY CHEI�1}DRY IS NOW AVAILABLE THROUGH THE HOME DEPOT. CALL 1000: 1-8U0-HOMEDEPUT ****W*******************.4W *W***W****iI. I • ENTER FOR A HIC HANCE TO WIN A $ , 000 HOME DEPOTi GIFT CARD Your Opinion Counts: Weruld like to hear about your shopPin experience. Gift Enter tcn ,a0briefesuurvey about Card d by completing a your store visit at: il . - Ip111111 1/11111111 11111111 Page 1 of 1 � 3racing Systems-North Contract#: 74319 Status: Closed• '0 Box 517 630-665.2732 phone Date Out: Mon 1112012006 11:17am 3loomingdale,IL 60108 630-665-0838 fax ,v Operator: Jeff Lange •ww.bracingsystems.com — Customer# 684 Terms: On Account NORTHWEST CONTRACTORS INC. 847 683-0550 FAX 847 ob Name: THE HIGHLANDS CLUBHOUSE 200 INDUSTRIAL DRIVE. PO#: JEFF — Hampshire,IL 60140 Price Each Price Items Sold ' 0 22 4Price 1tv Key WB 49.90 2,000 WB-1 WEDGE BOLTS•STEELIPLY 49.90 WALER2X4 2 40 249.00 1 WALER2X4-1 2"x 4"WALER TIE-box ZTIEHOLD 84.00 100 ZTIEHOLD-1 Z-TIE HOLDER 2.48 DOVETAIL ANCHOR SLOT-(10') 1 DOVETAIL 39Q. DOyETAiL=1,•'`; 30 PCS.x 10-0 29.50 118.00 Yq FT12.1 12"FLAT TIES box F712 INVOICE _ . C:': •• ., . =r r n rF 06 z,9 j•-.i; Yeti 3 ��, • ... .,cam , z . f• .. ,,t. Parr 1 • -=i=ts Waiver: $Rental: $0.00 RENTAL CONTRACT 0.00 This is a contract. The back of this contract contains important terms and conditrOnS including lessor's disclaimer Damage WSales: $940.90 from all liability for injury or damage and details of customers obligations. These terms and conditions are a part of this contract agrees THEM! Delivery Charge: $0.00 The customer agrees that all manufacturers'operating instructions are included with this equipment and agrees to $0.00 have only qualified personnel erect and operate this equipment. Ivor Charges: $ Fuel and routine maintenance are the responsibility of the customer,including daily SubTotal: $940.90 safety inspections.If there are any safety concerns,customer agrees to discontinue use of equipment and immediately notify lessor.All tire damage is the responsibility of the customer. Customer agrees to furnish insurance for all rented equipment. • Rental is based on a IG0 hr/month,40 hr/week,8hr/day.Any overtime shall be charged pro rata. If other than lessee.signer represents he is agent of and authorized to sign for lessee.I certify that I have read and • $63.51 agree to all terms of this contract 1. TOTAL: $1,004.41 • PAID: woo SIGNATURE: AMOUNT DUE: $1,004.41 NORTHWEST CONTRACTORS INC. . ,, • L I I iv'il= c.:c MA I E K I H L I I1,r\L I DATE: 12.7.06 .. , _ lx1 PARTIAL , Northwest Contractors, Inc. E FINAL 200 Industrial Drive,Hampshire,IL 60140 CONTRACT/P.O.: Ph: 847.683.0550 F: 847.683.0555/0777 OWNER/CLIENT: City Of Elgin PROJECT NAME: The Highlands of Elgin JOB LOCATION: 875 Sports Way, Elgin, IL 60123 DESCRIPTION OF WORK THIS DATE: Increasing Wall Height, Framing Wall Depression,to Accommodate Brick Ledge LABOR STRAIGHT STRAIGHT TIME TIME DOUBLE DOUBLE COMMENTS TOTAL NAME OF EMPLOYEE or Description of EMPLOYEE EQUIP TIME TIME &1/2 & 1/2 TIME TIME COST Material, Equipment or Service Furnished CLASSIFICATION HOURS RATE HOURS RATE HOURS RATE ESTIMATE WORKED WORKED 11.22.06: S624.48 Mike VanBuren Carpenter 8 78.06 5624.48 Jim Kosinski ' ' Carpenter 8 78.06 •• 5538.48 Salvador Castro Laborer 8 67. E 11.27.06: 5324.32 Jeff Berg Superintendent 4 81.08 5624.48 Mike VanBuren Carpenter 8 78.06 5624.48 Jim Kosinski Carpenter 8 78.06 S538.48 Sam Solomon Laborer 8 67.31 5538.48 Salvador Castro Laborer 8 67!31 5269.24 Mike Clark Laborer 4 67.131• II EST COST THIS TICKET S4,706.92 APPROVED BY: SUBMITTED BY: Stuart C. Beam, Project Manager EST COST PREY. TICKETS $5,381.56 OWNER'S REPRESENTATIVE NO WEST C NTRA T ' REPRESENTATIVE EST COST TO DATE $10,088.48 H:\CLIENTS\ELGINCTY\Hlghlands Golf Course...Club House\T&M issues\[Brickledge 11.20 thru 11.28.06.xIs111.224 11.27.06 Rev 7202 TIME & MATERIAL TICKET ®PARTIAL DATE: 12 7.06 Northwest Contractors, Inc. FINAL 200 Industrial Drive,Hampshire,IL 60140 CONTRACT/P.O.: Ph: 847.683.0550 F: 847.683.0555/0777 • OWNER/CLIENT: City Of Elgin ,JOB LOCATION: 875 Sports Way, Elgin, IL 60123 PROJECT NAME: The Highlands of Elgin DESCRIPTION OF WORK THIS DATE: Increasing Wall Height, Framing Wall Depression to Accommodate Brick Ledge • LABOR COMMENTS TOTAL STRAIGHT STRAIGHT TIME TIME DOUBLE DOUBLE nCOST TIME &1/2 &112 TIME ESOT ATE NAME OF EMPLOYEE or Description ce Furnished e EMPLOYEE EQUIP HOURS RATE HOURS RATE HOURS RATE _ WORKED WORKED_ Material, Equipment or Service Furnished CLASSIFICATION WORKED ___ -__ 5729.72 11.20.06: 9 81.08 ____ 5624.48 Jeff Berg Superintendent ____am g 78.06 ____ 5624.48 Carpenter g .78.06 1111111111111111111111111 $538.48 Carpenter MI Jim Kosinski 8 67.31 __ 5538.48 Laborer __ _ Sam Solomou 8 67.31 __ Laborer __Salv ador Castro __ 5624.48 ij2iOillillIllrlrIIIIIIIIIII' 6: 8 78.06 __ 5624.48 Carpenter 1111111111111111111111111 g 78.06 _ Carpenter 8 67.31 ___ Sam Kosinski __ 5538.48 Laborer __ _ Sam Solomou 8 67.31 __ Laborer rim_ __ Salvador Castro _ MIIIIIIIIIIIIII __ IIIIIIIIIIIIIIIIIIIIIINIIIIIMIIIIIIIIIIIIIII- ,3 APPROVED BY: SUBMITTED :Y: •tuart Beam, Project Manager EST COST THIS TICKET 581.56 EST COST PREV. TICKETS g C Alb_ EST COST TO DATE 55,381.56 •THWEST ONT.' • ' •EPRESENTATIVE OWNER'S REPRESENTATIVE ONT.'/f°iL H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\T&M issues\[Brickledge 11.20 thru 11.28.06.xls111.20&11.21.06 Re•.. 12 02 Northwest Contractors, Inc. 200 Industrial Drive Hampshire, IL 60140 (847)683.0550 Fax (847)683.0555 February 9th, 2007 Larsen-Kramer &Associates 701 N. York Road Hinsdale, IL 60521 Attn: Steve Kramer RE: The Highlands of Elgin Change Order Request Number 001 b —Civil Drawing Changes Gentlemen: Northwest Contractors, Inc. requests a change order to perform the work associated with the changes on the civil drawings (revisions 3 thru 6) for supplying labor, material and equipment necessary to complete the additional sanitary and water main work, per Dominic Fiordirosa Construction Co., Inc. detailed proposal attached. NCI Subcontractors: Dominic Fiordirosa Construction Co., Inc. $17,293.85 Proposal dated 1.26.07 Sub-total $ 17,293.85 NCI 5%* $ 588.62 Total Subcontract $ 17.882.47 Total Cost for Item#001b $ 17,882.47 *The 5% mark up is on $11,772.35, not on any unit price items. Please issue a change order so we can proceed with this work. Thank you. Sincerely; NORTHW T NTRACTORS, INC. tuart C. Beam Project Manager H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\Civil Changes 2.9.07 revised 3.20.07.doc JANUARY 26,2007 PROPOSAL FOR HIGHLAND GOLF COURSE NEW CLUB HOUSE ELGIN,ILLINOIS PAGE 1 UM ITEM UNT PRCE EXTENSION SANITARY SEWER ADDITIONS 54,00 LF PVC 6"SDR-26(3034) $48.85 $2,637.90 TOTAL SANI SEWER $2,637.90 WATER MAIN ADDITIONS 12.00 LF WATER MAIN 6"DIP CL.52 $53.30 $639.60 185,00 LF WATER MAIN 4"DIP CL.52 $60.30 $11,155.50 tit 151.00 LF TRENCH BACKFILL CA-6 $39.80 $6,009.80 1.00 EA FIRE HYDRANT REM/REPL $1,703.00 $1,703.00 (C� 2.00 EA VALVE 4"IN VAULT 48" $2,101.00 $4,202.00 �� n''��f 2.00 EA - -CUT IN CONNECTION -$3,162.55 $6,325.10 `� 1.00 LS TEST AND CHLORINATE $5,264.50 $5,264.50 l9 IN it eV V SUB TOTAL WATER MAIN ADDITIONS $35,299.50 1G� v y WATER MAIN DELETIONS G�LT ($10,500.10) /1 GL 197.00 LF WATER MAIN 6"DIP CL.52 ($53.30) ($1010) A 'f ti 104.00 LF TRENCH BACKFILL CA-6 ($39.80) ($4,139.20) 'V \V" V. 1.00 EA FIRE HYDRANT REM/REPL ($2,141.00) ($2,141.00) 7 )1G 1.00 LS TEST AND CHLORINATE ($3,581.25) ($3,581.25)__- a SUB TOTAL WATER MAIN ADDITIONS ($20,361.55) TOTAL CHANGE ORDER ADDITION $17,575.85 NOTES WE DO NOT INCLUDE THE FOLLOWING ITEMS: 1 ! 7,Z93,sc #1 LAYOUT AND/OR ENGINEERING #2 RESTORATION OF ANY KIND #3 PERMITS BONDS OR FEES #4 SALES AND USE TAXES #5 TIGHT SHEETING NOR EXCESSIVE DEWATERING #6 SAWCUTTING PAVEMENTS #7 TRAFFIC CONTROL AND PROTECTION WE DO INCLUDE THE FOLLOWING ITEMS: #1 CONNECTIONS TO EXISTING PIPE AND STRUCTURES #2 TRENCH FILL AS SHOWN #3 ONE MOBILIZATIONS FOR DFCC,INC WORK #4 PROPOSAL GOOD FOR 30 DAYS FROM PROP, DATE #5 SPOIL REMOVAL FROM SITE(APPROX.365 C.Y.) Northwest Contractors, Inc. 200 Industrial Drive Hampshire, IL 60140 (847)683.0550 Fax (847)683.0555 February 15, 2007 Larsen-Kramer &Associates 701 N. York Road Hinsdale, IL 60521 Attn: Steve Kramer RE: The Highlands of Elgin Change Order Request Number 001 c— Masonry Adds Gentlemen: Northwest Contractors, Inc. requests a change order to perform the work associated with the changes on the Structural Steel Drawings (dated 10.19.06, 10.31.06 & 1.5.07)for supplying labor, material and equipment necessary to; set bearing plates for the Veranda steel, addition material cost to supply the Mission Pink Velour Norman size brick over the allowance specified. The following is a breakdown for this work; Masonry Adds: Set (21) Bearing Plates 1,328.00 Addition Brick cost ($.265 x 65,000 = $17,225.00 18,086.25 plus Porter's mark-up $2,584.00) Total Subcontractor Cost $ 19,414.25 NCI 5% $ 970.71 Total Cost $ 20.384.96 Total Cost for Masonry Changes $ 20,384.96 Please issue a change order so we can proceed with this work. Sincerely; NO HW T C NTRACTORS, INC. Stuart C. Beam Project Manager H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\COR 003r Masonry Changes 2.15.07 revised 3.16.07.doc cut)." 47 WED 15:13 FAX 630 377 7781 r MI G. PORTER & CO. MASON CONTRACTORS 1041 PORTER COURT ST. CHARLES 1 ILLINOIS 60174 (630) FAX(6730) 377-7781 January 31, 2007 Northwest Contractors Attn: Stuart Beam The Highlands of Elgin Clubhouse Elgin, ILL. Listed below is the cost for the brick over and above the $500.00 per thousand allowance specified. Mission Pink Velour Norman size brick from Sioux City Brick Co. 65,000 Mission Pink Velour brick @ $765/M $49,725.00 65, 400 brick @ the 5500.00/allowance $32, 500.00 $17,225.00 15%ra cost for brick: �`v $ - 15 {0 P 1 .$34,�BQ9--66 Total Extra: Sincerely .,m`1•--�-- ike DeBenedictis Northwest Contractors, Inc. 200 Industrial Drive Hampshire, IL 60140 (847)683.0550 Fax(847)683.0555 February 19, 2007 Larsen-Kramer&Associates 701 N. York Road Hinsdale, IL 60521 Attn: Steve Kramer RE: The Highlands of Elgin Change Order Request Number 001d —Structural Steel Changes Gentlemen: Northwest Contractors, Inc. requests a change order to perform the work associated with the changes on the Structural Steel Drawings (dated 10.19.06, 10.31.06 & 1.5.07)for supplying labor, material and equipment necessary to; supply the lower level lintels not previously shown and change (6) steel beams sizes. The following is a breakdown for this work; Structural Steel Adds: Mona Fab proposal dated 2.17.07 Supply 1.36-tons of Lintels $ 2,582.00 Supply the increased steel beams 1,185.00 sizes (260Ibs) and additional detailing/drafting time) Total Subcontractor Cost $ 3,767.00 NCI 5% $ 188.35 Total Cost $ 3.955.35 Total Cost for Structural Steel Changes $3,955.35 Please issue a change order so we can proceed with this work. Sincerely; NORT�IWES� ITRAC7S, INC. tuart C. Beam Project Manager H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\COR 004d Steel Changes 2.19.07 revised 3.15.07.doc MAR-`i5 2007 09:41A FROM:MONA FABRICATION 8477426662 TO:18476830555 P.1 Change Order 11004 Structural Steel Changes 511,018.00 Background: Per RF1001,Northwest Contractors requested an RFI regarding if lintels were required for windows and doors. Steve from LK responded that lintels were required. Structural drawings did not show lower level lintels_ Approved shop drawings dated December 20th changed sizes of interior steel beams. Change Order#004 Additional labor and materials to provide changes for January 5,2007 Evaluation $3,955 Original steel shop drawings from Mona Fabricators were received on 11/30/06 and subsequently were revised by Mona on 12/13/06. We received reviewed shops from our Engineer on December 20 Revision 3,which revised some of the connections which Mona,had drawn incorrectly. Beam sizes increased in order to provide additional support to handle increased snowdrifts along row E. Hinsdale Engineering revised the drawings again for January 5,2007 Rev 4. which reduced additional beam sizes to offset beam size increases along Row 13. Per Structural Engineer's evaluation Lintels 2,720 extra lbs of lintels @ S.50 lbs $ 1,360 Shop fabrication $ 480 — Studs $ 150 - - ----- -- Shipping $ 255 Subtotal $2,245 Markup 15% $ 336 Total $2,582 Steel Beams Steel beams were increased by net of 2,620 lbs Steel beams were decreased by a net of 2,360 lbs total add 260 lbs Detailing 10 hours @$60 $ 600 Additional Steel 260 lbs @$.50 5 130 Fabricating and Painting $ 50 Shipping $ 250 Math-up 15% $ 155 Total $ 1,185 Total Change Order plus 5% 53,955 - 3 IS (19 w ev.,„„F2 ! Northwest Contractors, Inc. 200 Industrial Drive Hampshire, IL 60140 (847)683.0550 Fax(847)683.0555 February 16, 2007 Larsen-Kramer&Associates 701 N. York Road Hinsdale, IL 60521 Attn: Steve Kramer RE: The Highlands of Elgin Change Order Request Number 001e—Building Plumbing Adds Gentlemen: Northwest Contractors, Inc. requests a change order to perform the work associated with adding vent piping for the cart storage area floor drains. Drawing P2.0 shows the riser diagrams for the various plumbing systems, including the vent piping. The cart storage floor drains and associated piping for this system as drawn does not include vent piping. We inquired via an RFI and were directed to install vents on this line. Below is a breakdown for this work along with an attached proposal from MG Mechanical Plumbing Services, Inc. Also, in a unrelated matter, please note that the Grease Trap GT-1 (Rockford RTO-16)will have to be increased from a 16 gallon capacity to hold 100% of the triple-basin sink that it serves; this was changed from FRWRD's review and recommendation for this project The size has yet to be determined but if it were to be a 110 gallon capacity unit the cost associated with this would be $2,976.00.The following is a breakdown for this work; Plumbing Adds: M G Mechanical Plumbing Services, Inc. Proposal dated 3.16.07 Vent Piping For Cart Storage Area $ 7,745.00 NCI 5% $ 387.25 Total Cost $ 8.132.25 Total Cost For This Plumbing Change $ 8,132.25 Please issue a change order so we can proceed with this work. Please note this cost is for Orion brownline acid pipe, if blueline is required please add $4,420.08 Sincerely; NORTHWEST CONTRACTORS, INC. Stuart C. Beam \. Project Manager H:\CLIENTS\ELGINCTY\Highlands Golf Course...Club House\Change Order Request\COR 005r Building Plumbing Acid vent piping 2.19.07e revised 3.16.07.doc Mar . 16 . 2007 4:44PM M G MECHANICAL No .7967 P. 1/2 M G Mechanical Plumbing Services, Inc.CHANGE ORDER REQUEST 1513 Lamb Road Woodstock IL 60098 ORDER 4 ORDER DATE 03/16/2007 ORDERED DY 1 Frederick Learman, Jr. CUSTOMER ORDER 0629 TO Northwest Contractors PROJECT 200 200 Industrial Dr. Highlands of Elgin Hampshire IL 60140 875 Sports Way r Elgin IL 60123 Fax#:847 683-0555 The contractor agrees to perform and the owner agrees to PLANS ATTACHED pay for the following changes to this contract SPECIFICATIONS ATTACHED Description of Work Amount THE FOLLOWING IS A BREAKDOWN OF OUR PROPOSAL TO PROVIDE VENT PIPING FOR THE DRAINS IN THE CART STORAGE AREA AS DISCUSSED. (FOR MATERIAL ONLY) MATERIAL 300 LF of 2"Orion Brownline Acid @ $4.80/LF 1,440.00 (60)2"Orion Blueline Acid Fittings @$50.00/ea 3,000.00 (180)2"Orion Blueline Acid Couplings @ $14.00/e 2,520 00 - OOLF of 2"-P-VC_P_i - ------ -156;OU - pe{��.52/LF- - --- -- -- - - (-60)2"PVC Tees ig$1 14/LF -68.40 Overhead and Profit 1,010 00 Notes MANUFACTURE DOES NOT RECOMMEND BROWNLINE ACID PIPING FOR ABOVE GROUND APPLICATIONS. ANY CHANGES DUE TO CODE RESTRICTIONS WILL HAVE TO BE COMPLETED ON A TIME AND MATERIAL BASIS. Negative changes will lower the overall contract price requiring no additional payment by owner. Requested Amount of Change 7, 745. 60 Approved Date Date Contractor Owner "'°"' cMa r • 16 . 20075k 4;44PM15334M G MECHANICAL 3352910.1 03/16/200716:i3:4CN0 .7967,f2 P • 2/2 Q U O T A T I O N From COLUMBIA PIPE & SUPPLY CO. Quote 352832 Lag # Page 1 Ent By EB Salesrep: ED BROOKING Sls #1 146 Phone (847)608-4131 - To MG MECHANICAL PLBG SERVICE + 815-334-9450 Entered 3/16/07 1513 LAMB RD Printed 0/00/00 WOODSTOCK IL 60098 9677 Attn: CANDI Ship to Via OUR TRUCK Terms Job Info CANDI CANDI PLEASE NOTE: Columbia Pipe & Supply Co. proposes to furnish the following described products: Description Quantity U/M Net Each Ext Amt ORDER CONTACT: CANDI �PS Item# /050-3360729 ORION 2X10 ' BROWNLINE PIPE 300 FT 4.80 1440.00 TO BE USED-UNDERGROUND ONLY - MATERIAL TOTAL - 1,440.00 Inbnd Ert and Hnding To Be Applied o warranties other than those offered by the manufacturers are included. 'UE TO THE CURRENT MARKET CONDITIONS, PRICE AND AVAILABILITY ARE SUBJECT TO THE ERMS AND CONDITIONS OF THE MANUFACTURER(S) AT THE TIME OF SHIPMENT. hank you. Mar . l6. 2007, 2 : 14PM M G MECHANICAL No .7935 P . 2/2 From C ..... .. ..rl. ,...;.153346 .,., rnbg+*,334970.0.1 03/16/2007 13:37:49 age 2 of 2 Q U O T A T I O N/41q From COLUMBIA PIPE & SUPPLY CO. Quote 351895 Log ## Page 1 Ent By EB Salesrep: ED BROOKING _ S.Ls # 146 Phone (847)608-4131 To MG MECHANICAL PLBG SERVICE + 815-334-9450 Entered 3/14/07 1513 LAMB RD Printed 3/16/07 WOODSTOCK IL 60098 9677 Revised 3/16/07 Attn: CANDI Ship to 1513 LAMB RD Via OUR TRUCK Terms WOODSTOCK IL 60098 Job Info CANDI CANDI PLEASE NOTE: 7:olumbia Pipe & Supply Co. proposes to furnish the following described products: Description Quantity U/M Net Each Ext Amt ORDER CONTACT: CANDI �PS Item# /050-3358428 ORION 2X10 ' BLUELINE PIPE 300 FT 17 .04 5112 .00 :PS Item# /050-3358429 ORION 2" MJ TEE 60 EA 50.54 3032.40 :'PS Item# /050-3358430 ORION 2" MJ COUP 180 EA 14. 04 2527.20 :PS item# 006339 2 X20 PVC-DWV SCH 40 PIPE 300 FT .52 156 .00 ,PS Item# 006480 2 PVC-DWV IIHXH SAN TEE 400 60 EA 1 .14 68.40 MATERIAL TOTAL - 10,896.00 Inbnd Frt and Hndlng To Be Applied to warranties other than those offered by the manufacturers are included. _SUE TO THE CURRENT MARKET CONDITIONS, PRICE AND AVAILABILITY ARE SUBJECT TO THE ERMS AND CONDITIONS OF THE MANUFACTURER(S) AT THE TIME OF SHIPMENT. Mar . 16 . 2007 2 : 14PM M OMECHANICAL No .7935 P. 1/2 3Y7 • M G Mechanical Plumbing Services, rnc.CHANGF, ORDER RFQTTST 1513 Lamb Road Woodstock IL 60098 ORDER 3 ORDER DATE 03/16/2007 ORDERED 13 Y 1 Frederick Leannan, Jr. CUSTOMER ORDER 0629 • TO Northwest Contractors PROJECT 200 200 Industrial Dr. Highlands of Elgin Hampshire IL 60140 875 Sports Way S\per gam-' Elgin IL 60123 Fax#: 847 683-0555 The contractor agrees to perform and the owner agrees to PLANS ATTACHED pay for the following changes to this contract SPECIFICATIONS ATTACHED Description of Work Amount THE FOLLOWING IS A BREAKDOWN OF OUR PROPOSAL TO PROVIDE VENT PIPING FOR THE DRAINS IN THE CART STORAGE AREA AS DISCUSSED. (FOR MATERIAL ONLY) MATERIAL 300 LF of 2"Orion Blueline Add Pipe @$17.00/LF 5,100.00 (60)2"Orion Blueline Acid Fittings @$50.00/ea 3,000.00 (180)2"Orion Blueline Acid Couplings @$14.00% 2,520.00 -300 LF of 2"PVC Pipe @$,52/LF 156.00 (-60)2" PVC Tees @$1 14/LF -68,40 Overhead and Profit 1,559.00 Notes Negative changes will lower the overall contract price requiring no additional payment by owner. Requested Amount of Change 11, 954 . 60 Approved Date Date Contractor Owner `0 OF Etc' Agenda Item No. ¢ § City of Elgin yii III.` S' • u April 6, 2007 TO: Mayor and Members of the City Council / i a::fti,z'�Irl,ifit'tt!� FROM: Olufemi Folarin, City Manager (,'ti,."a ' 1' "'` 471( Randy Reopelle, Parks and Rec eation Director SUBJECT: Change Order No. 1 for the Construction of the Highlands of Elgin Clubhouse PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider authorization of Change Order No. 1 with Northwest Contractors Inc. for the construction of The Highlands of Elgin Clubhouse. RECOMMENDATION It is recommended that the City Council approve the execution of Change Order No. 1 with elk' Northwest Contractors Inc. for the construction of The Highlands of Elgin Clubhouse in the amount of$56,079.16. BACKGROUND On September 27, 2006, the City Council awarded a bid to Northwest Contractors, Inc. (NCI) in the amount of $4,430,000 to construct the Highlands of Elgin Clubhouse at 875 Sports Way. The construction of the Highlands Clubhouse began in fall of 2006. Construction is scheduled to be completed by late summer. Change Order No. 1 provides additional items necessary to add foundation, masonry, and structural enhancements to the Highlands Clubhouse. Attachment A provides the details of the five areas that comprise this change order. These changes were discussed in detail at the March 22 Golf Leadership Team meeting, at which time the Leadership Team unanimously recommended approval of Change Order 1. By reason of Change Order No. 1, the contract for the Highlands of Elgin Clubhouse project will increase in the amount of $56,079.16 or approximately 1.27 percent of the original contract amount. The new contract amount, inclusive of Change Order No. 1, is $4,486,079.16. A copy of the Change Order,provided by project architect Larson/Kramer & Associates, is attached. r Change Order No. 1 for the Construction of the Highlands of Elgin Clubhouse rApril 6,2007 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Highlands of Elgin Golf Leadership Team INANCIAL IMPACT The cost of Change Order No. 1 with Northwest Contractors, Inc. is $56,079.16. There are sufficient funds budgeted ($1,160,050) and available ($733,571) in the Riverboat Lease Fund, account number 276-0000-791.92-36, "Capital Additions-Buildings and Structures," project number 509737, "Highlands Clubhouse Design & Construction,"to fund Change Order No. 1. LEGAL IMPACT VIVWNone ALTERNATIVES 1. The Council may choose to approve Change Order No. 1 in the amount of$56,079.16 as recommended. r2. The Council may choose not to approve Change Order No. 1 in the amount of$56,079.16 as recommended. Respectfully submitted for Council consideration. rr/ml attachment(s) r Change Order No. 1 for the Construction of the Highlands of Elgin Clubhouse r April 6, 2007 Page 3 ELGIN, ILLINOIS PROJECT 509737 CHANGE ORDER No. 1 CONTRACT: Highlands Clubhouse Construction SCOPE: Change Order No. 1 will provide additional items necessary to add foundation, masonry, and structural enhancements to the Highlands of Elgin Clubhouse project at 875 Sports Way. This change order affects a contract entered into between the City of Elgin and Northwest Contractors, Inc., Hampshire, IL, an Illinois corporation, dated September 27, 2006 for the Highlands of Elgin Clubhouse Project. REASONS FOR CHANGE:,This Change Order No. 1 is in the best interests of the City and is authorized by law. The necessity for the changes was unforeseen at the time of the original agreement, and the changes contemplated hereby are germane to the original agreement. SUMMA,:' OF CHANGES IN CONTRACT AMOUNT: The original contract will be amended as to scope and costs as provided by Attachment A hereto: See Attachment A The original contract with Northwest Contractors Inc. is $4,430,000.00. By reason of Change Order No. 1, the contract for the Highlands of Elgin Clubhouse Project will be increased in the amount of fifty-six thousand seventy nine and 16/100 dollars ($56,079.16) or approximately 1.27% of the original contract amount. The new contract amount, inclusive of Change Order No. 1 is four n.i'.lion four hundred eighty six thousand seventy nine and 16/100 dollars ($4,486,079.16). • Change Order No. 1 for the Construction of the Highlands of Elgin Clubhouse April 6,2007 Page 4 ATTACHMENT A March 20,2007 Highlands of Elgin Golf Clubhouse Project 875 Sports\V v Drive Elgin,Illinois Synopsis of Change Order#001 a-e Change Order Breakdown Change Order#OOIa Concrete/Masonry Adds and Deducts $ 5,724.13 Change Order#001b Civil Drawing Adds and Deducts $17,882.47 Change Orccr=(O01c Brick Allowance $20,384.96 Change Orde: ;fOOld Structural Steel Adds and Deducts $ 3,955.35 Change Order#001e Plumbing Acid Venting Adds and Deducts $ 8,132.25 Change Order#O01a-e $56,079.16 Change Order Number Title Change Order 110Ola Concrete/Cmu Adds and Deducts Background: Northwest Cc ntractors bid the foundation walls on the east and west sides as full concrete steps and not as a brick ledge wall designs as shown on the structural drawings. Sheet A-3 denotes part of the east and west sides as having brick and concrete block. Converting the designed structural system from a brick ledge foundation system to a full step foundation wall was not possible because footing was already poured. A full step foundation wall would have required lure er concrete footings with more steel. Due to the height of wall above the sloping grade it was determined 2roceed with a 4"brick ledge foundation was required. Northwest Contractors extended the concrete foundation ;s with concrete to create the brick ledges. There was added labor and materials to form foundation walls. The! ,,ere credits provided for labor and materials of not having to install the emu walls. Per revised structural d :. ' ings there were added concrete foundation walls and footings to support masonry walls at an outdoor storage root,: :'ut there was an associated credit for a foundation wall that was eliminated. The change order was verified wit'! .;-proved Unit Cost pricing. Total Cham'.2 ThIer#001 a $5,724.13 Change 01 11(101b Civil Drawing Adds and Deducts Backgroun_.: Resulting ti ., , the Permit review process the City of Elgin Engineering Department and Fox River Water Reclamatio :strict required changes to civil utilities resulting in extra labor and materials. The Bid documents were awarded to the contractor before the Permit process was completed so addendums were not provided to bidders.TI.:' 'I Engineering plans showed water and sewer lines that were connected to existing stub connections that were F' ,:ded after Phase I that were to be used for the expansion of the main clubhouse. There was a single 6" water line t' '.,'::s hrougl,t to the building that branched off inside the building. There was also an 8"sanitary line that was exl d to the building. Per the Ene 1-.ring Review, The City required 2)water lines to enter into the building instead of one.One for domestic u ' .',d the other for the Fire sprinkler system. The water lines were redirected not from the stub point but to water m, was c'. ser to the building to the north. This reduced the cost of the 6"water line but required additional; '. in,and r,aterial for the 2)4"lines. The sewer line was reduced from an 8"to a 6"pipe. There rihk Change No. 1 for the Construction of the Highlands of Elgin Clubhouse April 6, 2.:'; 7 Page 5 were credits far the reduction from an 8"to a 6" sewer line. But in the FRWRD Review the sanitary line was extended to an inspection manhole downstream from the outdoor grease trap,which required additional trenching and materials. The change order was verified with the Civil Engineer with respect to approved Unit Cost pricing. Total $17,882.47 Change Or,:,t#OOlc Masonry Allowance Backgroun-!: Per the Prof cc; P.°:aural an allowance was provided for a Brick Allowance set at$500 per thousand. The selected brick-Mis a !'ink V I. ur had a price of$765 per thousand. We investigated other bricks within the same shade from other aiicrs, which ranged between$790-$830. The cost of the brick is selection driven and the selected brick is a N •. . an size br:ck that we feel is the perfect shade and material. Total $20,384.96 Change Or r#t)01d Steel Adds and Deducts Backgroua Per the app. . structural shop drawings,the structural engineer was directed by the architect to provide additional strength ak steel beams to provide additional support on the mechanical roof well for increased snow loading. TI; w melt system would cost$2,000-$3,000 with approximately$1,000 per year in operating costs not to mention c: . •:,nt maintenance.The entire system would need to be replaced every 5 years. The payback for the cost of the s'..::m would occur in 3 years. We felt that the increase in steel for this area was a benefit to the project. In order to r, :ce the cost impacts some other structural items were either eliminated or reduced without changing the structu, :i • 2rity of the building structure. The change order was verified by our structural engineer with respect to s' . I stet' arising. Total $ 3,955.35 Change Ot ' O1 e Vent Piping Adds During the ' cat?i plia ice review,vent piping for the cart storage floor drains was required to be acid resistant per Illinois c_t C, .:e 2004. However,this was required after the contract was awarded so this item was not provided in d.r The contractor had provided only Schedule 40 PVC vent piping. The amount of the Change O• _. ;ides 'credit for Schedule 40 PVC vent material,the PVC fittings, and an add for the acid resistant pi T•ai; The change order was verified by our plumbing engineer with respect to approved Unit Cost pricir :icing :om plumbing suppliers. Total $ 8,132.25