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07-77 Resolution No. 07-77 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH BONESTROO INC. FOR ENGINEERING SERVICES AT THE HIGHLANDS GOLF COURSE-PHASE 2 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, City Manager and Dolonna Mecum, City Clerk,be and are hereby authorized and directed to execute an engineering services agreement with Bonestroo Inc. for The Highlands Golf Course-Phase 2, a copy of which is attached hereto and made a part hereof by reference. s/ Ed Schock Ed Schock, Mayor Presented: March 21, 2007 Adopted: March 21, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk , PROFESSIONAL SERVICES AGREEMENT THIS AGREEMENT,made and entered into thiQ\CA—day of C\r(.../"N ,2007,by and between the CITY OF ELGIN,an Illinois municipal corporation(hereinafter referred to as"CITY")and Bonestroo, Inc.,a Minnesota Corporation(hereinafter referred to as"Engineer"). WHEREAS,the CITY desires to engage the Engineer to furnish certain professional services in relation to Engineering and survey work required for the development of the Highlands Phase 2 Golf Course(hereinafter referred to as the"PROJECT"). WHEREAS,the Engineer represents that he is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein,the sufficiency of which is hereby mutually acknowledged, the CITY and the ENGINEER agree that the CITY hereby retains the ENGINEER to act for and represent the CITY in the engineering matters involved in the project as forth herein,subject to the following terms,conditions and stipulations: I. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Parks and Recreation of the CITY,herein after referred to as the"DIRECTOR." B. A detailed Scope of Services and Project Schedule are attached hereto and made a part hereof as Attachment A. II. PROGRESS REPORTS A. A Project Milestone schedule is included as part of Attachment A hereto. B. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in Paragraph C below. C. The Engineer will submit to the Director monthly a Status Report keyed to the Project Schedule.A brief narrative will be provided identifying progress,findings and outstanding issues. III. WORK PRODUCTS All work products prepared by the Engineer pursuant hereto including, but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR provided, however, that the Engineer may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability or legal exposure to the Engineer. The Engineer retains the right to reuse standard wording, specifications, and drawing details of such work products in the normal course of its business. IV. PAYMENTS TO THE ENGINEER(Not-to-Exceed Method) A. For services provided,the ENGINEER shall be paid at the hourly billing rate of personnel employed on this PROJECT as indicated in the Fee Proposal and the Schedule of Fees and Services for 2007, which are attached hereto and made a part hereof as Attachment B;provided,however,that the total P:\1595\159506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL 03-05-07.doc fee to Engineer shall in no event exceed$266,711 regardless of the actual costs incurred or services provided by the ENGINEER unless substantial modifications to the scope of the work provided for herein are agreed to in advance in writing by the CITY and approved by the City Council. B. The Not-to-Exceed fee of$266,711.00 includes all anticipated reimbursable expenses as detailed in the Fee Proposal included in Attachment B. C. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the Fee Proposal included in Attachment B,and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR. V. INVOICES A. The Engineer shall submit invoices in a format approved by the CITY. Progress reports for the project will be included with all payment requests. B. The Engineer shall maintain records showing actual time devoted and costs incurred. The Engineer shall permit the authorized representative of the CITY to inspect and audit all data and records of the Engineer for work done under this Agreement. The Engineer shall make these records available at reasonable times during the Agreement period and for a year after termination of this Agreement. VI. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time upon fifteen(15)days prior written notice to the Engineer.In the event that this Agreement is so terminated,the Engineer shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination,except that reimbursement shall not exceed the task amounts set forth under Article IV above. VII. TERM This Agreement shall become effective as of the date the Engineer is given a notice to proceed and,unless terminated for cause or pursuant to Article VI,shall be deemed concluded on the date the CITY determines in writing that all of the Engineer's work under this agreement is completed. A determination of completion shall not constitute a waiver of any rights or claims,which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. The term of the Agreement is three(3) years from the date of the City's transmission of the aforementioned notice to proceed,conditioned upon satisfactory performance by the Engineer and appropriation of funds by the City Council. If no funds are appropriated for a year of the contract,services will not be provided for that year and the remainder of the Agreement shall remain in full force and effect. VIII. NOTICE OF CLAIM If the Engineer wishes to make a claim for additional compensation as a result of action taken by the CITY, the Engineer shall give written notice of his claim within 60 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the Engineer's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the Engineer. Regardless of the decision of the DIRECTOR relative to a claim submitted by the Engineer,all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. P:\1595\159506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL Contract 03-05-07.doc IX. BREACH OF CONTRACT If either party violates or breaches any term of this Agreement, such violation or breach shall be deemed to constitute a default,and the other party has the right to seek such administrative,contractual or legal remedies as may be suitable to the violation or breach;and, in addition, if either party,by reason of any default,fails within fifteen(15)days after notice thereof by the other party to comply with the conditions of the Agreement,the other party may terminate this Agreement. X. INDEMNIFICATION To the fullest extent permitted by law, Engineer agrees to and shall indemnify,defend and hold harmless the CITY,its officers,employees,agents,boards and commissions from and against any and all claims, suits,judgments,costs, attorney's fees,damages or other relief,including but not limited to workers' compensation claims,in any way resulting from or arising out of negligent actions or omissions of the Engineer in connection herewith,including negligence or omissions of employees or agents of the Engineer arising out of the performance of this Agreement.In the event of any matter covered by the foregoing duty to indemnify, defend and hold harmless such matter shall be defended by legal counsel of CITY'S choosing,the cost of which shall be paid by the Engineer. The provisions of this paragraph shall survive any termination and/or expiration of this agreement. XI. NO PERSONAL LIABILITY No official,director,officer,agent,or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution,approval or attempted execution of this Agreement. XII. INSURANCE A. Comprehensive Liability. The Engineer shall provide,pay for and maintain in effect,during the term of this Agreement,a policy of comprehensive general liability insurance with limits of at least $2,000,000 aggregate for bodily injury and$2,000,000 aggregate for property damage. The Engineer shall deliver to the DIRECTOR a Certification of Insurance naming the CITY as additional insured. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. The Certificate of Insurance,which shall include contractual obligations assumed by the Engineer for general liability claims under Article X entitled"Indemnification",shall be provided. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance,alternatively, if the insurance states that it is excess or prorate, it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance covering all owned,non-owned, and hired motor vehicles with limits of not less than$500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of$2,000,000 per occurrence subject to a $2,000,000 aggregate. D. Professional Liability. The Engineer shall carry Engineer's Professional Liability Insurance Covering claims resulting from error,omissions, or negligent acts with a combined single limit of not less than $2,000,000 per claim.A Certificate of Insurance shall be submitted to the DIRECTOR as evidence of P:\1595\I59506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL 03-05-07.doc insurance protection. The policy shall not be modified or terminated without thirty(30)days prior written notice to the DIRECTOR. XIII. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES,PROCEDURES AND SAFETY The Engineer shall not have control over or charge of and shall not be responsible for construction means, methods,techniques, sequences,or procedures,or for safety precautions and programs in connection with the construction,unless specifically identified in the Scope of Services. XIV. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement,there shall be no discrimination against any employee or applicant for employment because of sex, age,race,color,creed, national origin,marital status,of the presence of any sensory,mental or physical handicap,unless based upon a bona fide occupational qualification,and this requirement shall apply to,but not be limited to,the following: employment advertising,layoff or termination,rates of pay or other forms of compensation and selection for training,including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex,race,color,creed, national origin,age except minimum age and retirement provisions,marital status or the presence of any sensory,mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation,termination,or suspension, in whole or in part,of the Agreement by the CITY. XV. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto;provided,however,that no assignment shall be made without the prior written consent of the CITY. XVI. DELEGATIONS AND SUBCONTRACTORS Any assignment,delegation or subcontracting shall be subject to all the terms,conditions and other provisions of this Agreement and the Engineer shall remain liable to the CITY with respect to each and every item,condition and other provision hereof to the same extent that the Engineer would have been obligated if it had done the work itself and no assignment,delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. XVII. NO CO-PARTNERSHIP OR AGENCY This agreement shall not be construed so as to create a partnership,joint venture,employment or other agency relationship between the parties hereto. XVIII. SEVERABILITY The parties intend and agree that, if any paragraph,sub-paragraph,phrase,clause or other provision of this Agreement,or any portion thereof,shall be held to be void or otherwise unenforceable,all other portions of this Agreement shall remain in full force and effect. XIX. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any P:\1595\159506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL 03-05-07.doc provision of this Agreement,nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XX. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed,modified,discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof,or change order as herein provided. XXI. APPLICABLE LAW This Agreement shall be deemed to have been made in,and shall be construed in accordance with the laws of the State of Illinois.Venue for the resolution of any disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. XXII. NEWS RELEASES The Engineer may not issue any news releases without prior approval from the DIRECTOR,nor will the Engineer make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXIII. COOPERATION WITH OTHER ENGINEERS The Engineer shall cooperate with any other Engineers in the CITY's employ or any work associated with the PROJECT. XXIV. INTERFERENCE WITH PUBLIC CONTRACTING The Engineer certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq.or any similar state or federal statute regarding bid-rigging. XXV. SEXUAL HARASSMENT As a condition of this contract,the Engineer shall have written sexual harassment policies that include,at a minimum,the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under state law; C. A description of sexual harassment,utilizing examples; D. The vendor's internal complaint process including penalties; E. The legal recourse, investigative and complaint process available through the Illinois Department of Human Rights,and the Illinois Human Rights Commission; F. Directions on how to contact the department and commission; G. Protection against retaliation as provided by Section 6-101 of the Human Rights Act. A copy of the policies must be provided to the Department of Human Rights upon request(775 ILCS 5/2- 105). P.\1595\159506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL 03-05-07.doc XXVI. WRITTEN COMMUNICATIONS All recommendations and other communications by the Engineer to the DIRECTOR and to other participants which may affect cost or time of completion shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the Engineer be made or confirmed in writing. XXVII. NOTICES All notices,reports,and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail,postage prepaid,addressed as follows: A. As to CITY: Mike Lehman City of Elgin—Highlands Golf Course 875 Sports Way Elgin, Illinois 60123-5555 B. As to ENGINEER: Cory L. Horton, PE,CFM,CPESC Water Resources Discipline Leader Bonestroo 1860 West Winchester Road, Suite 106 Libertyville,IL 60048 P:\I 595\159506102\Word\Contract\Elgin 079 Highlands Phase 2 golf course FINAL 03-05-07.doc IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: CP E/Yl t F o L Ia- c. IV C fry /n f/VA4 8�� ATTEST: THE CITY OF ELGIN By City Clerk r (SEAL) U s(2d' �4r s G-t-u.o'\ For the Engineer: ► Dated this day of..�--MUD(/ N ,A.D,a666' 2.011 ATTEST: e 6+r O 6 TyL , °� oz By Azt Pe?e'c,f, e c lre President Se (SEAL) P:\1595\1 595 06 1 02\Word\Accounting\Client_BRA_Contract\Bonestroo_Prof Sery Agr_REV I1h2 doc ATTACHMENT A— SCOPE OF SERVICES and PROJECT SCHEDULE The professional scope of services includes the relevant section from of the Bonestroo October 6,2006 proposal,as well as an attached e-mail dated December 19,2006,prepared at the request of a City representative. Detailed Project Approach and Scope ❑ Detailed Project Approach and Scope Our overall project approach will use innovative methods as well as proven traditional strategies to evaluate mining reclamation compliance; assist in the development of the golf course layout;jointly develop a grading and landform design; and evaluate the irrigation supply needs for the proposed Quarry 9 Golf Course. Our approach will also include a stormwater management plan; development of best management practices; erosion and sediment control techniques; the design of a stable lake outlet; and, the design of landscape buffers for wetlands. As noted previously, it is our intent to partner with the City to ensure open communications. Based on our experiences on similar projects we know that the ultimate challenges for the selected engineer will be to meet the site objectives, overcome permitting constraints, and coordinate with multiple design consultants. We have broken down our approach into several management tasks. These management tasks have been created so that each task will be a defined step with feedback an input from the Bonestroo and City Team. The tasks include: • Wetland Delineation and Permitting • Surveying and Mapping • Earthwork and Grading Determination • Water Supply Well Evaluation • Other Groundwater Issues • Water Availability Assessment • Quarry Lake Evaluation • Water Availability Assessment • Quarry Lake Outlet Evaluation and Design Below are in depth discussions of our approach to each of the management tasks. Note that frequent meetings and discussions with the City and their golf course and irrigation consultants are an absolute aspect of each task. For a more in-depth description, we look forward to a formal interview with the City. Task: Wetland Delineation and Permitting The Request for Proposals states that Hey&Associates (Hey) will perform the wetland delineation. We would also recommend that the City have Hey flag the wetland boundary, obtain a boundary concurrence, and obtain a jurisdictional determination of wetlands, due to the fact that knowledge of the wetland field work is necessary to complete these tasks. Bonestroo will survey the wetland flags to obtain the location of the wetland boundary. If desired, Bonestroo could provide all of the above wetland delineation tasks for an additional fee. This would greatly aid in project continuity. Upon completion of the above tasks, Bonestroo will meet with the regulatory agencies to determine the permitting constraints on the project, and tailor the grading and landform design to minimize these constraints. Any impacts to wetlands/waters will require mitigation and permitting through regulatory agencies. The site likely contains wetlands adjacent to creeks which would fall under the jurisdiction of the Army Corps of Engineers. Bonestroo assumes that the project will fall under the USACE Regional Permit 2 for Recreation Projects. This permit requires mitigation for impacts greater than 0.1 acres, and has specific requirements for stormwater quality Best Management Practices (BMPs) and buffers. From the outset of the project Bonestroo will focus on meeting these • requirements while attempting to make the elements e.g. the new lake, —�• serve multiple functions. Other permit related requirements may include a Kane County Stormwater Ordinance wetland submittal, consultation with US Fish and Wildlife Service for Threatened and Endangered Species, and Illinois Historical Preservation Agency permitting. Bonestroo will complete USACE permitting will be critical these submittals as a part of the scope of services. to the success of the project. Our proposed scope of services assumes that City permits, if required, will be handled by the City staff. Bonestroo staff is intimately familiar with wetland regulations allowing us to streamline the permitting process. When design documents are complete, Bonestroo will complete permit submittals to the appropriate regulatory agencies. Task: Surveying and Mapping Accurate survey information is critical evaluate the compliance efforts of others with the mining agreement. It appears that a 2003 aerial topographic map is available, and that an updated topographic map will be produced shortly. At this point in time the mining operation is in a "close-out"phase, however grading is still active. The mining operator continues to import fill material into the site in an attempt to meet the grading plan in the "approved" Mine Reclamation Plan. This results in ever-changing conditions. �y City of Elgin VI The Highlands of Elgin Quarry 9-Phase II Engineering Services A final aerial topographical map should be prepared at "closure"of the mining operation, following the completion of all filling activities being performed under the mining agreement with the City. This final condition "post-closure"topographic map will be analyzed to determine "y .= if there are any deviations from the approved mining plan. Any variances could become the responsibility of and a liability for the City. This "post-closure"documentation is critical and we therefore highly recommend obtaining final topographic mapping prior to initiating golf course design development and permitting. The final design documents must be based off of a topographic map that holds its validity, therefore grading of the site must cease during construction document The site survey is critical to production. many of the other project Bonestroo has teamed with Continental Mapping Consultants components. (Continental) to obtain cost-effective accurate post-closure survey information. Bonestroo will provide ground-based surveying to capture the necessary planimetric data such as wetland boundaries, monitoring wells, storm sewers, and drainage channels as well as providing ground control for the production of a detailed up-to-date one foot topographic map of the site. The final topographic mapping will be produced by Continental from photogrametric data. Another important need is to document the settlement of the ground surface. Depending on the reclamation and compaction techniques and methods utilized during the closure phase an on-site consolidation plan may need to be developed. While it is premature to scope the plan at this juncture, we recommend the installation of a number of settlement plates. Once the quantity of settlement plates is determined we would propose to install these settlement monitoring devices immediately in order to gather quantitative data related to soil settlement. This data would be used to calibrate a model to estimate future soil settlement. Bonestroo's Brian Racine, E.I. will direct the completion of all survey tasks for the project. The ground-based survey will be completed using state-of-the-art Global Positioning Systems (GPS) and Total Station survey equipment. John Langholff will reduce the survey data and create AutoCad and Geographic Information Systems (GIS) files to be distributed to the project team. Upon completion of the project the electronic files will be provided to Elgin at no additional charge. Task: Earthwork and Grading Determination Bonestroo's Steven Halberg will conduct the rough grading and earthwork analysis in support of Mr.Arthur Schaupeter, for the project. Steve, a golf course architect with more than 15-years of golf course landform design experience, is proficient in AutoCAD Land Development Desktop and its digital terrain modeling, earth volume calculation and analysis capabilities. With Steve's experience, he will be able to identify critical aspects of the mass grading, and speak Mr. Schaupeter's language as it relates to the final grading and earthwork design for the golf course. City of Elgin 11 The Highlands of Elgin Quarry 9-Phase II Engineering Services Initially the earthwork and grading work will focus on evaluating the U existing grades against the mining plan. The existing grades will be . .,„ ,. produced from the aerial topography. The proposed grades will be taken . 44 � ,, directly from the mining plan. The two surfaces will be evaluated using Land Development Desktop, and a graphical map will be produced that cn l { ; ' indicates areas where existing grade is more than 1/2-foot above or 1/2- foot below proposed grades. An estimate of the volumes of earthwork needed to obtain the mining agreement grades will be calculated. Working in concert with Mr. Schaupeter, a mass earthwork plan of the Bonestroo will prepare an exhibit lake and the golf course will be created. The mass earthwork plan will graphically depicting as-built also coordinate with the requirements for the shoreline stabilization, deviations from the mining plan. irrigation supply, permitting requirements, and City requirements. Bonestroo's natural resource management group will develop shoreline stabilization techniques and recommendations intended to preserve the water's edge and the condition of Quarry Lake. Geotechnical Data Collection and Analysis: Kevin Miller, P.E. a mining engineer with PSI (a long time Elgin based firm) will lead the geotechnical data collection and analysis. PSI will provide recommendations to address the soils limitations for use, and develop strategies to utilize excavated soils for beneficial on-site fills to the maximum extent practicable. The site may require lime stabilization, or additional time after mass grading to implement consolidation and dewatering techniques. Reclamation and re-use of sand and gravel quarries is common throughout the US. Typical reclamation plans include the backfilling of wet and dry pits and the establishment of drainage features that can route surface waters through the reclaimed lands with limited erosion potential. In many reclamation applications critical features to the re-use of the site include the management of subsidence potential. Two reclamation features that contribute to the subsidence potential are the type of backfill material used and the manner in which the backfill material is placed. Often the backfill materials consist of widely varied material. The materials can vary in material type and in material size. Material used in the backfill can include oversized rock, concrete and asphalt pavement materials, varieties of soils, and even some construction debris materials. Materials that can deteriorate physically with time or exposure to water can create subsidence issues if the physical breakdown of material either creates a more compressible material or causes the material to consolidate into a smaller volume. Often oversize materials that are segregated either by delivery or by placement methods create voids that can later be filled by either deterioration of the oversized material or by seepage of water that carries fines from adjacent areas into the voids that can create subsidence issues adjacent to oversized materials. In some cases where the area is seasonally pumped, the fluctuating water City of Elgin fl The Highlands of Elgin Quarry 9-Phase II Engineering Services table associated with either the pumping or dry seasons may create changes in the loading that can cause further compression and migration of fines that can lead to subsidence issues. In "end dumped" - fill areas it is typical for subsidence up to 5% of the amount of fill placed to occur over time (approximately 1 foot for every 20 feet of fill). A primary method to approach this concern is for the control of the fill material placed. Typically, materials that are placed in controlled lifts of 1 to 2 feet thick and then subjected to the wheeled traffic loads of the equipment delivering and placing the material provides a measure of subsidence control. This is not practical in placing materials below a water surface. Placing materials below a water surface in a controlled The geotechnical investigation manner is difficult at best and is typically avoided or designed very and analysis will classify the mine conservatively. reclamation fills and estimate settlement. Another means to placing backfill in a more controlled manner would be to overfill areas of difficulty such as below the water, over saturated soils or material, and other areas of know difficulties and use the additional height of the materials to compress the soils in those areas. This is typically called, surcharging a site. Surcharging can be performed in limited areas such as where a permanent structure is to be constructed or in areas of critical control structures such as spillways. The surcharge would need to be monitored to measure its effectiveness. Typically, this method is controlled by time and the cost to re-handle the material. Time, because the surcharge will have to be left in place for a period of time to effectively consolidate the underlying materials. This can takes weeks to months depending on the material types being compressed and the amount of surcharge placed. Materials placed above the water table will place approximately twice as much load on underlying material as materials that are placed below the water table due to the buoyancy effects of water. Therefore, where the grades substantially differ above the water table the potential for differential type movements will exist. It will be highly recommended that the site be monitored for surface movements during the backfilling and the development of the site to document the varying anticipated movements during the construction process. Monitoring of the settlement of the fill at depth is also recommended. The slope stability of the slopes at the edge of the proposed lake will be dependent upon the below water slope, the type of material placed, the manner in which it is placed and the surface load above the water during its operation. Another consideration will be the amount of anticipated fluctuation of the water level during normal operations and during potential extreme drawdown for maintenance or modifications to the lake or lake structures. As part of the geotechnical assessment to this area, it will be important to have borings in the permanent structure areas. Typically, 1 boring per 15,000 to 25,000 square feet of structure, that are advanced through the fill to the original soil interface or a minimum of 25 to 40 feet depending on structural loading conditions and final grading plans. In areas of subsidence concern where the fill placement is not documented, a City of Elgin fl The Highlands of Elgin Quarry 9-Phase II Engineering Services boring to classify the fill may be required to be able to estimate the potential for settlement in those areas. Depending on the nature of concern for a given area the borings may need to be on the frequency of every 50,000 to 100,000 square feet to provide sufficient information to begin to estimate the settlement potential. Boring through oversized materials, concrete, asphalt and combinations of these materials is one of the more difficult drilling conditions that geotechnical engineers engage. It is likely that a drilling technique such as "Sonic" drilling methods may need to be employed to document the materials in backfilled quarry area. These drilling methods are more costly than conventional drilling techniques. Task: Water Supply Well The area of the golf course that will require irrigation is substantial. The entire project team must coordinate the most cost-effective method of obtaining water for irrigation. Potential sources include the on-site pond and groundwater. Hyde Environmental will evaluate the hydrogeology of the area to determine the potential capacity of the local groundwater aquifers. In the interest of developing an adequate supply of irrigation water, an assessment of the Prairie deep well will be completed to estimate the aquifer's hydraulic conductivity and the aquifer's potential for sustained high yield. The irrigation supply investigation will take into account the arrangement of the main header and feeder lines, the required minimum irrigation times, and the pump house design. Bonestroo will also rely on the expertise of Hydrogeologist Robert Brod, P.G. from Hyde Environmental to determine if the lake will be groundwater fed, or if there may be potential concerns for maintaining the proposed lake levels due to ground water infiltration/exfiltration. Based on a review of data from the State Geological Survey,we understand that the Prairie well is 200 feet deep and is completed in dolomite. We are prepared to conduct a thorough pumping test that addresses the well yield, taking into account well construction, pump design and depth, and any hydraulic constraints imposed by the irrigation system. Ordinarily, this type of test is conducted by varying the pumping rate and measuring the response of water levels within the well. We anticipate that it may also become necessary to address the hydraulic influence of the Prairie well on other wells in the area (well interference). If so, a more lengthy and sophisticated test would be required. We are aware that the State Geological and Water Surveys are actively engaged in groundwater studies in the Elgin area, and we would obtain all relevant information from them during the evaluation. The Bonestroo Team's scope of work assumes a single lake in the final design. Should the golf course architects final plan develop multiple lakes with multiple water surface elevations additional groundwater studies and assessments may be necessary to define the final water surface elevations and any hydraulic connectivity between the lake bodies. If multiple lakes are incorporated into the final golf course architectural design additional effort and consultant fees would be required. jy City of Elgin VI The Highlands of Elgin Ouany 9-Phase II Engineering Services Task: Groundwater Issues Well records indicate that the glacial deposits are approximately 100 feet thick in the vicinity of the quarry. Based on the aerial topographic mapping included in the Mine Reclamation Plan provided by the City we believe the quarry pond was maintained at an elevation of 693 feet, which is approximately the same elevation as the Fox River, one-half mile to the southeast. It is likely that the glacial deposits have been dewatered between the quarry and the river, and pumping from the quarry may have even contributed to the induced infiltration of water from the river into the glacial aquifer. We understand that current plans are to maintain the pond at an elevation of 743 feet, or 50 feet above the previous pumping level and the river level. Under an ideal scenario, this 743 water level will be close to the natural water-table elevation that existed in the glacial deposits prior to large-scale pumping. If so, the pond level would remain nearly constant, with no natural inflow or discharge of surface water. In this case, it would be desirable to maintain a good hydraulic connection between the pond and the shallow groundwater, and sediments at the bottom of the pond should remain coarse-grained. However, if the water table does not recover to the desired level it will be necessary to augment the water in the pond. In that case, the pond will be perched above the water table, and infiltration loses will be primarily dependent on the hydraulic conductivity(permeability) of the lakebed sediments. In this case, fine-grained, compaction lakebed sediments are preferred. It would be very difficult to predict what the rate of augmentation would need to be, prior to recovery of the water- table level and construction of the pond. Task: Water Availability Assessment Based on local land use, a thorough evaluation of baseline surface water and groundwater quality will serve the city's best interest. Surface runoff is primarily a local issue, and can best be established by sampling. Groundwater is subject to off-site sources of contamination, so we would obtain existing data from all possible sources prior to designing a site-specific sampling plan. It will probably be possible to obtain relevant data from IEPA files for nearby sites. At a minimum, we recommend a one-time sampling effort for commonly-used herbicides and nutrients, including: • Chlorinated Acid Herbicides (EPA Method 8151). • Organo-Phosphorus Pesticides (EPA Method 8141). • Nitrogen parameters, including nitrate, ammonium, and TKN. Although these parameters are commonly found in turf products, IEPA does not have standards for all of them. The City will need to decide whether or not to analyze the samples for parameters that do not have a listed standard. The analysis of other parameters should depend on what City of Elgin V1 The Highlands of Elgin Quarry 9-Phase II Engineering Services other potential contaminant sources are identified during the initial phase of the evaluation. Task: Quarry Lake Evaluation The site of the future Quarry Lake and the surrounding area which drains into the lake will be surveyed out to the project site's boundaries and assessed to ensure that the proper design and grades have been achieved. We understand that the water elevation of the Quarry Lake is a critical component of the feasibility of the lake as the source for the irrigation water on the Quarry 9 golf course. Establishing a water budget for the Quarry Lake, includes investigating groundwater inflow and outflow to and through the lake system; analyzing the drainage area tributary to the lake' and evaluating runoff r � ,,, water quality and quantity. Each of these components is critical in ,, . • :; evaluating the potential Quarry Lake use as the source for golf course irrigation water. This analysis develops water supply estimates and � `" compares the supply estimates with the water demands of the golf course as calculated by the golf course architect and the irrigation • consultant. • In addition to evaluating Quarry Lake as a source of water for irrigation, the lake has the potential to provide significant flood storage and Stormwater management features stormwater management benefits. The potential for these benefits will will be designed to serve multiple be evaluated in relation to the proposed golf course design to optimize functions. the water resource management and recreational benefits of the Quarry Lake 9 Golf Course. Evaluations will consider stormwater runoff, necessary flood storage, irrigation supply requirements, and the golf course design. A report including findings, issues, and recommendations regarding the water availability assessment will be provided to the City. Task: Water Availability Assessment We understand that during the construction of the first phase of The Highlands of Elgin, there were a number of issues related to construction activities, soil erosion and sedimentation control. The golf course received un-warranted blame for stormwater and drainage issues related to the quarry. The golf course construction was ultimately absolved of any responsibility for the issues. In response to this experience, the City wants to establish a water quality baseline prior to construction of the Quarry Lake 9. Bonestroo will assist the City in establishing this pre-construction water quality baseline. The Bonestroo Team and the City will jointly develop an appropriate pre-construction time-period and sampling frequency to establish the baseline. This baseline will be established by assessing the a City of Elgin The Highlands of Elgin Quarry 9-Phase II Engineering Services quality and quantity of water in any local monitoring wells and nearby surface water runoff. If no local monitoring wells exist the City may elect to install an array of monitoring wells. The Bonestroo Team would coordinate locations and recommend depths for these additional wells. Possible impairments which will be considered include contaminated stormwater runoff, pesticides, herbicides, golf course operations, and drainage locations. We are aware that the City may have future recreational plans for the lake area; therefore, it is of utmost importance to assess the impacts that potential uses will have on water quality. Planting plans for open space, Quarry Lake, detention facilities, and BMPs will be created by John Smyth, Paul Bockenstedt and Brian Lennie, relying on native communities that will minimize long term maintenance costs. Our natural resources team will also work closely with Bonestroo's structural engineers to ensure that bridges and other physical improvements "blend"with the enhancement efforts. Natural resource values will also be incorporated into the stormwater management facilities and open spaces throughout the site. The natural resources staff will also be heavily involved in creating an erosion and sediment control plan that will limit any impacts during construction to the minimum amounts possible. Task: Quarry Lake Outlet To provide for a relatively constant water level in the lake, an outlet control structure will be designed for a location at the top of a drainage channel, which will flow to an existing on-site creek. The control structure will allow for a restricted release rate and will maintain a controlled water level elevation. Depending on data collected in the Quarry Lake Evaluation and the Water Availability Assessment, it may be beneficial to develop a control structure with an adjustable weir to permit "fine tuning" of the Quarry Lake water level. Task: Stormwater Management Ilip Nai1/4 =11_ _ ___ ° Bonestroo's Cory Horton, P.E CFM will lead the stormwater management efforts. He has extensive experience designing stormwater �_ management systems ranging from small detention basins to large 'c �.� regional flood mitigation structures. He has completed research on --:.. alternative methods for the stabilization of shoreline and stream banks. L_ The hydrologic disturbance of the site and the addition of impervious jI T — - .. j areas may necessitate significant amounts of detention storage to meet county, state and federal regulations. A preliminary approximation of � _ tY- 9 p ►Y Pp the impervious percentage and land disturbance areas from the conceptual plan indicate that the detention volume that could be Water resources are of utmost required may likely exceed 30 acre-feet. This volume is in addition to significance to the overall project existing floodplain volume and compensatory storage required from the feasibility. filling of a floodplain. Potentially, detention areas could coincide with irrigation supply, pond and wetland creation and enhancement activities. A project Base Flood Elevation Determination will be required, to prove that the project does not have detrimental effects on adjacent properties. TA Ciry of Elgin ri Jhe Highlands of Elgin Quarry 9-Phase II Engineering Services Task: Best Management Practices and Water Quality While BMPs were not formally mentioned in the proposal, they will be essential for the permitting of the project. BMPs will be required for the Section 404 US Army Corps of Engineers permit, whether a regional or an individual permit. Bonestroo's natural and water resources staff will collaborate in creating BMPs to improve water quality. Identifying opportunities to integrate these BMPs early in the design process will reduce construction costs. Bonestroo will identify BMP methods and specific actions for the treatment of potential pollution problems (specifically focusing on nutrient loading, dissolved oxygen, and total suspended solids) while keeping long term operating and maintenance costs to a minimum. Task: Permitting Bonestroo specializes in permitting even the most difficult projects. We FEMA have permitted difficult projects through all federal, state, county (including Kane County), and local regulatory agencies. Several of our kailla1111 staff assigned to this project regularly provides review assistance to counties and municipalities, and several have worked directly for regulatory agencies in the past. This gives us a unique perspective for Perms what the regulatory agencies look for. I` 010" The project team anticipates involving the regulatory agencies from the outset of the project to facilitate understanding and buy-in from the regulatory staff in the project. DF.A\M Ml O\ N 41.4141.44,cora? ATURAL RESOURCES The staff assigned to your project has been successful in obtaining the The staff assigned to your project necessary permits to construct projects very similar in size and scope to has been successful in obtaining the Quarry-9 Project. the necessary permits to This project will require permitting from numerous federal, state, and construct projects very similar in county agencies. Cory Horton of Bonestroo will direct the permitting size and scope to The Highlands process for the project, relying on individual expertise from additional of Elgin Quarry 9 Golf Course. natural resources, and water resources staff. The project team has a proven track record of successfully permitting projects involving the following regulatory agencies and permits: • U.S.Army Corps of Engineers (USACOE) • Section 404 Wetland Permitting under Regional Permit 2 • Illinois Environmental Protection Agency(IEPA) • NPDES permitting • Kane County Stormwater Management Committee • Stormwater Ordinance • Kane-DuPage SWCD (Oversight for EPA and USACOE) • NPDES Stormwater Compliance • U.S. Fish and Wildlife Service City of Elgin M The Highlands of Elgin Quarry 9-Phase//Engineering Services • Threatened and Endangered Species Consultation • Illinois Historic Preservation Agency • Historic Preservation Act The permits listed above will likely be required for the completion of the project. These items are included in the scope of services. Please note that permit submittals can not be completed until construction drawings are completed. Upon meeting with the regulatory agencies, and reviewing additional project information some additional permits may be required. Should these permits be required,we are adept in obtaining them; however they are not currently included with this scope of services. If any of the permits listed below are necessary, we will provide you with a proposal to complete these services. • U.S.Army Corps of Engineers (USACOE) • Section 404 Wetland Permitting under Individual Permit Program • U.S. Environmental Protection Agency(USEPA) • Section 401 Water Quality Certification • Illinois Department of Natural Resources (DNR)—Office of Water Resources • 3700 Floodway Permitting • 3702 Dam Safety Permitting Due to our current understanding of the project, we have assumed that the four permits listed above will not be necessary. The site drainage area is very close to one square-mile. For the purposes of this proposal we assume that the drainage area is less than one square mile. If the site drainage area happens to be greater than one square mile, the DNR-OWR will need to approve the Base Flood Elevation (BFE) and permit the project under Section 3700 "Construction in Floodways of Rivers, Lakes, and Streams". IDNR-OWR 3700 permitting and BFE approval is not included in this scope, and could significantly impact the project timeline, as these reviews are typically very lengthy. From discussions with IDNR-OWR, it is assumed that dam safety permitting will not be required due to the pond and outlet construction being completely excavated. Dam safety permitting is therefore also excluded from this scope of services. If a USACOE 404 Regional Permit is obtained, EPA Section 401 permitting is usually automatically granted; therefore this scope does not include separate 401 permitting. Task: Project Management There are classes and courses on effective project management. Many tasks are hidden to the client. But if you ask a project manager what their biggest challenge is, they will most likely answer "completion project on time and within budget". This is why Bonestroo has a City of Elgin vi The Highlands of Elgin Quarry 9-Phase II Engineering Services implemented a project management training program. In order for the City of Elgin to be pleased with Bonestroo, we must be skillful at planning and controlling schedules, budgets, resources and the technical quality components of this park improvement. Each of the identified tenured Bonestroo projects managers (refer to our organization chart) is trained as an effective project manager. Part of our success is a belief that we are in the information business. As a service-oriented company, our primary purpose is to provide meaningful information to clients. Therefore, effective and regular communication is vital (and promised) during the duration of this project jy City of Elgin Vi The Highlands of Elgin Quarry 9-Phase II Engineering SeMces Page 1 of 1 From: Horton, Cory L Sent: Tuesday, December 19, 2006 4:52 PM To: 'lehman_m @cityofelgin.org' Subject: Elgin Highlands Cost - Hour Breakdowns Attachments: REVISED Company Compensation Breakdownl2-19-06.xls; REVISED - Elgin Time Cost Spreadsheetl2- 19-06.xls Mike, Attached are revised hour and cost breakdowns. The format is the same, items that were changed are in red. Additional scope included with this proposal includes: • Individual 404 permit application • EPA 401 permit application • Wetland Delineation • IDNR Section 3700 permit application • Additional meetings and project management time (time to review files) • Preparation of soil erosion and sediment control plans • Additional coordination with the golf course architect • Design of the water supply connection to the sports complex • Detention calculations for the existing clubhouse (request by Dave Lawry) • Settlement plates/monitoring/evaluation /recommendations • Sonic drilling (may be augmented with geophysical investigation methods) Expenses are now estimated at$2,500. Please note that we are dealing with a lot of uncertainties and want to try to prevent multiple change orders. At this point the geotechnical figures are strictly an allowance. The final geotechnical scope and methods may vary based on additional information that we can acquire pending our review of the mining files. We will endeavor to manage the geotechnical investigation within the stated budget allowance; however the scope is not fully known at this time. Please call with any questions. Cory Cory Horton, P.E. , CFM, CPESC Water Resources Discipline Leader Bonestroo and Associates 1860 W. Winchester Road Libertyville, IL 60048 (847) 932-3524 Phone (847) 417-1039 Mobile (847) 816-3762 Fax file://P:\Marketing\BDA proposals\_2006 proposals\M01595-06010-0 Elgin Phase II Engineering Services fo... 3/7/2007 ❑ Project Schedule: Task Task Description Start Date End Date Number 1 Engineering and Planning 21-Mar-07 21-Mar-07 Contract Award 2 Data Collection/Surveying/Water 21-Mar-07 21-Sep-07 Assessments 3 Golf Course Design Development 17-Aug-07 12-Nov-07 4 Initiate Permit Applications 28-Oct-07 28-Dec-07 5 File Permit Applications 28-Dec-07 28-Dec-07 6 Permit Period 28-Dec-07 4-Sep-08 7 Golf Course Design (CDs) 13-Jun-08 16-Oct-08 8 Bidding Period-Golf Course 20-Oct-08 19-Dec-08 General Contract 9 Award Golf Course Construction 21-Dec-08 20-Feb-09 Contract 10 Initiate Golf Course Construction 1-Apr-09 1-Apr-09 "Break Ground" 11 Golf Course Construction 1-Apr-09 15-Sept-09 12 Golf Course Maturation Period 15-Sep-09 4-Jul-10 13 Golf Course Opens for Play 4-Jul-10 Tasks 8-13 are not a part of the scope of this contract, however are provided for informational purposes. Bonestroo is not responsible for delays caused by the City, consultants of the City, or permit review and approval timeframe. Bonestroo can not guarantee permit issuance by regulatory agencies. • ATTACHMENT B- FEE PROPOSAL Fee Proposal Bonestroo has carefully considered and evaluated the general scope of services outlined in the Request for Proposal (RFP). Based on our current understanding of the City's needs, and our related experience, we believe our offering exceeds all expectations. Our fee proposal is therefore based on the detailed Project Approach and Scope section of the proposal. Should additional services be required, or an adjustment in scope necessary, Bonestroo will make modifications as directed and approved by the City of Elgin. We understand that projects of this magnitude can be fluid in nature and require input from many sources. ❑ Assumptions Our estimated fees and scope of work are based on the following assumptions: 1 . The geotechnical investigation assumes 250 feet of standard soil drilling with mobilization, laboratory testing and analysis. 2. Settlement plates include 10 surface monument installations, and 5 vibrating wire installations, instrumentation, and rental fees. 3. Rotosonic drilling is assumed to include 40 hours of drilling, one mobilization and demobilization, abandonment materials, and liners for one sample recovery hole. 4. Meetings (including additional meetings per our December 2006 discussions) are assumed to occur for 10 months with on average 1 .5 meetings per month, attended by two people for three hours (including travel time). i City of Elgin VI The Highlands of Elgin Quarry 9-Phase//Engineering Services 5. Well testing assumes all non-technical services (plumbing, electrical, etc.) to be provided by the City. 6. Water quality sampling assumes seven water quality samples based on our knowledge of local monitoring wells. No new additional monitoring wells will be installed as a part of this scope of services. 7. The City of Elgin will be billed monthly in accordance with the attached 2007 Schedule of Fees and Services. 8. Invoices will provide a compilation of hours and expenses incurred for the previous month. We cannot bill at the Task level as those values are provided to only illustrate the relative level of expected effort and are not fixed budgets. 9. The City will provide copies of the mine reclamation plan and all relevant variances and supporting documents and exhibits. 10. The construction management and field observation services fee is difficult to estimate at this juncture without knowing what will be built, the phasing sequence and the level of QA/QC services required. Based on our experience, the construction phase services can be anticipated to be between 12%-15% of the construction cost. Final scope, schedule and phasing options will primarily dictate this value, as will the type of construction delivery method; i.e. construction management, general contractor, design-build, etc. 11 . All permit, permit application, or related fees are to be paid by the City of Elgin. Bonestroo can not guarantee permit issuance. 12. It is anticipated that Bonestroo will be in an advisory capacity in the development of bid documents and specifications to ensure P. City of Elgin VI The Highlands of Elgin Quarry 9-Phase//Engineering Services compliance with the mine reclamation and permitting. It is further assumed that the Golf Course Architect will prepare the physical construction and specification documents for all golf features (including but not limited to: greens, tees, bunkers, subsurface drainage, etc.) 13. We understand that the design of a golf course can be an iterative process. There will adjustments to contours, green positioning, bunkers, etc. Our scope assumes that our grading plan will be performed once the draft course routings are complete, and then a final grading plan performed, following acceptance of a final routing plan by the City. Multiple concept course routings are not included. 14. The golf course architect shall provide Bonestroo all required data in digital format. 15. Golf course irrigation pump station, control system, electrical supply, and distribution system is to be designed by others. 16. The sports complex irrigation scope is limited to the design of a water connection to the site. Well and irrigation layout services are not included. 17. We also assume that relevant project documentation and agreements are provided to us at the project kick off meeting. nCity of Elgin The Highlands of Elgin Quarry 9-Phase II Engineering Services ❑ Fee Proposal Task Estimated Fee Task 1 - Earthwork and Grading $123,330 Task 2 -Survey Mapping and Ma g $22,280 Task 3 —Water Supply Well $6,840 Task 4—Wetland Delineation and Permitting S 25,597 Task 5—Quarry Lake Evaluation $28,664 Task 6—Water Availability Assessment S 16,136 Task 7—Quarry Lake Outlet S 7,424 Task 8—Additional Tasks Identified S33,940 Sub Total $264,211 Estimated Expenses (printing,travel, delivery, etc.) $2,500 Total Estimated Fee $266,711 _� City ofE/gin rl The Highlands of Elgin Ouairy 9-Phase II Engineering Services IA Bonestroo Estimated Level of Effort I VI°Davey& The Highlands of Elgin Quarry 9 Associates Hour( Breakdown b Task ........•MM«M WE_.�.n ®I Task 1-Eanhwork aM 01ndm0 1.1 Evaluate Mining Compliance Iii_III 11.6 Constr..Sp...ono 11 Coordination MU OC EnYlnesr l Elgin 1.7 Ceoyanmcal Investigation. 131,000 11,6 Wehchnral Design Recommendations 82.300 X11) Aerial Tumor..Mapping ICenaultaml x000 1.10 MataO Geotechnical Settlement P24tes 000 1 11 Monitoring area Analysis of Settlement Date 6.000 1.12 R.4o..Dnaing MO Mine Floor Cend0an Survey 37 es 6 Settlement Plate Survey Sktw 1 Task g-Water Supply Well 3.1 Field Testing 311.. EM I TxsY/-WM24M DaYlwtlan and Permitting - -. - - - - '11.1 butt 40.. 2 - 4.2 USAGE 404 Regional Perron 10 10 x / x 1.6 WPA 2 / MEWS 2 2 6 NPDES � 1 10 11 4.6 Hans County(Elgin)Slormweter Management 16 14 x /7 Add Weiland Dehnotien 1 24 32 1 Se 4.8 Include EPA.1 water Duality Certification 6 e 21 0 18 Include COE Indw.4ual Permitting / t 16 N late MoNG 11M12-0WR 3700 PermMing 7A 32 x Tesk6-Dowry Lake Evaluation i - 61 Determine Nem..Run.Duentnma far Flood Cont. ,r1 Ink..Moots 62 Existing/Prop..SFE 63 Establish Pend Water Levels xAx ../ Water SM.,GrouMwaxr Component x,aag 6.6 Evalueia Low Mow Conditions I Akemafrva Supplies — _.. 8.42400.®. Task{-Wader AVNWiuooy Assessment 1.1 EnmiM Water Oualn6'en Ouamny - - -.. 6.2 nRap:of Findings Issues and 112 000 I 81,000 'g3 MP I Water Ou.y Design 12 8 8 soli 7-Oua lake 0.4241 .. ny 7 Design O.4Y Control 9tiu (hydraulics) t1 3 ti 72 Design Gg Com.Drainage Channel !W II 8 13 auxeu x Teske-Adlnlenel Tutus Wu/led ^. 16.1 AMroonel Meetings It u _- 12 82,000 44 82 Coemaatron win GC Architects Project MGT 23 40 40 8 3 Prepare SEISC Plans 112 w 40 /° uo 1 8.4 lex 1pn Sports comp man 24 8 ! I 8 40 '16.6 xamweier Detention Design for Clubhoues i 20 20 Sulnota 363 �. -.. __. 01W 1.22 PROJECT SUMMARY Tow talc Mew�l..rq .. Nat.. u _-- ` .w. t.... Irrr ar011.. x0 216 20 x x 100 1,422 guinea.. 1 The estimated Ice fry each task S for Overall estimating Magma only 101.2ao lug comae the otoWSa]tasks on a time and materials baps BOE1CSC& 1 1.The o nllyWC staff lull be a6 shown M Ole pganlnppne Mart. 0 3.The hourly Ming rates wig Ire based on Me 2007 SMw1uM&Fats and Servlas 1E1 Associates Dngba..as-Are Nato. REVISED-B0n Time Cost Sple.da1es112-10-0134a 12/191006 Ai Bonestroo Estimated Level of Effort oDevery VI Associates The Highlands of Elgin Quarry 9 EngMews•ArdUtects Hourly Breakdown by Task Pretest Sr.Project Sr.Lartdseaps Sr.Prelast Wane Resources/ Civil ionise ORiee 2•Persen Reimtarsebls/ Total Principal Manse.. Arehitset Scientist Env.Scientist Engineer Dref1persen Admin Survey Crew Subeentrest Loomis i Palrrky Meow Heiberg Sealen tedt Wilde Wimp Langhelff HindsrMr Racine/Pens News Task 1•Earthwork and Grading 1.1 Evaluate Mining Compliance 28 40 5 73 1.2 Shoreline Stabilization Design 16 8 8 32 1.3 Mass Earthwork Plan ao 8 48 1.4 SE/SC Plan 4 8 8 20 1.6 Construction Specifications 10 32 20 62 1.6 Coordination with GC Engineer!Elgin 8 16 16 40 1.7 Geotechnical Investigation/si $21,000 0 1.8 Geotechnical Design Recommendations $21,500 0 1.9 Aerial Topographic Mapping[Consultant] 16 $9,000 16 1.10 Install Geotechnical Settlement Plates $5,000 0 Task 8-Additional Tasks Identified 8.1 Additional Meetings 16 16 - 12 $2,000 44 8.2 Coordination with GC Architects Project MGT 32 40 40 112 8.3 Prepare SE/SC Plans _ 40 40 120 8.4 Sports Complex Irrigation 24 8 8 40 8.5 Stormwater Detention Design for Clubhouse 20 20 40 Subtotal 356 -- ----Grand Total ---1,422 PROJECT SUMMARY rU.at Sr.Pmlaw Sr.l4eaape Sr.NNeal Prery.l atrr.pw Ar.aa..t I selarW WMa.MvRrew Mw t/ Chill r bMSoaks e ee CIS.. t-Perean Total Pshs•SY Mass Rar.p soaemlar Lr / WWI. Survey Crew Brims g xwnr.r Ruins/Pas Ner. Total Labor Hours! 8 1 481 1 240 1 64 1 296 I 20 1 196 1 28 1 100 I 1,422 Clarifications 1. The estimated fee for each task is for overall estimating purposes only. Bonestroo will execute the proposed tasks on a time and materials basis. Deve Bonestroo& 2.The anticipated staff will be as shown on the organizational chart. 0 Revelry 3. The hourly billing rates will he based on the 2007 Schedule of Fees and Services. Associates Engineers•Architects REVISED-Elgin Time Cost Spreadsheetl2-19-08 xis 12/19/2006 f/ Bonestroo Estimated Level of Effort VI es The Highlands of Elgin Quarry 9 Engineers-Architects Compensation Breakdown by Task Bonestroo PSI Hyde Continental Total &Associates Environmental Mapping Cost Task 1-Earthwork and Grading 1.1 Evaluate Mining Compliance $7,176.00 - - - $7,176.00 1.2 Shoreline Stabilization Design $3,056.00 - - - $3,066.00 1.3 Mass Earthwork Plan $4,676.00 - - $4,676.00 1.4 SE/SC Plan $1,612.00 - - $1,612.00 1.6 Construction Specifications $6,250.00 - - - $6,260.00 1.6 Coordination with GC Engineer/Elgin $4,160.00 - - $4,160.00 1.7 Geotechnical Investigation - $21,000.00 - - $21,000.00 1.8 Geotechnical Design Recommendations - $21,500.00 - $21,600.00 1.9 Aerial Topographic Mapping(Consultant) - - $9,000.00 $9,000.00 1.10 Install Geotechnical Settlement Plates - $6,000.00 - - $6,000.00 1.11 Monitor and Analysis of Settlement Data - $6,000.00 •- - $6,000.00 .0 IJesign von i..ourse Drainage Channel II $3,712.00 I - I • I II $3,712.00 I Subtotal $7,424.00 - - $7,424.00 I Task 8-Additional Tasks Idantifiad 8.1 Additional Meetings $4,000.00 • $1,000.00 $1,000.00 36,000.00 8.2 Coordination with GC Architects Project MGT $10,000.00 - - • $10,000.00 8.3 Prepare SE/SE Plans $10,320.00 - - - $10,320.00 8.4 Sports Complex Irrigation $3,920.00 - - - $3,920.00 8.6 Stormwater Detention Design for Clubhouse $3,700.00 - - - $3,700.00 Subtotal $31,940.00 - $1,000.00 $1,000.00 $33,940.00 Grand Totals $136,471 $87,600 $28,400 $9,000 $264,211.00 Clarifications 1. The estimated fee for each task is for overall estimating purposes only. Bonestroo will execute the proposed tasks on a time and materials basis. SI Bonestroo 2.The anticipated staff as shown on the organizational chart. O r�ay& 3.The hourly billing rates will be based on the 2007 Schedule of Fees and Services ����•�tlr Associates Engineers-Architects REVISED Company Compensation Breakdownl2-19-06.xls 12/19/2006 Agenda Item No. -L. r� 3 City of Elgin g ,. � Y 9 ;r y {, January 19, 2007 = , t,. TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager �.r;=„- -'wd y Manager Randy Reopelle, Parks and Recreation Director SUBJECT: Highlands Golf Course Phase 2 - Engineering RFP No.06-094 PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider an agreement for Phase II Engineering Services with Bonestroo Devery & Associates for the development of the remaining golf holes at The Highlands of Elgin. RECOMMENDATION It is recommended that the City Council approve the contract with Bonestroo Devery & Associates for a not-to-exceed amount of$266,711 for Phase II Engineering Services. BACKGROUND A request for proposals for Phase II Engineering Services at the Highlands of Elgin Golf Course was sent out and proposals were received from three (3) engineering firms. These firms were Kudrna & Associates from Chicago, Patrick Engineering from Lisle and Bonestroo Devery & Associates from Libertyville. Engineering services will include ground water assessment, mining reclamation compliance, earthwork, grading, surveying, mapping, irrigation supply, wetland and storm water permitting. These services are detailed in the specifications outlined in Attachment 1 and 2. Bonestroo's proposal was selected as the most complete and responsive proposal. Additionally, they have performed engineering services for a number of golf courses including Nickol Knoll of Arlington Heights, Maple Meadows of DuPage County, Oak Grove of Harvard and The Sanctuary in New Lenox. Highlands Golf Course Phase 2 - Engineering RFP No.06-094 January 19, 2007 Page 2 Bonestroo Devery & Associates estimates a timeline of 9 to 10 months to complete the engineering services. The design and bidding of the golf course will take place in late 2007 and early 2008, with construction projected to begin in mid to late 2008. The anticipated opening of the new holes will take place in 2010. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Golf Course Project Leadership Team FINANCIAL IMPACT The contract with Bonestroo Devery & Associates for Phase II engineering services would total $266,711. There are sufficient funds budgeted ($3,602,960) and available ($2,951,631) in the Riverboat Fund, account number 275-0000-791.92-36, Buildings/Structures, project number 509637, Highlands Phase II, to enter into the contract. GAL IMPACT None ALTERNATIVES 1. The Council may choose to approve the contract with Bonestroo Devery & Associates for a not-to-exceed amount of$266,711 for Highlands Phase II Engineering Services. 2. The Council may choose not to approve the contract with Bonestroo Devery & Associates for a not-to-exceed amount of$266,711 for Highlands Phase II Engineering Services. Respectfully submitted for Council consideration. ml/rr attachment elik