07-34 Resolution No. 07-34
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin, City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms and
conditions in the agreements between the City of Elgin and the respective youth sports organizations:
League Project Request
Elgin American Little League Expand backstop overhand on field 2; $ 11,100
Fence replacement for field 4 with
Dugout replacement
American Legion Bullpen repair and lights $ 500
Elgin Classic Little League Fencing and concrete repairs $ 7,500
Storage building
Elgin Continental Little League Install warning tracks fields 1&2 $ 12,500
Repair light buzzing
Elgin National Little League 4 sets bleachers field 1 $ 16,600
Concrete pad for bleachers
Shade structure
Babe Ruth Teener League Bullpen upgrades $ 14,900
Contingency* $ 3,780
Total Grant Allocation $ 66,880
s/Ed Schock
Ed Schock, Mayor
Presented: February 14, 2007
Adopted: February 14, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
s/Jennifer Quinton
Jennifer Quinton, Deputy City Clerk
<4 OF
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City of Elgin Agenda Item No.
1-'9 71
ti
January 19, 2007
TO: Mayor and Members of the City Council
i r,
FROM: Olufemi Folarin, City Manager trtur ( w'rf r^Pk r:
Randy Reopelle, Parks and Recreation Director
SUBJECT: 2007 Youth Sports Capital Improvement Grants
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the 2007 Youth Sports Capital Improvement Grants.
RECOMMENDATION
It is recommended that the City Council approve the 2007 Youth Sports Capital Improvement
rbk Grants totaling $66,880, as recommended by the Parks and Recreation Advisory Board.
BACKGROUND
In the 2007 budget, the City Council has allocated $66,880 to distribute among nine Elgin youth
sport organizations. To be eligible for this fund, these organizations must meet the criteria as
established by the Parks and Recreation Advisory Board. Among this criterion is that each
league must have a signed lease agreement on file with the Parks and Recreation Department as
well as the appropriate amount of insurance coverage. Each league that is funded must have
completed their previous year's projects before additional funding will be allocated. In addition,
each league must provide the Parks and Recreation Advisory Board with a season recap and a
five year capital improvement plan.
Listed below are the funding requests for the 2007 season as approved by the Parks and
Recreation Advisory Board at their November 28, 2006, meeting:
Funding
League Project Request
Elgin American Little League Expand backstop overhang
on field 2 $ 1,600
Fence replacement for field 4
With dugout replacement $ 9,500
TOTAL $ 11,100
•
2007 Youth Sports Capital Improvement Grants
(...' January 19, 2007
Page 2
American Legion Bullpen repair and lights $ 500
Elgin Classic Little League Fencing and concrete repairs $ 5,000
Storage building $ 2,500
TOTAL $ 7,500
Elgin Continental Little League Install warning tracks field 1&2 $ 7,500
Repair light buzzing $ 5,000
TOTAL $ 12,500
Elgin National Little League 4 sets bleachers field 1 $ 9,600
Concrete pad for bleachers $ 1,000
Shade structure $ 6,000
TOTAL $ 16,600
Babe Ruth Teener League Bullpen upgrades $ 14,900
Contingency* $ $3,780
Total Grant Allocation $ 66,880
r` * A contingency amount is established for unanticipated costs that may be associated with a
project; e.g., additional utility work. The Advisory Board recommended that any leftover
Contingency monies be allocated to Elgin American Little League for additional fencing work
on field#2.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sport organizations at the October 24, 2006, Parks and
Recreation Advisory Board meeting. Organizations that attended this meeting and submitted
requests included Elgin American Little League, Elgin National Little League, American Legion,
Elgin Classic Little League, Babe Ruth Teener League, Elgin Youth Football and Continental
Little League.
IIP1 " NANCIAL IMPACT
Grant awards (including a contingency) to the various organizations would total $66,880. There
are sufficient funds budgeted ($66,880) and available ($66,880) in the Riverboat Operating
Fund, account number 275-0000-791.80-44, Youth Sports Grants, to fund these improvements.
EGAL IMPACT
None
r
•
2007 Youth Sports Capital Improvement Grants
January 19, 2007
Page 3
ALTERNATIVES
1. The Council may choose to approve the 2007 Youth Sports Capital Improvement Grants
for $66,880 as recommended by the Parks and Recreation Advisory Board.
2. The Council may choose to not approve the 2007 Youth Sports Capital Improvement
Grants for $66,880 as recommended by the Parks and Recreation Advisory Board.
Respectfully submitted for Council consideration.
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YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
Revised October 26,2006
2005 2006 2007 2008 2009 2010 2011/Future
National Little -0- -0- 1.Aluminum bleachers,
League 4 sets,Field 1 $9,600
2.Concrete pad for
bleachers �,QQjI
Subtotal = $10,600
3.Permanent seasonal
structure:
Pegola-type canopy fib.M
TOTAL=Wag
(labor by ENLL volunteers)
Babe Ruth In-field renovation: Events Area Upgrade bullpen pro'ect
�14,91J0
Total: $8,500
TO'l'AL:314,900
Total: $21,000
Youth Football -0- Bleachers/Pads
Misc Repairs
Total: $11,600
Kickers Tent and information board -0- -0-
Total: $4,800
Heat -0- -0- -0-
Total Sub Total: $62,200 Sub Total: $64,100 Sub Total: $63,100
Contingency: $4,680 Contingency: $2,780 Contingency: $3,780
Total: $66,880 Total: $66,880
Budget: $66,880 Budget: $66,880 Budget: $66,880
'Note
F:U2ecreatiooV007 COW Memo Drafts12 January 24W&R Youth Sports Grant Award anachment.doc