07-314 Resolution 07-314
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT
WITH BOLLINGER LACH AND ASSOCIATES, INC.
FOR U.S. ROUTE 20/NESLER ROAD INTERSECTION IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Bollinger Lach andAssociates,
Inc. for U.S. Route 20/Nesler Road Intersection Improvement Project, a copy of which is attached
hereto and made a part hereof by reference.
Ed Schock, Mayor
Presented: December 19, 2007
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Diane Robertson, City Clerk
First Amendment Agreement
This Amendment Agreement No. 1 is hereby made and entered into this_Mk day of De_CelrY\13 Dr 2007,
by and between the City of Elgin, an Illinois Municipal Corporation (hereinafter referred to as "CITY") and
Bollinger, Lach & Associates, Inc., an Illinois corporation (hereinafter referred to as "ENGINEER").
WHEREAS, the parties hereto have previously entered into an Agreement dated March 23, 2005, attached
hereto as Attachment "A" (hereinafter referred to as ORIGINAL AGREEMENT); and,
WHEREAS, ORIGINAL AGREEMENT provided for a maximum payment of $164,414.34 to ENGINEER
and,
WHEREAS, the parties hereto have each determined it to be in their best interest to amend ORIGINAL
AGREEMENT; and,
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be modified to include
updating plans and specifications to reflect recent changes and to provide construction engineering services
requiring additional professional engineering; and,
WHEREAS, the CITY has determined that the proposed scope of the PROJECT be modified to provide
construction phase services requiring additional professional engineering services; and,
WHEREAS, the CITY has determined that the proposed scope of the PROJECT be modified to include
preliminary engineering, final engineering, bidding assistance and construction phase services for the US Route
20 at Nesler Road construction project requiring additional professional engineering services; and,
WHEREAS, the CITY has determined that the proposed scope of the PROJECT be modified to include
additional duration of professional engineering services for construction project management and,
WHEREAS, the CITY has determined that the total maximum payment for the additional services described in
this Amendment Agreement shall be in the amount $23,611.30, and,
WHEREAS, the circumstances necessitating these changes in performance contemplated by this amendment
were not reasonably foreseeable at the time ORIGINAL AGREEMENT was signed; the changes contemplated
by this Amendment Agreement are germane to the ORIGINAL AGREEMENT as signed; and this Amendment
Agreement is in the best interests of City and is authorized by law.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, and other good
and valuable consideration, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby
agree as follows:
Bollinger, Lach & Associates, Inc.
1
1. Section I (B) of the ORIGINAL AGREEMENT is hereby amended by adding the following additional text
to the end thereof which reads as follows: "ENGINEER shall also perform the additional services for the
PROJECT to include construction engineering services, updating plans to reflect recent changes in the
standard specifications and on the construction site."
2. Section I (C) of the ORIGINAL AGREEMENT is hereby amended by adding the following additional text
to the end thereof which reads as follows: "A detailed Scope of Services for the additional services
provided by the First Amendment Agreement is attached hereto as Attachment B and made a part hereof by
this reference.
3. Paragraphs IV (A) is hereby amended to read "For services provided by the ENGINEER as described in
Attachment A of the ORIGINAL AGREEMENT and as described in the First Amendment Agreement,
ENGINEER shall be reimbursed at the rate of 2.85 times the direct hourly rate of personnel employed on
this PROJECT as set forth in Attachment B of this First Amendment Agreement, which the total fee not to
exceed $188,025.64 regardless of the actual time expended or actual costs incurred by the ENGINEER
unless substantial modifications to the Scope of Work are authorizing in writing by the DIRECTOR."
4. Section IV(B) of the Original Agreement is hereby amended to read: "For outside services provided by
other firms or subconsultants, the CITY shall pay the ENGINEER the invoiced fee to ENGINEER, plus five
percent (5%). Any such invoiced fees to ENGINEER shall be included with and construed as part of the
maximum amount provided in subparagraph IV(A), herein, and shall in no case cause the total fees of the
PROJECT to exceed $188,025.64.
5. Except as amended by this First Amendment Agreement the ORIGINAL AGREEMENT between the
parties shall remain full force and effect.
CITY OF ELGIN BOLLINGER, LACH & ASSOCIATES, INC.
By:D_ - By:
y Manag- l Craig L o z
Executive Vice President
Attest:
Attest:
City Clerk I4/c e .,aFP
Bollinger, Lach & Associates, Inc.
2
City of Elgin
US 20 @ Nesler Road
9-12-07
Attachment "B"
3.2 — Scope of Construction Engineering Services:
It is expected that the construction engineering agreement will be completed with a notice to
proceed issued by approximately March 12, 2007. Construction Engineering work should be
completed within 4 weeks of the completion of the construction including punch list and clean
up. Construction engineering services will be for full time observation/inspection in accordance
with IDOT standard procedures and practices.
Traffic Control & Protection: Special attention must be paid to communication with the
motoring public on the project. Establishment of an effective traffic control and protection
system is critical to the safe operations of the project. Strict conformance to the contract traffic
control plans will be demanded from the contractor.
Public Information and Local Contact: Informing the public of construction activities is
critical to the success of the project. Reconstruction projects can have a serious impact on local
businesses along the project. It is therefore important to keep affected businesses and agencies
informed about the schedule and status of the project. BLA will meet with the local businesses
and residents on a regular basis to keep them informed of detailed work schedules on the project,
particularly plans for staging construction of entrances and exits.
It is also proposed that the police and fire personnel be kept informed of the project schedule and
status to ensure rapid and efficient emergency responses can be attained for areas affected by the
construction activities. Periodic handouts can be prepared for distribution to affected entities.
Monitoring Construction Progress: Periodic progress meetings will be conducted to ensure that
the project progresses on schedule and to ensure that all stake holders are kept informed of
project issues and progress. Progress meetings are especially important for this project because
of the participation of several organizations. It will be critical to the success of the project that
all parties be kept aware of project decisions and participate in the timely resolution of potential
delay issues.
Utility Coordination: Timely relocation of conflicting utility facilities is a critical factor in
maintaining the project's schedule. Utilities will be discussed at the preconstruction meeting and
any conflicts will be monitored at regularly scheduled progress meetings with the contractor and
the utility company.
Bollinger,Lach&Associates,Inc. 3
City of Elgin
US 20 @ Nesler Road
9-12-07
Materials Testing: Materials testing for this project are to be supplied by the consultant.
BLA will use a qualified materials testing subconsultant with the qualified personnel capable of
performing on site and plant inspection/observation as necessary.
Project Close Out: A timely close out of this project is important to ensure prompt
reimbursement of state and developer funds to the CITY OF ELGIN. BLA has a significant
experience with project close out with IDOT PROJECTS. On a recent $33M IDOT contract
BLA completed final records well in advance of the normal time period required to close out a
project. The project manager, Bob Rollings was the IDOT Bureau Chief of Construction for 12
years and managed the close out of over 2,700 IDOT contracts. Bob and the construction staff
are well versed in the close out requirements for IDOT projects.
General Scope of Services: BLA will perform or be responsible for the performance of the
following services in connection with this project. BLA shall furnish or cause to be furnished
qualified engineers, construction observers and/or technical personnel to perform the following
services including, but not limited to, the following tasks:
1. Attend the bid opening and assist the CITY OF ELGIN with preparation of bid
tabulations summarizing bid proposals.
2. Attend a pre-construction conference with the contractor, CITY OF ELGIN, and other
parties.
• Obtain from the contractor a list of proposed suppliers and subcontractors. Make
recommendations to the CITY OF ELGIN regarding the suitability of the
subcontractors for the proposal work.
3. Review the construction schedule submitted by the contractor for compliance with the
contract.
4. Check and approve, or reject and request resubmittal of any submittals made by the
contractor for compliance with the contract documents.
5. Provide all construction staking. Establish all baselines, construction stakes, and
benchmarks necessary for locating the principal components of the work.
6. Make periodic visits to the work site to observe the progress and quality of the executed
work.
• Determine if the work is proceeding in accordance with the Contract Documents.
• BLA shall keep the CITY OF ELGIN informed of the progress of the work.
o Guard the CITY OF ELGIN against defects and deficiencies in the work.
o Advise the CITY OF ELGIN of all observed deficiencies of the work and
disapprove or reject all work failing to conform to the Contract
Documents.
Bollinger,Lach&Associates,Inc. 4
City of Elgin
US 20 @ Nesler Road
9-12-07
7. Provide extensive on-site observations of the work in progress and field checks of
materials and equipment through a Resident Engineer or Inspector, who shall:
• Serve as the CITY OF ELGIN'S liaison with the contractor working principally
through the contractor's field superintendent.
• Cooperate with the contractor in dealing with the various local agencies having
jurisdiction over the Project in order to complete service connections to public
utilities and facilities.
• Attend all construction conferences. Arrange a schedule of progress meetings and
other job conferences as required.
o Maintain and circulate copies of records of the meetings.
• Review contractor's progress on a regularly scheduled basis (weekly or other
appropriate interval) and update the progress schedule.
o Compare actual progress to the contractor's approved schedule.
o If the project falls behind schedule, work with the contractor to determine
the appropriate course of action to get back on schedule.
• Arrange for any required material testing required under the contract with the
CITY OF ELGIN'S geotechnical consultant.
• Coordinate with residents and CITY OF ELGIN regarding the Village's sidewalk
policy and the Village's driveway apron upgrade program within the project area.
o Answer resident questions concerning the policy, program and the project.
• Perform weekly barricade checks. The inspection shall be made between sunset
and sunrise.
o A Barricade Check Report shall be completed and delivered to the Public
Works Department. Notify the contractor of, and take appropriate steps to
correct, and deficiencies noted.
• Maintain orderly files for correspondence, reports of job conferences, shop
drawings and other submissions, reproductions or original contract documents
including all addenda, change orders and additional drawings issued subsequent
to the award of the contract.
• Record names, addresses and telephone numbers of all Contractors,
subcontractors, and major material suppliers.
• Prepare payment requisitions and change orders. Review applications for
payment with the Contractor for compliance with established submission
procedure and forward them with recommendations to the CITY OF ELGIN.
• Prior to final inspection, submit to the contractor a list of observed items requiring
correction and verify that each correction has been made.
• Conduct final inspection with the CITY OF ELGIN and prepare a final list of
items to be corrected.
• Verify that all items on the final list have been corrected and make
recommendations to the CITY OF ELGIN concerning acceptance.
Bollinger,Lach&Associates,Inc. 5
City of Elgin
US 20 @ Nester Road
9-12-07
• Except upon written instruction of the CITY OF ELGIN, the Resident Engineer or
Inspector shall not authorize any deviation from the Contract Documents.
• Determine if the project has been completed in accordance with the Contract
Documents and that the Contractor has fulfilled all of his obligations.
• Conduct weekly status meetings with the general contractor.
• Prepare a weekly/bi-weekly/monthly newsletter for distribution to residents.
8. Keep an inspector's daily report book in the CITY OF ELGIN'S format, or other required
format appropriate for the project, recording:
• Hours on the job site,
• Weather conditions,
• General and specific observations,
• Daily activities,
• Quantities placed,
• Observation/inspections,
• Decisions, and
• List of visiting officials.
9. Determine if the project has been completed in accordance with the contract document
and if the contractor has fulfilled all obligations.
10. Shop Drawings and Contractor Submittals:
• Record data received, maintain a file of drawings and submissions, and check
construction for compliance with them.
• Review Contractor's submittals for compliance with contract documents.
o Notify the CITY OF ELGIN of any deviations or substitutions.
o With the notification, provide the CITY OF ELGIN with a
recommendation for acceptance of denial, and request direction from the
CITY OF ELGIN regarding the deviation of substitution.
11. Record Drawings:
• Document the location (vertically and horizontally) of sewer and water services.
• Maintain a set of Record Drawings on which all changes are noted, deliver a
reproducible set and Autocad drawing file(s) of them to the CITY OF ELGIN at
the completion of the Project.
12. BLA will comply with the CITY OF ELGIN Personal Protective Equipment (PPE)
policy.
• The policy at minimum requires anyone on a construction site to wear an orange
safety vest and steel-toed shoes.
• Various situations calling for further safety requirements are indicated in the
policy.
Bollinger,Lach&Associates,Inc. 6
Illinois Department
of Transportation Average Hourly Project Rates _
Route US 20 @ Nestler Road (Construction Engineering)
Supplement 1
County KANE Consultant Bollinger, Lach &Associates, Inc. Date 9-12-07
Sheet 1 of 1
Payroll Hourly
Classification Rates CONSTRUCTION
cyo WGTD % WGTD % WGTD % WGTD
Hours Part. Rate Hours Part. Rate Hours Part. Rate Hours Part. Rate ,
Resident Engineer 30.26 260 100 30.26
Totals 30.26 260 100 30.26
BDE 2392(2/01)
In-House Direct Costs
Illinois Department
of Transportation
Firm Bollinger, Lach &Associates, Inc. (BLA) Date 9-12-07
Route US 20 @ Nestler Road
County KANE Complexity Factor(R) 0
(Construction Engineering) Direct Labor Multiple 2.85
Direct Costs:
Vehicle 33 days @$36.00 per day=$1,188.00
Postage 2 at$0.32 each =$ 0.64
Total: $1,188.64
US Route 20 at Nestler Road
Projected Manpower Schedule
Week Number 1 1 12 I 3 I 4 1 5 1 6 1 7 1 8 19 1101 111 121 131 141 15[161 171 181 191 201 211 221231241251 26 1271 281 29 1 301 31 1 321 33
WeightePercent of
*
Total Percent of d Hourly Total Cost Labor Grand
Hours Hours Rate (DLM+R) Total
e044 q\\.y\fib 0,elA\`1\fib \ \
7‘,"O
BLA RATE
Principal $60.00 0 0.00% $0.00 $0.00 $0.00 0.0
RE $30.26 40 40 32 32, 32 32 20 _ 16 16 260 100.00% $30.26 $7,867.60 $22,422.66 94. I
OFF.ENG $33.50 0 0.00% $0.00 $0.00 $0.00 0.00%
PARTY CHIEF $26.05 0 0.00% $0.00 $0.00 $0.00 0.00%
INST.MAN $19.400 0.00% $0.00 $0.00 $0.00 0.00%
MAT.COR. $26.92 0 0.00% $0.00 $0.00 $0.00 0.00%
FLD.ENG. $24.88 0 0.00% $0.00 $0.00 $0.00 0.00%
Totals 0 0 0 0 0 0 0 40 40 32 32 32 32 20 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 16 16 0 260 100.00% $30.26 $7,867.60 $22,422.66
Vehicle Days RE 5 5 4 4 4 4 3 2 2 33
Vehicle Days Survey 0
Complexity Factor 06 0
Multiplier 2.85 Labor*Multiplier $22,422.66
RE SURVEY
Vehicle Cost Per RE Survey Total Direct
VEHICLES COST Day Days Days Cost
$36.00 33 0 $1,188.00
Postage
2@$0.32 $0.64 Direct
Costs
5.01
TOTAL DIRECT COSTS $1,188.64 i
Total $23,611.30 100.00%
AGREEMENT
4- nsAc.-0/`t
THIS AGREEMENT is hereby made and entered into thisaday of eL a , 2005, by
and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as
"CITY") and Bollinger, Lach & Associates, Inc. an Illinois Corporation (hereinafter
referred to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with
US Route 20 at Nesler Road Intersection Improvement Project
(hereinafter referred to as the"PROJECT"); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and
ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent
CITY in the engineering matters involved in the Project as set forth herein, subject to the
following terms, conditions and stipulations:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of
Public Works of the CITY, herein after referred to as the "DIRECTOR".
B. Bollinger, Lach and Associates, Inc (BLA) will prepare final plans,
specifications, and estimates (P, S, &E) for the intersection improvement on
US Rte 20 at Nesler Road. The intersection improvement will include new
traffic signals, exclusive left turn lanes with appropriate taper lengths, and an
alternate for a new 4th leg to the north for approximately 650'. All right-of-
way highway plats, and individual parcel plats are to be completed by others.
In addition, BLA will provide Phase III construction engineering services for
the construction of the intersection improvement.
C. A detailed Scope of Services is attached.
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H. PROGRESS REPORTS
A. A detailed project schedule for the Project is included as Attachment B,
attached hereto. Progress shall be recorded relative to the project schedule
and submitted monthly as a component of the Status Report described in C
below_
B. The Engineer will submit to the Director monthly a Status Report keyed to the
Project Schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to,reports, designs, calculations, work drawings, studies, photographs,models
and recommendations shall be the property of the CITY and shall be delivered to the
CITY upon request of the DIRECTOR; provided, however that the ENGINEER may
retain copies of such work products for its records. Such work products are not
intended or represented to be suitable for reuse by the CITY on any extension to the
PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability to the ENGINEER.
F
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A.For services provided the ENGINEER shall be paid at the rate of 2.85
times the direct hourly rate of personnel employed on this PROJECT, with the
total fee not to exceed $164,414.34* regardless of the actual
costs incurred by the ENGINEER unless substantial modifications to the scope
of the work are authorized in writing by the CITY.
B. For outside services provided by other firms or subconsultants, the CITY shall
pay the ENGINEER the invoiced fee to the ENGINEER, plus 0 . Any
such invoiced fees to ENGINEER shall be included with and construed as part
of the above-referenced amount of $164,414.34
C. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in
Attachment A, and full payments for each task shall not be made until the task
is completed and accepted by the DIRECTOR.
*See attachment entitled Cost Summary for US Route 20 at Nesler Road
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V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (IIC above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work
done under this Agreement. The ENGINEER shall make these records
available at reasonable times during the Agreement period, and for a year after
termination of this Agreement.
VL TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement
at any time upon fifteen(15)days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination,
provided, however, that such payment shall not exceed the amounts set forth under
Paragraph IV above.
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a
notice to proceed and, unless terminated for cause or pursuant to Article VI or IX,
shall terminate on the date City accepts all of ENGINEER's work pursuant to this
Agreement as finally completed, which acceptance shall be construed to have
occurred on the date that written notice of such acceptance is provided by City to
ENGINEER. A determination of such final completion shall not constitute a waiver
of any rights or claims which the city may have or thereafter acquire with respect to
any term or provision of this Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result of
action taken by the CITY, the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No claim for additional compensation
shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid
e 1
4
only to the extent that such changes are included in writing signed by the CITY and
the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the ENGINEER, all work required under this Agreement as determined
by the DIRECTOR shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or
breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if either party, by reason of any default, fails
within fifteen (15) days after notice thereof by the other party to comply with the
conditions of the Agreement,the other party may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims, in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this
Agreement. In the event of any such action against the CITY, its officers, employees,
agents, boards or commissions, covered by the foregoing duty to indemnify, defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing.
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of
comprehensive general liability insurance written in occurrence form with
limits of at least $1,000,000 aggregate for bodily injury and $1,000,000
aggregate for property damage.
5
)
The ENGINEER shall deliver to the DIRECTOR a Certification of
Insurance naming the CITY AS ADDITIONAL INSURED. The policy
shall not be modified or terminated without thirty (30) days prior written
notice to the DIRECTOR.
Such Certificate of Insurance shall include, but not be limited to, coverage
for the obligations assumed by ENGINEER pursuant to Article X herein
entitled "Indemnification".
Such above-referenced insurance shall apply as primary insurance with
respect to any other insurance or self-insurance programs afforded to the
CITY. There shall be no endorsement or modification of this insurance to
make it excess over other available insurance, alternatively, if the
insurance states that it is excess or prorated, it shall be endorsed to be
primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned, non-
owned and hired motor vehicles with limits of not less than $500,000 per
occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined
single limit of $1,000,000 per occurrence subject to a $1,000,000
aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error,
omissions or negligent acts with a combined single limit of not less than
$1,000,000 per occurrence. A Certificate of Insurance shall be submitted
to the DIRECTOR as evidence of insurance protection. The policy shall
not be modified or terminated without thirty(30) days prior written notice
to the DIRECTOR.
XIII. CONSTRUCTION MEANS,METHODS,TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be responsible
for construction means, methods, techniques, sequences or procedures, or for safety
precautions and programs in connection with the construction, unless specifically
identified in the Scope of Services.
•
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XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement, there
shall be no discrimination against any employee or applicant for employment because
of sex, age, race, color, creed, national origin, marital status, of the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification, and this requirement shall apply to, but not be limited to, the following:
employment advertising, layoff or termination, rates of pay or other forms of
compensation and selection for training,including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of
any services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part,of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
,) successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment,delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto, except to such
extent as may be specifically provided for herein.
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XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or
other provision of this Agreement, or any portion thereof, shall be held to be void or
otherwise unenforceable, all other portions of this Agreement shall remain in full
force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
XX.MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on
the subject matter hereof and may not be changed, modified, discharged or extended
except by written amendment duly executed by the parties. Each party agrees that no
representations or warranties shall be binding upon the other party unless expressed in
writing herein or in a duly executed amendment hereof, or change order as herein
provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed in
accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from the
DIRECTOR, nor will the ENGINEER make public proposals developed under this
Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ or
any work associated with the PROJECT.
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XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract as
a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or federal statute
regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through
r the Illinois Department of Human Rights, and the Illinois Human Rights
( Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human
Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
•
9
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be in writing
and shall be mailed by First Class Mail, postage prepaid, addressed as follows:
A. As to CITY:
JOHN LOETE,P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
KEVIN BOLLINGER,P.E.
Vice President
Bollinger, Lach&Associates, Inc.
1010 Jorie Boulevard
Suite 22
Oak Brook, Illinois 60523
10
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By keuks..—Bytikk •� �cs�•a�
City Clerk City anage
(SEAL)
For the ENGINEER:
Dated this 22nd day of February , A.D., 2005
ATTEST:
BY 1ti6)
1 41-
Secretary Pr: +e"
(SEAL)
•
• • - - ATTACHMENT A
Bollinger, Lach & Associates, Inc.
December 27, 2004
Revised February 22, 2005
COST SUMMARY
City of Elgin
US 20 at Nestler Road
- Design Engineering
Cost Estimate of Consultant Services for a 3 Legged
Intersection = $51,044.00
Cost Estimate of Consultant Services for the Addition
of a 4th Leg (650') [if required] _ $21,261.00
Subtotal = $72,305.00
- Construction Engineering
Cost Estimate of Consultant Services for the 4 Legged
intersection = $92,109.34
Subtotal = $92,109.34
Final Total = $164,414.34
• ATTACHMENT B
City of Elgin
ANTICIPATED PROJECT SCHEDULE
Phase II Design Engineering Services: US Route 20 at Nestler Road
Field Survey&Field Inspection immimmum
Preliminary Plans r■■���w
Pre-final Plans ..
Final Plans immommo
March April May June
2005
LEGEND
imimm Consultant Activity
0 Completion of Task/Submittal
.... Review by City,State&Federal
*Project start dependent upon Intersection Design Study(IDS)approval by IDOT.
Bollinger,Loch&Associates,Inc. •*
• ATTACHMENT C
CONSWING
EN Bollinger, Lach & Associates, Inc.
&LAND
:SURVEYORS 1010 Jone Blvd.•Oak Brook,IL 60523•630 990 1385•FAX 630 990 0038•www.bolliegeflach.com•
December 27,2004
Revised February 22,2005
Mr. Steven R.Pertzbom,P.E.
Senior Engineer
City of Elgin
150 Dexter Court
Elgin,Illinois 60120
Re: Plan Preparation and Construction Observation Proposal
US Route 20 at Nestler Road
Dear Mr.Pertzborn:
Pursuant to our discussion on December 6,2004 Bollinger Lach& Associates,Inc. is submitting a
Proposal to provide design and construction engineering services for the US Route 20 at Nestler
Road intersection improvement project.
Bollinger, Lach and Associates, Inc. has prepared the US Route 20 Phase I study for the Illinois
Department of Transportation and is very familiar with the planned improvements along this
section of roadway.
Wesincerely appreciate the opportunity to continue working with the City of Elgin. If there are
any questions,please do not hesitate to contact me or Bob Rollings at 630.990.1385.
Respectfully Submitted,
BOLLIN R, LACH &ASSOCIATES, INC.
Kevin : I flinger,P.E.
Vice President
•
• ATTACHMENT D
1.1 — ENGINEERING PROJECT UNDERSTANDING
Bollinger, Lach and Associates, Inc. (BLA) will provide engineering and surveying
services for the intersection improvements to US 20 and Nestler Rd in the City of Elgin_
The intersection is to be improved with new left turn lanes on US Rte 20 and Nestler Rd,
and provided with new temporary traffic signals to control the traffic flow. The Illinois
Department of Transportation(IDOT)has approved an Intersection Design Study(IDS)
for a 3 legged intersection;however Grand Point Homes needs to construct an additional
4th leg to the north for access to their development.
1.2 Scope of Design Engineering Services:
BLA will prepare Final Plans and Specifications and Estimate(PS&E)one time for the
roadway improvements to the US 20 and Nestler Rd intersection. Work is to include
widening and resurfacing and existing pavement,installing new temporary traffic signals,
placing concrete curb and gutter,and installing the required drainage items to properly
convey the storm water. The plans will reflect current City of Elgin requirements and
latest IDOT standard details and specifications. In addition the engineering shall include
grading,storm sewer design,quantity calculations,cost estimate,coordination with the
City of Elgin and IDOT,and applicable construction permits.
The following pages reflect the Organizational Project Team,Average Hourly Project
Rates,Cost Estimate of Consultant Services(Direct Labor Multiple),Direct Costs,and
Sheet Estimate. We have also enclosed BLA's signed proposal with Grand Point Homes
for the City of Elgin to review with respect to revising the existing IDS_ A summary of
the engineering and surveying costs are as follows:
Cost Estimate of Consultant Services for a 3 Legged Intersection $51,044.00
Cost Estimate of Consultant Services for the Addition of a 4th Leg(650')
If Required $21,261.00
Final Total $72,305.00
The following items are not included in the above scope of work but a professional
services quote can be supplied upon receiving a more defined scope at a later date:
• Public Hearings
• Topographic Survey of the North Leg
• Cross Sections of the North Leg
•
City of Elgin •
Consultant Engineering Services: US Route 20 @ Nestler Road Intersection
Improvement Project
Cit of Elgin
Project Engineer:
Steve Pertzborn,P.E.
Project Principal Project Manager QA/QC Manager
Craig Lukowicz,P.E. Kevin Bollinger, P.E. JJaymin Patel,P.E.
Project Engineer
Hank Th&kkar,P.E.
Survey Civil Engineer CAD
Paul Hendricks,P.L.S.. Stephanie Rathburn Ben David
t=i
PROJECT TEAM
Bollinger, Lach & Associates, Inc.
Bollinger, tach Associates, Inc.
1.
AVERAGE HOURLY PROJECT RATES
ROUTE U.S.20 at Nestler Road Date 12/27/2004
SECTION
COUNTY Kane Sheet 1 of 2
JOB NO.
PSB
AVG SURVEY FOR ENGINEERING PRELIMINARY PLANS PREFINAL PLANS FINAL PLANS
PAYROLL HOURLY HRS % WGTD HRS % WGTD HRS % WGTD HRS % WGTD
CLASSIFICATION RATES PART i RATE PART RATE PART RATE PART RATE
Principal 60.00 10 3.0 1.80 5 3.0 1.80 2 3.0 1.80
Project Manager 39.58 32 10.0 3.96 16 10.0 3.96 5 10.0 3.96
Senior Engineer , 32.21 80 25.0 8.05 40 25.0 8.05 13 25.0 8.05
Design Engineer 25.31 51 16.0 4.05 26 16.0 4,05 8 , 16.0 4.05
CADD Technician 25.57 147 46,0 11.76 73 46.0 11.76 24 46.0 11.76
Chief Surveyor 40.87
Project Surveyor 36.88 14 20.0 7.38
Survey Technician A 28.01
Parry Chief 25.43 27 40.0 , 10.17
Instrument Man 19.00 , 27 40.0 7.60 - , ' H
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TOTALS 68 • 100 25.15 320 100 29.62 160 100 29.62 52 100 29.62
r
Bollinger, Lech Associates, inc. '
AVERAGE HOURLY PROJECT RATES
ROUTE U.S.20 at Nestler Road Date 12/27/2004
SECTION
COUNTY Kane Sheet 2 of 2
JOB NO.
PSB
AVG TOTALS
PAYROLL HOURLY HRS % WGTD HRS % WGTD HRS % WGTD HRS % WGTD
CLASSIFICATION RATES PART RATE PART RATE PART RATE PART RATE
Principal 60.00 17 3.0 1.80
Project Manager 39.58 . 53 9.0 3.56 _ _ _ ,
Senior Engineer _ 32.21 133 22.0 7.09 .
Design Engineer 25.31 85 14.0 3.54
CADD Technician 25.57 244 41.0 10.48
Chief Surveyor 40.87
Project Surveyor 36.88 14 3.0 1.11
Survey Technician 28.01 .
Party Chief 25.43 27 4.0 1.02 -
Instrument Man 19.00 27 4.0 0.76y
H
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TOTALS 600 _ 1.00 29.36 _
,,
. ..
_.
.... ! ..
Cost Estimate of
Consultant Services -
(Direct Labor Multiple)
Firm Bollinger, Lach &Associates, Inc. Date 12/27/2004
Route U.S. 20 at Nestler Road
Section Complexity Factor(R) 0
County DuPage
Job No. Direct Labor Multiple 2.85
PTB & Item
(D + R) Times In-House Services % of i ti
Item Manhours Payroll Payroll Direct By Total Grand '.I.
Costs Others (C+D+E) Total
(A) (B) (C) (D) (E)
Survey for Engineering 68 1,710 4,874 36 0 4,910 9.62%
Preliminary Plans 320 9,478 27,013 0 348 27,361 53.60%
Prefinal Plans 160 4,739 13,507 0 348 13,855 27.14%
Final Plans 52 1,540 i 4,390 0 528 4,918 9.63%
i
-, _ a
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600 17,468 49,784 36 1,224 51,044 100,00%
ATTACHMENT I
Bollinger,Lach & Associates, Inc.
December 27, 2004
Direct Costs For
City of Elgin
US 20 at Nestler Road
- Preliminary Submittal
8 Quarter size prints x 22 sheets x$0.75/sheet = $132.00
8 Full size prints x 22 sheets x$1.00/sheet = $176.00
8 Special Provisions x 50 sheets x $0.10/sheet = $40.00
Subtotal = $348.00
- Pre-Final Submittal
8 Quarter size prints x 22 sheets x$.075/sheet = $132.00
8 Full size prints x 22 sheets x$1.00/sheet = $176.00
8 Special Provisions x 50 sheets x$0.10/sheet = $40.00
Subtotal = $348.00
- Final Submittal
1 Full size mylar x 22 sheets x$10.00/sheet = $220.00
8 Quarter size prints x 22 sheets x $0.75/sheet = $132.00
8 Full size prints x 22 sheets x$1.00/sheet = $176:00 -
Subtotal = $528.00
- Survey Vehicle
1 Day x$36/day $36.00
Subtotal $36.00 .
TOTAL $1,260.00
- ATTACHMENT J
E Bollinger, Lath & Associates, Inc.
City of Elgin
US Route 20 at Nestler Road
Sheet Estimate
December 27, 2004
Item No.of Sheets MI-1/Sheet Total Manhours
Cover Sheet 1 20 20
Typical Sections 1 - 24 24
Summary of Quantities 1 32 • 32
Schedule of Quantities 1 24 24 -
Alignment,Ties& Benchmarks 1 16 16
Maintenance of Traffic General Notes 1 16 16
Maintenance of Traffic Staging Plans 1 12 12
Roadway Plan &Profile 3 24 72
Pavement Marking Plans 2 16 32
Erosion Control Plans 3 12 36
Traffic Signal Plans 2 50 100
Cross Sections 5 12 60
Special Provisions 24
Permits 40
Drainage Calculations 24
TOTAL 22532
1 I
n ..
Bollinger, Lech Associates, Inc. _
AVERAGE HOURLY PROJECT RATES
ROUTE U.S.20 at Nestler Road Date 12/27/2004
SECTION North Leg.(If Required)
COUNTY Kane Sheet 1 of 2
JOB NO. '
PSB •
•
AVG SURVEY FOR ENGINEERING PRELIMINARY PLANS PREFINAL PLANS FINAL PLANS
PAYROLL HOURLY HRS % WGTD HRS % WGTD HRS % WGTD HRS % WGTD
CLASSIFICATION RATES PART RATE PART RATE4 , PART RATE PART �..
Principal 60.00 4 3.0 1.80 1 3.0 1.80 1 3.0 1.80
Project Manager 39.58 _ 12 10.0 A 3.96 5 10.0 3.96 2 10.0 3.96
Senior Engineer 32.21 30 25,0 8.05 13 25.0 8.05 5 25.0 8.05
Design Engineer 25.31 , 19 16.0 4.05 8 , 16.0 , 4.05 3 16.0 4.05
CADD Technician 25.57 55 46,0 11,76 23 46.0 11.76 9 46.0 11.76
Chief Surveyor 40.87
Project Surveyor 36.88 14 20.0 7,38
Survey Technician 28.01 _ ,
Party Chief 25.43 27 40.0 10.17
Instrument Man 19.00 27 40,0 7.60 a
H
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TOTALS 68 100 25.15 120 100 29.62 50 100 29.62 20 100 29.62
•
Bollinger, Lach Associates, Inc. • _
AVERAGE HOURLY PROJECT RATES
ROUTE U.S.20 at Nestler Road Date 12/27/2004
SECTION North Leg(If Re9uired)
COUNTY Kane Sheet 2 of 2
JOB NO.
PSB
I 1.
AVG TOTALS
PAYROLL HOURLY HRS % WGTD HRS % WGTD HRS % WGTD HRS % WGTD
CLASSIFICATION RATES PART RATE PART RATE PART RATE PART RATE
,
Principal 60.00.• 6 2.0 1.20
Project Manager 39.58 19 • 8.0 3.17
Senior Engineer 32.21 48 19.0 6.12
Design Engineer 25.31 30 12.0 3.04
CADD Technician 25.57 87 34.0 8.69
Chief Surveyor 40.87 ,
Project Surveyor 36.88 14 5.0 1.84
Survey Technician 28.01 ,
Party Chief 25.43 27 10.0 2.54
Instrument Man 19.00 27 10.0 1.90
H
a
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H
r
TOTALS. 1.. 258 100 28.50 i .
.. ,
Cost Estimate of
Consultant Services
(Direct Labor Multiple)
Firm Bollinger, Lach&Associates, Inc, Date 12/27/2004
Route U.S. 20 at Nestler Road
Section North Leg(If Required) Complexity Factor(R) 0
County DuPage
Job No. Direct Labor Multiple 2.85
PTB & Item
(D+ R) Times In-House Services %o of i
Item Manhours Payroll Payroll Direct By Total Grand
Costs Others (C+D+E) Total
(A) (B) (C) (D) (E)
Survey for Engineering 68 1,710 4,874 36 0 .4,910 23,09%
Preliminary Plans 120 3,554 10,130 0 84 10,214 48.04%
Preflnal Plans 50 1,481 4,221 0 84 4,305 20.25%
Final Plans 20 592 1,688 0 144 1,832 8.62%
9
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x
3
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H
3
_258 �.- 71338 _. _.. _ 20,913 _.._. _ .. 36 ,312 .21;261 100.00%
ATTACHMENT N
•
Bollinger, Lach&Associates, Inc.
December 27, 2004
Direct Costs For
City of Elgin
US 20 at Nestler Road
North Leg (If Required)
- Preliminary Submittal
8 Quarter size prints x 6 sheets x$0.75/sheet = $36.00
8 Full size prints x 6 sheets x$1.00/sheet = $48.00
Subtotal = $84.00
- Pre-Final Submittal
8 Quarter size prints x 6 sheets x$.075/sheet = $36.00
8 Full size prints x 6 sheets x$1.00/sheet = $48.00
Subtotal = $84.00
- Final Submittal
1 Full size mylar x 6 sheets x$10.00/sheet = $60.00
8 Quarter size prints x 6 sheets x$0.75/sheet = $36.00
8 Full size prints x 6 sheets x$1.00/sheet = $48.00.
Subtotal = $144.00
- Survey Vehicle
1 Day x$36/day - $36.00
Subtotal $36.00
TOTAL $348.00
I
•
ATTACHMENT 0
Bollinger, Lach & Associates, Inc.
City of Elgin
US Route 20 at Nestler Road
North Leg (If Required)
Sheet Estimate
December 27, 2004
Item No. of Sheets MH/Sheet Total Manhours
Typical Sections 24 24
Summary of Quantities * 16 16
Schedule of Quantities * 12 12
Algnment,.Ties& Benchmarks * 16 16
Maintenance of Traffic Staging Plans 1 12 12
Roadway Plan& Profile 1 24 24
Pavement Marking Plans 1 16 16
Erosion Control Plans 1 12 12
Cross Sections 2 12 24
Permits 10
C} Drainage Calculations 24.
TOTAL 6 190
*Modification to the 3 legged intersection plans. New sheet not required..
• • ATTACHMENT P
2.1 —CONSTRUCTION PROJECT UNDERSTANDING
t
Bollinger, Lach and Associates, Inc_ (BLA) proposes to provide Phase III Construction
Engineering services for the construction of an intersection Improvement at US Route 20 and
Nestler Road in the CITY OF ELGIN_
Scope of Construction Actvities:
The original project including the widening of US Route 20 and the south leg of Nestler
Road is estimated at $725,682.00. Proposed private development on the north side of US
Route 20 will require the construction of a north leg of the Nestler Road intersection as well.
The estimated cost of the total project including the north leg is$905,000. The CITY OF
ELGIN will solicit bids and award the contract to the low bidder.
The project consists of drainage work,widening and resurfacing of the roadway with a new
pavement with full depth bituminous widening and resurfaced with a bituminous binder
course and bituminous surface course with combination curb and gutter and,and restoration
of driveways and landscaping. Installation of temporary and new traffic signals is included
in the project. A new roadway will be constructed along the north leg of Nestler Road.
The construction schedule will be dependent upon the completion of plans, securing the
necessary funding and letting the contract for bids.
The project could be substantially complete by September 2005.
The contractor is expected to work 8 hour workdays to complete the work.
2.2 - Scope of Construction Engineering Services:
-ltis expected that the construction engineering agreement will be completed with a notice to
proceed with construction issued by approximately June 5,2005. The estimated duration of
construction is 3 months. Construction duration is dependent upon the schedule set by the
City of Elgin during the bid process, any utility delay issues, and the contractor's work
schedule. Construction engineering services work shouldbecompleted within 3 weeks of
the completion of construction including punch list and clean up.
Construction engineering services will be for full time observation/inspection in accordance
with IDOT standard procedures and practices.
Traffic Control & Protection: Special attention must be paid to communication with the
motoring public on the project. Establishment of an effective traffic control and protection
system is critical to the safe operations of the project. Strict conformance to the contract
BoWmger,Lach&Associates t
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•
traffic control plans will be demanded from the contractor.
Public Information and Local Contact: Informing the public of construction activities is
critical to the success of the project. Reconstruction projects can have a serious impact on
commuters and local businesses along the project. It is therefore important to keep affected
businesses and agencies informed about the schedule and status of the project. BLA will
meet with the local business and residents on a regular basis to keep them informed of
detailed work schedules on the project, particularly plans for staging construction of
entrances and exits.
. It is also proposed that police and fire personnel be kept informed of the project schedule and •
status to ensure rapid and efficient emergency responses can be attained for areas affected by
the construction activities. Periodic handouts can be prepared for distribution to affected
entities.
Monitoring Construction Progress: Periodic progress meeting will be conducted to ensure
that the project progresses on schedule and to ensure that all stake holders are kept informed
of project issues and progress. Progress meetings are especially important for this project
because of the participation of several organizations. It will be critical to the success of the
project that all parties be kept aware of project decisions and participate in the timely
resolution of potential delay issues.
Utility Coordination: Timely relocation of conflicting utility facilities is a critical factor in
- maintaining the project's schedule. Utilities will be discussed at the preconstruction meeting
and any conflicts will be monitored at regularly scheduled progress meetings with the
contractor and the utility company.
Survey Work: BLA will provide work with the contractor and designer to establish critical -
project control points, and perform periodic reviews of the contractor's work to ensure-
substantial conformance with the proposed lines and grades of the project.
This estimate assumes that the contract will provide a pay item for contractor layout for the
project. If an item is not provided,layout work can be added to the proposal.
Materials Testing: Materials testing for this project are to be supplied by the consultant.
BLA will use a qualified materials testing subconsultant with the qualified personnel capable
of performing on site and plant inspection/observation as necessary.
Project Close Out: A timely close out of this project is important to ensure prompt.
reimbursement of state and developer funds to the CITY OF ELGIN. BLA has a significant
experience with project close out with IDOT PROJECTS. On a recent$33M IDOT contract
BLA completed final records well in advance of the normal time period required to close out
a project. The project manager,Bob Rollings was the IDOT Bureau Chief of Construction
for 12 years and managed the close out of over 2,700 IDOT contracts. Bob and the
Bollinger,Loch&Associates 2
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construction staff are well versed in the close out requirements for IDOT projects_
) General Scope of Services: BLA will perform or be responsible for the performance of the
following services in connection with this project. BLA shall furnish or cause to be
furnished qualified engineers,construction observers and/or technical personnel to perform
the following services including,but not limited to,the following tasks:
1. Attend the bid opening and assist the CITY OF ELGIN with preparation of bid
tabulations summarizing bid proposals.
2. Attend a pre-construction conference with the contractor,CITY OF ELGIN,
and other parties.
• Obtain from the contractor a list of proposed suppliers and subcontractors.Make
recommendations to the CITY OF ELGIN regarding the suitability of the
subcontractors for the proposal work.
3. Review the construction schedule submitted by the contractor for compliance with
the contract.
4. Check and approve,or reject and request resubmittal of,any submittals made by the.
contractor for compliance with the contract documents.
5. Provide all construction staking. Establish all baselines, construction stakes, and
benchmarks necessary for locating the principal components of the work.
6. Make periodic visits to the work site to observe the progress and quality-of the_
executed work.
• Determine if the work is proceeding in accordance with the Contract Documents.
• BLA shall keep the CITY OF ELGIN informed of the progress of the work.
o Guard the CITY OF ELGIN against defects and deficiencies in the work.
o Advise the CITY OF ELGIN of all observed deficiencies of the work and
disapprove or reject all work failing to conform to the Contract
Documents.
7. Provide extensive on-site observations of the work in progress and field checks of
materials and equipment through a Resident Engineer or Inspector,who shall:
• Serve as the CITY OF ELGIN'S liaison with the contractor working principally
through the contractor's field superintendent.
• Be present whenever the contractor is performing work on the project.
• Cooperate with the contractor in dealing with the various local agencies having
jurisdiction
over the Project in order to complete service connections to public utilities and
- facilities.
• Attend all construction conference&Arrange a schedule ofprogress meetings and
other job conferences as required.
o Maintain and circulate copies of records of the meetings.
• Review contractor's progress on a regularly scheduled basis (weekly or other
appropriate interval)and update the progress schedule.
o Compare actual progress to the contractor's approved schedule.
o If the project falls behind schedule,work with the contractor to determine the
( ? appropriate course of action to get back on schedule.
Bollinger,Each&Associates 3
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• Arrange for any required material testing required under the contract with the
CITY OF ELGIN'S geotechnical consultant.
• Coordinate with residents and CITY OF ELGIN regarding the Village's sidewalk
policy and the Village's driveway apron upgrade program within the project area.
o Answer resident questions concerning the policy,program and the project.
• Perform weekly barricade checks_The inspection shall be made between sunset
and sunrise.
o A Barricade Check Report shall be completed and delivered to the Public
Works Department. Notify the contractor of,and take appropriate steps to
correct,and deficiencies noted.
• Maintain orderly files for correspondence, reports of job conferences, shop
drawings and other submissions,reproductions or original contract documents
including all addenda,change orders and additional drawings issued subsequent
to the award of the contract.
• Record names, addresses and telephone numbers of all Contractors,
subcontractors,and major material suppliers.
• Prepare payment requisitions and change orders. Review applications for
payment with the Contractor for compliance with established submission
procedure and forward them with recommendations to the CITY OF ELGIN.
• Prior to final inspection, submit to the Contractor a list of observed items
requiring correction and verify that each correction has been made.
• Conduct fmal inspection with the CITY OF ELGIN and prepare a final list of
items to be corrected. -
• Verify that all items on the final list have been corrected and make
recommendations to the CITY OF ELGIN concerning acceptance.
• Except upon written instructions of the CITY OF ELGIN,the Resident Engineer
or Inspector shall not authorize any deviation from the Contract Documents.
• Determine if the project has-been completed in accordance with the Contract
Documents and that the Contractor has fulfilled all of his obligations.
• Conduct weekly status meetings with the general contractor.
• Prepare a weekly/bi-weekly/monthly newsletter for distribution-to residents.
- 8. Keep an inspector's daily report book in the CITY OF ELGIN'S format,or other
required format appropriate for the project,recording.
• Hours on the job site,
• Weather conditions,
• General and specific observations,
• Daily activities, -
• Quantities placed,
• Observation inspections,
• Decisions,and
• List of visiting officials.
9. Determine if the project has been completed in accordance with the contract
document and if the contractor has fulfilled all obligations.
10. Shop Drawings and Contractor Submittals:
Bolinger,Loch&Associates 4
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• Record data received,maintain a file of drawings and submissions, and check
construction for compliance with them.
• Review Contractor's submittals for compliance with contract documents.
o Notify the CITY OF ELGIN of any deviations or substitutions.
o With the notification, provide the CITY OF ELGIN with a
recommendation for acceptance or denial,and request direction form the
CITY OF ELGIN regarding the deviation or substitution.
• Alert the Contractor's field superintendent when materials or equipment are
being installed before approval of shop drawings or samples, where such are
required, and advise the CITY OF ELGIN when it is necessary to disapprove
work as failing to conform to the Contract Documents.
11. Record Drawings:
• Document the location(vertically and horizontally)of sewer and water services.
• Maintain a set of Record Drawings on which all changes are noted,deliver a
reproducible set and Autocad drawing file(s)of them to the CITY OF ELGIN at
the completion of the Project.
12. BLA will comply with the CITY OF ELGIN Personal Protective Equipment(PPE)
Policy.
• The policy at minimum requires anyone on a construction site to wear an orange
safety vest and steel-toed shoes.
• Various situations calling for further safety requirements are indicated in the
policy.
Bober,lack&Associates 5
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•
City of Elgin
Construction Resident Engineering Services: US Route 20 @ Nestler Road Intersection.Improvement Project
City of,Elgin
Project Engineer:
Principal:
Stege PErtzborn Craig Lukowicz,
Resident.Engineer Chief Construction Engineer
Mark Gemmel, P.E. Robert Railings, P.E.
.2.
Assistant Resident Materials Testing;
Materials Coordinator,. EngiheerSTATE.Testing Documentation QC/QA11)
Mark.:Ce el : Evan'gior as, Kathy Tanner
vz
Civil n eer i Drath ages . Environmental Survey wo
Ke Q ge?, ; . Paul B:olTh ger, Paul Hendricks,P.L.S.
H
, a
Project Team
Bollinger, Lach & Associates, Inc. .0
US Route 20 at Nestler Road • -
Projected Manpower Schedule
Week Number 1 1 1 2 1 3 4 1 5 1 6 17 1 8 1 9 1 101 11 121 131 14115 1161 171 181 19120 21 22 23 241251 26 127128129 130131132133 WOi¢ht0 Percent of
!a*lmit.4 Sart Badnuted t 'ti?'„r
ofConsauononCompletion �✓ ,4 Total Perosncof d Hourly Total Cost Labor Grand
6/6/03 <<, ,, '11,‘:'.'
,[tt,;r Hours Hours Rate (DLM+R) Total
Dato9/1/03 ;1,,,,p..a, ,x„�
04 05�,�oyo oti���c �cl��A�1, 4, ^ ' �y' ` ` q�°�'�y tiJ°�\� •°.4/,7/
BLA
BLA RATE
Principal 360,00 2 2 2 2 2 2 2 '• 2,30e1. 51.38 51310,00 53,762,00
RE 330,26 48 40 48 40 48 40 48 40 48 40, 4$ 40 48 40 48 40 e8''t,..x:'Wl�s,0 880 91.86% $27.80 $2628,80 $73,892.08 82:39%
OFF,ENG 333.30 4 4 4 4 4 4 4_ 4 r �t't, „ 40 4.18% $1.40 $1,340.00 $3,819.00 4.15%
PARTY CHIEF $26.05 8 lt �kn 8 0.84% $0.22 3208,40 3593.94 0.64%
INST.MAN $19.40 8 4ra!'S 8 0.84% $0.16 $155.20 $442,32 0.48%
MAT.COR. $26.92 �^, .-0y.�1nrt. 0 0.00% 30.00 $0.00 $0.00 0.00%
PLD.ENG, $24.88 11P' i <1 0 0.00% $0,00 50.00 30.00 0.00%
''Tota Is 0 0 0 66 44 50 44 50 44 30 44 50 44 50 44 30 44.50 44 50';',2,','''',.!.!;}; 0 0 0 0 0' 0 0' 6-7” 0 438 ' t00.00%-$30. $ $29,652,40 $84,509.34
Vehicle Days RE ' 3 5 3 5_3 5, $_5 1 3 5 1 3, 3 S S 5 .`.J.. , " 100
Vehicle Days Survey ,',',,•+2,
0
Complexity Factor® 0
Multiplier 2.85 Labor•Multiplier $84,509,34
RE SURVEY ,,
VEHICLES COST VehlclDtYostPot Dray Survey Total Days Dlteet
osts
$36.00 100 0 33,600.00 '
Materials Testing $4,000.00 Direct
TOTAL DIRECT COSTS $7,600.00 $7,600.00 8
Costs I]
Total $92,109.34 100.00%
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M
• ' ATTACHMENT S
US Route 20 at Nestler Road
Exhibit A
Projected Manpower Schedule
PERSONNEL AND HOURS
hisdp. RE O/P.ENG PARTY _HOT_ NAT. RD
Thai Portent of
CHIEF MAN COR 22G.' N b Total a1 C
• RATE 360.00 $3020 33330 $2615 219.40 223.92 524.1E
RESEW'c NSTRUCTIONDIRgS 0 no • _ • • • • 310 , 91.16% 320.02$.10 t,
DOCI009N TATICN • • 4 • • • 0 4 4.15% $/.340. �i
QCIQA • • • 0 $ 0 • • •.00% .SR* 3
SURVEY CREW 0 • • 1 $ • • 16 1.67% 3303.6 Z
ASSISTANT RESIDENT • • 0 • • • • • 0.00% $0.00 y
pPRl AL-NEErNGSRDVIIES I 22 • • 0 • • • 22 2.30% 01.320-00 =
TOTAL HOURS 22 $20 N $ $ • 0 950 300% 229,352.161
PHICEPHOF HOURS 230% 9L$6%• 4.10% •.$45 0.14% 000% 0.00% 95$ 100.00%
TOTAL COST $1,320.01 326,02110 31,34010 1201.40 3/5516 30.10 90.00 $29,032.4
DRI.TIIhR 21$ • $64,31034
DIRECT COSTS 37.600.00
TOTAL COST 192,100.34 3
0
w
DIRECT COSTS
VEC)lI.F3 VrEspease REDays Sarre/Heys I -a.
33610/6AY 100 • 31;600.$0
'MymahTss0a3 $4,000.00
M `
•
. TOTAL DIRECT COSTS $7,60060
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. ...... . ,. .40.
• , L
ca Illinois Department Cost Estimate of •
of Transportation Consultant Services
(Direct Labor Multiple).
Firm Bollinger, Lach &Associates, Inc. (BLA) Date 12/27/04
Route US 20 a Nestler Road
County KANE Complexity Factor(R) 0
(Construction Engineering) Direct Labor Multiple 2.85
(2.85+R) In-House Services % of1-1
Payroll Times Direct By Total Grand I
Payroll Costs Others (C+D+E) Total
(B) (D) (E)
Construction Engineering Labor 29,652,40 84,509.34 84,509,34 92 %
Direct 3 600.00 _ , 3,600.00 4 0/0
STATE Testln9 (Materials Testing) 4,000.00 1 4,000.00 4 %
. H
H
a
C)
Totals 29,652.40 84,509.34 3,600.00 . 4,000.00 92,109.34 100 % =
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H
SDE 23b6(1/2000) H
,,w 1 1
_ AI,.
_.
,..,,,,,,co
Afinartm
ois Depent
' t
of 1Fansporon . AverageHourly Project Rates
v
•
Route US 20 e Nestler Road (Construction Engineering)
County KANE Consultant Bollinger, Lech &Associates, Inc. Date 12/27/04
Sheet 1 of _ 1
Payroll Hourly
Classification Rates CONSTRUCTION •
% WGTD % WGTD % WGTD % W'
Hours Part. Rate Hours Part. Rate Hours Part. Rate Hours Part, Ri.,
Principal 60.00 22 2 1.2
Resident Engineer 30.26 880 92 27,6
• Office Engineer 33.50 40 4 1.3
Party Chief 26.05 8 1 0,3
insturment Man 19.40 8 1 0.3
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4 C
Totals 958 100
' 1 BDE 2392(2/01)