07-27 Resolution No. 07-27
RESOLUTION
ACCEPTING AND AUTHORIZING EXECUTION OF THE 2007
MOTOR FUEL TAX MUNICIPAL ESTIMATE OF MAINTENANCE COSTS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it
hereby accepts and authorizes Olufemi Folarin, City Manager,to execute the 2007 Motor Fuel Tax
Municipal Estimate of Maintenance Costs,a copy of which is attached hereto and made a part hereof
by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 14, 2007
Adopted: February 14, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
s/Jennifer Quinton
Jennifer Quinton, Deputy City Clerk
Illinois Department Resolution for Maintenance of
p Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $3,404,959.60 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2007
(Date)
to December 31, 2007
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Delonna Mecum Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane/Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting onVAt c 19, 2007
(Council or President and Board of Trustees) J Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 111-1, day of ..e__):)CMpi) a66-1
(SEAL) 1 _ City
Eic
��
ry Clerk
r (City,Town Village)
/ • •
Authorized MFT Expenditure
Date
Department of Transportation
Regional Engineer
Page 1 of 1 BLR 14230(Rev.9/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (I,Ii,ill,IV) Item Unit Quantity Price Cost
Catch Basin Cleaning II Equipment(see details) _ _$ 44,800.00
II Labor(see details) $ 49,600.00
I Dump Fees for Spoils $ 75,000.00 $ 169,400.00
Bituminous Patching II Equipment(see details) $ 45,000.00
II Labor(see details) $ 150,000.00
III Bit. Mix Group 1 Ton 1,360 _$ 28.00 $ 38,080.00
III Bit. Mix Group 2 Ton 200 $ 80.00 $ 16,000.00 $ 249,080.00
Bituminous Paving II Equipment(see details) $ 21,000.00
II Labor(see details) $ 24,800.00
III Bit. Mix Group 1 Ton 2,500 $ 28.00 $ 70,000.00 $ 115,800.00
Snow& Ice Control II Equipment(see details) $ 109,750.00
II Labor(see details) _ $ 187,500.00
I Salt(state contract) Ton 9000 $ 39.00 $ 351,000.00
I Deicing Chemicals Gal 30,000 $ 0.50 $ 15,000.00 $ 663,250.00
Storm Sewer Cleaning II Equipment(see details) $ 24,192.00
II Labor(see details) $ 26,784.00 $ 50,976.00
Curb & Gutter II Equipment(see details) $ 26,784.00
II Labor(see details) $ 35,200.00 $ 61,984.00
Street Sweeping II Equipment(see details) _ $ 173,800.00
II Labor(see details) $ 104,600.00
I Dump Fees for Sweepings $ 75,000.00 $ 353,400.00
Traffic Markings/Signs II _Equipment(see details) $ 10,008.00
II Labor(see details) $ 16,680.00
07-00000-02-GM IV Thermoplastic(Contract) $ 90,000.00
07-00000-01-GM IV Paint(Contract) $ 85,000.00 $ 201,688.00
Traffic Signals IV _Painting (Contract) $ 50,000.00
IV Maint. (IL 19 and IL 58) $ 17,500.00
07-00000-07-GM IV Maintenance (Contract) $ 55,000.00 $ 122,500.00
Total Day Labor Costs
Total Estimated Maintenance Operation Cost $ 1,988,078.00
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
) , y� Total Estimated Maintenance Cost
Submitted: - l `1 - U 1 Approved:
ter► Date Date
1 � \
By. , .,,._ - -�.-+ — City Manager
Municipa •fficial Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 1 of 2 BLR 14231 (Rev.7/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (I,ll,lil,ly) Item Unit Quantity Price Cost
Page 1 Total Carried Forward $1,988,078.00
Street Resurfacing,
07-00000-03-GM IV Intermittent Resurfacing $ 800,000.00
07-00000-06-GM IV Unimproved Street Maint. $ 260,000.00
06-00000-08-GM IV Crack Sealing $ 75,000.00 $1,135,000.00
Street Lighting II Equipment(see details) $ 20,000.00
II Labor(see details) $ 32,300.00
Ill Materials Bid $ 75,000.00 $ 127,300.00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost $3,250,378.00
$1,000 +2%($199,080) + 5%($1,360,000)= Preliminary Engineering $ 72,981.60
6%($1,360,000) = Engineering Inspection $ 81,600.00
Material Testing $ -
Total Estimated Engineering Cost $ 154,581.60
Total Estimated Maintenance Cost $ 3,404,959.60
Submitted: - bfl Approved:
Date Date
By: )1**- _M �A, Manager
unicip I Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 2 of 2 BLR 14231 (Rev.7/05
Details Sheet
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (I,II,111,1V) Item Unit Quantity Price Cost
Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00
2 equipment operators hours 800 _ $ 32.00 $ 25,600.00
2 utility workers hours 800 $ 30.00 $ 24,000.00
Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00
8 utility workers hours 5,000 $ 30.00 $ 150,000.00
Bituminous Paving paver, 10,000 GVW hours 200 $ 55.00 $ 11,000.00
4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00
2 equipment operators hours 400 $ 32.00 $ 12,800.00
4 utility workers hours 400 $ 30.00 $ 12,000.00
Snow& Ice Control 24 four CY dump trucks hours 2,900 $ 25.00 $ 72,500.00
4 eight CY dump trucks hours 500 $ 34.00 $ 17,000.00
7 dump trucks 15,000 GVW hours 800 $ 18.00 $ 14,400.00
6 pickup trucks w/plow hours 650 $ 9.00 $ 5,850.00
12 equipment operators hours 2,250 $ 32.00 $ 72,000.00
29 utility workers hours 3,850 $ 30.00 $ 115,500.00
Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00
1 equipment operator hours 432 $ 32.00 $ 13,824.00
1 utility worker hours 432 $ 30.00 $ 12,960.00
Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00
1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00
1 cement finisher hours 550 $ 34.00 $ 18,700.00
1 utility worker hours 550 $ 30.00 $ 16,500.00
Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00
1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00
3 equipment operators hours 2,800 , $ 32.00 $ 89,600.00
1 utility worker hours 500 $ 30.00 . $ 15,000.00
Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00
2 utility workers hours 556 $ 30.00 $ 16,680.00
Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00
2 electrical workers hours 950 $ 34.00 $ 32,300,00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
Total Estimated Maintenance Cost
Submitted: — ) 1-) - Approved:
Date Date
41 :s. t Mana•er
Municipal Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
BLR 14231 (Rev.7/05)
2007 Cost Estimate for Engineering Services
Budget Project Budget Prelim Mult. Prelim.Total Bid Amount Const. Mult. Const. Total Base Fee Total
Intermittent Resurfacing $ 800,000.00 5% $ 40,000.00 $ 800,000.00 6% $ 48,000.00 $1,000.00 $ 89,000.00
Unimproved Streets Resurf. $ 260,000.00 5% $ 13,000.00 $ 260,000.00 6% $ 15,600.00 $ - $ 28,600.00
Striping Paint/Epoxy $ 85,000.00 5% $ 4,250.00 $ 85,000.00 6% $ 5,100.00 $ - $ 9,350.00
Striping Thermoplastic $ 90,000.00 5% $ 4,500.00 $ 90,000.00 6% $ 5,400.00 $ - $ 9,900.00
Bridge Maintanance $ - 5% $ - $ - 6% $ - $ - $ -
Traffic Signal Painting $ 50,000.00 5% $ 2,500.00 $ 50,000.00 6% $ 3,000.00 $ - $ 5,500.00
Bituminous Quotation $ 124,080.00 2% $ 2,481.60 $ - $ 2,481.60
Traffic Signal Maintenance $ - 5% $ - $ - 0% $ - $ - $ -
Street Light Material Bid $ 75,000.00 2% $ 1,500.00 $ - $ 1,500.00
Crack Sealing $ 75,000.00 5% $ 3,750.00 $ 75,000.00 6% $ 4,500.00 $ - $ 8,250.00
LED replacement project $ - 5% $ - $ - 6% $ - $ -
$ 1,559,080.00 TOTAL $ 154,581.60
$ 1,360,000.00 5%total $1,360,000.00 6%total
$ 199,080.00 2%total
OF Ei.Ci //{��
° City of Elgin
Agenda Item No.
January 19, 2007
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager% _ I 4u!lE.
John Loete, Public Works Director
SUBJECT: Approval of Resolution for 2007 Motor Fuel Tax Municipal Estimate of
Maintenance Costs
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the approval of the annual Motor Fuel Tax Resolution for General
Maintenance Funds for 2007.
RECOMMENDATION
It is recommended that the City Council approve the attached Motor Fuel Tax Resolution for
Maintenance of Streets and Highways in the amount of$3,404,959.60.
BACKGROUND
Motor Fuel Tax (MFT) funds are tax monies collected by the State of Illinois at the time of fuel
purchase, including gasoline and diesel fuel. A portion of the funds collected by the State are
distributed to municipalities and townships for road, signal, and street light maintenance based
on the historical per capita allocation and adjusted for inflation. Based on this criterion, the MFT
Fund allocation anticipated for the City of Elgin in 2007 is $2,772,000. Combined with prior
year unencumbered funds $889,920 and miscellaneous revenue $55,000, the total budget
available for 2007 is $3,716,920. The amount that this resolution would allocate to eligible
maintenance activities in 2007 is $3,404,959.60, leaving a balance of $311,960.40. A separate
construction resolution for bridge repair is planned for this year in the amount of $250,000;
leaving a contingency reserve of$61,960.40.
The action being requested at this time is the approval of the resolution designating the total
budget amount for 2007 and of the Municipal Estimate of Maintenance Costs outlining the
activities to be funded, with the proposed budget for each. Both documents are required by the
Illinois Department of Transportation (IDOT) and are attached. Only specific work related to the
maintenance of street pavements, drainage pipes, street lights, and traffic signals are eligible
under the MFT program. The work can be done by in-house crews with costs for labor,
2007 MFT Municipal Estimate of Maint. Costs
January 19, 2007
Page 2
equipment, and materials being identified and reimbursed or by contracting for the
design/bidding and performance/construction of the work.
The in-house activities and maintenance contracts being proposed are, with one exception, the
ones historically done with MFT funds. Further details on the revised program and on the
maintenance contracts on which there are significant changes are as follows:
Traffic Signal Maintenance— This program is currently contracted to Meade Electric and will be
renewed this year for the second year of a three year contract. The traffic signal maintenance
contract provides scheduled servicing of the signal equipment, including annual re-lamping, and
addresses the key maintenance issues under an agreement with IDOT.
Unimproved Street Maintenance — 2007 will be the third year that this program constructs an
overlay of plant mix asphalt, rather than a chip seal surface. No drainage improvements will be
included, so the overlay must be installed in a manner that also does not cause more drainage
problems in areas that are already troubled with limited drainage. This year's program will
include the unimproved streets in the area east of Wing Park and north of Wing Street.
Intermittent Street Resurfacing — An on-going program of base repairs and asphalt overlays on
arterial and collector streets that this year will address:
1. Holmes Road, west end to Davis
2. McLean Blvd, Kaskaskia to Lawrence
3. Bluff City Blvd, St. Charles to Raymond
4. S. Grove Ave., Lake to National
5. Lake St,. Wellington to Fox River
These streets were chosen by staff based on a condition survey and the timeliness of applying a
maintenance overlay in order to avoid a more expensive reconstruction at a later date. These
streets were submitted as part of the five year plan for this program in the 2007 budget.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
2007 MFT Municipal Estimate of Maint. Costs
January 19, 2007
Page 3
Opbt.,FINANCIAL IMPACT
The anticipated revenues in 2007 to the Motor Fuel Tax Fund from all sources are $3,716,920.
The appropriation resolution is in the amount of$3,404,959.60. Funding for the variousactivities
has been adjusted from those shown in the budget document as the project costs have been
refined. Specific expenditure accounts in the 2007 Budget will be adjusted to agree with the
approved MFT resolution.
\fw LEGAL IMPACT
None
ALTERNATIVES
1. The Council may choose to approve the resolution as recommended.
2. The Council may choose to not approve the resolution and expenditure statement and
choose to spend the MFT funds in another fashion.
Respectfully submitted for Council consideration.
(do)
Attachments
Resolution for Maintenance of
Illinois Department Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the City Council
of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $3,404,959.60 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2007
(Date)
to December 31, 2007
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Delonna Mecum Clerk in and for the City
(City,Town or Village)
r..A Elgin , County of Kane/Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on , 2007
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of
(SEAL) City Clerk
(City,Town or Village)
Authorized MET Expenditure
Date
Department of Transportation
Regional Engineer
r
Page 1 of 1 BLR 14230(Rev.9/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Pfrom 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (l,li,iil,iv) Item Unit Quantity Price Cost
Catch Basin Cleaning II Equipment (see details) $ 44,800.00
II Labor(see details) $ 49,600.00
I Dump Fees for Spoils $ 75,000.00 $ 169,400.00
Bituminous Patching II Equipment(see details) $ 45,000.00
II Labor(see details) $ 150,000.00
III Bit. Mix Group 1 Ton 1,360 $ 28.00 $ 38,080.00
III Bit. Mix Group 2 Ton 200 $ 80.00 $ 16,000.00 $ 249,080.00
Bituminous Paving II Equipment(see details) $ 21,000.00
II Labor(see details) $ 24,800.00
III Bit. Mix Group 1 Ton , 2,500 $ 28.00 $ 70,000.00 $ 115,800.00
Snow& Ice Control II ,Equipment(see details) $ 109,750.00
II Labor(see details) $ 187,500.00
, I ,Salt(state contract) Ton 9000 $ 39.00 $ 351,000.00
I ,Deicing Chemicals . Gal 30,000 $ 0.50 $ 15,000.00 $ 663,250.00
Storm Sewer Cleaning II Equipment(see details) $ 24,192.00•II Labor(see details) $ 26,784.00 $ 50,976.00
Curb& Gutter II Equipment(see details) $ 26,784.00
II Labor(see details) $ 35,200.00 $ 61,984.00
S Sweeping II ,Equipment(see details) $ 173,800.00
II Labor(see details) $ 104,600.00
I Dump Fees for Sweepings $ 75,000.00 $ 353,400.00
Traffic Markings/Signs II ,Equipment(see details) $ 10,008.00
II Labor(see details) $ 16,680.00
07-00000-02-GM IV Thermoplastic(Contract) $ 90,000.00
07-00000-01-GM IV ,Paint(Contract) $ 85,000.00 $ 201,688.00
Traffic Signals IV Painting (Contract) $ 50,000.00
IV 'Maint. (IL 19 and IL 58) $ 17,500.00
07-00000-07-GM IV Maintenance (Contract) $ 55,000.00 $ 122,500.00
Total Day Labor Costs
Total Estimated Maintenance Operation Cost $ 1,988,078.00
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
Total Estimated Maintenance Cost
Submitted: Approved:
Date Date
City Manager
Municipal Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 1 of 2 BLR 14231 (Rev.7/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Pr.from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor)
Operation Group Unit Operation
(No.-Description) (l,ll,lll,IV) Item Unit Quantity Price Cost Cost
Page 1 Total Carried Forward $1,988,078.00
Street Resurfacing
07-00000-03-GM IV Intermittent Resurfacing $ 800,000.00
07-00000-06-GM IV Unimproved Street Maint. $ 260,000.00
06-00000-08-GM IV Crack Sealing $ 75,000.00 $1,135,000.00
Street Lighting II Equipment(see details) $ 20,000.00
II ,Labor(see details) $ 32,300.00
III _Materials Bid $ 75,000.00 _ $ 127,300.00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost $ 3,250,378.00
$1,000 + 2%($199,080) + 5%($1,360,000) = Preliminary Engineering $ 72,981.60
6%($1,360,000) = Engineering Inspection $ 81,600.00
Material Testing $ -
Total Estimated Engineering Cost $ 154,581.60
Total Estimated Maintenance Cost $ 3,404,959.60
Submitted: Approved:
Date Date
r• City Manager
Municipal Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 2 of 2 BLR 14231 (Rev.7/05
Details Sheet
. VIllinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number •
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit
Cost
(No.-Description) (I.Il,ul,IV) Item Unit Quantity Price Cost
Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00
2 equipment operators hours 800 $ 32.00 $ 25,600.00
2 utility workers hours 800 $ 30.00 $ 24,000.00
Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00
8 utility workers hours 5,000 $ 30.00 $ 150,000.00
Bituminous Paving paver, 10,000 GVW hours 200 $ 55.00 $ 11,000.00
4 four CY dump trucks hours_ 400 $ 25.00 $ 10,000.00
2 equipment operators hours 400 $ 32.00 $ 12,800.00
4 utility workers hours_ 400 $ 30.00 $ 12,000.00
Snow& Ice Control 24 four CY dump trucks hours 2,900 $ 25.00 $ 72,500.00
4 eight CY dump trucks hours_ 500 $ 34.00 $ 17,000.00
7 dump trucks 15,000 GVW hours 800 $ 18.00 $ 14,400.00
6 pickup trucks w/plow hours 650 $ 9.00 $ 5,850.00
12 equipment operators hours 2,250 $ 32.00 $ 72,000.00
29 utility workers hours 3,850 $ 30.00 $ 115,500.00
Sim Sewer Cleaning , 1 sewer jet/vacuum truck hours 432 _ $ 56.00 $ 24,192.00
F^ 1 equipment operator hours 432 $ 32.00 $ 13,824.00_
1 utility worker hours 432 $ 30.00 $ 12,960.00
Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00
1 eight CY dump truck hours 320 $ 34.00 $ 10,880.00
1 cement finisher hours 550 $ 34.00 $ 18,700.00
1 utility worker hours 550 $ 30.00 $ 16,500.00
Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00
1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00
3 equipment operators hours 2,800 $ 32.00 $ 89,600.00
1 utility worker hours 500 $ 30.00 $ 15,000.00
Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00
2 utility workers hours 556 $ 30.00 $ 16,680.00
Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00
2 electrical workers hours 950 $ 34.00 $ 32,300.00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
Total Estimated Maintenance Cost
Submitted: Approved:
Date Date
City Manager
Municipal Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
BLR 14231 (Rev.7/05)
'-‘11)
1
� /
I
2007 Cost Estimate for Engineering Services
Budget Project Budget Prelim Mult. Prelim. Total Bid Amount Const. Mult. Const. Total Base Fee Total
Intermittent Resurfacing $ 800,000.00 5% $ 40,000.00 $ 800,000.00 6% $ 48,000.00 $1,000.00 $ 89,000.00
Unimproved Streets Resurf. $ 260,000.00 5% $ 13,000.00 $ 260,000.00 6% $ 15,600.00 $ - $ 28,600.00
Striping Paint/Epoxy $ 85,000.00 5% $ 4,250.00 $ 85,000.00 6% $ 5,100.00 $ - $ 9,350.00
Striping Thermoplastic $ 90,000.00 5% $ 4,500.00 $ 90,000.00 6% $ 5,400.00 $ - $ 9,900.00
Bridge Maintanance $ - 5% $ - $ - 6% $ - $ - $ -
Traffic Signal Painting $ 50,000.00 5% $ 2,500.00 $ 50,000.00 6% $ 3,000.00 $ - $ 5,500.00
Bituminous Quotation $ 124,080.00 2% $ 2,481.60 $ - $ 2,481.60
Traffic Signal Maintenance $ - 5% $ - $ - 0% $ - $ - $ -
Street Light Material Bid $ 75,000.00 2% $ 1,500.00 $ - $ 1,500.00
Crack Sealing $ 75,000.00 5% $ 3,750.00 $ 75,000.00 6% $ 4,500.00 $ - $ 8,250.00
LED replacement project $ - 5% $ - $ - 6% $ - $ -
$ 1,559,080.00 TOTAL $ 154,581.60
$ 1,360,000.00 5% total $1,360,000.00 6% total
$ 199,080.00 2% total
Illinois Department of Transportation
Division of Highways/Region One/District One
201 West Center Court/Schaumburg, Illinois 60196-1096
LOCAL ROADS AND STREETS
Motor Fuel Tax—2007 Maintenance Program
City of Elgin
Section Nos.: 07-00000-00-GM
07-00000-01-GM
07-00000-02-GM
07-00000-04-GM
Kane and Cook Counties
March 6,2007
Ms. Dolonna"Loni" Mecum
Clerk
City of Elgin
150 Dexter Court
Elgin, IL 60120
Dear Ms. Mecum:
The Resolution adopted by the City Council on February 14, 2007, received on
February 26, 2007, appropriating$3,404,959.60 of Motor Fuel Tax (MFT) funds for the
maintenance of various municipal streets, from January 1, 2007 to December 31, 2007,
was approved as of March 5, 2007.
The Detailed Estimate of Maintenance Cost in the amount of $3,250,378.00 for
municipal streets, $154,581.60 for municipal streets engineering, and the Contract
Proposal(s)were approved as of March 5,2007.
Authorization for expenditure of $3,250,378.00 for municipal maintenance and
$154,581.60 for maintenance engineering, from your unobligated MFT account, is
authorized and will be recorded on your next monthly Allotment Notification Letter.
Enclosed is one copy each for your records. If you have any questions or need
additional information, please contact Marilin Solomon, MFT Field Engineer, at (847)
705-4407 or via email at marilin.solomon @illinois.gov.
Very truly yours,
Diane M. O'Keefe, P.E.
Deputy Director of Highways,
Region One Engineer , •
By'
MAN 0 8 nlu 1
Christopher J. Holt, .
Bureau Chief of Local Roads and Streets H L R, INC.
Enclosures l
cc: John Loete w/encl.
Hampton, Lenzini& Renwick, Inc. w/encl.
Illinois Department Resolution for Maintenance of
Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED, by the City Council of the
(Council or President and Board of Trustees)
City of Elgin , Illinois, that there is hereby
(City,Town or Village) (Name)
appropriated the sum of $3,404,959.60 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from January 1, 2007
(Date)
to December 31, 2007
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved
Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this
resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above,
submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s)for this period; and
BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation, at Schaumburg , Illinois.
I, Delonna Mecum Clerk in and for the City
(City,Town or Village)
of Elgin , County of Kane/Cook
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on VA cy I9, 2007
(Council or President and Board of Trustees) I Date
IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this I 14\ day of 1—t C�� a66-7
(SEAL) _ cOstintAuo. City Clerk
• ry r (City,Town Village)
4 4
Authorized MFT Expenditure
•
Date
Department of Transportation
6.—At.o.,4t C - A-IS
Regional Engineer
Page 1 of 1 BLR 14230(Rev.9/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (I,iI,I11,IV) Item Unit Quantity Price Cost
Catch Basin Cleaning II Equipment(see details) $ 44,800.00
II Labor(see details) $ 49,600.00
I Dump Fees for Spoils $ 75,000.00 $ 169,400.00
Bituminous Patching II Equipment(see details) $ 45,000.00
II Labor(see details) $ 150,000.00
III Bit. Mix Group 1 Ton 1,360 _ $ 28.00 $ 38,080.00
III Bit. Mix Group 2 Ton 200 $ 80.00 $ 16,000.00 $ 249,080.00
Bituminous Paving II Equipment(see details) $ 21,000.00
II Labor(see details) $ 24,800.00
III Bit. Mix Group 1 Ton 2,500 $ 28.00 $ 70,000.00 $ 115,800.00
_
Snow& Ice Control II Equipment(see details) $ 109,750.00
II Labor (see details) $ 187,500.00
I Salt(state contract) Ton 9000 $ 39.00 $ 351,000.00
I Deicing Chemicals Gal 30,000 S 0.50 $ 15,000.00 $ 663,250.00
Storm Sewer Cleaning II Equipment(see details) $ 24,192.00
II Labor(see details) $ 26,784.00 $ 50,976.00
Curb & Gutter II Equipment(see details) $ 26,784.00
II Labor(see details) _ $ 35,200.00 $ 61,984.00
Street Sweeping II Equipment(see details) $ 173,800.00
II Labor(see details) $ 104,600.00
I Dump Fees for Sweepings $ 75,000.00 $ 353,400.00
Traffic Markings/Signs II _Equipment(see details) $ 10,008.00
II Labor(see details) $ 16,680.00
07-00000-02-GM IV Thermoplastic (Contract) $ 90,000.00
07-00000-01-GM IV Paint(Contract) _ _ $ 85,000.00 $ 201,688.00
Traffic Signals IV Painting (Contract) _ $ 50,000.00
IV Maint. (IL 19 and IL 58) $ 17,500.00
07-00000-07-GM IV Maintenance (Contract) $ 55,000.00 $ 122,500.00
Total Day Labor Costs
Total Estimated Maintenance Operation Cost $ 1,988,078.00
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
) ' Total Estimated Maintenance Cost
Submitted: - l "1 - Approved:
r► Date Date
C .-\ � J
By: .,,.� L. —City Manager �-
Municipa •fficial Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 1 of 2 BLR 14231 (Rev.7/05)
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor) Operation
Operation Group Unit Cost
(No.-Description) (l,ll,lll,IV) Item Unit Quantity Price Cost
Page 1 Total Carried Forward $1,988,078.00
Street Resurfacing
07-00000-03-GM IV ,Intermittent Resurfacing $ 800,000.00
07-00000-06-GM IV Unimproved Street Maint. $ 260,000.00
06-00000-08-GM IV Crack Sealing $ 75,000.00 $1,135.000.00
Street Lighting II Equipment(see details) $ 20,000.00
II ,Labor(see details) $ 32,300.00
III Materials Bid $ 75,000.00 $ 127,300.00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost $ 3,250,378.00
$1,000 + 2%($199,080) + 5%($1,360,000) = Preliminary Engineering $ 72,981.60
6%($1,360,000) = Engineering Inspection $ 81,600.00
Material Testing $ -
Total Estimated Engineering Cost $ 154,581.60
Total Estimated Maintenance Cost $ 3,404,959.60
Submitted: - bn Approved:
Date Date 6 '
\ � �,,,� ��/o Wi.,.-a-41S
By: � �City Manager
Municip I Official Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
Page 2 of 2 BLR 14231 (Rev.7/05
Details Sheet
Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
Section Number
Period from 1/1/2007 to 12/31/2007 Municipality City of Elgin
Estimated Cost of Maintenance Operations
Maintenance For Group I, II, or III (Material, Equipment or Labor)
Group Unit Operation
Operation P Cost
(No.-Description) (1,ll,lll,IV) Item Unit Quantity Price Cost
Catch Basing Cleaning 2 sewer jet/vacuum trucks hours 800 $ 56.00 $ 44,800.00
2 equipment operators hours 800 $ 32.00 $ 25,600.00
2 utility workers hours 800 $ 30.00 , $ 24,000.00
Bituminous Patching 4 four CY dump trucks hours 1,800 $ 25.00 $ 45,000.00
8 utility workers hours 5,000 $ 30.00 $ 150,000.00
Bituminous Paving paver, 10,000 GVW , hours 200 $ 55.00 $ 11,000.00
4 four CY dump trucks hours 400 $ 25.00 $ 10,000.00
2 equipment operators hours 400 $ 32.00 $ 12,800.00
4 utility workers hours 400 $ 30.00 $ 12,000.00
Snow& Ice Control 24 four CY dump trucks hours 2,900 $ 25.00 $ 72,500.00
4 eight CY dump trucks hours 500 $ 34.00 $ 17,000,00
7 dump trucks 15,000 GVW hours 800 $ 18.00 $ 14,400.00
6 pickup trucks w/plow hours 650 $ 9.00 $ 5,850.00
12 equipment operators hours 2,250 $ 32.00 $ 72,000.00
29 utility workers hours 3,850 $ 30,00 $ 115,500.00
Storm Sewer Cleaning 1 sewer jet/vacuum truck hours 432 $ 56.00 $ 24,192.00
1 equipment operator hours 432 $ 32.00 $ 13,824.00
1 utility worker hours 432 $ 30.00 $ 12,960.00
Curb and Gutter 1 dump truck 12,000 GVW hours 550 $ 17.00 $ 9,350.00
,1 eight CY dump truck hours I 320 $ 34.00 $ 10,880.00
1 cement finisher hours 550 $ 34.00 $ 18,700.00
1 utility worker hours 550 $ 30.00 $ 16,500.00
Street Sweeping 3 street sweepers, mech. hours 2,800 $ 56.00 $ 156,800.00
1 eight CY dump truck hours 500 $ 34.00 $ 17,000.00
3 equipment operators hours 2,800 $ 32.00 , $ 89,600.00
1 utility worker hours 500 $ 30.00 $ 15,000.00 _
Traffic Markings/Signs sign service truck hours 556 $ 18.00 $ 10,008.00
2 utility workers hours 556 $ 30.00 $ 16,680.00
Street Lighting bucket truck 32 ft height hours 800 $ 25.00 $ 20,000.00
2 electrical workers hours 950 $ 34.00 $ 32,300.00
Total Day Labor Costs $1,096,244.00
Total Estimated Maintenance Operation Cost
Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
1� Total Estimated Maintenance Cost
Submitted: — ) 1-) l; Approved:
Date Date
B : lab . 't Mana•er
Municipal'fficial Title Regional Engineer
Submit Four(4) Copies to Regional Engineer
BLR 14231 (Rev.7/05)
2007 Cost Estimate for Engineering Services
Budget Project Budget Prelim Mult. Prelim. Total Bid Amount Const. Mult. Const. Total Base Fee Total
Intermittent Resurfacing $ 800,000.00 5% $ 40,000.00 $ 800,000.00 6% $ 48,000.00 $1,000.00 $ 89,000.00
Unimproved Streets Resurf. $ 260,000.00 5% $ 13,000.00 $ 260,000.00 6% $ 15,600.00 $ - $ 28,600.00
Striping Paint/ Epoxy $ 85,000.00 5% $ 4,250.00 $ 85,000.00 6% $ 5,100.00 $ - $ 9,350.00
Striping Thermoplastic $ 90,000.00 5% $ 4,500.00 $ 90,000.00 6% $ 5,400.00 $ - $ 9,900.00
Bridge Maintanance $ - 5% $ - $ - 6% $ - $ - $ -
Traffic Signal Painting $ 50,000.00 5% $ 2,500.00 $ 50,000.00 6% $ 3,000.00 $ - $ 5,500.00
Bituminous Quotation $ 124,080.00 2% $ 2,481.60 $ - $ 2,481.60
Traffic Signal Maintenance $ - 5% $ - $ - 0% $ - $ - $ -
Street Light Material Bid $ 75,000.00 2% $ 1,500.00 $ - $ 1,500.00
Crack Sealing $ 75,000.00 5% $ 3,750.00 $ 75,000.00 6% $ 4,500.00 $ - $ 8,250.00
LED replacement project $ - 5% $ - $ - 6% $ - $ -
$ 1,559,080.00 TOTAL $ 154,581.60
$ 1,360,000.00 5%total $1,360,000.00 6% total
$ 199,080.00 2% total