07-264 SPEED MESSAGE
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WilsoiJones® WHITE—ORIGINAL CANARY—DUPLICATE 44-900•Duplicate
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Resolution No. 07-264
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1
TO THE GRANT AGREEMENT WITH KANE-COOK COUNTY
AUTO THEFT TASK FORCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock,Mayor,be and is hereby authorized and directed to execute , endment#1 to the Grant
Agreement with the Kane-Cook County Auto Theft Task Force on beh. f of the City of Elgin for the
2007 Kane-Cook County Auto Theft Task Force,a copy of which is at .ched hereto and made a part
hereof by reference.
Ed Scho ', Mayor
Presented: November 14, 2007
Adopted:
Vote: Yeas Nays
Recorded:
Attest:
Diane Robertson 'ity Clerk
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Award Agreement MV#07-011
City of Elgin on behalf of the Elgin Police Department
Amendment #1
AMENDMENT#1
Award Agreement MV#07-011
Kane-Cook Auto Theft Task Force
Section 5 of Agreement MV#07-011 between the Illinois Motor Vehicle Theft Prevention
Council and the City of Elgin on behalf of the Elgin Police Department referred to as the
"Implementing Entity,"with its principal offices at 150 Dexter Court, Elgin, Illinois
60120, for implementation of the Kane-Cook Auto Theft Task Force Program.
SECTION 5. PAYMENT
Implementing entities will normally be reimbursed for expenses incurred upon
submission of the monthly fiscal report. The Council recognizes that in some instances
the implementing entity may not possess sufficient resources to support the program
described in the award agreement on a reimbursement basis and that individual programs
may require substantial start-up costs. Consequently, implementing entities may request a
cash advance to cover the initial period of the agreement. Such requests must be
submitted in writing to the Executive Director within thirty(30)days prior to the
anticipated start date of the funded program and should include the purpose of the
proposed expenditure and the reasons necessitating the advance.
Disbursement of Trust Funds will be made on the basis of expenses and obligations
reported on the monthly fiscal report. Obligations reported on the Fiscal Report will be
disbursed only if the payment is to be liquidated within thirty(30) days of receipt of the
state warrant. This report should be submitted monthly unless otherwise specified in the
award agreement. Requests for disbursements of Trust Funds made on fiscal reports that
are submitted later than the specified deadline (see section 8) will be paid only at the
discretion of the Council. Requests for final reimbursement must be received by the
Council no later than 45 days after the termination of the agreement.
The final disbursement of Trust Funds will be made on the basis of expenditures reported
in the final financial status report. This disbursement will be made on the basis of total
agreement costs and will not be made until the Implementing Entity has satisfied any
applicable match requirements of the award agreement. Should the Implementing Entity
fail to meet any match required in the agreement, an appropriate adjustment will be made
in the final disbursement.
Page: 1
Award Agreement MV#07-011
City of Elgin on behalf of the Elgin Police Department
Amendment #1
The maximum amount of funds payable under the original agreement for the period of
January 1, 2007 through December 31,2007 is$424,904.00. The maximum amount of
Trust Funds payable under this amendment to the agreement for the period of January 1,
2007 through December 31, 2007 is $450,654.00. The Implementing Entity is required to
deposit Trust Funds received pursuant to this agreement into an interest bearing bank
account,if permitted by law, separate from any of its other bank accounts or to treat such
funds as a separate line item per its budget and audited financial statements.
In addition, the program Application and the Budget are hereby amended as reflected in
Attachment 1,which is attached hereto and incorporated herein.
The additional$25,750.00 funding for 2007 awarded pursuant to this agreement shall be
used for equipment under this program.
SECTION 34.ACCEPTANCE
The terms of this award agreement are hereby accepted and executed by the proper
officers and officials of the parties hereto:
Ed Schock, Mayor Date
City of Elgin
Lisa Womack, Chief of Police Date
City of Elgin
James Nowicki Date
Financial Director, City of Elgin
Lori G. Levin,Executive Director Date
Illinois Criminal Justice Information Authority
Page: 2
ILLINOIS MOTOR VEHICLE THEFT PREVENTION COUNCIL MV#07-011
Amendment#1
AMENDMENT#1
AWARD AGREEMENT DATA SHEET
AWARD AGREEMENT NUMBER: MV#07-011
PREVIOUS/RELATED AGREEMENT(S): MV#03-011,MV#04-011,MV#05-011,MV#06-
011
PROGRAM NAME: Kane-Cook Auto Theft Task Force
IMPLEMENTING ENTITY: City of Elgin on behalf of the
Elgin Police Department
STREET ADDRESS: 150 Dexter Court
CITY AND STATE: Elgin, Illinois
ZIP CODE: 60120
IRS TAX IDENTIFICATION NUMBER: 36-6005862
AUTHORIZED OFFICIAL: Lisa Womack
TITLE: Chief of Police,City of Elgin
TELEPHONE: 847-931-6000
FAX: 847-931-6028
E-MAIL: womack 1@cityofelgin.org
PROGRAM FINANCIAL OFFICER: James Nowicki
TITLE: Financial Director,City of Elgin
TELEPHONE: 847-931-5626
FAX: 847-931-6028
E-MAIL: nowickij@a,cityofelgin.org
PROGRAM DIRECTOR/CONTACT PERSON: M/Sgt. Steven M.Emberton
TITLE: Program Director, Illinois State Police
TELEPHONE: 847-608-3244
FAX: 847-608-3246
E-MAIL: emberts@isp.state.il.us
START DATE: January 1,2007
END DATE: December 31,2007
PROGRAM FUNDING:
MOTOR VEHICLE TRUST FUND: $450,654.00
Page: 1