07-226 Resolution No. 07-226
RESOLUTION
AUTHORIZING EXECUTION OF HIGHWAY PERMITS WITH
THE KANE COUNTY DIVISION OF TRANSPORTATION
FOR TRAFFIC SIGNALS AT LONGCOMMON PARKWAY AND BOWES ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute highway permits
on behalf of the City of Elgin with the Kane County Division of Transportation for the installation of
traffic signals at Longcommon Parkway and Bowes Road, a copy of which is attached hereto and
made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 12, 2007
Adopted: September 12, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
Kane County Division of Transportation
Highway Permit
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
PERMIT INFORMATION
Permit Number TA-2006-0186 Issuance Date 09/28/2007
Permit Type Expiration Date Comments
Right-of-Way Alteration Traffic Signal Installation for Bowes Rd.at Longcommon Pkwy.
The Roadway Improvements
were installed under Permit#TA 2005-0101
DESCRIPTION OF PERMITTED IMPROVEMENTS
The installation of a Traffic Signal at the intersection of Bowes Road(CH 17)at Longcommon Parkway,in Elgin.
To serve the residential subdivisions along Longcommon Parkway,in the City of Elgin as shown on the proposed
Bowes Road(CH 17)Traffic Signal Improvements at Longcommon Parkway for Edgewater Subdivision plans,
as revised 8-28-06,prepared by Manhard Consulting Ltd.
DEVELOPMENT INFORMATION
Development Name Edgewater Sub.PH II Signals
Land Use Residential
Township Elgin
Section 29
Highway Name Bowes Road OCT 2 2007
Parcel Number - - -
Construction Cost Estimate $215,765.00
Work Order Number
Permittee
Name Mark Mastrorocco Main Phone (847)841-3554
Company/Title Pulte Home Corp Secondary Phone ( ) -
Street Address 2250 Point Blvd-suite 401 Fax (847)783-0892
City/State/Zip Elgin IL 60123 Email
Municipal Representative
Name Olufemi Folarin Main Phone (847)931-6100
Company/Title City of Elgin Secondary Phone ( ) -
Street Address 150 Dexter Ct. Fax (847)931-5610
City/State/Zip Elgin IL 60120 Email www.cityofelgin.org
Permit Dept.Contact
Name Art Klinicki Main Phone (630)845-7871
Company/Title Permit Engineer Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email klinickiart@co.kane.il.us
Permit Dept.Contact
Name Kurt E.Nika,P.E. Main Phone (630)406-7372
Company/Title Chief of Permitting Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5239
City/State/Zip St Charles IL 60175 Email nikakurt@co.kane.il.us
Construction Dept.Contact
•
Kane County Division of Transportation
Highway Permit —°+n >
41W011 Burlington Road,St Charles,IL 60175
e:tar
Phone(630)584-1171 Fax(630)584-5239
Name John Guddendorf Main Phone (630)406-7382
Company/Title Sr.Construction Manager Secondary Phone ( ) -
Street Address 41W011 Burlington Road Fax (630)584-5265
City/State/Zip St Charles IL 60175 Email GuddendorfJohn @co.kane.il.0
County Consultant Rd Imp
Name Doug Paulus Main Phone (847)697-6700
Company/Title Hampton Lenzini&Renwick Secondary Phone ( ) -
Street Address 380 Shepard Dr Fax (847)697-6753
City/State/Zip Elgin IL 60120-7010 Email dpaulusl @hlr.com
Signal Maintenance Contractor
Name Dispatch Main Phone (773)287-7600
Company/Title Meade Electric Secondary Phone ( ) -
Street Address 9550 W 55th St Suite A Fax (773)287-4407
City/State/Zip McCook IL 60525 Email
GENERAL REQUIREMENTS
1 Permittee is authorized to perform work in the County highway right-of-way to construct Improvements.
2 The County will not participate in any extra work that may arise from this Improvement.
3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The
County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for
testing on this project.The Permittee will be responsible for the layout of the project.
4 No work is authorized to start until all of the Pre-Construction Requirements have been met.
5 No work activities that disrupt traffic are allowed before 9:00 am or after 3:00 pm.Extended work hours are allowed if
approved by the County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven
that extended hours will result in the completion of the Improvements significantly ahead of the County approved
schedule.
6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule.
7 An updated schedule shall be submitted to the County every two weeks at site meeting.
8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started.
9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any
hazard to the motoring public.
10 The term,provisions,and conditions of this permit shall apply to the successors or assigns.
11 Contractors must have a copy of this permit at the job site for inspection by the County.
12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting
date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow.
13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted
activity within the County right-of-way.
14 All work performed shall comply with the Kane County Stormwater Ordinance,latest version.
15 All debris placed or tracked in the County Highway right-of-way shall be removed immediately and properly disposed.
PRE-CONSTRUCTION REQUIREMENTS
1 The County receives and approves a progress schedule for the Improvements.
•
Kane County Division of Transportation 4.E h
ti
Highway Permit ' :°
41W011 Burlington Road,St Charles, IL 60175
Phone(630)584-1171 Fax(630)584-5239
2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable),
Permittee and Permittee's Contractor.
3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the
County's Consultant(if applicable)as additionally named insured.
4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will prepare
the press release notice(s)which will be published at least 72 hours prior to the start of construction. Notifications
shall communicate the date when construction will start and the duration of the project.
5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control
maintenance contractor.
6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal,
interconnect and approach lighting items in the County right-of-way.
TRAFFIC CONTROL REQUIREMENTS
1 The County approval is required for any lane closure.Advanced Warning Signage and/or message boards posted at
least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from one
side of street to the other,lane closures,etc.)to the motoring public.
2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in
accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control
Devices for highway construction,and approved engineering plans.
3 The flow of traffic shall not be hindered at any time,unless authorized by the County.
4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are necessary
to ensure the safety and efficiency of the motoring public.
5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this
Permit including future changes in operation and traffic movements needed because of improvements to or changing
conditions of the County Highway.
REQUIREMENTS FOR CONSTRUCTION ACTIVITY
1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be
operated outside the shoulders of the roadway unless pre-approved by the County of Kane.
2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway.
3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends,
and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department
of Transportation standards at all times.
4 Unprotected open trenches are not allowed.
5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field
conditions,highway maintenance,or safety problems that become apparent during construction.
6 The Permittee shall receive approval from the County for field changes needed prior to their implementation.
7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for
widening,or as directed by the County.
8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway
pavement,and Improvements,and other as deemed necessary by the County.This includes,but is not limited to,
removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas.
9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control
devices as provided in approved Improvement plans.
10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road
and the right-of-way.
11 The Improvements and work activities required to construct such shall not interfere with other area highway
construction or maintenance projects.
Kane County Division of Transportation ,- h
•
Highway Permit
41W011 Burlington Road,St Charles, IL 60175 °�,Ay, ' �, •a
Phone(630)584-1171 Fax(630)584-5239
12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the
approval of the County.
13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. The
Permittee is responsible for any required signs associated with the safe travel of the motoring public through the
construction improvement.
AUTHORIZATION FOR PUBLIC USE OF ACCESS
3 The County reserves the right to close,restrict or modify the Major/minor/minimum/ag Access if it is determined by
the County to be unsafe,detrimental to traffic flow or if future roadway improvements require its removal or relocation.
SPECIAL
9 Loading or unloading of equipment or supplies will not be allowed in the County Highway right-of-way.
10 No equipment will be allowed to park along the County Highway right-of-way that will block or hinder traffic or sight
lines.
11 The County will opertate&maintain the traffic signals and beacon lighting and the City will reimburse to the County of
Kane all costs to energize,operate and maintain the signals and beacon lighting.
12 At the end of the project the County will require an"As Built"set of plans.These plans shall include all changes that
have been done in the field to complete the project.The improvements shall be tied in to the State Plane
Coordinating System-Zone IL.E and North American Datum 83(NAD83). The record drawings shall be submitted in
the form of a burned CD,as follows:a)Drawing format shall be Micro Station(.dgn)and/or AutoCad(.dwg);b)Plan
sheets shall be included as a collection of scanned files or images as Tagged Information File Format(.tif)files.
16 Any trees,bushes or shrubs that restricts site distance for the access or signals shall be trimmed back or removed.
17 Failure to complete the construction of the access described in this permit within one year of permit issuance date will
result in the Permittee to re-apply for the access request.
ENFORCEMENT AND SECURITY
2 Reduction in the letter of credit will not be granted if any previous bills have not been paid.
3 Violation of any condition of this permit may result in the suspension or revocation of the Temporary Construction
Access.
4 The County shall suspend this permit without notice if any conditions are not followed.
5 The County shall suspend this permit due to a lack of progress.
6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs,
construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.).
7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit.
MAINTENANCE&RELOCATION RESPONSIBILITIES
1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal
maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement
markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the
County Highway.
2 The Permittee,after completion and acceptance of the Improvements,may provide additional mowing of turf areas as
needed or provide other maintenance operations such as removing garbage and debris.
0 M
Kane County Division of Transportation
Highway Permit `
41W011 Burlington
0 Bu lmgton Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
3 The Permittee,after completion and acceptance of the Improvements,shall be responsible for the removal of snow,
ice,gravel,and other debris from the paved surface on the Major/minor/minimum/ag access and all other access
roadways to or from the County Highways keeping Major/minor/minimum/ag access in a safe condition for the
motoring public.
4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the
Improvements.
CLAIMS,LIEN&LIABILITY
1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any
lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or
persons,individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its
successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County
free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any
Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that
may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that
the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subject
to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any
law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee or
Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not
in express terms contain the aforesaid provisions.The County does not allow without a permit,alteration work in the
highway right-of-way after the acceptance of the Improvements.
2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or
privilege over any right-of-way or any part of any road which may be under the control or ownership of some other
entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or
statutes relating to such construction.
3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify,
defend and hold harmless the County,including their elected and duly appointed officials,employees and
representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths,
judgments,and demands arising from and relating to the construction and other related activities.
4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all
damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting
from the construction and other related activities of this permit regardless of any limitations of insurance coverage.
5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located
within the County Highway right-of-way caused by the construction of this permit or Improvements to the property
served by this Permit. This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage.
Permit Number: TA-2006-0186
Total Fees: $450.00
THE UNDERSIGNED PERMITTEE/APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNT)
ACCESS CONTROL REGULATIONS.
All Permittee signatures not signed in the Kane County Division of Transportation office must be NOTARIZED before the County
will accept and issue the Permit.
. � s
Kane County Division of Transportation
Highway Permit
41W011 Burlington Road,St Charles,IL 60175
Phone(630)584-1171 Fax(630)584-5239
Permittee or Authorized Representative(Please Print) Sign re Dat
Permittee or Authorized Representative(Please Print) Signature Date
t \Se,n). cIDIV ) ks,Authorized Municipal Officer(Please Print) c Sign•ture D e
Carl Schoedel,P.E.County Engineer °I, 2� •0 Authorized County Officer(Please Print) Signature Date
i
ORIGINAL