07-21 Resolution No. 07-21
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
SINNETT BUILDERS INC. FOR CONSTRUCTION OF TEMPORARY AND
PERMANENT ACCESS ROADS TO THE HIGHLAND AVENUE WATER TANK T-11
WHEREAS, the City of Elgin has heretofore entered into a contract with Sinnett Builders,
Inc. for construction of temporary and permanent access roads to the Highland Avenue Water Tank
T-11; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Robert Gilliam
Robert Gilliam, Mayor Pro Tern
Presented: January 24, 2007
Adopted: January 24, 2007
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
s/Jennifer Quinton
Jennifer Quinton, Deputy City Clerk
ELGIN, ILLINOIS
SITEWORK (ACCESS ROAD) FOR HIGHLAND AVENUE
ELEVATED WATER STORAGE TANK
CHANGE ORDER NO. 1
SCOPE
This Change Order No. 1 adjusts the Contract Price to account for additions and
modifications as indicated below.
1. Additional 1,000 Feet of Temporary Access Road
The contract drawings provided for the temporary access road for the
Highland Avenue Tank T-11 construction to cross the Iowa, Chicago and
Eastern Railroad and then run north along an old farm driveway to Highland
Avenue. Due to problems obtaining a license agreement from the Railroad
for this crossing, it was necessary to re-route the temporary access road
through the Williams and Crown Parcels south of the railroad tracks. This
resulted in a net increase of 1,000 feet to the length of the temporary access
road. Refer to the Contractor letter dated September 22, 2006.
REASONS FOR CHANGE:
Change Order Number One (1) is necessary and proper due to the following:
1. The circumstances set to necessitate the change performance were not
reasonably foreseeable at the time the contract was signed.
2. The change is germane to the original contract as signed.
3. The change order is in the best interests of the City and authorized by law.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be
the negotiated lump sum prices covering all compensation due for the work as
shown in Table 1.
CHANGE IN CONTRACT TIME
The following adjustments to the Contract Times shall be given for Work completed
under this change order:
Original Adjusted
Completion Date Completion Date
Substantial Completion October 14, 2006 November 3, 2006
Final Completion October 29, 2006 November 20, 2006
CHANGE ORDER NO. 1
Table 1
Summary of Contract Price Change
ITEM ADD DEDUCT
1. Additional 1,000 feet of $12,000.00
Temporary Access Road
TOTAL ADD $12,000.00
TOTAL DEDUCT
NET CONTRACT PRICE CHANGE $12,000.00
CONTRACT AMOUNT $296,000.00
NET CONTRACT PRICE CHANGE $12,000.00
NEW CONTRACT AMOUNT $308,000.00
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 1 are hereby
accepted. All other provisions of the Contract remain unchanged.
SINNETT BUILDERS, INC. CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
•
By: /Z-41-4-e1/4-14-4-"-t-TV"
By: \i►e "-‘ ..�.
Olufemi .olarin, City Manager
Date: o!o • Date: - • .ry 24, 2007
Sinneti Elgin, Illinois 60123-7984
BUILDERS, INC . Phone:847-695-1644
Fax:847-695-1652
September 22,2006
RHM&G 847-362-5959
162 E. Cook Avenue FAX 362-0864
Libertyville, IL 60048
Attn: Bill Rickert
Re: CITY OF ELGIN—HIGHLAND AVE. 1MG EWST
ADDITIONAL 1000 LIN FT OF 12' WIDE TEMPORARY ACCESS ROAD
1. STRIP THE EXISTING TOPSOIL OFF TO THE SIDE. INSTALL 8" COMPACTED
BREAKER STONE, GEOTEXTILE BASE STABILIZATION FABRIC, AND TOP
FABRIC WITH 4"COMPACTED CA-6 CRUSHED AGGREGATE.
TOTAL CONTRACT ADD: $12,000.00
Sincerely yours,
/7/# 70
Tom Heenahan
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• 0\ § • Agenda Item No.
City of Elgin
! !@u'
January 5, 2007
■
TO: Mayor and Members of the City Council ` {
%tr as
FROM: Olufemi Folarin, City Manager Of
Kyla B. Jacobsen, Water System Superintendent
SUBJECT: Change Order No. 1 for the Construction of the Temporary and
Permanent Access Roads to the Highland Avenue Tank T-11.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City
Council with information to consider authorization of Change Order No. 1 with Sinnett
Builders Inc. for the construction of temporary and permanent access roads to the
Highland Avenue Tank T-11 project.
elk RECOMMENDATION
It is recommended that the City Council authorize the execution of Change Order No. 1
with Sinnett Builders Inc. for the construction of temporary and permanent access roads
to the Highland Avenue Tank T-11 project for a total of$12,000.
BACKGROUND
On March 22, 2006 the City Council awarded an engineering contract to Rezek, Henry,
Meisenheimer, and Gende (RHMG) in the amount of $108,150 for bidding and
construction services for the Highland Tank and site work improvements. On July 12,
2006 the City Council awarded the construction contract in the amount of$2,016,000 of
the Highland Water Tank T-11 to CBI Constructors of Plainfield, Illinois.
On August 9, 2006 the City Council awarded the construction of temporary and
permanent access roads to the Highland Avenue Tank T-11 project to Sinnett Builders
Inc. of Elgin, Illinois.
Change Order No. 1 includes an additional 1,000 feet of temporary access road. The
original location of the access road as bid was modified due to restricted access from
Highland Avenue. The road that was installed is accessed from Coombs Road through
the Highland Woods subdivision and adds an additional 1,000 feet of roadway. The cost
of the original contract with Sinnett Builders Inc. for the construction of the temporary
and permanent access road to Highland Water Tank (T-11)was $296,000. Change Order
Water—Change Order No. 1 Sinnett
January 5, 2007
Page 2
No.1 with Sinnett Builders is for $12,000, which will bring the revised contract total cost
to $308,000. A copy of the Change Order is attached for your review.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of Change Order No. 1 with Sinnett Builders, Inc. totals $12,000. Funding is
available in the water portion of the 2006 General Obligation Bond Fund, account
number 365-4000-795.92-41, "Capital Additions/Distribution Systems", project number
409651, "Highland Water Tower T11", ($2,000,000 budgeted and $873,490 available)
and account number 420-0000-771.92-41, "Capital Additions/Distribution Systems", also
project number 490651, ($1,540,000 budgeted and $118,582 available) to fund Change
Order No. 1.
LEGAL IMPACT
4)1None
ALTERNATIVES
1. Authorize Change Order No. 1 as recommended.
2. Do not authorize the Change Order No. 1 at this time.
Respectfully submitted for Council consideration.
KBJ/PLB
Attachment(s)