07-182 Resolution No. 07-182
RESOLUTION
AUTHORIZING EXECUTION OF A CONTRACT EXTENSION AGREEMENT
WITH MEADE ELECTRIC COMPANY, INC.
FOR TRAFFIC SIGNAL MAINTENANCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Diane Robertson,City Clerk,be and are hereby authorized and
directed to execute a contract extension agreement on behalf of the City of Elgin with Meade Electric
Company, Inc. for traffic signal maintenance, a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: July 25, 2007
Adopted: July 25, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Diane Robertson
Diane Robertson, City Clerk
CONTRACT EXTENSION AGREEMENT
THIS AGREEMENT is hereby made and entered into this (9 day of _al/4 y ,
2007, by and between the City of Elgin, Illinois, a municipal corporation(hereinafter referred to as
the "City"),and Meade Electric Company,Inc.,an Illinois corporation(hereinafter referred to as"").
WHEREAS, the parties have previously entered into an agreement dated May 10, 2006 for
the maintenance of intersections of traffic signals by Meade for City (hereinafter referred to as
"Original Agreement"); and
WHEREAS, Original Agreement provides that following the original 12-month term of
Original Agreement,City has the right to extend Original Agreement for an additional two(2)years
under the same terms, conditions and prices as Original Agreement; and
WHEREAS,City has notified Meade of its intent to extend Original Agreement pursuant to
the terms of Original Agreement for the period commencing July 1,2007 and ending June 30,2008;
and
WHEREAS, Meade has failed to reject City's notice of intent to extend Original Agreement
pursuant to the terms of Original Agreement and otherwise agrees to the extension of Original
Agreement pursuant to the terms of Original Agreement and City's notice of intent to extend the term
of Original Agreement; and
WHEREAS, Meade has agreed to such aforementioned extension.
NOW, THEREFORE, for an in consideration of the mutual promises and covenants
contained herein,the receipt and sufficiency of which are hereby mutually acknowledged,the parties
hereto hereby agree as follows:
1. The foregoing recitals are hereby incorporated into and made a part of this agreement
in their entirety.
2. Original Agreement is extended under Original Agreement's same terms,conditions
and prices for the period of July 1, 2007 to June 30, 2008.
IN WITNESS WHEREOF, the parties hereto have executed this contract extension
agreement on the date and year first written above.
MEADE ELECTRIC COMPANY, INC. CIT OF ELGIN
BY Y.P BY , _
4 anager
Attest: 4 Attest:
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City Clerk
F:\Legal Dept\Agreement\Meade Electric-Extension.doc
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June 22, 2007
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TO: Mayor and Members of the City Council a
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FROM: Olufemi Folarin, City Manager city(An ailment
John Loete, Public Works Director
SUBJECT: Extension of Contract with Meade Electric for Traffic Signal Maintenance
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a one year extension of the existing contract with Meade Electric
Company, Inc for traffic signal maintenance.
RECOMMENDATION
It is recommended that the City Council approve a one year extension of the existing contract
with Meade Electric Company of McCook, IL,not to exceed the amount of$53,460.
BACKGROUND
On May 10, 2006, the City Council approved a contract to Meade Electric Company of McCook
for the maintenance of traffic signals. The work scope included all routine maintenance required
by IDOT standards on the fifty-four signalized intersections for which the City is responsible for
one year. In addition to the routine services, the contract included after-hours, emergency
response services for inoperative signals, two red lights out at the same intersection, power
failures, and knocked down equipment due to traffic accidents.
The contract has worked very well for the eleven months that it has been in effect. Traffic signal
maintenance has been done in a proactive, timely manner and the contractor has addressed all the
problems that have developed. The effectiveness of this arrangement has allowed the City's
internal electrical staff to focus its efforts solely on street light maintenance.
The contract with Meade Electric includes a provision to extend the terms of the contract for up
to two years at the same cost. The contractor has passed on their opportunity to withdraw that
provision and is willing to extend the contract at the 2006 prices. Staff recommends continuing
with this contract for one more year(7/1/07 to 6/30/08).
Extend Traffic Signal Maintenance Contract w/Meade Electric
June 22, 2007
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of the renewal of the contract with Meade Electric Company is $53,460. Funding
totaling $55,000 is budgeted and available in the Motor Fuel Tax Fund, account number 290-
0000-791.41-07, "MFT Repair and Maintenance Service/Traffic Signals", project number
339914, "Traffic Signal Maintenance".
LEGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve the contract extension as recommended
2. The City Council may choose not to approve the contract extension.
Respectfully submitted for Council consideration.
JL