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07-119 • • 101. Resolution No. 07-119 RESOLUTION AUTHORIZING EXECUTION OF AN E-ELGIN INCENTIVE AGREEMENT WITH DAVID A. NOYES & COMPANY (1 Douglas Avenue) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, City Manager, and Jennifer Quinton, Acting City Clerk, be and are hereby authorized and directed to execute an e-Elgin Incentive Agreement on behalf of the City of Elgin with David A.Noyes&Company for the property located at 1 Douglas Avenue, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: May 23, 2007 Adopted: May 23, 2007 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Jennifer Quinton Jennifer Quinton, Acting City Clerk ft ft 411% CITY OF ELGIN e-Elgin Incentive Agreement THIS AGREEMENT is made and entered into thisaj day of , 2007, by and between the City of Elgin, Illinois, a munici al corporation (hereinafter referred to as "City" ) , and David A. Noyes & Company, an Illinois Corporation, (hereinafter referred to as "Tenant" ) . WHEREAS, City has established an e-elgin Incentive Program (hereinafter referred to as "Program" ) for application within a certain area of the corporate limits of the City designated by City as appropriate for such application (hereinafter referred to as "Target Area") , the provisions of the Program being attached to and incorporated into this Agreement by reference as "Exhibit A; " : and WHEREAS, Program is administered and funded by the City for purposes of promoting opportunities to further both economic growth and community development by taking advantage of the shift in the national economy toward e-commerce, the Internet and advances in telecommunication areas; and WHEREAS, pursuant to the Program, City has developed a program to offer assistance to property and business owner/tenant for expenses related to technology infrastructure improvements, moving expenses, advertising costs and infrastructure capital costs, a maximum of $5, 000 for installation fees, and $2 , 500 for advertising expenses, pursuant to the criteria of the Program and as set forth herein; and WHEREAS, Owner owns at least 50% of the building, or is the tenant of a business related building (s) located within the project area, and owner desires to participate in Program pursuant to the terms and provisions of this Agreement . NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto hereby agree as follows : Section 1 . City shall pay to Tenant the sum of $8, 744 for improvements approved pursuant to the provisions of this Agreement (hereinafter referred to as "Eligible Costs" ) for the Structure referred to at Section 16 herein (hereinafter referred to as "Structure" ) . All parties hereto agree that all payments from the City provided for herein shall be made to David A. Noyes & Company, who shall provide the City with a full release upon receipt . • 2 Section 2 . Eligible Costs shall include labor, material and equipment costs, and such other costs as may be reasonably necessary for the execution and completion of the Improvements hereby provided for (hereinafter referred to as the "Work" ) designated in Tenant' s application for participation in the Program dated January 8th and 9th, 2007 and the application' s supporting documentation, said documents being attached to and incorporated into this Agreement as "Exhibit B" . Section 3 . "No Work shall be undertaken or shall be considered to constitute the basis for an Eligible Cost until Tenant' s proposal for such Work has been submitted to and approved in writing by the City' s Director of Economic Development and Business Services . " All work shall be completed within 180 days from the date of the Agreement, unless Tenant obtains the written consent of the Project Review Team. Section 4 . The Project Review Staff shall be permitted access to Structure to periodically review the progress of the Work. Such review shall not be in lieu of any other inspections which may otherwise by required by law or by City. Any and all portions of the work which do not, in the sole discretion of the City staff, conform to the Plans within a time solely determined by the City or other applicable terms of this Agreement, shall be made to conform to the plans for the Work and other applicable Terms of this Agreement upon written notice of the existence of such non-conforming portions . Section 5 . Upon completion of the Work, and upon final inspection and written approval by the City staff and such other final inspections and approvals as may be required by law, Tenant shall submit to City: (1) an executed, notarized itemized contractor statement reflecting the total cost of the Work and each portion thereof, including, but not limited to, the cost of labor (whether provided by any contractor or subcontractor) , materials and equipment ; (2) copies of all bids, contracts and invoices submitted, executed or incurred pursuant to the Work; and (3) reasonable proof of payment of all costs incurred pursuant to the Work. Section 6 . City shall pay Tenant in accordance with Section 1 herein within thirty (30) days of tenant' s compliance with the provisions of Section 5 herein. In no event shall the amount paid Tenant exceed the amount specified in this Agreement nor shall the City pay the Tenant an amount greater than the cost specified in an invoice submitted by a contractor for any approved work set forth in Exhibit B. Section 7 . In the event Tenant fails to complete the Work in accordance with the terms of this Agreement, or otherwise breaches the terms of this Agreement, City may terminate this r y Agreement upon written notice of breach and termination to Tenant, and any and all financial or other obligations on the part of City shall cease and become null and void. Section 8 . Upon completion of the Work, and for the term of the Tenant' s occupancy of the property thereafter, or for a period of three (3) years thereafter, whichever is less, Tenant shall properly maintain the Work in its finished form, without alteration or change thereto, and shall not enter into any Agreement, or take any other steps to alter, change or remove such Work without prior written approval from this Project Review Team in its sole discretion. Section 9 . Nothing herein is intended to limit, restrict or prohibit the Tenant from undertaking any other work in or about the subject property which is unrelated to the improvement provided for in this Agreement . Section 10 . This Agreement shall be binding upon City, and upon Tenant, Tenant' s successors and assigns for a period of five (5) years from and after the date of completion and approval of the work. Tenant shall provide subsequent Tenant (s) of Structure with a copy of this Agreement . This Agreement shall run with the land underlying Structure . Section 11 . If Tenant does not own the underlying property for which work is being done, Tenant warrants and represents to City that Tenant has a lease at the location for which the work is proposed for a term of at least three (3) years . Tenant further warrants and represents that he has received authorization from all owners of the property for which work is to be done to accept funds under this program and to undertake the work. A copy of said written authorization is attached hereto as Exhibit B. Section 12 . To the fullest extent permitted by law, the Tenant agrees to indemnify, defend and hold harmless the City, its officers, employees, boards and commissions from and against any and all claims, suits, judgments, costs, attorney' s fees, damages or other relief arising out of or resulting from or through or alleged to arise out of any reckless or negligent acts or omissions of Tenant' s officers, employees or agents as a result of or in the performance of this Agreement . In the event of any action against the City, its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless, such action shall be defended by legal counsel of the City' s choosing. Section 13 . This Agreement is not intended and shall not be construed to create a partnership, joint venture or employment relationship between the parties hereto . ti Section 14 . This Agreement shall be subject to and governed by the laws of the State of Illinois . The parties hereto hereby agree that venue for any and all actions which may be brought by each and either of them to enforce the provisions of this Agreement shall be in the Circuit Court of Kane County, Illinois . Section 15 . The terms of this Agreement shall be severable . In the event that any of the terms or provisions of this Agreement are deemed to be void or otherwise unenforceable for any reason, the remainder of this Agreement shall remain in full force and effect . Section 16 . Tenant' s Name : David A. Noyes & Company Address : 1 Douglas Avenue, City: Elgin State : IL Zip Code : 60120 Telephone Number: (847) 742-7360 Property Location of Structure : 1 Douglas Avenue, Elgin, Illinois. Ownership Interest : Tenant Q�� Contact Person: Ronald fi. '&'# 7 Owner' s Name : Kurt Kresmery Address : 1141 E. Main St . Suite 100 City: East Dundee State : IL Zip Code : 60118 Telephone Number: (847) 428-1000 Property Location: 1 Douglas Avenue Ownership Interest : Owner 1 , Section 17 . The City of Elgin e-Elgin Incentive Guidelines dated March 27, 2000, as such guidelines may be amended from time to time by the City, are hereby incorporated into this Agreement as if fully set forth herein. In the event of any conflict between the terms of such e- Elgin Incentive Guidelines and the terms of this Agreement, the terms of the e-Elgin Incentive Guidelines shall control . IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date first appearing above . TENANT CITY ��•- ; 11,1V/Ai2'14.4411,4 By: (b41 David A. Noyes & Company Olufem , •Fola ' n, City e. A 10'OrrL Manager JRoit'A t> A1Nf4.002l7 f' ATTEST: Age z/ '-'t y Clerk 7 / ' ,; F. ,b,r A `... CITY OF ELGIN e-elgin INCENTIVE PROGRAM I INTRODUCTION II TARGET AREA III TYPE OF ASSISTANCE IV OWNERSHIP V ELIGIBLE IMPROVEMENTS VI INELIGIBLE IMPROVEMENTS VII APPLICATION PROCESS AND ADMINISTRATIVE PROCEDURES VIII CORRESPONDENCE IX APPLICATION I INTRODUCTION The City of Elgin has committed to pursue and promote opportunities to further both economic growth and community development in Elgin by taking advantage of the shift in the national economy toward e-commerce,the Internet, and advancements in telecommunication areas. In 2000 the City authorized the formation of a Technology Action Team and a partnering grant program for center city commercial property owners and downtown business owners who are involved in technology-related business efforts. The e-elgin Incentive program offers assistance to property and business owners for expenses related to technology infrastructure improvements, moving expenses, and advertising costs. Under the program, property owners or business owners within the target area are eligible to apply for grants related to the above referenced expenses. II TARGET AREA A map indicating the program's target area is attached. The buildings and/or businesses for which assistance through the program is sought must be located within the target area. III TYPE OF ASSISTANCE I After approval for participation in the program, property or business owners may receive the following levels of assistance: Downtown commercial property owners and downtown business owners can qualify for up to 50% of capital costs not to exceed a total expenditure of$60,000 ($30,000 maximum City contribution) in funding for technology infrastructure improvements that include installation of new Category 5 or better wiring, upgrade to Category 5 or better wiring, backup power generators for technology equipment, or high-speed Internet access capabilities, including necessary hardware or other technology infrastructure improvements approved by the Technology Action Team and City Council. Eligible expenses do not include computer equipment, but could include routers for Digital Subscriber Service(DSL)service. High-tech businesses relocating to downtown Elgin and downtown-based technology companies that are growing and planning to remain in downtown Elgin are eligible for a 100%rebate of the service and installation fees associated with relocation costs for DSL and T-1 service, with a not-to-exceed limit of $5,000. Downtown commercial property owners and downtown businesses are eligible for up to $2,500 annually in co-op advertising funds when they promote e-elgin in their ads. This grant will pay for 25%of advertising placement cost, up to $2,500 annually. To qualify, ads must bear the e-elgin logo and tag line as provided by the Technology Action Team and ads must appear in newspapers and magazines of general distribution. Participation in the advertising assistance shall be reviewed on an annual basis by the program administrator. IV OWNERSHIP To be eligible,an applicant may be the owner of a commercial building or the owner of a technology- based business in the target area. Business owners who are tenants of a building for which improvements are planned must provide written consent from the building owner of all proposed improvements. A consent form is included in the attached application. The tenant-applicant must have at least three years remaining on the lease at the location in order to apply under the program. V ELIGIBLE IlVIPROVEMENTS The e-elgin Incentive Program is intended to fund improvements through capital cost assistance, reimbursing moving expenses, and advertising assistance. • VIII CORRESPONDENCE All questions and comments regarding this program shall be directed to: Raymond H. Moller Director of Economic Development and Business Services 150 Dexter Court Elgin, IL 60120 IX NO VESTED RIGHTS The provisions of this program are intended to provide guidelines for considering applications from persons or organizations seeking to participate in the a-egin Incentive Program. The City Council of the City of Elgin, in its sole and exclusive discretion, shall determine whether to provide any of the incentives contemplated in this program after duly considering the cost incurred by the City of Elgin for providing the incentives and after considering the relative gain derived by the public from those incentives. The City Council of the City of Elgin further expressly reserves the right and option to decide at any time whether or not to provide continued or additional funding for this program. The creation or existence of this program shall not be construed to create or provide any vested rights in any person or organization to obtain approval of a grant application, a grant agreement or funding thereunder. Eligible improvements include: • New Category 5 or better wiring. • Upgrade to Category 5 or better wiring. • Back-up generators. • Hardware for high-speed Internet access (excluding computers). • Other technology infrastructure improvements. • Service fees related to DSL and T1 relocation. • Advertising expense assistance. All work funded under the e-elgin Incentive Program is required to conform to applicable code and ordinances. VI INELIGIBLE IMPROVEMENTS It is not the purpose of the program to finance on-going improvements which could be considered part of a building's routine maintenance or redevelopment. Building additions shall not be funded. Each eligible improvement shall be funded by the program only once. Ineligible improvements are improvements to the building interior with the exception of those items identified in section V, or exterior maintenance work such as roof repairs/replacements. VII APPLICATION PROCESS AND ADMINISTRATIVE PROCEDURES 1. Applicants should receive a copy of the program guidelines and application form. The completed application must be submitted to the Director of Economic Development and Business Services. 2. Applications will be reviewed by staff for compliance with all program guidelines. A site inspection will be completed by the City of Elgin's Code Administration staff for an inventory of any violations of the property maintenance, building, or zoning codes. Applicants do not have to be in complete code compliance at the time of application for the program but must be compliant before reimbursement can be made to the business. t Area I I I I I / I R v_ _ ,e r� W g /Ai WATER ST Gp i > _ SYIvPHONY WAY /‘./* LI,, 1 N I 1/ \\ . .: ST b y� c) Q DE)(�AVE h1 pV181ONST 8 t4 Z Z \ E HIGHLAND AVE ; in i + E.CHICAGO ST s IIII \\\ E CHICAGO S" lik.‘ ‘ Z \ 0 . d wlr L_- MEL RSA FIE Sr \ a o -elgin Incentive Program "-w.c..N_u,,aw . 0 100 Feet /ri) \\ ,r a / e-elgin Incentive Program Application Form ,4:A 1. Applicant Information Name Home Address City State Zip Phone 2. Building or establishment for which the rebate is sought Street address _ Applicant is: Owner Tenant— If tenant, what is term of lease? 3. Proposed use of program New Category 5 or better wiring _ Upgrade to Category 5 or better wiring _ Back-up generator High-speed Internet access hardware _ Moving expenses _ Advertising Other technology infrastructure (please specify): 4. Cost Elements Capital Costs $ Service Fees $ 3. If City staff determines that an application complies with all program guidelines and determines that sufficient funding is available for the proposed project, the completed application and recommendation for a grant award will be forwarded to the City Council. The City Council in its sole discretion shall determine whether to approve and authorize execution of a grant agreement. In the event City staff determines to deny an application for this program, an applicant may appeal such denial by City staff to the City Council. To pursue such an appeal, the applicant shall notify the program coordinator in writing (by return receipt mail) with a request to appeal the City staff's denial of the application within ten (10) working days of receiving notice of the disapproved application. The City Council will hear any such appeal and may in its sole discretion decide to uphold the staff decision or may decide to proceed with the authorization and execution of a grant agreement. 4. No reimbursement shall be made for work initiated or completed prior to the execution of a grant agreement. 5. All required work shall be completed within three (3)months of execution of the grant agreement. 6. Following the approval of the application and after the applicant has received at least two bids for each of the approved work items, the applicant shall notify the Program Coordinator as to the contractor selected, the contract amount and the anticipated date of project completion. Copies of all bids and proposals shall be submitted promptly to the Program Coordinator. The program shall fund an amount equal to the low bid for each work item. The applicant may not serve as his/her own contractor. 7. When applicable, building permits shall be obtained by the applicant before the work begins. All projects must apply for a certificate of occupancy, if none exists for current uses in the building. Questions regarding permit requirements should be directed to the City's Department of Code Administration. 8. After the agreement has been executed and all necessary permits have been issued, work may proceed. All change orders must be approved by the Program Coordinator in writing. 9. After completion of the project, copies of all bids, contracts, invoices, lien waivers, and canceled checks must be submitted to the Program Coordinator. City staff will inspect the work for compliance with City codes and conformance with any plans approved for the project. Payment will be issued only upon completion of all work items as originally approved. Major changes or elimination of certain items in the approved plans must be approved in advance by City staff. Advertising $ TOTAL COST $ 5. Statement of Understanding A. The applicant(undersigned) agrees to comply with the guidelines and procedures of the e- elgin Incentives Program and the conceptual design and outline specifications as agreed to by the applicant and the application review team. B. The applicant understands that the applicant must submit detailed cost documentation and copies of any permits, bids, contracts and invoices and contractor's final waivers of lien upon completion of the approved improvements. Applicant's signature: Date NOTE: If the applicant is other than the owner, the following line must be completed: I certify that I, the owner of the property at the approved improvements. Owner's signature: Date: Return completed application to: Raymond H. Moller City of Elgin Director of Economic Development and Business Services 150 Dexter Court Elgin,IL 60120 FOR OFFICE USE ONLY Date application received: Application I.D. # Application fee paid: Yes No If yes: Check Cash Rebate Approved Date: Rebate Denied Date: Total estimated project cost $ Reason: *4 March 9, 2007 NORTHWEST �l TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Raymond H. Moller, Director of Economic ( t;,;,,,;, Development Business Services SUBJECT: e-Elgin Incentive Application from David A. Noyes & Company 1 Douglas Avenue PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding an application from David A. Noyes & Company to participate in the e-Elgin Incentive Program. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the application of David A. Noyes & Company for participation in the e-Elgin Incentive Program in the amount of$8,744. BACKGROUND In April, 2000, the City Council approved the e-Elgin Incentive Program. Assistance may be provided within the following areas: 1. Capital Costs 2. Line Service Fees 3. Advertising Downtown commercial property owners and downtown business owners may qualify for up to 50% of capital costs, but not to exceed a total expenditure of $60,000 ($30,000 maximum City contribution), in funding for technology infrastructure improvements that include: installation of or upgrade to new Category 5 or better wiring; backup power generators for technology equipment; high-speed Internet access capabilities, including necessary hardware; or other technology infrastructure improvements approved by the Technology Action Team and City Council. Eligible expenses do not include computer equipment, but could include routers for Digital Subscriber Service (DSL). • e-Elgin Incentive Application from David A. Noyes &Company March 9, 2007 Page 2 High-tech businesses relocating to downtown Elgin and downtown-based technology companies that are growing and planning to remain in downtown Elgin are eligible for a 100% rebate of the service and installation fees associated with relocation costs for DSL and T-1 service, with a not-to-exceed limit of$5,000. Downtown commercial property owners and downtown businesses are eligible for up to $2,500 annually in co-op advertising funds when they promote e-Elgin in their ads. This grant will pay for 25% of advertising placement costs, up to $2,500 annually. To qualify, ads must bear the e-Elgin logo and tag line as provided by the Technology Action Team and ads must appear in newspapers and magazines of general distribution. Participation in the advertising assistance shall be reviewed on an annual basis by the program administrator. David A. Noyes has relocated its financial business from its prior location at 6 Douglas Avenue to 1 Douglas Avenue. David A. Noyes now occupies the 1st floor of the Kresmery Building. David A. Noyes has approximately 7 staff persons working at this location. The space on the 1st floor in the Kresmery Building was vacant prior to the occupancy by David A. Noyes. Noyes received the following quotes for the technology work proposed under the e-Elgin application. Robertson Maron .AT&T Comm. Electronics RMS Peters Assoc. Cabling $12,150 $9,650 Firewall Reconfigure $7,037 $7,683 Oversight Services $1,110 $ 800 Based upon the 50% cost sharing provisions of the e-Elgin Program, Noyes is eligible for a reimbursement of$8,744. The existing guidelines of the e-Elgin Technology grant program have been reviewed by the City's MIS Department. The Department Manager has determined that the existing guidelines are written broad enough to include any new technology that may come into use from time to time. The conclusion is that no changes are necessary. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None FINANCIAL IMPACT The total incentive to David A. Noyes would be $8,744, which consists of 50% of the lowest cost estimate of $17,487. Expenses related to the e-Elgin Incentive Program would be funded through the Riverboat Lease Fund account number 276-0000-791.80- e-Elgin Incentive Application from David A. Noyes & Company March 9, 2007 Page 3 27, Economic Development Incentives and Project Number 17711A.. Sufficient funds are budgeted ($1,095,000) in this account to cover the cost of this grant if it is awarded. To date, $632,154 has been encumbered or committed from this account and following an approval of this expenditure, $454,102 remains available. LEGAL IMPACT An agreement will be required. ALTERNATIVES 1. The Council may choose to fund the proposed e-Elgin Incentive applications submitted by David A. Noyes Company. 2. The Council may choose not to fund the proposed e-Elgin Incentive grant applications submitted by David A. Noyes. Respectfully submitted for Council consideration. RHM/jr Attachment(s) e-elgln Incentive Program Application Form p/6/1/00.0�d 1. Applicant Information a k ^ -1 iL fN O ICd' b 1)OVW4 rx 20/7-71p-71 Name David A.Noyes&Company_ Home Address 209 S.LaSalle Street/ I2th Floor City Chicago State IL Zip Phone _312-782-0400 2. Building or establishment for which the rebate is sought Street address OAnDouglas Avenue Applicant is: Owner Tenant x If tenant,what is term of lease? Cf 5— 3. Proposed use of program x New Category 5 or better wiring Upgrade to Category 5 or better wiring — Back-up generator x High-speed Internet access hardware — Moving expenses ^ Advertising x Other technology infrastructure(please specify):_Wireless 4. Cost Elements Capital Costs $9,650.00 Service Fees $1,110.00 Advertising $ TOTAL COST $10,760.00 5. Statement of Understanding A. The applicant(undersigned)agrees to comply with the guidelines and procedures of the e- elgin Incentives Program and the conceptual design and outline specifications as agreed to by the applicant and the application review team. B. The applicant understands that the applicant must submit detailed cost documentation and copies of any permits, bids, contracts and invoices and contractor's final waivers of lien upon completion of the approved improvements. J�,� / /t. Applicant's signature: _��/�Ze�l�'L • Date_ //Kb) BRAWCW m,)$Jfieri r bAvNP move ttCa. NOTE: If the applicant is other than the owner,the following line must be completed: I certify that 1, the owner of the property at ! 5 the approved improveme ts. Owner's signature: L Date: — — ) Return completed application to; Raymond H. Moller City of Elgin Director of Economic Development and Business Services 150 Dexter Court Elgin,IL 69420 -� FOR OFFICE USE ONLY Date application received: Application I.D.# Application fee paid: Yes No If yes: Check Cash Rebate Approved Date: _ Rebate Denied Date: Total estimated project cost $ Reason: Feb 02 2007. 17: 16 D R NOYES ELGIN 847 742 7390 p. 2 • kWROBERTSON •Dour.via,ewe Flair ome Manisa COMMUNICATIONS INC. $P*CrALiZerfO in weTwoaa loturions •N*'e"HAntwoRi e;o Ry omcoorM.cc,N •PJrT aiCeMl•wOAccnawr6 Submitted To: David A.Noyes&Company Chris Aivaliotis January 24,2007 1 Douglas Ave,Elgin,IL Scope of Work Robertson Communications,Inc.(RCI)will provide the labor and materials to.... Workstation Locations: 1. Demo unused communication cabling 2. Install nine(9)locations consisting of three(3)Berk-Tek Category 5e PVC cables. 3. Instal!fourteen(14)locations consisting of two(2)Berk-Tek Category 5c PVC cables. 4. Install four(4)locations consisting of one(1)Bak Tek Category Se PVC cables. 5. Install eleven(11)TV locations consisting of one(1)RG-6 PVC coaxial cable. Paging: 1. Supply one(1)Bogen SMIEZ surface mounted speaker(installation to be done by others). 2. Supply one(I)Bogen GA2 amplifier(installation to be done by others). Racks&Vertical Wire Managers: I. Install cue(I)Chatsworth standard freestanding 19"rack. 2. Install two(2)Panduit vertical wire managers on the 19" rack. Patch Panels&Horizontal Wire Managers: 1. Install two(2)Ortronics Category 50 48-port patch panels. 2. Install three(3)Pandait horizontal wire managers. Cable Supports: I. Install cable supports as required. Testing: 1. Test and certify all installed 4 pair workstation cables. 2. Test all install coaxial cables for continuity. Labeling: 1. Install machine printed self-laminating cable labels on each end ofeach 4 pair cable. 2. Install machine printed workstation faceplate labels. 3. Install machine printed patch panel labels for all installed cables. Pricing The time and material not to exceed cost for the project as outline in the Scope of Work is: 5 12,150 00(sales tax FM ln;tsded) Terms All RCI labor and materials are warranted for one year. Billing will be made on the following schedule:Net 30 days Sale Tax is not included in the prices stated above. £eb 02 2007 .17: 18 D A NOYES ELGIN 847 742 7390 p. 3 • • January 4,2007 Mr.Chris Availitis David A Noyes Company 209 S LaSalle Street Suite 1200 Chicago,Illinois 60604 Re: 1 Douglas Avenue Dear Chris: Maron Electronic Switching Systems, Inc. is pleased to provide our proposal for the above referenced project located at I Douglas Avenue,Elgin,Illinois.This proposal is based on information detailed to Mr.Jeff Berndt,with Maron Electronic Switching Systems, Inc, by Mr. Chris Availitis,with David A Noyes Company, on January 3,2007. Our proposal is segregated into the following sections: 1. Statement of Work 2. Project Costs 3. Additional Information We welcornv your review of this proposal and we look forward to working with you and members of your team as this project progresses. If you have any questions,please contact us at 847-626-6500. Very truly yours, MARON ELECTRONIC SWITCHING SYSTEMS,INC. Jeff Berndt Project Administrator Feb .02, 2007. 17: 16 p R NOYES ELGIN 847 742 7390 p. 4 1 Douglas Avenue Scope of Work Workstation Locations: 1. Demo unused communication cabling. 2. Install nine(9)locations consisting of three(3)Berk Tek Category 5e PVC cables, 3. Install fourteen(14)locations consisting of two(2)Berk-Tek Category Se PVC cables. 4. Install four(4)locations consisting of one(1)Berk-Tek Category Sc PVC cables. 5. Install eleven(11)TV locations consisting of one(1) RG-6 PVC coaxial cable. Paging: 1, Supply one(1)Bogen SMl BZ surface mounted speaker(installation to be done by others). 2. Supply one(1)Bogen GA2 amplifier(installation to be clone by others). Racks &Vertical Wire Managers: 1. Install one(1)Chatsworth standard freestanding 19"rack. 2. Install two(2)Panduit vertical wire managers on the 19"rack. Patch Panels&Horizontal Wire Managers: 1. Install two(2) Ortronics Category Se 48-port patch panels. 2. Install three(3)Panduit horizontal wire managers. Cable Supporta: 1. Install cable supports as required. Testing: 1. Test and certify all installed 4 pair workstation cables, 2. Test all install coaxial cables for continuity. Feb 02 2007 . 17: 16 D A NOYES ELGIN 847 742 7390 P• 5 1 Douglas Avenue Scope of Work Labeling: 1. Install machine printed self-laminating cable labels on each end of each 4 pair cable. 2. Install machine printed workstation faceplate labels. 3. Install machine printed patch panel labels for all installed cables. Pricing The cost for the project as outline in the Scope of Work is: S 9,650.00 As you aware, commodity prices are escalating at unprecedented rates. This proposal is based on current wire prices which reflects copper at $ 3.22 per pound. To the extent that copper increases from this level at the time a contract is awarded, we will adjust our proposal amount to cover such increase. Signature: Approved By Date: Feb , 02. 2007. 17: 16 17 A NOYES ELGIN 847 742 7390 p. 6 • 1 Douglas Avenue Additional Information The following pertains to our proposal: I. This proposal is based on an Ortronics/Berk-Tek solution. 2. All work is figured on regular straight time,Monday thru Friday, 7:00 a.m. to 3:30 p.m. 3. All required conduits,cores,sleeves,poke-throughs, and raceways to be provided by others. 4. Price is based on all work being done before June 1,2007. 5. Pricing is based on an uninterrupted work schedule once installation starts, 6. This proposal is not based on working on a phase-based project. 7. Customer to provide a single point of contact for all questions and approval of any change to the scope of work. 8. Please note that work cannot begin until a permit is secured. 9. Grounding is not included. 10. Demolition is not included,unless noted above. 11. Debris will be removed to floor serving, centrally located"gondolas"furnished and maintained by others. 12. We have not included any 120-Volt power. 13. Patching and painting is not included. 14. Plywood backboards are not included. 15. Fire Alarm,Security,Paging,AV,CCTV,and all other systems not referenced in the above scope of work are excluded. 16. Cross connects and/or patch cables are not included. 17. Equipment and/or furniture protection is not included. 18. Where required,we will firestop only those penetrations,sleeves,and conduits that are used for the cabling infrastructure we install. Note: All unused sleeves must be fire- sealed by others. 19. No allowance has been included for the presence of hazardous materials I.e. Asbestos. 20. We have not included any provisions for"cutover". 21. Proposal pricing is based on Maron ESS standard term and conditions. 22, "Notwithstanding anything contained in the contract documents to the contrary,we reserve the right to negotiate a fair and equitable contract,including review of any contract form, insurance specifications and supplementary general conditions which were included in the bid package." 23. Performance bond is not included but available at 1%of the total contract if required. 24. Our proposal is based on known existing conditions at the time of bid.Maron ESS cannot be held responsible for unverifiable conditions That may exist in inaccessible areas,i.e. in ceilings, walls,conduits and boxes. feb 02 .2007. 17: 14 0 A MOVES ELGIN 847 742 7380 p• 2 • Pete e - sociates e.nabilrtg your business David A.Noyes Quote 1212112006 Qty Pint N Hardware Price Totals - 11111111.11111111. EMMEN Sub Total Software - 0, Sub Total S - ScrviccfNlairitcnancc 1 EI•in Office Move Consuftln: 150 .- hour $ B1'.00 S 800.00 Sub Total $ :.0-00 grand ota $ B+i.r• Options 111111.1.11.1. $ - $ - - $ - Mini11.1111 1111111.11. Jon Esmond.Senior Account Manager,Jon.eamael(peters.conm,690.592.6227 Rebekah Mata s,inside Assistant,rebekah.malatlalapeters.com,630.592.6263 16015 Meyers Road,Suite 120,Oakbrook Terrace,IL 60161 Phone 630.832.0075,Fax 630.832.9636 www.natere.com Tex will be charged when applicable Qrrotee are good for uoys Feb 02,2007. 17: 14 D R NOYES ELGIN 847 742 7390 P•3 RMS Technology Solutions Paul Crowe 11 111 138 M Arlington Heights Rd S Buffalo Grove,IL 90085 Urlon on Teel (847)216.1681 W.]89 FAX:8s7-216-1963 David A. Noyes & Co. Elgin Office Move Configuration Services Quote Date:01108107 Expiration Date: 02107/07 D,A.N. Part# Description Price Qty Ext Total Due to the relocation of the David A.Noyes 8 Co,Elgin office,the following will be required to re-establish custom business continuance services at the new location. RMS-SERV RMS Services to include: 5185 8 $1,110 -Reconfigure the Elgin Flrewall for Internet Connectivity. -Reconfigure Elgin,Chicego and Indianapolis frrewails for VPN tunnel between offices. Total t1,110 Rate based on normal business hours M-F,8AM 10 5PM.After hours rates are an additional$50/hr. Notes The Information(data)contained in this proposal constitutes a trade secret and/or Information that le commercial or financial end confidential or privileged. It Is furnished to David A.Noyes In confidence with the understanding that it will not,without the permission of the offeror, be used or disclosed for other than evaluation purposes;provided, however that in the event a Purchase Order(PO)is awarded on the basis of this proposal, David A. Noyes shall have the right to use and disclose this information to the extent provided in the proposal.This restriction does not limit David A.Noyes'right to use or disclose information if obtained from another source without restriction. The above proposal does not include tax or freight charges. 1.RMS payment terms are Net 30 days from the date of Invoice. 2.For equipment(servers,communication equipment,etc.) customer will be Invoiced when equipment ships. Based on the requirements of the project, equipment mey be shipped to the RMS facility or directly to the customer. In either case, customer will be billed when the equipment ships and payment will be due 30 days from the date of the invoice. 3.Expense Incurred for travel(automobile or plane)and living(hotel,dinner) to customer locations outside of a 75 mile radius of the RMS office in Buffalo Grove will be billed at cost to RMS($.30 per mile for automobile travel). • • + .` e-elgin Incentive Program Application Form abegetirt it LP I. Applicant InformationzL'itS ' Name Dbotios NoV Home Address 2O? 5. /'y5/ (z -5✓ City ft/G464 State L Zip bObOY Phone K/).-- 7F2,. r'01f b 2. Building or establishment for which the rebate is sought Street address I 064. /U IL Applicant is: Owner Tenant If tenant,what is term of lease? 3. Proposed use of program New Category 5 or better wiring _ Upgrade to Category 5 or better wiring _ Back-up generator _ High-speed Internet access hardware Moving expenses _ Advertising Other technology infrastructure(please specify): Rewp C-C. /two Poor-it - C,/SGv 4. Cost Elements Nor8 Capital Costs $ 7 Service Fees $ �,Z a 7v s TOTAL COST Advertising $ 5. Statement of Understanding - A. The applicant(undersigned)agrees to comply with the guidelines and procedures of the e- elgin Incentives Program and the conceptual design and outline specifications as agreed to by the applicant and the application review team. B. The applicant understands that the applicant must submit detailed cost documentation and copies of any permits, bids, contracts and invoices and contractor's final waivers of lien upon completion of the approved improvements. Applicant's signature: 0,1�+��'( �0 Date_ nee) pp g $,Rm ey mer i?I& ( 1+Ai)c A. Noe. +ea. NOTE: If the applicant is other than the owner,the following line must be completed: I certify that I,the owner of the property at I b1-1 f 3 the approved improveme s. Owner's signature: Date: { — r ``rt-e�v I Return completed application to: Raymond H.Moller City of Elgin Director of Economic Development and Business Services 150 Dexter Court l 1 FOR OFFICE USE ONLY Date application received:, Application I.D. # Application fee paid: Yes No If yes: Check Cash Rebate Approved Date: Rebate Denied Date: Total estimated project cost $ Reason: w1 •614 RMS Technology Solullone Paul Crowe 135 N Arlington Helghlt Rd Buffalo Grove,IL 60089 Information reehnolomr Integral= (647)215-1661 Ext 389 FAX:847-216-1953 David A. Noyes 8 Co. Firewall and Router Equipment for Elgin Office Quote Date:01111/07 Expiration Date:02!09107 D.A.N. Part# Description Price Qty Ext Total RMS-C2811 Cisco 2811 voice bundle router includes: CISCO2811-V/K9 Cisco 2811 ISR router with voice/fax module $3,195 1 $3,195 $2237 Cisco Smartnet 3 year 8x5x4hr On-site support. $2,023 1 $2,023 $1,800 RMS-ASA5505 Cisco ASA5505 appliance Includes: ASA5505-50-BUN-K9 Cisco ASA5505 Firewall edition security bundle-50 users $845 1 $845 $592 Cisco Smartnet 3 year 8x5x4hr On-site support. $436 1 $436 $388 Credit applied to purchase of the above equipment with Trade-in of C1SC03640.(Offer Valid through 2/9/07) ($200) Subtotal $4,817 RMS-SERV RMS Services to include: $185 12 $2,220 $2,220 Configuration installation and test for above equipment. Project Total $7,037 Rate based on normal business hours M-F,8AM to 5PM.After hours rates are an additional$50/hr. Notes The information(data)contained in this proposal constitutes a trade secret and/or information that is commercial or financial and confidential or privileged.It is furnished to David A. Noyes in confidence with the understanding that ii will not,without the permission of the offeror, be used or disclosed for other than evaluation purposes;provided, however that in the event a Purchase Order(PO)is awarded an the basis of this proposal, David A.Noyes shall have the right to use and disclose this information to the extent provided in the proposal.This restriction does not limit David A.Noyes'right to use or disclose information if obtained from another source without restriction. The above proposal does not include tax or freight charges. 1.RMS payment terms are Net 30 days from the date of invoice. 2.For equipment(servers,communication equipment,etc.) customer will be invoiced when equipment ships. Based on the requirements of the project, equipment may be shipped to the RMS facility or directly to the customer. In either case,customer will be billed when the equipment ships and payment will be due 30 days from the date of the invoice. 3. Expense incurred for travel(automobile or plane)and living(hotel,dinner) to customer locations outside of a 75 mile radius of the RMS office in Buffalo Grove will be billed at cost to RMS($.30 per mile for automobile travel). so, Quote if 11607 a LOC I}� DATE 111612007 David A.Noyes CISCO Compv»mfits . Product Description Quantity List Price Prloa Extended Price ASA5505-50-BUN-K9 ASA 5505 Appliance with S!W 50 Users, 8 ports,3DESIAES 1 $ 845.00 $ 557.70 $557.70 CON-OSP-AS5B50K9 OnSite 24x7x4 ASA5505-50-BUN-K9 (3yr) 1 $ 507.00 $ 456.30 $456.30 CISCO2811-VIK9 2811 Voice Bundle,PVDM2-16, SP Serv,64,256D 1 $ 3,195.00 $ 2,108.70 $2,108.70 CON-OSP-C2811V9 OnSite 24x7x4 2811 Voice Bundle,PV (3yr) 1 $ 2,400.00 $ 2,160.00 $2,160.00 TOTAL 55,292.70 'Rehmu subject to ATT Terms d Conditions_Restocking charges may apply, Ed Ssumlanski Fax#647.513-0677 y •r • . • • Pete 44, soclates e.nabUng your business David A.Noyes Quote 111 T1200T Qty Part d Hardware Price Totals - 0.00 Sub Total $ _ Software $ - 0.00 Sub Total $ Service/Maintenance 1 ASG Labor-After hours Firewallwork $200 •er hour $ 2,400.00 $ 2400.00 0.00 Sub Total $ 2 400.00 Grand Total $ 2 400.00 Options $ - 111=MM $ - Jon Esmael,Senior Account Manager,jon.esmael @peters.com,630.592.6227 Rebekah Malatia,Inside Assistant,rebekah.malatia @peters.corn,630.592.6263 1801 S Meyers Road,Suite 120,Oakbrook Terrace,IL 60181 Phone 630.832.0075,Fax 630.832.9636 www.peters.com Tax will be charged when applicable Quotes are good for 30 days C i l of Elgin Agenda Item No. rl IU> March 9, 2007 NORTHWEST s TO: Mayor and Members of the City Council FROM: Olufemi Folarin, City Manager Raymond H. Moller, Director o Economic c.r„ ;;,, , i Development Business Services r)i,rsi d lax 13 1,f SUBJECT: e-Elgin Incentive Application from David A. Noyes & Company 1 Douglas Avenue PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information regarding an application from David A. Noyes & Company to participate in the e-Elgin Incentive Program. RECOMMENDATION It is recommended that the Mayor and members of the City Council approve the application of David A. Noyes & Company for participation in the e-Elgin Incentive Program in the amount of$8,744. BACKGROUND In April, 2000, the City Council approved the e-Elgin Incentive Program. Assistance may be provided within the following areas: 1. Capital Costs 2. Line Service Fees 3. Advertising Downtown commercial property owners and downtown business owners may qualify for up to 50% of capital costs, but not to exceed a total expenditure of $60,000 ($30,000 maximum City contribution), in funding for technology infrastructure improvements that include: installation of or upgrade to new Category 5 or better wiring; backup power generators for technology equipment; high-speed Internet access capabilities, including necessary hardware; or other technology infrastructure improvements approved by the Technology Action Team and City Council. Eligible expenses do not include computer equipment, but could include routers for Digital Subscriber Service (DSL). q ' r e-Elgin Incentive Application from David A. Noyes & Company March 9, 2007 Page 2 High-tech businesses relocating to downtown Elgin and downtown-based technology companies that are growing and planning to remain in downtown Elgin are eligible for a 100% rebate of the service and installation fees associated with relocation costs for DSL and T-1 service, with a not-to-exceed limit of$5,000. Downtown commercial property owners and downtown businesses are eligible for up to $2,500 annually in co-op advertising funds when they promote e-Elgin in their ads. This grant will pay for 25% of advertising placement costs, up to $2,500 annually. To qualify, ads must bear the e-Elgin logo and tag line as provided by the Technology Action Team and ads must appear in newspapers and magazines of general distribution. Participation in the advertising assistance shall be reviewed on an annual basis by the program administrator. David A. Noyes has relocated its financial business from its prior location at 6 Douglas Avenue to 1 Douglas Avenue. David A. Noyes now occupies the 1st floor of the Kresmery Building. David A. Noyes has approximately 7 staff persons working at this location. The space on the 1st floor in the Kresmery Building was vacant prior to the occupancy by David A. Noyes. Noyes received the following quotes for the technology work proposed under the e-Elgin application. rm.. Robertson Maron .AT&T Comm. Electronics RMS Peters Assoc. Cabling $12,150 $9,650 Firewall Reconfigure $7,037 $7,683 Oversight Services $1,110 $ 800 Based upon the 50% cost sharing provisions of the e-Elgin Program, Noyes is eligible for a reimbursement of$8,744. The existing guidelines of the e-Elgin Technology grant program have been reviewed by the City's MIS Department. The Department Manager has determined that the existing guidelines are written broad enough to include any new technology that may come into use from time to time. The conclusion is that no changes are necessary. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED None 9tat FINANCIAL IMPACT The total incentive to David A. Noyes would be $8,744, which consists of 50% of the lowest cost estimate of $17,487. Expenses related to the e-Elgin Incentive Program would be funded through the Riverboat Lease Fund account number 276-0000-791.80- -Ergin Incentive Application from David A. Noyes & Company March 9, 2007 Page 3 27, Economic Development Incentives and Project Number 17711A.. Sufficient funds are budgeted ($1,095,000) in this account to cover the cost of this grant if it is awarded. To date, $632,154 has been encumbered or committed from this account and following an approval of this expenditure, $454,102 remains available. `w} GAL IMPACT An agreement will be required. ALTERNATIVES 1. The Council may choose to fund the proposed e-Elgin Incentive applications submitted by David A. Noyes Company. 2. The Council may choose not to fund the proposed e-Elgin Incentive grant applications submitted by David A. Noyes. Respectfully submitted for Council consideration. RHM/jr Attachment(s)