07-102 Resolution No. 07-102
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 1 TO AGREEMENT
WITH CRAWFORD, MURPHY& TILLY FOR THE HIGHLAND AVENUE
WIDENING AND RECONSTRUCTION PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute Amendment No. 1 on behalf of the City of Elgin with Crawford,Murphy&Tilly
for additional design engineering services for the Highland Avenue Widening and Reconstruction
Project, a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 25, 2007
Adopted: April 25, 2007
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
First Amendment Agreement
This Amendment Agreement No. 1 is hereby made and entered into this 6.2c40( day of
� .( , 2007,by and between the City of Elgin, an Illinois Municipal Corporation
(hereinafter referred to as "CITY") and Crawford,Murphy, and Tilly, Inc., a Delaware
corporation, (hereinafter referred to as "ENGINEER").
WHEREAS, the parties hereto have previously entered into an Agreement dated July 27th,
2005, attached hereto as Attachment"A" (hereinafter referred to as "ORIGINAL
AGREEMENT"); and
WHEREAS, ORIGINAL AGREEMENT (at paragraphs IV (A) and(B))provided for a
maximum payment of$226,581.68,
WHEREAS, the parties hereto have each determined it to be in their best interest to amend
Original Agreement; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT should be
modified to include the addition of traffic work and preparation of an Intersection Design Study
for the intersection of Highland Avenue and N. Airlite Street; and
WHEREAS, the circumstances necessitating the change in performance contemplated by this
amendment were not reasonably foreseeable at the time Original Agreement was signed; the
change contemplated by this Amendment Agreement is germane to the original agreement as
signed; and this Amendment Agreement is in the best interests of City and is authorized by law.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledges, the parties hereto hereby agree as follows:
1. Section I (B)of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "ENGINEER shall also
perform the additional services for the PROJECT to include additional traffic work and
the preparation of an Intersection Design Study for the intersection of Highland Avenue
and N. Airlite Street."
2. Section I (C) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "A detailed Scope of Services
for the additional services provided by the First Amendment Agreement is attached
hereto as Attachment A-1."
3. Paragraphs IV(A) is hereby amended to read "For services provided by the
ENGINEER as described in Attachment A of the original agreement, as described in
Attachment A-1 in this First Amendment Agreement, ENGINEER shall be reimbursed
amendment_1_v2.doc Page 1 of 2 05265-01
4/4/2007
at the rate of 3.0 times the direct hourly rate of personnel employed on this PROJECT
as set forth in Attachment B of this First Amendment Agreement, with the total fee not
to exceed $243,527.12 regardless of the actual time expended or actual costs incurred
by the ENGINEER unless substantial modifications to the Scope of Work are
authorized in writing by the DIRECTOR."
4. For outside services provided by the other firms or subconsultants, the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus five percent(5%). Any such
payment or payments to the ENGINEER for outside services are included in the total
fee provided in subparagraph IV(A) above and shall not cause the total cost of the
project to exceed$243,527.12.
5. Except as amended by the First Amendment Agreement the Original Agreement
between the parties shall remain full force and effect.
CITY OF ELGIN CRAWFO' i ,MU' T LLY, INC.
By:
ErimRi G. � By: A ' k
Y�
Ci, Manager :rai ' elker, P.E
Director
Attest: Attest:
//tI✓
City Clerk Kelly D. Farley, P.E.
Senior Project Manager
amendment 1 v2.doc Page 2 of 2 05265-01
4/4/2007
ATTACHMENT A-1 :
Supplement #1
CMT Phase I Scope of Services
ATTACHMENT A-1
(Supplement #1)
City of Elgin
Project Scope Description to Provide
Supplemental Phase I(Study) Services for
Highland Avenue Reconstruction Project
PHASE I ENGINEERING DESIGN STUDY
A. Data Collection
1. (No Additional Work Required for this Task)
B. Field Surveys(assume 2 man crew)
1. (No Additional Work Required for this Task)
C. Location Drainage Study(LDS): LDS will be prepared by Christopher B. Burke
Engineering West,LTD (CBBEWL).
1. (No Additional Work Required for this Task)
D. Conceptual Roadway Design
1. (No Additional Work Required for this Task)
E. Intersection Analysis and Design
1. Intersection Analysis—Highland Avenue/Randall Road
a. Traffic Development and Projections using traffic numbers from
Intersection Design Study previously completed.
b. Preliminary Capacity Analysis for existing and 2030 traffic.
c. Coordination with IDOT regarding traffic issues for the intersection.
2. Intersection Analysis—Highland Avenue/McLean Boulevard
a. Traffic Development and Projections using traffic numbers from
Intersection Design Study previously completed.
b. Preliminary Capacity Analysis for existing and 2030 traffic.
c. Coordination with IDOT regarding traffic issues for the intersection.
3. Intersection Analysis—Highland Avenue/N. Airlite Street
a. Developed intersection traffic using exiting traffic and trip generation
from the new subdivision Tuscan Woods.
b. Prepared Traffic Study Report to determine the need for traffic signals.
Page 1 of 3
c. Completed 4-way stop Capacity Analysis.
d. Completed Traffic Study Capacity Analysis
e. Perform Signal Warrant Analysis(Part of Traffic Study Report)
4. Intersection Design Study(IDS) for Highland Avenue/N. Airlite Street
a. Prepare IDS base sheets
b. Perform Optimum Phasing Analysis
c. Determine intersection geometry(turn lane requirements)
d. Determine storage length for required turn lanes
e. Evaluate vertical geometric constraints(centerline profile,driveway
profiles)
f. Identify and evaluate drainage and utility constraints
g. Evaluate sight distance requirements.
h. Develop preliminary traffic signal layout plan
i. Develop preliminary pavement marking plans
j. Prepare and submit IDS drawings for submittal
k. Address IDOT/City/County review comments
F. Preliminary Design Studies
1. (No Additional Work Required for this Task)
G. Public Information Meeting
1. (No Additional Work Required for this Task)
H. Environmental Studies: Environmental Scope will be performed by Huff&Huff,
Inc.
1. (No Additional Work Required for this Task)
Geotechnical Investigations and Reports: Geotechnical Scope will be performed
by Chicago Testing Laboratory, Inc.
1. (No Additional Work Required for this Task)
J. Draft Project Development Report
1. (No Additional Work Required for this Task)
K. Final Project Development Report
1. (No Additional Work Required for this Task)
L. Right-of-Way Impact and Acquisition Exhibits:
1. (No Additional Work Required for this Task)
Page 2 of 3
M. Meetings and coordination(assume 2 people per meeting @ 3 hours per meeting)
1. (No Additional Work Required for this Task)
N. Project Administration
1. (No Additional Work Required for this Task)
Page 3 of 3
ATTACHMENT B:
CMT Cost Estimate of Consultant Services
(CFCs)
Cost Estimate of
Consultant Services
Supplement#1
Firm: Crawford,Murphy,and Tilly,Inc. Date: 02/19/07
Route: Highland Avenue
Section: Complexity Factor: 0
County: Kane
Job No.: Direct Labor Multiplier: 3.0
PTB&Item:
Item Hours Average Hourly Total Direct 3.00 Times Total Services by o
Rate Labor Direct Labor Direct Costs others Total /o of Grand Total
A Data Collection 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
B Field Surveys 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
C Location Drainage Study 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
D Conceptual Roadway Design 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
E Intersection Analysis and Design 172.0 $32.84 $5,648.48 $16,945.44 $0.00 $0.00 $16,945.44 100.00%
F Preliminary Design Studies 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
G Public Information Meetings 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
H Environmental Studies 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
I Geotechnical Investigation Report 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
J Draft Project Development Report 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
K Final Project Development Report 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
L R.O.W.Impact/Acquisition Exhibits 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
M Meetings and Coordination 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
N Project Administration 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
Total I 172.0 I $32.841 $5,648.48 $16,945.44 $0.001 $0.00 $16,945.44 100.00%
CECS_HighlandAvenue_2005 092006_Supplement#1_v2.xls 2/19/2007(1:12 PM)
Supplement#1
Phase 1 Study for Highland Avenue
City of Elgin,IL.
Man Hour Estimate for Consulting Services (Total Project)
Crawford,Murphy,and Tilly,Inc.
Summary of Man Hours
Item CMT Total
Hours
A Data Collection 0.0
B Field Surveys 0.0
C Location Drainage Study 0.0
D Conceptual Roadway Design 0.0
E Intersection Analysis and Design 172.0
F Preliminary Design Studies 0.0
G Public Information Meetings 0.0
H Environmental Studies 0.0
I Geotechnical Investigation Report 0.0
J Draft Project Development Report 0.0
K Final Project Development Report 0.0
L R.O.W.Impact/Acquisition Exhibits 0.0
M Meetings and Coordination 0.0
N Project Administration 0.0
Totals 172.0
Item A:Data Collection
A-1 (No Additional Work Required) 0
Sub-total 0
Item B:Field Surveys
B-1 (No Additional Work Required) 0
Sub-total 0
Item C:Location Drainage Study
C-1 (No Additional Work Required) 0
Sub-total 0
Item D:Conceptual Roadway Design
D-1 (No Additional Work Required) 0
Sub-total 0
Item E:Intersection Analysis and Design
E-1 Intersection Analysis-Highland/Randall 12
E-2 Intersection Analysis-Highland/McLean 10
E-3 Intersection Analysis-Highland/N.Airlite 30
E-4 Intersection Design Study-Highland Avenue/Lyle Street 120
Sub-total 172
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xls 1 of 2 2/19/2007(1:12 PM)
•
Phase 1 Study for Highland Avenue
City of Elgin,IL.
Man Hour Estimate for Consulting Services(Total Project)
Crawford,Murphy,and Tilly,Inc.
Item F:Preliminary Design Studies
F-1 Refine Horizontal and Vertical Geometry 0
Sub-total 0
Item G:Public Information Meetings
G-1 (No Additional Work Required) 0
Sub-total 0
Item H:Environmental Studies
H-1 (No Additional Work Required) 0
Sub-total 0
Item I:Geotechnical Investigation Report
I 1 (No Additional Work Required) 0
Sub-total 0
Item J:Draft Project Development Report
J-1 (No Additional Work Required) 0
Sub-total 0
Item K:Final Project Development Report
K-1 (No Additional Work Required) 0
Sub-total 0
Item L:R.O.W.Impact/Acquisition Exhibits
L-1 (No Additional Work Required) 0
Sub-total 0
Item M:Meetings and Coordination
M-1 (No Additional Work Required) 0
Sub-total 0
Item N:Project Administration
Q-1 (No Additional Work Required) 0
Sub-total 0
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xts 2 of 2 2/19/2007(1:12 PM)
Average Hourly Project Rates -Supplement#1
Crawford, Murphy,and Tilly, Inc.
Route: Highland Avenue Date: 02/19/07
City:Elgin
County: Kane County Sheet No. 1 of 4
Job No.:
Item A: Item B: Item C: Item D:
Data Collection Field Surveys Location Drainage Study Conceptual Roadway Design
Average Weighted Weighted hted Wei
Payroll Classification Hourly Hours %Participation Hours %Participation g Hours %Participation Weighted Hours %Participation Weighted
Rates Rate Rate Rate p Rate
Principal $58.24 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Project Engineer $48.97 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Project Engineer $39.02 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Engineer $31.07 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technical Manager $33.85 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Engineer $24.73 0 0% $0.00 0 0% $0.00 0 0% o
$0.00 0 0% $0.00
Planner $23.35 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Registered Land Surveyor $31.47 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technician $28.15 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0%
$0.00
Technician $21.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technical Assistant $16.80 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Clerical $18.19 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Totals 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Average Hourly Project Rates -Supplement#1
Crawford, Murphy, and Tilly, Inc.
Route: Algonquin Road Date: 02/19/07
City:Huntley
County: McHenry County Sheet No. 2 of 4
Job No.:
Item E: Item F: Item G: Item H:
Intersection Analysis and Design Preliminary Design Studies Public Information Meetings Environmental Studies
Average
Weighted
Payroll Classification Hourly Hours %Participation Hours %Participation Weighted Hours %Participation Weighted Hours %Participation Weighted
Rates Rate Rate Rate Rate
Principal $58.24 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Project Engineer $48.97 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Project Engineer $39.02 40 23% $9.07 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Engineer $31.07 128 74% $23.12 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technical Manager $33.85 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Engineer $24.73 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0%
$0.00
Planner $23.35 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Registered Land Surveyor $31.47 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technician $28.15 4 2% $0.65 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technician $21.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technical Assistant $16.80 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Clerical $18.19 0 0% $0.00 0 0% $0.00 0 0% o
$0.00 0 0% $0.00
Totals 172 100% $32.84 0 0% $0.00 0 0% $0.00 0 0% $0.00
Average Hourly Project Rates -Supplement#1
Crawford, Murphy,and Tilly, Inc.
Route: Algonquin Road Date: 02/19/07
City:Huntley
County: McHenry County Sheet No. 3 of 4
Job No.:
Item I: Item J: Item K: Item L:
Geotechnical Investigation Report Draft Project Development Report Final Project Development Report R.O.W.Impact/Acquisition Exhibits
Average ° Weighted % %Weighted Weighted ° Weighted
Payroll Classification Hourly Hours %Participation Rate Hours /o Participation Rate Hours %Participation Rate Hours Participation Rate
Rates
Principal $58.24 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Project Engineer $48.97 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Project Engineer $39.02 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Engineer $31.07 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technical Manager $33.85 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Engineer $24.73 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Planner $23.35 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Registered Land Surveyor $31.47 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technician $28.15 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technician $21.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technical Assistant $16.80 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Clerical $18.19 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Totals 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Average Hourly Project Rates -Supplement#1
Crawford, Murphy,and Tilly, Inc.
Route: Algonquin Road Date: 02/19/07
City:Huntley
County: McHenry County Sheet No. 4 of 4
Job No.:
Item M: Item N: Project Average Hourly Rates
Meetings and Coordination Project Administration
Average Weighted a %Weighted o Participation Weighted
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours Rate
Rates
Principal $58.24 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Project Engineer $48.97 0 0% $0.00 0 0% $0.00 0 0% $0.00
Project Engineer $39.02 0 0% $0.00 0 0% $0.00 40 23% $9.07
Senior Engineer $31.07 0 0% $0.00 0 0% $0.00 128 74% $23.12
Senior Technical Manager $33.85 0 0% $0.00 0 0% $0.00 0 0% $0.00
Engineer $24.73 0 0% $0.00 0 0% $0.00 0 0% $0.00
Planner $23.35 0 0% $0.00 0 0% $0.00 0 0% $0.00
Registered Land Surveyor $31.47 0 0% $0.00 0 0% $0.00 0 0% $0.00
Senior Technician $28.15 0 0% $0.00 0 0% $0.00 4 2% $0.65
Technician $21.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
Technical Assistant $16.80 0 0% $0.00 0 0% $0.00 0 0% $0.00
Clerical $18.19 0 0% $0.00 0 0% $0.00 0 0% $0.00
Totals 0 0% $0.00 0 0% $0.00 172 100% $32.84
Supplement#1
Phase 1 Study for Highland Avenue
City of Elgin, IL.
Estimate of Direct Costs
Crawford, Murphy, and Tilly, Inc.
Item A: Data Collection
1 (No Direct Costs) $0.00
Sub-total $0.00
Item B: Field Surveys
1. (No Direct Costs) $0.00
Sub-total $0.00
Item C: Location Drainage Study
1. (No Direct Costs) $0.00
Sub-total $0.00
Item D: Conceptual Roadway Design
1. (No Direct Costs) $0.00
Sub-total $0.00
Item E: Intersection Analysis and Design
1. (No Direct Costs) $0.00
Sub-total $0.00
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xls 1 of 3 2/19/2007(1:13 PM)
Phase 1 Study for Highland Avenue
City of Elgin, IL.
Estimate of Direct Costs
Item F: Preliminary Design Studies
1. (No Direct Costs) $0.00
Sub-total $0.00
Item G: Public Information Meetings
1. (No Direct Costs) $0.00
Sub-total $0.00
Item H: Environmental Studies
1. (No Direct Costs) $0.00
Sub-total $0.00
Item I: Geotechnical Investigation Report
1. (No Direct Costs) $0.00
Sub-total $0.00
CECS_HighlandAvenue_2005_092006_SuPPiement#1_v2.xls 2 of 3 2/19/2007(1:13 PM)
Phase 1 Study for Highland Avenue
City of Elgin, IL.
Estimate of Direct Costs
Item J: Draft Project Development Report
1. (No Direct Costs) $0.00
Sub-total $0.00
Item K: Final Project Development Report
1. (No Direct Costs) $0.00
Sub-total $0.00
Item L: R.O.W.Impact/Acquisition Exhibits
1. (No Direct Costs) $0.00
Sub-total $0.00
Item M: Meetings and Coordination
1. (No Direct Costs) $0.00
Sub-total $0.00
Item N: Project Administration
1. (No Direct Costs) $0.00
Sub-total $0.00
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xls 3 of 3 2/19/2007(1:13 PM)
Supplement #1
Phase 1 Study for Highland Avenue
City of Elgin, IL.
Development of Project Hourly Rates (IDOT Method)
Crawford, Murphy, and Tilly, Inc.
2006 2007 2008 2009 2010
Item 2005 Actual Projected @ Projected @ Projected @ Projected @ Projected @
Rate 5.0% 5.0% 5.0% 5.0% 5.0%
Increase Increase Increase Increase Increase
Average Hourly Rate as a 100.0% 105.0% 110.3% 115.8% 121.6% 127.6%
Percent of 2005 Rate
Estimated Months of Contract in 0 6 0 0 0 0
Given Year
% of Project Duration 0.00% 100.00% 0.00% 0.00% 0.00% 0.00%
Extension 0.000 1.050 0.000 0.000 0.000 0.000
z { i
Weighted Project Hourly Rate :' la x dju area �e Jan a .,: 0 �4�
r V 1.0500 Multiplier ® ga x , , ti b r %,*,:.,. y st a y nt , •Supplement Duration: May 2006 to October 2006 = 6 months
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xls 2/19/2007 (1:12 PM)
•
Supplement#1
Phase 1 Study for Highland Avenue
City of Elgin, IL.
Computation of Prorated
Project Hourly Rates
Crawford, Murphy, and Tilly, Inc.
Actual 2005 Weighted Project
Classification Average Hourly Rate Hourly
Hourly Rate Multiplier Rates *
Principal $55.47 1.0500 $58.24
Senior Project Engineer $46.64 1.0500 $48.97
Project Engineer $37.16 1.0500 $39.02
Senior Engineer $29.59 1.0500 $31.07
Senior Technical Manager $32.24 1.0500 $33.85
Engineer $23.55 1.0500 $24.73
Planner $22.24 1.0500 $23.35
Registered Land Surveyor $29.97 1.0500 $31.47
Senior Technician $26.81 1.0500 $28.15
Technician $20.00 1.0500 $21.00
Technical Assistant $16.00 1.0500 $16.80
Clerical $17.32 1.0500 $18.19
* Rates to be applied to all project work tasks
CECS_HighlandAvenue_2005_092006_Supplement#1_v2.xis 2/19/2007(1:12 PM)
(,( OF E4C
O C", It of E I I t1 Agenda Item No.
y g
► � Ili:
4111_1)0$ fik\A
April 6, 2007
� 1
TO: Mayor and Members of the City Council
7-- a
FROM: Olufemi Folarin, City Manager ( .,,,,a,,
John Loete, Public Works Dire or �-�� crot%,,;�„,,,
SUBJECT: Amendment No. 1 to an Agreement with Crawford, Murphy & Tilly for
Additional Design Engineering Services for the Highland Avenue Widening and
Reconstruction Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Amendment No. 1 to an agreement with Crawford, Murphy & Tilly
(CMT) for additional Phase 1 design engineering services for the Highland Avenue Widening
and Reconstruction Project.
RECOMMENDATION
It is recommended that City Council authorize Amendment No. 1 with CMT in the amount of
$16,945.44 and authorize staff to execute the necessary documents.
BACKGROUND
The original agreement with CMT for Phase 1 design engineering services for the subject project
($226,581.68) was authorized by City Council on August 13, 2005. This project will provide for
the reconstruction of Highland Ave. from McLean Blvd. to Randall Rd. with a three lane cross
section that includes curb and gutter and storm sewer. Per an intergovernmental agreement with
Kane County for maintenance of this section of Highland Avenue, Kane County and the City
will share the construction cost on a 50%-50% basis. The City has applied for Federal funding to
pay a portion of the construction cost. If the funding can be obtained, it will be utilized as the
primary source of funding and the balance of the cost will be split between the City and Kane
County.
Amendment No. 1 ($16,945.44) will address completing an Intersection Design Study (IDS) for
the Highland Ave./Airlite St. intersection. The IDS is being required by IDOT to determine if
traffic signals are warranted for this intersection. A copy of Amendment No. 1 is attached as
Exhibit A.
•
Highland Ave Widening and Reconstruction
"' April 6, 2007
Page 2 ,,.
The original project scope did not anticipate the need to complete an IDS for the
Highland/Airlite intersection. Current traffic projections for this intersection indicate that traffic
volumes may be high enough to warrant a traffic signal. Completion of the IDS will make this
determination.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
Amendment No. 1 with CMT will total $16, 945.44. Funding for this amendment is available in
the Riverboat Lease Fund, account number 276-0000-791.93-80, "Public Ways/Street
Improvements", project number 339829, "Highland Avenue Improvements" ($227,000 budgeted
and $17,000 available). The revised not-to-exceed agreement amount with CMT will total
$243,527.12.
EGAL IMPACT
None
ALTERNATIVES
1. The City Council may choose to approve the amendment as recommended
2. The City Council may choose not to authorize Amendment No. 1 with CMT and direct
staff to proceed to another alternative..
Respectfully submitted for Council consideration.
do
Attachment
rillik