06-84 Resolution No. 06-84
RESOLUTION
AUTHORIZING EXECUTION OF A SECOND AMENDMENT AGREEMENT
WITH HAMPTON, LENZINI AND RENWICK
FOR THE CENTRAL BUSINESS DISTRICT TRAFFIC SIGNAL
UPGRADE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute a Second Amendment Agreement on behalf of the City of Elgin with Hampton,
Lenzini and Renwick for the Central Business District Traffic Signal Upgrade Project, a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock,Mayor
Presented: April 12, 2006
Adopted: April 12, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
City of Elgin, Illinois
Central Business District Traffic Signal Upgrade Project
SECOND AMENDMENT AGREEMENT
THIS SECOND AMENDMENT AGREEMENT, hereby made and entered into this
% 7-/ day of 4 °2 c L , 2006, by and between the City of Elgin, an Illinois
municipal corporation (hereafter referred to as the "CITY") and Hampton, Lenzini and Renwick,
Inc., a State of Illinois Professional Design Firm: Professional and Structural Engineering
Corporation (hereinafter referred to as the "ENGINEER"), shall modify that Agreement dated
28 April 2004 (hereinafter referred to as the "AGREEMENT"), and the First Amendment
Agreement thereto, dated (hereinafter referred to as
the "FIRST AMENDMENT AGREEMENT"), whereby the ENGINEER was engaged by the CITY to
perform certain professional services in connection with the preliminary design of a modernized,
interconnected traffic signal system in the downtown central business district (hereinafter
referred to as the"PROJECT").
WHEREAS, the payment to the ENGINEER for construction engineering services was not
included in the AGREEMENT or FIRST AMENDMENT AGREEMENT;
and
WHEREAS, the CITY desires to include payments to the ENGINEER to provide
construction engineering for said PROJECT; and
WHEREAS, the parties hereto desire to amend the AGREEMENT to provide for such
additional services and payments.
WHEREAS, the CITY has determined that the circumstances necessitating the change in
performance were not reasonably foreseeable at the time the AGREEMENT was signed; the
changes provided for by this amendment agreement are germane to the AGREEMENT as
signed; and this amendment agreement is in the best interests of the CITY and is authorized by
law.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby mutually acknowledged, the parties hereto hereby
agree to amend the AGREEMENT as amended by the FIRST AMENDMENT AGREEMENT as
follows:
Section I(B) of the AGREEMENT as amended by the FIRST AMENDMENT AGREEMENT is
hereby amended to read as follows:
12. Construction engineering services shall consist of observation, staking, and
coordination with CITY staff, downtown owners/developers, Downtown
Neighborhood Association, and the contractor in the construction of the
plans entitled "Traffic Signal Modernization and System Interconnect,
Various Locations 2005."
Page 1 of 3
Section I(C) of the AGREEMENT as amended by the FIRST AMENDMENT AGREEMENT is
hereby amended to provide:
The Scope of Services to be provided by the ENGINEER is attached hereto and
incorporated herein as Attachment A.
SECTION IV of the AGREEMENT as amended by the FIRST AMENDMENT AGREEMENT is
hereby replaced in its entirety with the following:
IV. PAYMENTS TO THE ENGINEER
A. For services provided, the ENGINEER shall be paid at the rate of 3.03 times
the direct hourly rate of personnel employed on this PROJECT, with the total
fee not to exceed $531,340, regardless of the actual costs incurred by the
ENGINEER.
B. For outside services provided by other firms or subconsultants, the CITY shall
pay the ENGINEER the invoiced fee to the ENGINEER, plus five percent. Any
such fees are included in the above-referenced amount of $531,340.
C. The following costs are included in the not-to-exceed fee of $531,340:
Preliminary Design
Preliminary Signal System Design $ 81,600
HLR Direct Costs (Preliminary Design) $ 2,650
Land Strategies, Inc. (subconsultant fee) $ 21,800
Business Districts, Inc. (subconsultant fee) $ 3,950
Final Design
Final Design System Design (Plans, Specifications,
and Estimates) $224,650
HLR Direct Costs (Final Design) $ 350
Traffic Systems Solutions Co. (subconsultant fee) $ 5,000
Construction Engineering
Construction Observation, Coordination, and Staking $191,340
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the
following schedule, and full payments for each task shall not be made until
the task is completed and accepted by the DIRECTOR.
Invoices for services provided will be submitted on a monthly basis, with
payment being due within 30 days of the date of invoice.
All other provisions of the AGREEMENT shall remain in full force and effect.
Page 2 of 3
•
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this AGREEMENT in triplicate as though each copy hereof was an original and that
there are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN, ILLINOIS
y� M
By: By: — —
City Clerk ity Manag_r
(SEAL)
For the ENGINEER:
Dated this day of 1-Ped t-- , 2006.
ATTEST: HAMPTON, LENZINI AND RENWICK, INC.
By: c By: I/ �
Executive Vice President Presi.ent/C.E.O.
(SEAL)
Page 3 of 3
OF E4
Ci
ti Agenda Item No.
City of Elgin
E ho r
r
L �� , P II
r'
March 17, 2006 G ` 011 °" JN��
: oil
lull
N r:i
TO: Mayor and Members of the City Council )%_I
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND QUALIT Y INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Dire or
SUBJECT: Amendment No.2 to an Agreement with Hampton, Lenzini and Renwick for the
Central Business District Traffic Signal Upgrade Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Amendment No.2 to an agreement with Hampton, Lenzini and Renwick
(HLR) to add services for construction engineering for the Central Business District (CBD)
Traffic Signal Upgrade project.
llub. RECOMMENDATION
It is recommended that the City Council authorize Amendment No. 2 to the agreement with HLR
in the amount of$191,340.00 for construction engineering services on the CBD Traffic Signal
Upgrade Project.
BACKGROUND
At its meeting on April 14, 2004, the City Council authorized an agreement with Hampton,
Lenzini and Renwick (HLR) totaling $170,384.25 for preliminary engineering on the CBD
Traffic Signal Upgrade Project. The work scope included a full investigation of the layout and
functionality of the existing signal system, a comparison of the pros and cons of the existing one-
way couplet of Chicago Street and Highland Avenue between State Street (IL Rte 31) and Center
Street/Villa Street, and the preliminary design of a new, coordinated signal system as needed. On
June 8, 2005, the City Council authorized Amendment No. 1 ($169,615.75) to HLR's agreement
to add final design services.
Amendment No. 2 (attached) provides for construction engineering services that include
observation, staking, and coordination with City staff, downtown owners/developers, the
Downtown Neighborhood Association, and the contractor in the construction of this project. The
value of this amendment is $191,340.00 and brings HLR's total contract amount to $531,340.
A
•
Amendment No. 2, CBD Traffic Signal Upgrade
rib- March 17, 2006
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
7,fLFINANCIAL IMPACT
The not-to-exceed value of the preliminary design contract with HLR was $170,384.25. The
value of Amendment Number 1 with HLR added $169,615.75 for a total contract amount of
$340,000. Amendment Number 2 with HLR in the amount of $191,340 will bring the final
anticipated total contract amount to $531,340. Funding for this amendment ($3,600,000
budgeted and $3,274,487 available) is included in the Riverboat Fund, account number 275-
0000-791.93-80 ,"Public Ways and Street Improvements,"project number 339670, "Center City
Traffic Signals.
vf\19.1)LEGAL IMPACT
None
ALTERNATIVES
rib.
1. Authorize Amendment No. 2 with HLR.
2. Do not authorize Amendment No. 2 with HLR.
Respectfully submitted for Council consideration.
(do)
Attachment
r