06-70Resolution No. 06 -70
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
TRANSYSTEMS CORPORATION FOR THE CENTRAL BUSINESS DISTRICT
STREET RESURFACING AND STREETSCAPE PROGRAM
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that
Olufemi Folarin, City Manager, and Dolonna Mecum, City Clerk, be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Transystems Corporation for the
Central Business District Street Resurfacing and Streetscape Program, a copy of which is attached
hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: March 22, 2006
Adopted: March 22, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/ Dolonna Mecum
Dolonna Mecum, City Clerk
City of Elgij
?�R9TEN FEeR
March 3, 2006
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Dire or
la Item No.
"NAFWND A LLY STABLECITYGO
pryMENT
ITI YgICES, 0W&INFgS E
SUBJECT: Engineering Services Agreement with TranSystems Corporation for the Central
Business District Street Resurfacing and Streetscape Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider entering into an agreement with TranSystems Corporation for design and
construction engineering services for the Central Business District (CBD) Street Resurfacing and
Streetscape Program.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the agreement
with TranSystems Corporation in the not -to exceed amount of $543,948.23 for services related to
the CBD Street Resurfacing and Streetscape Program.
BACKGROUND
The City Council included in the 2006 City Budget a multi -year plan to complete street
resurfacing and streetscape improvements in the CBD, Required utility improvements will be
completed during the construction season of the year prior to the street and streetscape work
being completed. The overall plan includes completing the water main work in five stages
starting in 2006 with completion by 2010 and the resurfacing and streetscape work beginning in
2007 with completion in 2011. Exhibit A is a map depicting the project area and indicates the
year each section will be completed.
The scope of this agreement provides for the design and construction engineering for the first
phase of the water main improvements. New water mains and services will be installed on S.
Grove Ave. from Highland Ave. to Prairie St. and on Spring St. from E. Chicago St. to Fulton St.
The agreement also provides for the design engineering (only) of the first phase of the
resurfacing and streetscape portion of the project. Prior to that design an overall scoping of the
streetscape elements will be done for the entire project area. The purpose of that effort is to
produce a 30% level design document that will outline a proposed streetscape plan for each
CBD Street Resurfacing & Streetscape Proj.
March 3, 2006
Page 2
street. This document will not only facilitate discussion and input from property and business
owners but will also allow for confirmation of the future years' budgets for the work.
Throughout this project, there will be provisions for considerable input from the stakeholders in
the CBD. In addition, during the construction phases of the work there will be extensive
information sharing efforts for work schedules, traffic impacts and business access coordination.
It is included in the scope that during the more intensive streetscape construction an office will
be maintained by the consultant in the CBD to maximize communication and availability of
project coordinators to avoid problems and minimize conflicts with business events.
Requests for proposals were solicited from five firms with proposals being submitted on
February 10, 2006. The five firms were:
V3 Consultants
• URS Corporation
TranSystems Corporation
Smith Engineering
• Burns & McDonnell
A staff selection committee evaluated the five proposals with TranSystems Corporation being
selected as the most qualified firm for the project. Upon selection, TranSystems Corporation met
with staff to finalize the project scope and fee. The final negotiated fee is $543,948.23. As
previously mentioned, this fee includes design and construction engineering for the first phase of
the water main replacement, overall streetscape scoping and design engineering for the first
phase of the resurfacing and streetscape work. Amendments to this contract will be presented to
City Council for future phases of the design and construction engineering.
A copy of the results of the selection process is attached as Exhibit B. A copy of the proposed
agreement is attached as Exhibit C.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
W •CmT-
�� /,( FINANCIAL IMPACT
�L
The agreement with TranSystems Corporation will total $543,948.23. The water main portion of
the work will total $198,695.82 and be taken from the water portion of the 2006 G.O. Bond
Fund, account number 366 - 4000 - 795.93 -41, "Distribution System Upgrades ", project number
409670, "CBD Distribution System Upgrades" which has $1,160,000 budgeted and available.
Funds for the resurfacing and streetscape portion of the agreement are available in the Riverboat
CBD Street Resurfacing & Streetscape Proj.
March 3, 2006
Page 3
Fund, account number 275- 0000 - 791.93 -32, "Land Improvements ", project number 339538,
"Center City Historic Lighting Program" which has $1,315,000 budgeted and $529,905
available. The resurfacing and streetscape portion of the design will total $345,252.41. The
funds are being used from the Historic Lighting Project because installation of the lights has
been incorporated into the overall budget for the resurfacing and streetscape work.
LEGALIMPACT
None
ALTERNATIVES
1. Approve the Engineering Services Agreement with TranSystems Corporation.
2. Do not approve the agreement with TranSystems Corporation.
Respectfully submitted for Council consideration.
(do)
Attachments
AGREEMENT
THIS AGREEMENT, is hereby made and entered into this 2day of Ht 14QC1-2006, by
and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as
"CITY ") and TranSystems Corporation, a Missouri Corporation (hereinafter referred to as
"ENGINEER ").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the CBD Street Resurfacing and Streetscape Program (hereinafter
referred to as the "PROJECT "); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and
ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent
CITY in the engineering matters involved in the Project as set forth herein, subject to the
following terms, conditions and stipulations:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, hereinafter referred to as the 'DIRECTOR ".
B. Services to be provided by the Engineer include design and construction services for
the Central Business District (CBD) Street Resurfacing and Streetscape Program. As
part of this Agreement, the services will include design and construction services for
the 2006 underground improvements, scoping of the streetscape elements for the
overall project, and design of the roadway and streetscape improvements to be
included in 2007.
C. A detailed scope of services is attached hereto and made a part hereof as
Attachment "A ". Engineer shall comply with the provisions of Attachment "A ".
II. PROGRESS REPORTS
A. Engineer shall comply with the detailed project schedule which is attached hereto and
made a part hereof as Attachment `B ". Engineer shall record progress pursuant to the
project schedule and shall submit a report of such progress as a component of the
status report described below.
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B. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and
outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to, reports, designs, calculations, work drawings, studies, photographs, models
and recommendations shall be the property of the CITY and shall be delivered to the
CITY upon request of the "DIRECTOR; provided, however that" the ENGINEER
may retain copies of such work products for its records. Such work products are not
intended or represented to be suitable for reuse by the CITY on any extension to the
PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 2.9 times
the direct hourly rate of personnel employed on this PROJECT, with the total fee not
to exceed $543.948.28 regardless of the actual costs incurred by
the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the CITY.
B. For outside services provided by other firms or subconsultants, the CITY shall pay the
ENGINEER the invoiced fee to the ENGINEER, plus N/A . Any such invoiced
fees to ENGINEER shall be included with and construed as part of the above -
referenced amount of $543.948.28
C. A cost estimate of consultant services is attached hereto and made a part hereof as
Attachment "C ". Such consultant services fees shall be included with and construed
as part of the above - referenced "not -to- exceed" amount of $543,948.28.
D. The CITY may make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic payments
to the ENGINEER shall not exceed the amounts shown in the following schedule, and
fall payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
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V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (IIC above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
cost incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work done
under this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of this
Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement
at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination,
provided, however, that such payment shall not exceed the task amounts set forth
under Paragraph IV above.
VII. TERM
Unless terminated for cause or pursuant to Article VI or IX, this agreement shall be
deemed concluded on the date CITY determines that all of the ENGINEER(S) work
under this Agreement is fully completed and is accepted by CITY in writing. A
determination of completion shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with respect to any term or provision
of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY, the ENGINEER shall give written notice of his
claim within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's fee
shall be valid only to the extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
M
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation
or breach shall be deemed to constitute a default, and the other parry has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if either parry, by reason of any default, fails
within fifteen (15) days after notice thereof by the other party to comply with the
conditions of the Agreement, the other parry may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits, judgments, costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims, in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this
Agreement. In the event of any such action against the CITY, its officers, employees,
agents, boards or commissions, covered by the foregoing duty to indemnify, defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing. The provisions of this paragraph shall survive any completion, expiration
and/or termination of this Agreement.
M. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
XH. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of comprehensive
general liability insurance written in occurrence form with limits of at least
$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property
damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty (30) days prior written notice to the
DIRECTOR.
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Such Certificate of Insurance shall include, but not be limited to, coverage for the
obligations assumed by ENGINEER pursuant to Article X herein entitled
"Indemnification ".
Such above - referenced insurance shall apply as primary insurance with respect to
any other insurance or self - insurance programs afforded to the CITY. There shall
be no endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or
prorated, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned, non -owned
and hired motor vehicles with limits of not less than $500,000 per occurrence for
damage to property.
C. Combined Single Limit Poliev. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined single
limit of $1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liabilitv. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error, omissions
or negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty (30) days prior written notice to the DIRECTOR.
XIH. CONSTRUCTION MEANS, METHODS TECHNIQUES SEQUENCES
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,
there shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to,
the following: employment advertising, layoff or termination, rates of pay or other
forms of compensation and selection for training, including apprenticeship.
M
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVH. NO CO- PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership, joint venture,
employment or other agency relationship between the parties hereto, except to such
extent as may be specifically provided for herein.
XVHI. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub - paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain in
full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
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XX.MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY'S
employ or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or
federal statute regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6 -101 of the Human Rights
Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2 -105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
XXVH. NOTICES
All notices, reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120 -5555
B. As to ENGINEER:
TODD S. BRIGHT, P.E.
Vice President
TranSystems Corporation
1051 Perimeter Drive, Suite 1025
Schaumburg, IL 60173 -5058
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST:
�0
City Clerk
(SEAL)
For the ENGINEER:
THE CITY OF ELGIN
By v.
i dvlauager '
Dated this day of 1114 / c-A
ATTEST:
Fm' y yo 0? a- 4
�We
� _, -
Vice-President
(SEAL)
A.D., 2006
Attachment A -
CBD Street Resurfacing
SCOPE OF ENGINEERING SERVICES
A. Plannine and Concept Development Services
Project Coordination and Data Collection
of Services
Streetscape Program
a. Preliminary conference with the City staff to confirm (estimated as 1 meeting):
Goals and objectives
2. Schedule
3. Budget
4. Participants
5. Communications
6. Invoicing and payment
7. Other administrative considerations
b. Inventory readily - available existing data for the project area and immediately
surrounding neighborhoods including:
1. Traffic data (in- person traffic counts are not included in this scope)
2. Right -of -way data
3. Accident reports
4. Conventional and digital map files
5. Aerial photography
6. Jurisdictional boundaries
7. Property boundaries
8. Property owners
9. Other area roadway, utility, and signal improvements
10. Current public utility atlases
11. Current power, communications, gas, and other private utility atlases
12. Previously prepared plans and reports
13. Development plans
c. Review potential alternative funding sources for this project. Various phases of this
project may be eligible for funding through the ITEP, STP, or other outside funding
sources. If any potential sources of funding are identified, TranSystems Corporation
will meet with City representatives to discuss their merits and the additional processes
that would be required for funding compliance. (estimated as 1 meeting) The City
will have the final say in whether outside funding is pursued or not.
2. Field Survev
a. Conduct full topographic design survey based on the English system including
establishment of horizontal and vertical controls, topography, accesses, cross sections
(at 50 foot increments), drainage, utility structures, and right -of -way verification.
The field survey will be conducted along Grove Avenue from Prairie Street to
Highland Avenue, Spring Street from Grove Avenue to Chicago Street, and Fulton
1 T?M/SVSTEMS
CGY2P0/2AT /ON �i%
Attachment A -
CBD Street Resurfacing
of Services
Streetscape Program
Street from Spring Street to Villa Street. Survey limits will include all contiguous
intersections as well as 100 feet of the cross road(s). The total length of survey is
estimated as 4,200 feet. Portions of the survey will be reused for the subsequent
yearly improvements.
b. Download topographic survey and cross sections in AutoCAD or Microstation. Plot
survey at 1 " =20' scale and plot existing cross sections. Conduct a plan-in -hand,
walk - through check of the survey. Create an existing base map to be used in
presentations and discussions with City personnel and the public.
c. Inventory existing signing.
d. Conduct a drainage and utilities survey to determine the contents, pipe sizing, and
flow direction (as applicable) for all public underground utility structures.
e. Request a JULIE utility design locate. Survey, download, and map the JULIE utility
lines.
f. Observe, digitally photograph, and digitally videotape the project to become
acquainted with readily apparent existing conditions.
g. Conduct tree survey /condition inventory for existing trees within the public right -of-
way.
h. Perform a vaulted sidewalk and utility service inventory. Meet with building owner
or resident representatives to identify the location of vaulted sidewalks and utility
services (both public and private) which require replacement, modification, or
realignment. It is estimated that 30 buildings front on the streets within the project
limits.
i. Draw existing utility information from utility atlases on the project base map. Update
as additional information, such as future plans, test hole data, or comments are
received.
j. Conduct a pavement core investigation to identify pavement condition and
composition. Reconstruction of the roadways is not anticipated, and therefore, a
complete soils investigation program will not be undertaken.
3. Alternatives Development
a. Meet with the Downtown Neighborhood Association to discuss project concepts,
impacts, and recommendations. (estimated as 1 meeting)
b. Conduct a public workshop meeting to introduce the project and to obtain citizen
input on concept development. (estimated as 1 meeting)
z TaavSYSrEn�s
CGY2P0/2AT /ON %i'/_ _
Attachment A - Scope of Services
and Streetscape Program
c. Walk the site with interested parties to discuss existing conditions, strengths, and
weaknesses. (estimated as 1 afternoon walk - through)
d. Analyze the opinions to identify opportunities and constraints.
e. Analyze traffic data and existing parking conditions to determine if any roadways
should be narrowed to increase the sidewalk width. Opportunities to create additional
parking will also be considered; only changes which will not reduce the number of
parking spaces will be evaluated.
f. Perform a cursory accident analysis to determine if any high accident cluster locations
exist. Identify potential countermeasures which could fall under the scope of this
improvement.
g. Analyze the construction staging scheme and construction schedule. Evaluate
alternative construction staging schemes with the goal of minimizing resident and
business impacts.
h. Evaluate the condition and applicability of existing streetscape elements near the new
parking garage, adjacent to The Centre, and along Grove Avenue from the 1995
project. Meet with the Parks and Recreation Department to discuss potential
elements, applicable construction methods, and maintenance issues. (estimated as 2
meetings)
i. Summarize the information in a brief preliminary planning and alternative concepts
document, assembled jointly by TranSystems Corporation and DLK Civic Design.
4. Public Participation
a. Conduct a series of information and focus meetings with area residents and business
owners, as well as the Downtown Neighborhood Association to present the preferred
improvement plans and solicit public input and comment. (estimated as 2 meetings)
b. Prepare all notifications, handouts, presentation text, exhibits, and minutes for the
above meetings. Exhibits may include plots, photos, hand or computer renderings,
drawings, or schematic plans as specific conditions warrant.
c. Prepare newsletters for distribution to the public at various times. (estimated as 4
newsletters during the design phase)
d. Create content for the City's web site to publicize public involvement opportunities
and current issues under consideration. Post various design alternatives and public
meeting information/exhibits for the public's view and create an online forum for
comment, subject to City approval. Comments from the web site will be used as
input and guidance for the design process throughout the plamung, design, and
construction phases of the project.
3 TaavSrsrEn.�s `'
ClY2P0/2.4T /ON / //e
Attachment A -
Street Resurfacing
)e of Services
Streetscape Program
e. Designate an individual as the primary public contact for the improvement. This
person will expeditiously respond to resident, business owner, City Council, and
media requests for information and comment.
5. Framework Plan
a. Prepare a schematic design for the project area illustrating alternatives for the
location, type and/or style of the following items. Consider the previously completed
downtown streetscape schemes, input from the public and other stakeholders, and
sound engineering practice.
1. On- street parking
2. Pedestrian walks and cross -walks
3. Benches, trash receptacles, and other pedestrian amenities
4. Irrigated planter boxes
5. Trees in tree grates
6. Lighting
7. Plant materials
8. Special features
9. Roadway intersection geometry (bump -outs or corner radii modifications)
10. Paver bricks
b. Document the schematic Streetscape design using:
1. The surveyed base map
2. Conventional and computer graphics as may be appropriate
3. Supplementary sections and elevations
4. Photography from comparable projects, completed sections in the Elgin
CBD area, and/or product catalogues
c. Review improvement for vehicle, bicycle, pedestrian, and ADA accommodations.
d. Prepare preliminary opinion of project costs.
e. Present master plan and recommendations to City Public Works staff. (estimated as 1
meeting)
f. Present the master plan to the City Council with representatives from the Public
Works Department. Prepare necessary exhibits. (estimated as 1 Council
presentation)
4 % ?�/1 /SYSTEMS
CGY2P0/2AT /ON /f / - --
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
B. Sanitary Sewer and Water Main Design Services
Preliminary Design
a. Consult with City staff to review the scope of the project and collect pertinent
information from the City:
1. Review the City records for information on the water system and sanitary
sewer system.
2. Coordinate with Public Works forces to determine the location of the nearest
functional water valves, water service tap locations, and building/hydrant
fire services.
2. Compare records to the conducted private utility location survey and
develop a useable map of existing water main and sanitary sewer mains and
services. Recommend locations for dye testing to verify sanitary service
conditions and locations, if necessary.
b. Review City utility maps and previous engineering studies conducted by the City:
1. Assess the need for separation of the sanitary and storm sewer mains in
areas where this work has not yet been completed, if any.
2. Review City records, videotapes, public comment, and drainage survey to
identify locations of necessary storm sewer repair.
3. Examine sanitary sewer televising tapes and reports to determine the
condition of the existing sanitary sewer and estimated location of services.
It is expected that videotaping will be performed by the City and sewer
lining will be performed by others under direct contract with the City as part
of the annual sewer lining program. In conjunction with the sewer lining
firm, identify any necessary repairs beyond the planned fiberglass lining.
4. Review private utility survey, sewer videotapes and associated reports,
resident and business comments, and City records to identify sanitary sewer
services in need of replacement.
5. Review the City maps, records, and past engineering studies to determine
the need for resizing the water main. Analyze the value of providing stub -
outs for future building fire services. It is expected that all water main
within the project limits will be replaced, regardless of apparent condition.
5 T? /SYSTEMS
CQ2P0/2.4T /ON �_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
c. Conduct a physical survey of the sanitary manholes within the project limits.
1. Compare observed field conditions to the City's atlases to identify any
potentially buried or removed manholes. Inform the City of all sanitary
manholes that are not located.
2. Investigate all of the located manholes by surface and internal inspection.
3. Review sanitary manhole rehabilitation methods with the City and
recommend repair methods or replacement for each manhole requiring
rehabilitation in the project area.
d. Identify the locations of cross -road lighting conduits necessary for the installation of
the lighting system. It is anticipated that the new street lights will be installed under
the surface improvements contract so that the foundations can be correctly set to
match the new field conditions. Cross -road conduits and services which require
pavement patching will be installed as part of the utilities contract.
e. Identify the location of any in -line water main valves or pressure connections
necessary for water main isolation and replacement staging.
f. Engineering services for underground utilities do not include engineering design of
electrical conduit, transmission lines, or services; gas transmission mains or services;
telephone lines or services; or cable television lines or services. TranSystems
Corporation will work closely with the appropriate utility companies to facilitate any
improvements or modifications that are necessary; however, we will not actually
design these facilities.
2. Prefinal Contract Plans. Specifications and Cost Estimates
a. Prepare prefinal contract plans, specifications, and estimates for the sanitary, water
main, and lighting conduit work. It is anticipated that the following sheets will be
included in the contract plans:
List of Plan Sheets
Title I
Index of Sheets and General Notes 1
Alignment, Ties, and Benchmarks 1
Summary of Quantities 1
Existing and Proposed Typical Sections I
Existing and Proposed Plan (20 scale) 5
Profile
Drainage and Utilities Plan
(Including Water Main and Sanitary Sewer) 5
Detour / Alternate Route Plan 1
Maintenance of Traffic Notes and Typical
Sections I
6 TaavS►i�srEn�s
CGa?PO/2AT /ON � / /�_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
Maintenance of Traffic (50 scale) 4
Lighting Plan 2
Vaulted Sidewalk Filling Details 2
Construction Details 3
Total 31
b. Prepare special provisions, supplemental specifications, and checklist of recurring
specifications. The IDOT Standard Specifications for Road and Bridge Construction
will be used as the guideline for these construction projects, unless the City desires a
different standard.
c. Prepare the status of utilities to be adjusted specification. Meet with representatives
of the various affected utility companies to discuss necessary relocations, system
upgrades, service and meter relocations, and other related work. Coordinate
schedules for the required private utility work. (estimated as 3 meetings)
d. All utility relocation necessary for sidewalk vault filling is expected to occur under or
concurrently with this construction contract. To the extent that vaults can be filled at
the same time, that work will be included in the contract as well.
e. Prepare the IEPA Water Main and Sanitary Sewer permits, as applicable. The City
will be responsible for payment of any required permit fees.
f. Conduct public meetings to present the scope and schedule for the improvements.
(estimated as 2 meetings)
3. Final Contract Plans. Specifications and Cost Estimates
a. Meet with City subsequent to the submittal of the prefinal contract documents to
discuss comments, estimate of cost, schedule, and contract bidding procedures.
(estimated as 1 meeting)
b. Process final contract documents for a City project letting. City boilerplate contract
documents will be utilized. IDOT standard bid forms will be used as necessary or
applicable to supplement the City documents. Provide thirty (30) sets of 11 "xl7"
plans, specifications, and bid documents.
c. Provide a CD with the final plan, specification, and estimates files in Microsoft
Office and AutoCAD or Microstation formats to the City.
d. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid
opening meeting and provide recommendations for contractor selection. (estimated
as 1 meeting)
e. Attend the pre- construction meeting. (estimated as I meeting)
7 % ?All /SYS7�MS
CG�Y2P0/2/ -1T /ON !f /e
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
C. Streetscape and Roadway Improvements Design Services
Project Coordination
a. Meet with City to discuss the proposed improvement plan. (estimated as 1 meeting)
b. Meet with City subsequent to submittal of prefmal contract documents to discuss
comments, estimate of cost, schedule, and contract bidding procedures. (estimated as
1 meeting)
c. Conduct public meetings throughout design process to solicit public input and
comment. One meeting is anticipated before prefinal plan submittal and one meeting
is anticipated after City comments have been incorporated. (estimated as 2 meetings)
2. Prefinal Contract Plans
a. It is anticipated that the following sheets will be included in the contract plans. The
project will be prepared in English format.
List of Plan Sheets
Title
I
Index of Sheets and General Notes
I
Alignment, Ties, and Benchmarks
I
Summary of Quantities
2
Existing and Proposed Typical Sections
2
Existing and Proposed Plan (20 scale)
5
Profile
3
Drainage and Utilities Plan
5
Detour / Alternate Route Plan
I
Maintenance of Traffic Notes and Typical Sections
I
Maintenance of Traffic (50 scale)
4
Paving Plan
I
Lighting General Notes
I
Lighting Plan
3
Wiring Diagram
I
Lighting Details
4
Pavement Marking and Signing
2
Erosion Control Plans and Details
1
Cross Sections (50' increments)
15
Vaulted Sidewalk Filling Details
I
Construction Details
5
Streetscape and Tree Plan (20 scale)
3
Irrigation Plan
3
Irrigation Details
2
Streetscaping Details
(including sidewalk jointing plans)
5
Planting Plans and Details
4
Total
77
$ TzavSvsTEA4s ,
CGY ?PO/2AT /O/V A /6=
Attachment A - Scope of Services
Street Resurfacing and Streetscape Program
b. Identify planting methods, tree pit configuration, soil mixtures, irrigation, and
subgrade drainage to ensure plant longevity and health while minimizing the required
annual maintenance.
c. Lighting will follow the design and layout already installed in certain portions of the
CBD area. The relatively new double acorn lighting on Grove Avenue may be left in
place, dependent on City wishes, even though it does not match the new single acorn
standard used in the north CBD. Traffic signal work will be completed by others
prior to the start of this project; it is anticipated that no changes to traffic signal
installations will be necessary.
d. Street resurfacing is anticipated except in the vicinity of the abandoned rail line. In
those areas, the pavement will be reconstructed to provide a smoother profile.
3. Prefinal Documents
a. Prepare summary of quantities and estimate of construction cost based on current
contract unit prices.
b. Prepare special provisions, supplemental specifications, and checklist of recurring
specifications. The IDOT Standard Specifications for Road and Bridge Construction
will be used as the guideline for these construction projects, unless the City desires a
different standard.
c. Prepare the status of utilities to be adjusted specification. It is anticipated that all
necessary upgrades and adjustments besides minor surface improvements and
manhole rim adjustments will have taken place prior to or during the utilities contract
construction. Therefore, extensive utility coordination is not anticipated for the
streetscape and roadway contract. Vaults not filled during the underground contract
will be filled as part of this improvement.
d. Prepare the NPDES permit.
4. Final Contract Plan and Documents
a. Based on comments received, final contract plans, specifications, and documents will
be prepared.
b. Process final contract documents for a City project letting. City boilerplate contract
documents will be utilized. IDOT standard bid forms will be used as necessary or
applicable to supplement the City documents. Provide fifty (50) sets of 11 "x17'
plans, specifications, and bid documents.
c. Provide a CD with the final plan, specification, and estimates files in Microsoft
Office and AutoCAD or Microstation formats to the City.
9 TZ4AA V5TEA4S
CQ2P0/2.4T /ON � /_:_
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
d. Attend a pre -bid meeting with contractors and City personnel. (estimated as 1
meeting)
e. Attend the bid opening meeting. Prepare bid tabulations within 24 hours of the bid
opening meeting and provide recommendations for contractor selection. (estimated
as 1 meeting)
f. Attend the pre - construction meeting. (estimated as 1 meeting)
D. Construction Inspection Services
TranSystems Corporation and Geo Services, Inc. will provide the resident engineer, inspectors, and
other technical personnel necessary to observe, monitor, and document the contractor's progress on
the project from the start of field operations to final completion.
1. Pre - Construction
a. Video record and document the existing site conditions.
b. Attend the pre- construction meeting.
2 Liaison and Contract Control
a. Act as the City's representative with duties, responsibilities and lnnitations of
authority as assigned in the construction contract documents, and advise and
confer with City officials during construction and issue the City's authorized
instructions to the contractor.
b. Assist the contractor in understanding the intent of the construction contract
documents. Serve as the City's liaison with other local agencies such as
businesses, City's on -site representative, etc.
C. Coordinate with utility companies and developers to ensure an orderly
progression of work and ensure completion of any required facility
relocations.
3. Public Outreach and Coordination
a. Assign a dedicated public liaison to provide residents, tenants, and property
owners with a single, knowledgeable, and authoritative point of contact for
concerns, comments, and questions.
b. Maintain an office in the CBD area to assist in the above coordination effort.
Plans, photos, documents, and exhibits shall be available for public viewing.
Ideally, this office would be in the same location as the engineer's field
office.
10 TZ41USYSTEMS
CGY2P0l2AT /ON /f /= -_
Attachment A - Sco
of Services
CBD Street Resurfacing and Streetscape Program
C. Continue to maintain the project web site and disseminate relevant
information to the public through this means.
d. Prepare and distribute project newsletters and/or letters to the affected
properties notifying them of construction operations, staging or traffic
modifications, interruptions in water or sewer service, and other pertinent
information.
e. Monitor public opinion and report any issues requiring attention to the City
staff.
4. On -Site Review of Work
a. Conduct continuous and full -time on -site observations of the work in progress
to determine that the project proceeds in accordance with the construction
contract documents and that completed work will conform to the requirements
of the construction contract documents.
b. Instruct Contractor to correct any work believed to be unsatisfactory, faulty or
defective, not conforming to the requirements of the construction contract
documents, or does not meet the requirements of any inspections, tests, or
approval required to be made and report same to the City; and advise City of
action taken or if any special testing or inspection will be required.
C. Verify that tests are conducted as required by the construction contract
documents and in the presence of the required personnel, and that contractors
maintain and submit adequate records thereof; observe, record, and report to
the City appropriate details relative to the test procedures.
d. Perform all required field tests such as concrete tests and soil compaction tests
and ensure such tests are conducted as specified. Analyze the results of all field
and laboratory tests to detenmine the suitability compliance with the
requirements of the construction contract documents.
e. Accompany visiting inspectors representing public or other agencies having
jurisdiction over the project, record the outcome of these inspections and
report to the City.
f. Stake -out construction lines and grades and assist the contractor with
interpretation of the drawings and specifications.
g. Prepare and submit detailed daily reports of construction progress.
h. Monitor the contractor's project traffic control for compliance with the
contract documents as well as safety and impacts to vehicles and pedestrians.
11 % ?M /STEMS /`
CGa'?PO ?AT /l7N �/6
5.
Ga
7
Attachment A -
CBD Street Resu
Contractor Sueeestions and Requests
of Services
and Streetscape Program
a. Consider and evaluate suggestions and requests for modifications in drawings
and specifications which may be submitted by the contractor and make
recommendations to the City with any time or cost implications for final
decision.
Shon Drawings
a. Develop shop drawing submittal requirements and assist contractor in
development of submittal schedules. Review and monitor compliance
with submittal schedules.
b. Review and approve shop drawings and samples, the results of tests and
inspections and other data which any contractor is required to submit, but only
for conformance with the design concept of the project and compliance with
the information given in the construction contract documents. Such review
shall not be construed as relieving the contractor of the responsibility to meet
requirements of the construction contract documents. Determine the
acceptability of substitute materials and equipment proposed by the contractor;
and receive and review (for general content as required by the specifications)
maintenance and operating instructions, guarantees, bonds and certificates of
inspection which are to be assembled by the contractor(s) in accordance with
the construction contract documents.
c. Record and maintain a shop drawing submittal and approval log and notify the
contractor whenever submittals are lacking or untimely.
Schedules
a. Prepare a final Primavera construction schedule with the participation of the
contractor and obtain the contractor's approval of the construction schedule. A
schedule of shop drawing submissions, and schedule of values shall also be
prepared by the contractor and approved by the engineer.
b. Work with the contractor to maintain a workable updated Primavera
construction schedule that is maintained and monitored weekly as construction
progresses as required by the construction contract documents. Report
progress and schedule deviations and corrective measures proposed by the
contractor to the City.
12 %?NV.SYS7FMS
ClY2/�O/?AT/ON
Attachment A - Scope of Services
CBD Street Resurfacing and Streetscape Program
8. Job Meetings
a. Conduct weekly progress meetings with all parties as required by the
construction contract documents to review construction progress, design
interpretations and overall progress. Prepare, maintain, and circulate copies of
minutes thereof. Arrange a schedule of on -site job work meetings with the
general contractor and subcontractors to review day -to -day operations.
b. Attend public informational meetings that may occur from time to time during
the construction phase.
9. Contract Administration and Records
a. Handle all day -to -day contract administration and associated correspondence.
Maintain at the job site orderly files for correspondence, reports of job
conferences, shop drawings, and samples submissions, reproductions of
original construction contract documents including all addenda, change orders,
field orders, additional drawings issued subsequent to the execution of the
construction contract documents, progress reports, and other project related
documents.
10. Reports
a. Furnish written reports to the City on a biweekly basis of progress of the work
and the contractor's compliance with the approved progress schedule and
schedule of shop drawing submissions.
11. Contractor Pay Requests and Change Orders
a. Review the contractor's requests for payments as construction work
progresses, and advise the City of the amounts due and payable to the
contractor in accordance with the terms of the construction contract
documents.
b. Perform evaluation of proposed construction contract change orders and
submit recommendation for approval or denial to the City. Prepare
construction contract change orders when authorized by the City.
12. Government Policies
a. Review the contractor's compliance with governmental mandated programs.
Compliance with OSHA requirements and general safety provisions will be
reviewed by an independent safety officer retained by the contractor as part of
the construction work. The safety officer will visit the job site periodically and
will submit written reports to the City, contractor, and engineer.
13 TAM /S%STEMS��
Attachment A - Sco
CBD Street Resurfacing a
13. Final Completion and Record Drawings
of Services
Streetscape Program
a. Prepare record drawings which show field measured dimensions of the
completed construction work which the engineers consider significant and
provide the City with one set of reproducible record drawings and all
equipment operation and maintenance manuals within ninety (90) days of the
project completion.
b. Conduct a final inspection of the project with the City and the contractor, and
prepare and give to the contractor a final punch list. Issue an opinion of
satisfactory completion for acceptance of the project by the City to process the
contractor's final request for payment.
C. Conduct a final "lessons learned" meeting with design engineering and City staff to
discuss project procedures and items for potential improvement in future projects.
The goal of this meeting shall be to have continuous improvement in procedures
and property owner /tenant disruption over the course of the multi -year project.
14
Attachment B - Project Milestone Schedule
CBD Street Resurfacing and Streetscape Program
City of Elgin
3/14/06
A. Planning and Concept Development Services
Notice to Proceed
3/23/2006
Kick -off Meeting
3/30/2006
Initial Meeting with Downtown Neighborhood Assoc (DNA)
4/13/2006
Complete Field Survey
4/13/2006
Visioning Session with DNA
4/27/2006
Complete Framework Plan
6/8/2006
B. Underground Design Services
Submit Prefinal Plans, Specifications and Estimates 7/10/2006
Submit Final Plans, Specifications and Estimates 8/7/2006
C. Streetscape & Roadway Design Services
Submit Prefinal Plans, Specifications and Estimates 10/30/2006
Submit Final Plans, Specifications and Estimates 12/25/2006
D. Underground Construction Inspection Services
Advertise
8/7/2006
Bid Opening
8/21/2006
Award Contract
9/4/2006
Begin Construction
9/18/2006
End Construction
11/27/2006
Finalize Documentation
1/8/2007
Attachment C - Cost Estiamte Summary
CBD Street Resurfacing and Streetscape Program
City of Elgin
3/14/06
TranSystems Corporation
DLK Civic Design
Geo Services
$411,280.23
$129,703.00
$2,965.00
Total $543,948.23
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Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
A -1 Project Coordination and Data Collection
Vehicle
120 miles @
A -2 Field Survev
Company Vehicle
15 days @
Vehicle
320 miles @
A -3 Alternatives Develooment
Vehicle
120 miles @
Ovemight Shipping
1 package @
A -4 Public Participation
Company Vehicle
4 day @
Vehicle
80 miles @
A -5 Framework Plan
Vehicle
80 miles @
$ 0.45 /mile $ 54
SUBTOTAL $ 54
$ 36.00
/day
$
540
$ 0.45
/mile
$
144
SUBTOTAL
$
684
$ 0.45
/mile
$
54
$ 20.00
/package
$
20
SUBTOTAL
$
74
$ 38.00
/day
$
152
$ 0.45
/mile
$
36
SUBTOTAL
S
188
$ 0.45 /mile $ 36
SUBTOTAL S 36
Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
B -1 Preliminary Desian
Company Vehicle
2 days @ $ 36.00 /day $ 72
SUBTOTAL $ 72
B -2 Prefinal Contract Plans, Specifications, and Cost Estimates
Vehicle
200 miles @
$
0.45
/mile
$
90
Photocopies (11 "x17 "reduced size plans)
31 sheets @ 20 copies @
$
0.20
/sheet
$
124
Photocopies (8.5 "x11" specifications)
40 sheets @ 10 copies @
$
0.10
/sheet
$
40
Overnight Shipping
7 packages @
$
15.00
/package
$
105
SUBTOTAL
$
359
B -3 Final Contract Plans, Specifications and Cost Estimates
Vehicle
160 miles @
$
0.45
/mile
$
72
Photocopies (11 "x17" reduced size plans)
31 sheets @ 40 copies @
$
0.20
/sheet
$
248
Photocopies (24 "06" full size plans)
31 sheets @ 3 copies @
$
1.00
/sheet
S
93
Photocopies (8.5 "x11" specifications)
40 sheets @ 40 copies @
$
0.10
/sheet
$
160
Overnight Shipping
2 packages @
$
15.00
/package
$
30
SUBTOTAL
S
603
C -1 Project Coordination
Vehicle
160 miles @ $ 0.45 /mile $ 72
SUBTOTAL $ 72
Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summar�
TranSystems Corporation
C -2 Prefinal Contract Plans
Vehicle
40 miles @ $ 0.45 /mile $ 18
Photocopies (11'x17' reduced size plans)
77 sheets @ 24 copies @ $ 0.20 /sheet $ 370
Overnight Shipping
7 packages @ $ 15.00 /package $ 105
SUBTOTAL $ 493
C -3 Prefinal Documents
Photocopies (8.5'x11" specifications)
80 sheets @ 12 copies @ $ 0.10 /sheet $ 96
SUBTOTAL $ 96
C -4 Final Contract Plan and Documents
Vehicle
160 miles @
$
0.45
/mile
$
72
Photocopies (11'x17' reduced size plans)
77 sheets @ 60 copies @
$
0.20
/sheet
S
924
Photocopies (24'x36" full size plans)
77 sheets @ 4 copies @
$
1.00
/sheet
$
308
Photocopies (8.5'x11" specifications)
80 sheets @ 60 copies @
$
0.10
/sheet
$
480
Overnight Shipping
2 packages @
$
15.00
/package
$
30
SUBTOTAL
S
1,814
Attachment C
Elgin CBD Street Resurfacing and Streetscape Program
City of Elgin
Direct Cost Summary
TranSystems Corporation
D Construction Inspection Services
Company Vehicle
85 days @
$
38.00
/day
Vehicle
200 miles @
$
0.45
/mile
Mylars
39 sheets @ 1 copies @
$
9.00
/sheet
Photocopies (11 "x17" reduced size plans)
31 sheets @ 5 copies @
$
0.20
/sheet
Photocopies (24 "06' full size plans)
31 sheets @ 4 copies @
$
1.00
/sheet
Photocopies (8.5 "x11" specifications)
40 sheets @ 5 copies @
S
0.10
/sheet
SUBTOTAL,
TOTAL
" *" Indicates hi -House Direct Costs
$ 3,230
$ 90
$ 351
$ 31
$ 124
$ 20
$ 3,846
S 8,391
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Attachment C
>..
Geo Services, Inc.
'., j Leot3 h�aal.Emiromrnmel an4 L.ii Eng:neerLw
PROPOSAL AND AGREEMENT FOR SERVICES
C L I E N T: Mr. Michael Lev February 6, 2006
TranSystems Corporation
222 South Riverside Plaza, Suite 2320
Chicago, IL 60606
Via email (milev (d),transystems.com ) and U.S. Mail
RE: Pavement Investigation, 2006 -07 Streetscape Project, Elgin, IL
GSI Proposal No. 06504
This Proposal and Agreement for Services confirms the authorization of TranSystems Corporation ('Client') of services in conjunction with the above
referenced project. We understand that four 5 to 6 -story condominiums with a full basement are proposed. The services authorized are described as follows:
1. Layout cores and call JULIE to dear onsite utilities.
2. Provide 1 -man coring crew and flagger to perform 6 to B pavement cores with hand augers to a maximum depth of 24 inches to determine base course
thickness and subgmde type. We assume coring locations will be truck accessible and cores may be performed during normal work hours (M -F, 7 AM to
5 PM). Note that proposal does not include coring thru granite pavers (if any). Cores will be terminated at the top of granite pavers (if any).
3. Perform typical laboratory testing on samples at our laboratory of any basemurse and subgrade materials obtained (mc, Qp,).
4. Provide brief letter report with core logs, location diagram and core photos.
ITEM DESCRIPTION
UNIT
QUANTITY
UNIT PRICE
COST
Coring Crew (1 -man) (includes generator, equipment, etc)
hour
8.00
$
125.00
$ 1,000.00
Flagger
hour
8.00
$
80.00
$ 640.00
Signs(Cones
each
1.00
$
75.00
$ 75.00
JULIE Call
each
1.00
$
100.00
$ 100.00
Layout
hr
3.00
$
80.00
$ 240.00
Lab Testing (mc, Qp)
each
16
$
10.00
$ 160.00
Letter Report
LS
1.00
$
750.00
$ 750.00
TOTAL -
$ 2,965.00
The not -to- exceed cost for the above listed scope of work is $2,965.00. If additional services are deemed necessary due to unexpected conditions, we
will negotiate a price with you prior to proceeding with any extra work.
If services to be provided under this Agreement require the agents,
employees, or contractors of Geo Services, Inc (GSI) to enter onto the
Project site, Client shall provide right -0f - access to the site to GSI, its
employees, agents and contractors, to conduct the planned field
observations or services.
The attached terms and wridhions are expressly incorporated into, and
are an integral part of our contract for services. Please indicate your
acceptance of this Proposal and Agreement by having an authorized
representative of your firm execute one copy and return it to the
undersigned prior to commencement of GSI services.
Geo Services, Inc.
Signature
Andrew J. Ptak, Project Manager
Name & Tide
February 6. 2006
Date
Attachments: Terms and Conditions
If in the reasonable judgment of GSI, the scope or nature of the services
to be performed by GSI, in respect to the above - referenced project,
change or deviate materially from the scope or nature of the services
described above, GSI may at its discretion, suspend performance of its
services, until a written agreement superseding this Agreement and
adjusting the scope, schedule, fees, and terms and conditions has been
executed. If such a superseding agreement is not agreed to within a
reasonable time, GSI may terminate this Agreement.
Name & Title
Date
1235 E. Davis St..L Suite 101 B05 Amherst court, Suite 204
Arlington Heights, Illinois 60D05 Naperville, Illinois 60565 -3448
847.253.3845Nax 847.253.048 630.305.91BWax 630.355 2838
Attachment C
Geo Services, Inc.
Leo;echnical. Enrironnental and Civil Engineering
a„ tnno- not I.—
GENERAL TERMS AND CONDITIONS
SECTION 1: SCOPE OF WORK: Geo Services, Inc. (GSI) shall perform the services defined in the Agreement and shall invoice
the Client for those services according to the rates and unit charges indicated in the Agreement. If unexpected site conditions are
discovered, the scope of work may change even as the worts is in progress. GSI will provide these additional services at the agreed
upon rates and unit charges.
Rates for work beyond the scope of this Agreement and not covered in the Agreement can be provided. GSI can perform additional
work with prior authorization, and will provide confirmation of fees. Fee schedules are valid for one year following the date of the
Agreement unless otherwise noted. Initiation of services by GSI pursuant to this proposal will incorporate these terms and
conditions.
SECTION 2: ACCESS TO SITES, PERMITS AND APPROVALS: Unless otherwise agreed, the Client will furnish GSI with right -
of- access to the site in order to perform the work. Unless otherwise agreed, the Client will secure all necessary approvals, permits,
licenses and consents necessary to the performance of the services hereunder.
SECTION 3: SOIL BORING AND TEST LOCATIONS: The accuracy and proximity of provided survey control will affect the
accuracy of in -situ test location and elevation determinations. Unless otherwise noted, the accuracy of test locations and elevations
will commensurate only with pacing and approximate measurements or estimates. If greater accuracy is required, the services of a
professional surveyor should be obtained.
The Client will furnish GSI with a diagram indicating the location of the site. Boring and lest locations may also be indicated on the
diagram. GSI reserves the right to deviate a reasonable distance from the boring and test locations unless this right is specifically
revoked by the Client in writing at the time the diagram is supplied. GSI reserves the right to terminate this Agreement if conditions
preventing drilling at the specified locations are encountered which were not made known to GSI prior to the date of this contract.
SECTION 4: UTILITIES: In the performance of its work, GSI will take all reasonable precautions to avoid damage or injury to
subterranean structures or utilities.
SECTION 5: UNANTICIPATED HAZARDOUS MATERIALS: It shall be the duty of the owner, the Client, or their representative to
advise GSI of any known or suspected hazardous substances which are or may be related to the services provided; such hazardous
substances include but are not limited to products, materials, by- products, wastes or samples of the foregoing which GSI may be
provided or obtain while performing its services or which hazardous substances exist or may exist on or near any premises upon
which work is to be performed by GSI employees, agents or subcontractors.
SECTION 6: DISPOSAL OF HAZARDOUS MATERIALS: GSI does not create, generate or at any time own or take possession or
ownership of or arrange for transport, disposal or treatment of hazardous materials as a result of its exploration services. All
hazardous materials, including but not limited to samples, drilling fluids, decontamination fluids, development fluids, soil cuttings and
tailings, and used disposable protective gear and equipment, are the property of the Client, and responsibility for proper
transportation and disposal is the Client's unless prior contractual arrangements are made. All laboratory and field equipment that
cannot readily and adequately be cleansed of its hazardous contaminants shall become the property and responsibility of the Client.
The Client shall purchase all such equipment and it shall be turned over to the Client for proper disposal unless prior alternate
contractual arrangements are made. .
SECTION 7: REPORTS AND INVOICES: GSI will furnish three copies of the report to the Client. The Client will be billed for any
additional copies requested. GSI will submit invoices to the Client monthly and a final bill upon completion of services.
SECTION 8: OWNERSHIP OF DOCUMENTS: All reports, boring logs, field data, field notes, laboratory test data, calculations,
estimates, and other documents prepared by GSI as instruments of service, shall remain the property of GSI unless there are other
contractual agreements.
SECTION 9: CONFIDENTIALITY: GSI shall hold confidential all business or technical information obtained from the Client or his
affiliates or generated in the performance of services under this agreement and identified in writing by the Client as "confidential ".
GSI shall not disclose such information without the Client's consent except to the extent required for: 1) Performance of services
under this agreement; 2) Compliance with professional or ethical standards of conduct for preservation of public safety, health, and
welfare; 3) Compliance with any court order or other governmental directive and /or; 4) Protection of GSI against claims or liabilities
arising from performance of services under this agreement. GSI's obligation hereunder shall not apply to information in the public
domain or lawfully acquired on a non - confidential basis from others.
SECTION 10: STANDARD OF CARE: Services performed by GSI under this Agreement will be conducted in a manner consistent
with that level of care and skill ordinarily exercised by members of the profession currently practicing under similar conditions in the
same locale. No other warranty, expressed or implied, is made or intended by the proposal for consulting services or by furnishing
oral or written reports of the findings made. The Client recognizes that subsurface conditions may vary from those encountered at
805 Amherst Court, Suite 204 ♦ Naperville, IL 60565 -3448 4 Phone (630) 305 -9186 ♦ Fax (630) 355 -2838
www. g eoservicesinc.net
Attachment C
the location where borings, surveys, tests or explorations are made by GSI and that the data, interpretations and recommendations
of GSI are based solely upon the data available to GSI. GSI will be responsible for those data, interpretations and
recommendations, but shall not be responsible for the interpretations by others of the information developed.
SECTION 11: SAFETY: GSI has adopted safety policy procedures for its personnel when providing services at known or
suspected hazardous waste sites. GSI personnel will adhere to these procedures, as site conditions require. GSI is not responsible
or liable for injuries or damage incurred by third parties who are not employees of GSI.
It is understood that GSI will not be responsible for job or site safety of the project. Job and site safety will be the sole responsibility
of the contractor unless contracted to others.
SECTION 12: SUBPOENAS: The Client is responsible, after notification, for payment of time charges and expenses resulting from
the required response by GSI to subpoenas issued by any party other than GSI in conjunction with work performed under this
contract. Charges are based on fee schedules in effect at the time the subpoena is served.
SECTION 13: INSURANCE: GSI carries worker's compensation and employer's liability insurance and has coverage under public
liability and property damage insurance policies. Certificates for all such policies of insurance will be provided to Client upon
request. Within the limits and conditions of such insurance, GSI agrees to indemnify and save Client harmless from and against any
loss, damage, injury or liability arising from any negligent ads of GSI, its employees, agents, subcontractors and their employees
and agents. GSI shall not be responsible for any loss, damage or liability arising from any acts by a Client, its agents, staff
consultants employed by others, or other third parties who are not employees of GSI.
SECTION 14: INDEMNITY: The Client acknowledges that GSI has neither created nor contributed to the creation or existence of
any hazardous, radioactive, toxic, irritant, pollutant, or otherwise dangerous substances or conditions at the site. Client and GSI
agree that they will not be liable to each other, under any circumstances, for special, consequential or punitive damages arising out
of or related to this Contract.
SECTION 15: SAMPLES: GSI will retain all soil and rock samples that are transported to GSI laboratories for 30 days after
submission of the report. Further storage or transfer of samples can be made at Client expense upon written request.
SECTION 16: SEVERABILITY: If any of the provisions contained in this Agreement are held illegal, invalid, or unenforceable, the
enforceability of the remaining provisions will not be impaired.
SECTION 17: TERMINATION: This Agreement may be terminated by either party upon seven (7) days written notice in the event
of substantial failure by the other party to perform in accordance with the terms hereof. In the event of termination, GSI shall be paid
for services performed to the termination notice date plus reasonable termination expenses. Expenses of termination or suspension
shall include all direct costs of GSI required to complete analyses and records necessary to complete its files and may also include
a report on the services performed to the date of notice of termination or suspension.
SECTION 19: PRECEDENCE: These General Conditions shall take precedence over any inconsistent or contradictory provisions
contained in any proposal, contract, purchase order, requisition, notice to proceed, or like document regarding GSI's services.
ACORM CERTIFICATE OF LIABILITY INSURANCE Io /oi/2006
02 /zzrzo o'
PRODUCER Lockton Companies
444 W. 47th Street, Suite 900
Kansas City Mo 64112 -1906
(816) 960 -9000
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
ALTER T COVERAGE AFFORDED ( T ICI BELOW.
INSURERS AFFORDING COVERAGE
INSURED TRANSYSTEMS CORPORATION
4723 1051 PERIMETER DR., STE.1025
SCHAUMBURG IL 60173 -5058
INSURER A: ZURICH AMERICAN INSURANCE CO. K
INSURER B: American Guarantee & Liab Zurich
INSURER C
COVERAGES TRASY01 PF.
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FORTHE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
LTR
TYPE OF INSURANCE
POLICY NUMBER
POLICYEFFECTIVE
DATE MM/ D
POLICYEXPIRATON
DATE MIND
LIMITS
GENERAL LIABILITY
EACH OCCURRENCE
1,000,000
A
X COMMERCIAL GENERAL LIABILITY
GL03707153
10/01/2005
10/01/2006
FIRE DAMAGE (Any one fire)
$ 100,000
MED EXP (My one person)
$ 5,000
CLAIMS MADE FX I OCCUR
PERSONAL & AOV INJURY
$ 1,000,000
GENERAL AGGREGATE
1 21000,000
GENL AGGREGATE
POLICY
LIMIT APPLIES
PRO -
JECT F-ILOC
PER:
PRODUCTS - COMP /OP AGO
$ 2000000
AUTOMOBILE
LIABILITY
A
ANY AUTO
BAP3707150 (AOS)
10 /01/2005
10/01/2006
COMBINED SINGLE LIMIT
(Ea accident)
$ 1,000,000
X
A
ALL OWNED AUTOS
SCHEDULED AUTOS
TAP3707152(TX)
10/01/2005
10/01/2006
BODILY INJURY
(Per person)
S XXXXXXX
X
HIRED AUTOS
NON-OWNED AUTOS
(Pero=cl INJURY
$ XXXXXXX
X
PROPERTY DAMAGE
(Per accident)
$ XXXXXXX
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$ XXXXXXX
OTHER THAN EA AC
XXXXXXX
ANY AUTO
NOT APPLICABLE
$ XXXXXXX
AUTO ONLY: AGG
B
EXCESS LIABILITY
Xfl OCCUR F-1 CLAIMS MADE
AUC 9376483
10/01/2005
10/01/2006
EACH OCCURRENCE
$ 1,000,000
AGGREGATE
It 1,000,000
S XXXXXXX
UMBRELLA
XXXXXXX
DEDUCTIBLE FORM
$ XXXXXXX
RETENTION $
A
WORKERS COMPENSATION AND
WC3707154
10/01/2005
10101/2006
X WC STA?U- OTH-
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$ 500,000
E.L. DISEASE - EA EMPLOYEE
$ 500,000
E.L. DISEASE - POLICY LIMIT
$ 500.000
OTHER
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS
PROJECT NAME: CBD STREET RESURFACING AND STREETSCAPE PROGRAM. PROJECT NO. P401060010. RE: CITY OF ELGIN IS NAMED
AS ADDITIONAL INSURED AS RESPECTS GENERAL AND AUTO LIABILITY AND THIS COVERAGE IS PRBv1ARY AND NON - CONTRIBUTORY
AS REQUIRED BY WRITTEN CONTRACT. RTMET
2511691 SHOULD ANY OF THE,16PE9E56R�I LICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF ELGIN DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30 DAYS WRITTEN
ATTN: MR. JOHN LOETE, P.E.
150 DEXTER COURT NOTICE TOTHDy�gTIFIS flp}pgRp hq T0, THE LEFTAUT FAILURE T000SOSHALL
ELGIN IL 60120 -5555 IMPOSE NO OBlI IIOINVDAI L1YAti� \LI�I7YFFOIA1flAM\KINo UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25- S(7197) For questions regarding this cedificate, sorts" the numeer listed in the•Predecefae"IOnahoveanE SVenry the"ient code'TR "V. ®ACORDC PORATION I9RR
ACORD.. CERTIFICATE OF LIABILITY INSURANCE Ioiov2o06
02%22/2006
PRODUCER Lockton Companies
P
444 W. 47th Street, Suite 900
Kansas City Mo 64112-1906
(816)960 -900D
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
COVERAGE AFFORDED HEPO IES BELOW.
INSURERS AFFORDING COVERAGE
INSURED TRANSYSTEMS CORPORATION
7979 1051 PERIMETER DR., STE.1025
SCHAUMBURG IL 60173 -5058
INSURER A: CONTTNEN AL CASUALTY COMPANY
INSURER B: % Victor 0. Schinnerer
PISURIER
LIMITS
COVERAGES TRASY01 PE
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR
TR
TYPE OF INSURANCE
POLICY NUMBER
POLICYEFFECTNE
DATE MM /DD
POLICY EXPIRATION
DATE MMIDD/
LIMITS
GENERAL
LIABILITY
EACH OCCURRENCE
$ XXXXXXX
FIRE DAMAGE (Any one fire
$ XXXXXXX
COMMERCIAL GENERAL LIABILITY
NOT APPLICABLE
CLAIMS MADE [::] OCCUR
MED EXP [Any one arson
$ XXXXXXX
PERSONAL $ ADV INJURY
$ XXXXXXX
r
GENERAL AGGREGATE
$ XXXXXXX
GENT
AGGREGATE
LIMIT APPLIES PER:
PRODUCTS - COMP /OP AGG
$ XXXXXXX
PELT T LOC
AUTOMOBILE
LIABILITY
ANY AUTO
NOT APPLICABLE
COMBINED SINGLE LIMIT
Ea eceidenq
$ XXXXXXX
80 INJURY
(Per r per parson)
$ XXXXXXX
ALL OWNED AUTOS
SCHEDULED AUTOS
BODILY INJURY
(Per accider)
$ XXXXXXX
HIRED AUTOS
NON -OWNED AUTOS
PROPERTY DAMAGE
(Per accident)
$ XXXXXXX
GARAGE LIABILITY
AUTO ONLY - EA ACCIDENT
$ XXXXXXX
OTHER THAN EA ACC
$ XXXXXXX
ANVnuro
NOT APPLICABLE
$ XXXXXXX
AUTO ONLY: AGG
EXCESS LIABILITY
OCCUR F--I CLAIMS MADE
NOT APPLICABLE
EACH OCCURRENCE
$ XXXXXXX
AGGREGATE
$ XXXXXXX
S XXXXXXX
UMBRELLA
0
S XXXXXXX
DEDUCTIBLE FORM
$ XXXXXXX
RETENTION $
WORKERS COMPENSATION AND
NOT APPLICABLE
I WCSTATU- OTH-
EMPLOYERS' LIABILITY
E.L. EACH ACCIDENT
$ XXXXXXX
E.L. DISEASE - EA EMPLOYEE
XXXXXXX
E.L. DISEASE - POLICY LIMIT
$ XXXXXXX
A
OTHER
AEA13- 333 -10.51
10/01/2005
10/01/2006
$1,000,000 EACH CLAIM &IN ANNUAL
PROFESSIONAL LIABILITY
AGGREGATE FOR ALL PROJECTS.
DESCRIPTION OF OPERATIONS /LOCATIONSNEHICLESIEXCLUSIONS ADDED BY ENDORSEMENT /SPECIAL PROVISIONS V
IS
PROJECT NAME: CBD STREET RESURFACING AND STREETSCAPE PROGRAM. PROJECT NO. P401060010 IKV�Ls
J
FEB 27 V9
25111692 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
CITY OF ELGIN DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL _30 DAYS WRITTEN
ATTN: MR. JOHN LOETE, P.E.
150 DEXTER COURT NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFTAUT FAILURE TO DO SO SHALL
ELGIN IL 60120 -5555 IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ACORD 25- S(71971 For questions regarding this geninmw, conwonhe routine, listed 1. the Prodoarsecaen aeose and sPodry me dlenlonde•TRA1r0r. 0ACORDCORPORATION 1988