06-68 (2) Resolution No. 06-68
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
CHRISTOPHER BURKE ENGINEERING, LTD.
FOR THE CONTINENTAL ON THE FOX/ELGIN SHORES
FOREST PRESERVE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Christopher Burke Engineering,
Ltd. for the Continental on the Fox/Elgin Shores Forest Preserve Project,a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock,Mayor
Presented: March 22, 2006
Adopted: March 22, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
.
AGREEMENT
THIS AGREEMENT,made and entered into this22-day of M 4tec1l, 2006,by and
between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter referred to as
"CITY") and Christopher Burke Engineering, Ltd., an Illinois limited liability company,
(hereinafter referred to as "ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with the Continental on the Fox/Elgin Shores Forest Preserve
Improvements(hereinafter referred to as the "PROJECT");
AND
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the tenns and conditions set forth herein below.
NOW,THEREFORE,for and in consideration of the mutual undertakings as set forth herein,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged, the City and the ENGINEER agree that the City does hereby retain the
ENGINEER to act for and represent the City in the engineering matters involved in the Project as
set forth herein subject to the following terms conditions and stipulations,to wit:
• I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of
Parks and Recreation of the CITY,herein after referred to as the"DIRECTOR".
B. Services to be provided by Engineer include an ALTA/ACSM Land Title Survey,
Base Topographic Survey, Wetland Delineation Report, and permit applications
and agency coordination,including all related work and documentation,necessary
to secure local/state/federal approval required for the proposed improvements to
the Continental on the Fox/Elgin Shores Forest Preserve.
C. The PROJECT Scope of Services is attached hereto as Attachment A.
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II. PROGRESS REPORTS
A. Engineer shall comply with following milestone schedule:
Milestone Date
Authorization to Proceed February 24, 2006
Completed ALTA Survey April 15, 2006
Completed Topo. Survey April 15, 2006
Wetland Delineation Report May 15, 2006
Permit Applications June 1, 2006
Agency Coordination June 1, 2006
Conceptual Plan Review June 1, 2006
B. The Engineer will submit to the Director monthly a Status Report. A brief
narrative will be provided identifying progress, findings and outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited too,reports, designs, calculations, work drawings, studies,photographs,
models and recommendations shall be the property of the CITY and shall be
delivered to the CITY upon request of the DIRECTOR provided,however,that the
ENGINEER may retain copies of such work products for its records. Such work
products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole
risk of the CITY without liability or legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the direct hourly rate of
personnel employed on PROJECT as identified on the fee proposal and list of
hourly personnel fees attached hereto and made a part of hereof as Attachment B,
with the total fee not to exceed $42.048.93 regardless of the actual costs incurred
by the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the CITY.
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B. For outside services provided by other firms or sub-consultants, the CITY shall
pay the ENGINEER the invoiced fee to the ENGINEER. Any such invoiced fees
to ENGINEER shall be included with and construed as part of the above-
referenced amount of$42,048.93.
C. Direct reimbursable expenses will be billed at actual cost to the CITY, and are to
be included in the contract amount of$42,048.93. These expenses include travel,
out-of-pocket expenses,printing,postage, computer charges and long distance
telephone.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic
payments to the ENGINEER shall not exceed the amounts shown in the schedule,
and full payments for each task shall not be made until the task is completed and
accepted by the DIRECTOR. In no event, shall such payment exceed the limits on
payments provided for in this section.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports(IIB above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
costs incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work done
under this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of
this Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement
at any time upon fifteen(15) days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination.
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VII. TERM
This Agreement,unless terminated for cause or pursuant to Article V, shall be
deemed concluded on the date the CITY determines that all of the ENGINEER's
work under this agreement is completed. A determination of completion shall not
constitute a waiver of any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY, the ENGINEER shall give written notice of his
claim within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's fee
shall be valid only to the extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement,such violation
or breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if either party, by reason of any default, fails
within fifteen(15)days after notice thereof by the other party to comply with the
conditions of the Agreement, the other party may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents,boards and
commissions from and against any and all claims, suits,judgments,costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims,in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the peTformance of this
Agreement. In the event of any action against the CITY, its officers, employees,
agents,boards or commissions, covered by the foregoing duty to indemnify,defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing.
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XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide,pay for and
maintain in effect,during the term of this Agreement, a policy of comprehensive
general liability insurance written in occurrence form with limits of at least
$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property
damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty(30) days prior written notice to the
DIRECTOR.
The aforementioned Certificate of Insurance which shall include the contractual
obligations assumed by the ENGINEER under Article X, entitled
"Indemnification".
This insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. There shall be no
endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or
prorate, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned,non-owned
and hired motor vehicles with limits of not less than$500,000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined single
limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error, omissions
or negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30)days prior written notice to the DIRECTOR.
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XIII. CONSTRUCTION MEANS, METHODS,TECHNIQUES,SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means,methods,techniques, sequences or procedures, or
for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,
there shall be no discrimination against any employee or applicant for employment
because of sex, age,race, color, creed,national origin,marital status,of the presence
of any sensory,mental or physical handicap,unless based upon a bona fide
occupational qualification, and this requirement shall apply to,but not be limited to,
the following: employment advertising, layoff or termination,rates of pay or other
forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of sex,race, color, creed,national origin, age except minimum age and
retirement provisions,marital status or the presence of any sensory,mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part,of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto;provided,however,that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
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XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint venture,
employment or other agency relationship between the parties hereto.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph,sub-paragraph,phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain in
full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement,nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed,modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR,nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
•
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XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's
employ or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. or any similar state or
federal statute regarding bid-rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract,the ENGINEER shall have written sexual harassment
policies that include, at a minimum,the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse,investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made orconfirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
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XXVII. NOTICES
All notices,reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail, postage prepaid,addressed as
follows:
A. As to CITY:
Jeremy Helton
Park Development Coordinator
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
Michael Kerr,PE
Executive Vice President
Christopher B. Burke Engineering, Ltd.
9575 W. Higgins Road, Suite 600
Rosemont, IL 60018-4920
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IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATT'EST: THE CITY OF ELGIN
By i)-(43-1-L.,..,k By IOW.
City Clerk Cit imager
(SEAL)
For the ENGINEER:
Dated this ,'vm' day of o-rwev•e7 , A.D., 2006.
ATTEST:
BY jaArOWA. ciataLL. By
Secretary President
(SEAL)
PROJECT SCOPE OF SERVICES
Task 1 —ALTA/ACSM Land Title Survey:
1. Initial coordination with client.
2. Research at the Kane County Recorders Office.
3. Field recon and survey to locate existing monumentation and boundary evidence.
4. Field Survey to locate and measure buildings, pavement, curbs, utilities, parking, fences,
walks and curb cuts on the site.
5. Office calculations and plotting of field and record data.
6. Review research and field data and compute boundaries.
7. Field stake any missing boundary corners as required.
8. Drafting of"ALTA/ACSM Land Title Survey".
9. Final review and submittal by An Illinois Professional Land Surveyor.
NOTE: Client to supply current title commitment for this property.
Task 2—Base Topographic Survey:
1. Field level run to establish elevation based on the FEMA(NGVD of 1929) Datum.
2. Field Topographic Survey to locate and measure any additional existing site features not
located in Task 1 and also sufficient ground shots for creating one foot contours on the
site with a 50 foot overlap.
3. Office calculations and plotting of field date.
4. Contact and coordinate with JULIE for underground information within the project
limits.
5. Drafting of Base Topographic Survey.
The following services are proposed to comply with Section 404 of the Clean Water Act, the
Illinois Department of Natural Resources' Interagency Wetland Policy Act of 1989 and the
Kane County Stormwater Ordinance.
Task 3—Wetland Delineation
Task 3a — Field Reconnaissance: An investigation of the project site will be completed to
verify the limits of wetlands and "Waters of the United States." The delineation will be
completed based on the methodology established by the U.S. Army Corps of Engineers. Also
during the site visit, wildlife and plant community qualities will be assessed. The limits of the
regulated "Waters of the United States" and wetlands will be field staked so that they can be
located in relation to the project coordinate system. Floodplain and floodway limits will also
be determined as part of this task.
Continental/Elgin Shores
Scope of Services—C.Burke Eng.
Page 1 of 3
,Evu�A ,.- 4
Task 3b — Corps of Engineers Boundary Confirmation and Jurisdictional Determination: At
your request, we will coordinate a visit by the Corps of Engineers to confirm the delineated
"Waters of the United States" and wetland boundaries and obtain a preliminary Jurisdictional
Determination. Following the field visit CBBEL can submit a request for a formal
Jurisdictional Determination. The formal Jurisdictional Determination request can also be
made part of the formal permit application document.
Task 3c — County/Village Wetland/"Waters of the United States" Confirmation: CBBEL will
be responsible for coordinating and attending a wetland boundary confirmation site visit with
the appropriate County/Village Wetland Specialist.
Task 3d — Letter Report: The results of the field reconnaissance, boundary confirmations and
Jurisdictional Determinations will be summarized in a letter report. The wetlands' generalized
quality ratings, according to the Swink and Wilhelm Methodology (1994), must be included
along with exhibits depicting the approximate wetland/"Waters" and project boundaries,
National Wetland Inventory, Soil Survey, floodplain, Hydrologic Atlas, appropriate county
wetland mapping, USGS topography, site photographs and their locations, and the U.S. Army
Corps of Engineers (COE) Routine On-Site Data Forms. The delineation will be depicted on
an aerial photograph along with all data point locations clearly identified. The letter will also
include a discussion of relevant county, state and federal regulations.
Task 4 —Permit Application Preparation and Submittals
Task 4a — Wetland Permitting: If wetlands or "Waters" arc impacted, the required exhibits,
specifications, data and project information will be compiled and assembled in a peiu►it
application packages to the Kane County Department of Environmental Management and the
U.S. Army Corps of Engineers. We will coordinate development of documents with you and
other project team members. This task may require meeting with the U.S. Aiiuy Corps of
Engineers, U.S. Environmental Protection Agency, U.S. Fish and Wildlife Service, Illinois
Department of Natural Resources, and potentially other federal, state and local agencies to
coordinate permitting activities.
To develop a wetland pelinit application package, the following must be provided to CBBEL:
• Proposed site plan.
• Copies of the Phase I Archeological Survey, if available.
• Preliminary Engineering Plans.
• List of adjacent property owners.
• Letter from you designating CBBEL as your authorized agent.
Task 4b — Preparation of Conceptual Mitigation Plans: Based on the proposed site plan and
potential impacts to jurisdictional wetlands or "Waters", an appropriate conceptual mitigation
plan will be prepared based on Section 404 of the Clean Water Act, IDNR's Interagency
Wetland Policy Act of 1989 and Kane County Ordinance requirements. We will meet with the
project team during the design of mitigation to interface the conceptual mitigation plan with
Continental/Elgin Shores
Scope of Services—C.Burke Eng.
Page 2 of 3
other facets of the proposed project. We will design a final plan to meet regulatory permitting
requirements while preserving and maintaining the overall quality of the final constructed
project.
Task 4c — Floodplain Submittal: The effective federal Emergency Management Agency
(FEMA) City of Elgin Flood Insurance Rate Map (FIRM) and Floodway Map indicate Fox
River 100-year floodplain and floodway within the project site. Based on provided park and
grading plans, CBBEL will calculate the amount of floodplain fill above and below the 10-year
flood elevation. The amount of compensatory storage volume required will be determined.
CBBEL staff will work with the site engineer in developing a compensatory storage grading
plan. Floodway construction permit application package will be prepared and submitted to
Illinois Department of Natural Resources-Office of Water Resources (IDNR-OWR) for
proposed "appropriate use" work located within the Fox River floodway. The calculations will
be compiled in a floodplain submittal.
Task 5 — Agency Coordination: During the permit review process, follow-up meetings with
the regulatory agencies, project engineer, and Village can be anticipated to finalize required
information, submittals and documentation. Because this task is difficult to quantify, we have
assumed a total of three meetings. Additional meetings would be billed on a Time and
Materials basis or by separate proposal.
Task 6— Concept Plan Review: — Preliminary review of the existing conceptual Design from
which future construction documentation will be developed. Prepare a Statement of Probable
Construction Costs based upon review of the existing Concept Plan.
Future Project Phases - Scope of Services
As deemed necessary by City Staff
Phase II — Preliminary and Final Engineering for site improvements including, but not limited
to, parking Lot, Boat Launch and Fishing Pier, and Storm Water Detention Facilities as
required.
Phase III—Construction Documents and Specifications for site improvements.
Phase IV — Field layout and staking and setting of permanent benchmarks for construction of
entry drive, parking lot, boat launch and fishing pier. (NOTE: All layout of proposed site
features will be staked one time in the field.)
Continental/Elgin Shores
Scope of Services—C.Burke Eng.
Page 3 of 3
o % Agenda Item No.
— K
City of Elgin
E
February 3, 2006 G
I
N
TO: Mayor and Members of the City Council
RECREATIONAL LEISURE
ANI,CULTURAL OPPORTUNITIES
FOR ALL CITI7 FNS
FROM: Olufemi Folarin, City Manager
Randy Reopelle, Parks and Rec eation Director
SUBJECT: Engineering Services Agreement with Christopher B. Burke Engineering, Ltd. for
the Continental on the Fox /Elgin Shores Forest Preserve Project.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider entering into an agreement with Christopher B. Burke Engineering, Ltd.
for surveying, wetland delineation, permitting and engineering services for Continental on the
Fox/Elgin Shores Forest Preserve Project.
'r"` RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the agreement
with Christopher B. Burke Engineering, Ltd. for the not-to-exceed amount of$42,048.93.
BACKGROUND
In October of 2004, City Council approved the submission of an Open Space Land Acquisition
and Development (OSLAD) grant application requesting $400,000 in funding from the Illinois
Department of Natural Resources (IDNR) for improvements to the Elgin Shores Forest Preserve
/ Continental Little League Complex located on the Fox River. The Forest Preserve District of
Kane County, from whom the City leases the property, was a co-applicant on this grant.
Proposed improvements include a new parking lot, bicycle trails, playground, picnic shelters,
batting cages, native habitat restoration, boat launch and fishing pier. The estimated cost for
development is $850,000. In April 2005, the City was notified the grant application had been
approved by the IDNR. The City has until June of 2007 to complete the project and submit for
the $400,000 grant reimbursement. Funding for the project was included in the 2006 Budget.
The scope of this agreement provides for a comprehensive site survey and wetland delineation
study and report for the property. In addition, the consultant will coordinate, prepare and submit
all required permit applications relating to the Fox River and surrounding wetlands necessary to
comply with requirements of Kane County, the IDNR, and U.S. Army Corps of Engineers.
.
Continental/Elgin Shores Improvements
February 3, 2006
Page 2
On July 22, 2005 the Parks and Recreation Department advertised an RFP for surveying, wetland
delineation, permitting and engineering services necessary for this project. Five responses were
received on August 12, 2005. The responding firms were:
1) C.M. Lavoie &Associates
2) Christopher B. Burke Engineering
3) Engineering Enterprises
4) Smith Engineering Consultants
5) V3 Companies of Illinois
A selection committee comprised of City staff from the Parks and Recreation Department
evaluated the responses. Evaluation criteria included the firm's overall understanding of the
project scope and their ability to provide the necessary survey and wetland delineation, as well as
their ability to provide future design and construction engineering services. These future services
are not included in the contract agreement at this time, but will be added if necessary before bid
documentation for construction services is completed.
The City of Elgin, at its option, may retain the services of the selected consultant to perform
work associated with future phases of the project listed below.
Phase II—Final engineering design.
Phase III— Construction documentation and specifications
Phase IV—Field layout and staking
Based upon these criteria, Christopher B. Burke Engineering was selected as the most qualified
responding firm for the project. Two other firms, C.M. Lavoie and Engineering Enterprises,
submitted lower fee proposals for Phase I. Upon review of their respective Scopes of Work
outlined in their responses, both were determined to have not fully addressed the requirements
addressed in the RFP. Upon selection notification, the project scope and fee were negotiated
with Christopher Burke. The final not-to-exceed contract amount is $42,048.93.
A copy of the Fee Proposal Comparison and of the proposed Service Agreement is attached as
Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Parks and Recreation Advisory Board, Forest Preserve District of Kane County, Continental
Little League Association
eh'
. .
t
Continental /Elgin Shores Improvements
February 3, 2006
Page 3
p, ONANCIAL IMPACT
The agreement with Christopher B. Burke is for $42,048.93. There are sufficient funds budgeted
and available ($850,000.00), in the Riverboat Fund, account number 275-0000-791.92-37, "Park
Development and Acquisition,"project number 509670, to enter into this agreement.
,, - LEGAL IMPACT
None
ALTERNATIVES
1. Approve the engineering services agreement with Christopher B. Burke Engineering.
2. Do not approve the engineering services agreement with Christopher B. Burke
Engineering.
Respectfully submitted for Council consideration.
RR/mjh
Attachments
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