06-37 Resolution No. 06-37
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ARROW ROAD CONSTRUCTION FOR THE 2005 NEIGHBORHOOD RESURFACING
LONGFORD/BORDEN RESURFACING PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Arrow Road
Construction for the 2005 Neighborhood Resurfacing-Longford/Borden Resurfacing Project,and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 22, 2006
Adopted: February 22, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
PROJECT 39907C
CHANGE ORDER No. 1 and Final
CONTRACT: 2005 Neighborhood Resurfacing—Longford/Borden Project
SCOPE: This Change Order No. 1 and Final will provide additional items necessary to complete
the 2005 Neighborhood Resurfacing—Longford/borden Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and Arrow Road
Construction of Mt. Prospect, IL, an Illinois corporation, dated March 15, 2005 for the 2005
Neighborhood Resurfacing—Longford/Borden Project.
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the
City and is authorized by law. The necessity for the changes was unforeseen at the time of the
original agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with Arrow Road Construction is $539,455.95. By reason of Change Order
No. 1 and Final, the contract for the 2005 Neighborhood Resurfacing—Longford/Borden Project
will be increased in the amount of forty eight thousand nine hundred twenty two and 95/100
dollars ($48,922.25). The new and final contract amount, inclusive of Change Order No. 1 and
Final is five hundred eighty eight thousand three hundred seventy eight and 20/100 dollars
($588,378.20).
CHANGE ORDER No.! and Final
January 11, 2006
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2006.
Recommended:
ENGINEERING DIVISION
By: P
Title: o o
Date: /– it —o
Accepted:
ARROW ROAD CONSTRUCTION
Party oft Second Part (C tractor)
By: wt
Title: Paji–L- 141/\) L`
Date: J
Approved:
CITY OF ELGIN
Party of the First Part.(Owner)
By: `J -
Title:
Date: 1 0(o
•
City of Elgin 2005 Resurfacing-Longford/Borden
Cook County Illinois City Cost Center 8482
Engineer's P yment Estimate
•
Estimate No. &Final From October 29,2005 to November 18,2005
Payable to: Arrow Road Construction Co.
3401 S Busse Road,P.O.Box 334
Mount Prospect,IL 60056
Total Completed Completed
Item Awarded Contract Unit Added Deducted Completed Roadway Water Roadway Water Total
No Description Unit Quantity Value Price Quantity Quantity Quantity Quantity Quantity Value Value Value
1 IL-19.0L,Bit• .nc Bind C1se(Low ESAL)Superpave,N30,Mix D Ton 4890 $ 149,634.00 $30.60 4795 4795 $146,727.00 $0.00 $146,727.00
2 Leveling Bin r(Hand Method) Ton 0 . $ - 0 $0.00 $0.00 $0.00
3 incidental Bi minous Surface. Ton 30 $ 2,727.00 $90.90 0 $0.00 $0.00 $0.00
4 IL-9.5L,Bit .nc Surf Cse(Low ESAL),Superpave,N30 Mix D Ton 3275 $ 104,636.25 $31.95 4006 4006 $127,991.70 $0.00 $127,991.70
5 Bituminous S rface Removal,Complete Sq Yd 26245 $ 89,233.00 $3.40 31112 31112 $105,780.80 $0.00 $105,780.80
6 Bituminous S rface Removal,Special Sq Yd 0 $ - 0 $0.00 $0.00 $0.00
7 Area ROI- • e Crack Control,System A Sq Yd 25385 $ 15,992.55 $0.63 25385 25385 $15,992.55 $0.00 $15,992.55
8 Bituminous erials,Prime Coat,SS-1 Gal 5000 $ 50.00 $0.01 0 $0.00 $0.00 $0.00
9 Combination urb&Gutter Removal Ln Ft 3850 $ 11,742.50 $3.05 4184 4184 $12,761.20 $0.00 $12,761.20
10 Combination :6.18 Curb&Gutter Ln Fl 3850 $ 46,777.50 $12.15 4072 4072 $49,474.80 $0.00 $49,474.80
11 Sidewalk Re oval Sq Ft 1720 $ 1,720.00 $1.00 5805 5805 $5,805.00 $0.00 $5,805.00
12 P.C.C.Side :1k,5" Sq Ft 1720 $ 5,246.00 $3.05 5094 5094 $15,536.70 $0.00 $15,536.70
13 P.C.C.Sidewalk,5"-Handicap Acesss(Red Stamped Concrete) Sq Ft 620 $ 4,402.00 $7.10 547 547 $3,883.70 $0.00 $3,883.70
14 Driveway Pa -men'Removal Sq Yd 175 $ 1,776.25 $10.15 48 48 $487.20 $0.00 $487.20
15 P.C.C.Drive ay Pavement,6" Sq Yd 175 $ 5,302.50 $30.30 48 48 $1,454.40 $0.00 $1,454.40
16 P.C.C.Drive .y Pavement,8" Sq Yd 0 $ - 0 $0.00 $0.00 $0.00
17 Monolithic Si.ewalk Removal Sq Ft 0 $ - 0 $0.00 $0.00 $0.00
18 P.C.C.Monol is Sidewalk Sq Ft 0 $ - 0 $0.00 $0.00 $0.00
19 Class X Con ete,Retaining Wall Cu Yd 0 $ - 0 $0.00 $0.00 $0.00
20 Maholes to b Adjusted Each 10 $ 3,030.00 $303.00 10 10 $3,030.00 $0.00 $3,030.00
21 Manholes to.e Reconstructed Each 2 $ 808.00 $404.00 3 3 $1,212.00 $0.00 $1,212.00
22 Catch Basins o be Adjusted Each 26 $ 5,252.00 $202.00 20 20 $4,040.00 $0.00 $4,040.00
23 Catch Basins .be Reconstructed Each 4 $ 1,616.00 $404.00 . 3 3 $1,212.00 $0.00 $1,212.00
24 Catch Basins o be Cleaned(Not Adj or Recon) Each 5 $ 1,515.00 $303.00 0 $0.00 $0.00 $0.00
25 Neenah R-17 2-C Fr with CI Lid.390 lbs/Concealed Pick Holes Each 20 $ 4,040.00 $202.00 18 18 $3,636.00 $0.00 $3,636.00
26 Neenah R-17 2-C Fr with Ty A Grate,390 lbs Each 2 $ 404.00 $202.00 4 4 $808.00 $0.00 $808.00
27 Neenah R-31 5/Ty A Frame/Open Box/410 lbs Each 30 $ 8,181.00 $272.70 21 21 $5,726.70 $0.00 $5,726.70
28 Neenah R-31 /Open Box/410 lbs Each 0 $ - 0 $0.00 $0.00 $0.00
29 Water Boxes o be Adjusted Each 25 $ 1,893.75 $75.75 2 2 $151.50 $0.00 $151.50
30 Domestic Wa=r Service,Lid Each 25 $ 505.00 $20.20 0 $0.00 $0.00 $0.00
31 Domestic Wa-r Service,Top Section Each 10 $ 505.00 $50.50 2 2 $101.00 $0.00 $101.00
32 Domestic Wa -r Service.Complete Each 5 $ 505.00 $101.00 0 $0.00 $0.00 $0.00
33 Sodding and upptemental Watering Sq Yd 2200 $ 14,520.00 $6.60 554 554 $3,656.40 $0.00 $3,656.40
34 Additional Su.plemental Watering-Sod Each 10 $ 1,515.00 $151.50 0 $0.00 $0.00 $0.00
35 Ductile Iron pi..-6" Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
36 Ductile iron F._-6" Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
37 Polyethene -p-6" Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
38 Polyethene -p-8' Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
39 5'Diameter V-Ive Vault Each 0 $ - 0 $0.00 $0.00 $0.00
40 Fire Hydrant t be Removed Each 0 $ - 0 $0.00 $0.00 $0.00
41 Fire Hydrant, omptate Each 0 $ - 0 $0.00 $0.00 $0.00
42 Ductile Iron Fi ings Lbs 0 $ - 0 $0.00 $0.00 $0.00
43 Near Side Wa er Service Each 0 $ - 0 $0.00 $0.00 $0.00
44 Far Side Wat=r Service Each 0 $ - 0 $0.00 $0.00 $0.00
45 Reconnect Ex Ing Water Service Each 0 $ - 0 $0.00 $0.00 $0.00
46 4"x 4"Pressu e Connection Each 0 $ - 0 $0.00 $0.00 $0.00
6.
Item Awarded Contract Added Deducted Completed Roadway Water Roadway Water Total
No Description Unit Quantity Quantity Quantity Quantity Quantity Quantity Value Value Value
47 6"x 6"Pr.ssure Connection Each 0 $ - 0
48 8"x 8"Pr ssure Connection Each 0 $ 0 $0.00 $0.00 $0.00
$0.00 $0.00
49 8"Gate :lye Each 0 $ - 0 $0.00 $0.00 $0.00
SO 6"Ductile Iron Pipe,Sanitary Ln Ft D $ - 0 $0.00 $0.00 $0.00
51 8"Ductile Iron Pipe,Sanitary Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
52 Catch Ba in,Ty A 4 Diameter Each 0 $ - 0 $0.00 $0.00 $0.00
53 12"DIP •orm Sewer Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
54 4"The .plastic Pavemenet Marking Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
55 6'The ,'plastic Pavemenet Marking Ln Ft 160 $ 280.00 $1.75 0 $0.00 $0.00 $0.00
56 12"The •.lastic Pavemenet Marking Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
57 24"The ••lastic Pavemenet Marking Ln Ft 200 $ 1,400.00 $7.00 0 $0.00 $0.00 $0.00
58 Thennopl:stic Pavement Marking Letters&Symbols Sq Ft 0 $ - 0 $0.00 $0.00 $0.00
59 Traffic • trot&Protection L Sum 1 $ 4,200.00 $4,200.00 1 1 $4,200.00 $0.00 $4,200.00
60 Supple :ntal Watering-Dust Control Unit 10 $ 950.00 $95.00 0 $0.00 $0.00 $0.00
61 Unsuitab Material,Rem&Rept,CA-1,100%Crushed Stone Ton 290 $ 290.00 $1.00 0 $0.00 $0.00 $0.00
62 Aggrega Base Course,6" Ton 0 $ 0
$0.00 $0.00 $0.00
63 Class"C"Patch-8" Sq Yd 0 $ • 0 $0.00 $0.00 $0.00
64 Class"D"Patch Sq Yd 800 $ 4,000.00 $5.00 216 216 $1,080.00 $0.00 $1,080.00
65 Pavemne Saw Cutting,Special Ln Ft 0 $ - 0 $0.00 $0.00 $0.00
66 Combing ion 86.12 Curb&Gutter Ln Ft 40 $ 606.00 $15.15 112 112 $1,696.80 $0.00 $1,696.80
67 5 Diamet•r Valve Vault-Valve Box Replacement Each 10 $ 44,200.00 $4,420.00 10 10 $0.00 $44,200.00 $44,200.00
68 Chicago 'treet Repairs L Sum 0 $ - $27,732.75 1 $27,732.75 $0.00 $27,732.75
Totals $ 539,455.30 Value on Completed Work $544,17820 $44,200.00 $588,378.20
• 0%Retainage 50.00 $0.00 $0.00
Total atue of Completed Work Less Retainage(0%) $544,17620 $44,200.00 $588,378.20
Miscellaneous Extras&Credits
Miscellan ous Debits Value
Payout#1 $81,061.56 $23,868.00 $104,929.56
Payout#2 $72,990.63 $15,912.00 $88,902.63
Payout#3 $163,797.48 $2,210.00 $166,007.48
Payout#4 $152,498.61 $0.00 $152,498.61
Net Arno t Due
$73,829.92 $2,210.00 $76,039.92
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Dated A '3Y.CI! 14- .2005
Resident Engineer
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Project Engineer
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City of E l g l n Agenda Item No
E
� �1
February 3, 2006 iiiij
0110
N
TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND OUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Dire or
SUBJECT: Change Order No. 1 and Final Payment for the 2005 Neighborhood Resurfacing—
Longford/Borden Resurfacing Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 1 and final payment for the subject
project.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute Change Order
No. 1 in the amount of$48,922.25 and authorize final payment to Arrow Road Construction in
the amount of$76,039.92 for the 2005 Neighborhood Resurfacing— Longford/Borden Project.
BACKGROUND
On February 23, 2005, the City Council awarded the subject project to Arrow Road
Construction. The project included, where necessary, the removal and replacement of curb and
gutter, sidewalk and pavement base repair. The existing pavement was ground out and replaced
with 5 inches of new bituminous asphalt. The project improved approximately 1.37 miles of
roadway. Construction began August 1, 2005 and was complete by October 30, 2005.
Change Order No. 1 ($48,922.25) will add one new contract pay item ($27,732.75) and provide
additional quantities to several existing contract pay items ($21,189.50). The new contract pay
item is for repairs to W. Chicago St.just west of State St. These repairs were needed as a result
of a water main break that caused extensive damage to the pavement. The required repairs
included complete removal of the existing roadway surface and base. The scope of repairs went
beyond the capabilities of equipment the City has available and thus an outside contractor was
needed to complete the work.
2005 Longford/Borden Resurfacing Project
February 3, 2006
Page 2
The additional quantity to existing contract pay items is for the repaving of Woodland Ave. from
W. Chicago St. to Larkin Ave. The asphalt surface on this street was in very poor condition and
in need of repair. Because the street is the main route north of the new Fire Station No. 6, it was
decided to resurface this street in 2005 and add the work to the subject project.
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
Change Order No. 1 totals $48,922.25. The final contract with Arrow Road Construction is as
follows:
Original Contract Amount: $ 539,455.95
Change Order No. 1: $ 48,922.25
Final Contract: $ 588,378.20
Payments made to date: $ 512,338.28
Final payment: $ 76,039.92
A copy of the final payment estimate is attached as Exhibit B.
The final accounting for project number 39907B is as follows:
Street Water
Budget $ 593,600.00 $ 45,000.00
Final Contract $ 516,445.45 $ 71,932.75
Consultant Services 52,000.00 ---
Material Testing 3,610.00 ---
Bid Advertising 253.90 ---
Cash Receipts (1,271.00) ---
Total Expenditures $ 571,038.35 $ 71,932.75
Balance Remaining $ (22,561.65) $ (26,932.75)
Funds are available from the Water Portion of the 1999 General Obligation Bond Fund, account
* number 399-4000-795.93-41, "Distribution System Upgrades", project number 39907A, "2005
2005 Longford/Borden Resurfacing Project
February 3, 2006
Page 3
Neighborhood Resurfacing-Woodview/Poplar" in the amount of $29,426.00 to fund the repairs
to W. Chicago St. In addition, unused funds in the amount of$26,839.80 are available from the
Riverboat Fund, account number 275-0000-791.93-80, "Public Ways", project number 39907A,
"2005 Neighborhood Resurfacing-Woodview/Poplar" to fund the balance of the shortage to the
Street portion of the contract.
LEGAL IMPACT
None
ALTERNATIVES
1. Approve Change Order No. 1 and Final Payment.
2. Do not approve Change Order No. 1 and Final Payment.
Respectfully submitted for Council consideration.
JL/od
Attachments