06-25 Resolution No. 06-25
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin, City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms and
conditions in the agreements between the City of Elgin and the respective youth sports organizations:
Lea2ue Proiect Request
Elgin American Little League Safety netting, fence $ 23,000
replacement, pave parking lot
American Legion Irrigation system equipment, bullpen $ 3,500
lights
Elgin Classic Little League Sidewalk repairs, dugout $ 5,000
roofs, picnic tables
Babe Ruth Teener League Events area $ 21,000
Elgin Youth Football Bleachers, pads, electrical upgrades $ 11,600
Contingency* $ 2,780
Total Grant Allocation $ 66,880
s/Ed Schock
Ed Schock, Mayor
Presented: February 8, 2006
Adopted: February 8, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
0 %§ Agenda Item No.
—City of Elgin
► r p
January 20, 2006 G
1
TO: Mayor and Members of the City Council N
/y)- RECREATIONAL LEISURE
FROM: Olufemi Folacin, City Manager r ANG7tiUITU RA/ Qf Pf+'C?RTLJNfTE&6
DN tTURA&GITI/_INNS
Randy Reopelle, Parks and Rec eation Director
SUBJECT: 2006 Youth Sports Capital Improvement Grants
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve the 2006 Youth Sports Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board at its November 29, 2005, meeting.
RECOMMENDATION
It is recommended that the City Council approve the 2006 Youth Sports Capital Improvement
Grants totaling $66,880, as recommended by the Parks and Recreation Advisory Board.
BACKGROUND
In the 2006 budget, the City Council has allocated $66,880 to distribute among the nine youth
sport organizations. To be eligible for this fund, these organizations must meet the criteria as
established by the Parks and Recreation Advisory Board. Among this criterion is that each
league must have a signed lease agreement on file with the Parks and Recreation Department as
well as the appropriate amount of insurance coverage. Each league that is funded must have
completed their previous year's projects before additional funding will be allocated. In addition,
each league must provide the Parks and Recreation Advisory Board with a season recap and a
request for future funding at the October Board meeting each year.
Listed below are the funding requests for the 2006 season as approved by the Parks and
Recreation Advisory Board at their November 29, 2005, meeting:
Funding
League Project Request
Elgin American Little League Safety netting, fence $ 23,000
replacement, pave parking lot
American Legion Irrigation system equipment, bullpen $ 3,500
lights
Elgin Classic Little League Sidewalk repairs, dugout $ 5,000
roofs, picnic tables
i
Youth Sports Capital Improvement Grants
January 20,2006
#11°` Page 2
Babe Ruth Teener League Events area $ 21,000
Elgin Youth Football Bleachers, pads, electrical upgrades $ 11,600
Contingency* $ 2,780
Total Grant Allocation $ 66,880
* A contingency amount is established for unanticipated costs that may be associated with a
project, e.g. additional utility work. The Advisory Board recommended that any leftover
Contingency monies be allocated to Elgin Youth Football for field improvements.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sport organizations at the October 25, 2005, Parks and
Recreation Advisory Board meeting. Organizations that attended this meeting and submitted
requests included Elgin American Little League, American Legion, Elgin Classic Little League,
Babe Ruth Teener League, Elgin Youth Football and Continental Little League.
yk....„=_
FINANCIAL IMPACT
There are sufficient funds budgeted and available ($66,880) in the Riverboat Operating Fund,
___ account number 275-0000-791.80-44, Youth Sports Grants, to fund these improvements.
LEGAL IMPACT
j\MPV None.
ALTERNATIVES
1. Approve the 2006 Youth Sports Capital Improvement Grants as recommended by the
Parks and Recreation Advisory Board.
2. Do not approve the 2006 Youth Sports Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board.
Respectfully submitted for Council consideration.
mc
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised November 17,2005
2005 2006 2007 2008 2009 Future
American Field improvements, Safety Netting Lighting Field 4 New Dugouts for All five fields New Dugouts for
Bleachers w/pads, Worn Fence Dugout/Storage Field 2 renovated Field 3
electrical upgrade, Asphalt Parking Lot Field 4 Re-position Outfield
fencing. Fence for Field 2
Fence Replace-
Total: $25,400 Total: $23,000 ment Field 4 New Dugouts for
Pavilion with Field 1
picnic tables
American Legion Barrier Netting Irrigation System Lights: Announcers/Scorers
Equipment $22,500-$51,200 Booth with storage:
Total: $17,500 Bullpen Repairs Bullpen Repair and $6,000
lights $500
Total: $3,500
Classic Softball field upgrade Sidewalk/Concrete Jr/Sr Field Bath- Blacktop sidewalk Field Maintenance
Repairs room/storage to Jr/Sr Field Equipment $10,000
Total: $6,000 Dugout Roofs Facility: $15,000
$15,000
Picnic Tables
Total: $5,000
Continental -0- ELGIN SHORES Warning tracks on All Terrain Vehicle Batting Cage: $9,500 Pavilion between
fields 1 &2 $9,000 concession stand
$7,500 Three announcers Light on Field 3 and Field 2
Extend Backstop booth's on Fields
on fields 1,2,3,7 1,2,7 $40,000
$10,000
National -0- -0- -0- -0- -0-
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YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised November 17,2005
2005 2006 2007 2008 2009 Future
Babe Ruth In field renovation: Events Area Backstop Project: Batting Cage
$50,000 Project: $18,000
Total: $8,500 Total: $21,000
Youth Football -0- Bleachers/Pads Steel Doors: Roof for concession Tower Windows:
Misc. Repair $9,300 and tower: $5,500 $2,000
Player benches: Gutters on Con- Upgrade restrooms:
Total: $11,600 $3,000 cession: $1,800 $1,200
Electrical Upgrades:
$3,000
Kickers Tent and information -0- -0- -0- -0-
board
Total: $4,800
Heat -0- -0- -0- -0- -0-
Total Sub Total: $62,200 Sub Total: $64,100
Contingency: $4,680 Contingency: $2,780
Budget: $66,880
Budget: $66,880
*Note
F:\Recreation\2006 COW Memo Dratts102 January 251P&R 2006 Youth Sports Grant Awards attachment.doc