06-243 Resolution No. 06-243
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
ARROW ROAD CONSTRUCTION COMPANY FOR
2006 UNIMPROVED STREET PROGRAM
WHEREAS, the City of Elgin has heretofore entered into a contract with Arrow Road
Construction Company for demolition of various city owned buildings; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 11, 2006
Adopted: October 11, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339882
CHANGE ORDER No. 1 and Final
SCOPE: This Change Order No. 1 and Final will decrease the quantities of some
items, increase the quantities of other items and add one new item to the
contract.
The general contractor for this project is Arrow Road Construction Co., of Mt. Prospect,
Illinois.
REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interest of
the City and is authorized by law.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
Awarded Added Deducted Completed
Item Quantity Value Quantity Quantity Quantity Unit Price Value
Bituminous Materials Price Coat 2,546.00 $ 3,055.20 1,209.00 3,755.00 $ 1.20 $ 4,506.00
Aggregate Prime Coat 99.00 $ 99.00 85.01 13.99 $ 1.00 $ 13.99
Bitumious Surface Removal 2 1/2" 563.00 $ 9,571.00 937.00 1,500.00 $ 17.00 $ 25,500.00
Class "D" Patches 0.00 $ - 0.00 $ - $ -
Aggregate Shoulders, Type B 530.00 $ 3,710.00 173.69 356.31 $ 7.00 $ 2,494.17
Water Service Box To Be Adjusted 3.00 $ 240.00 2.00 1.00 $ 80.00 $ 80.00
Manholes To Be Adjusted 49.00 $ 15,435.00 9.00 58.00 $ 315.00 $ 18,270.00
New Frame and Lid 49.00 $ 11,760.00 4.00 53.00 $ 240.00 $ 12,720.00
Traffic Control and Protection 1.00 $ 2,000.00 1.00 $ 2,000.00 $ 2,000.00
Bituminous Concrete Surface
Course, Superpave Mix D, N50 3,825.00 $ 185,512.50 1,930.85 1,894.15 $ 48.50 $ 91,866.28
Level Binder, Superpave Mix D, N50 0.00 $ - 1,781.55 1,781.55 $ 48.50 $ 86,405.18
Message Sign 13.00 $ 1,716.00 13.00 $ 132.00 $ 1,716.00
Cleaning and Preparation 1.00 $ 5,966.27 1.00 $ 5,966.27 $ 5,966.27
Total Awarded Value $ 239,064.97 Total Completed Value $ 251,537.88
Net Amount of Change Order No. 1 $ 12,472.91
The original contract with Arrow Road Construction Co. is $239,064.97. By reason of
Change Order No. 1, the contract for the 2006 Unimproved Street Program will be
increased in the amount of twelve thousand four hundred seventy two and 91/100
dollars, $12,472.91. The new contract amount, inclusive of Change Order No. 1 is two
hundred fifty one thousand five hundred thirty seven and 88/100 dollars ($251,537.88).
CHANGE ORDER NO. 1 and Final
September 11,2006
PAGE 2 OF 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of , 2006.
Recommended:
PUBLIC WORKS DEPARTMENT
By: °/yl i"
Title: 1'vb/r corks vp.
Date: 9/Z9/66
Accepted:
ARROW ROAD CONSTRUCTION CO.
Party of the Second -rt (Contractor)
By:
Title: Poe v--C
Date: 9 //Z/e*
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By: _ �
Title: . M
Qt
Date: l0 - lam• O(.
< OF Et.C/
�'.00 • Agenda Item No. -
j City of Elgin
D
Irk
September 22, 2006
TO Mayor and Members of the City Council kj
FROM: Olufemi Folarin, City Manager q manciatty, AI('
John Loete, Public Works Director "`��� �'°�`'"�F'��"
SUBJECT: Change Order No. 1 and Final with Arrow Road Construction Company for 2006
Unimproved Street Program
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the approval of Change Order No. 1 and Final for the 2006 Unimproved
Street Program.
RECOMMENDATION
It is recommended that City Council approve Change Order No. 1 and Final with Arrow Road
Construction Company for the 2006 Unimproved Street Program with Arrow Road Construction
in the amount of$12,472.91, with a final contract value of$251,537.88.
BACKGROUND
On January 25, 2006, the City Council appropriated $4,224,606 of the City's Motor Fuel Tax
(MFT) Fund for the 2006 Maintenance Program. Included as part of this program is the annual
Unimproved Street Program which overlays unimproved (no curb and gutter) streets that were
chip sealed in the first five year cycle of the program. This year's project area consists primarily
of the streets south of Villa and between Willow and Poplar Creek. These streets were chip
sealed in 2001 and have been moved up in the schedule ahead of the Clifford/Owasco/Steel
Street area due to the need to complete the Frazier Avenue lowering project before paving those
streets.
During the project, additional pavement grinding became necessary to insure properly
functioning and well drained finished streets. The existing chip seal streets were rough and had
limited drainage which required several areas to be ground full width to eliminate high spots that
might block drainage. Also, several manhole frames were raised to a proper grade which
changed the grade needed on the surrounding street. The need for the adjustments was decided in
the field by our engineer and paid at the same unit price contained in the bid.
,
C.O. # 1 and Final for 2006 Unimproved Street Program
September 22, 2006
Page 2
The summary of quantity adjustments is shown in the attached copy of Change Order No. 1 and
Final. The net amount of Change Order No. 1 and Final is $12,472.91, making the final contract
amount with Arrow Road Construction $251,482.91.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
91L,
FINANCIAL IMPACT
The cost of Change Order#1 and Final is $12,472.91. Of that amount, $10,935.03 remains in the
original Motor Fuel Tax Fund project budget ($250,000), account number 290-0000-791.41-05,
"Repair and Maintenance Service/Street Resurfacing", project number 339882, "Unimproved
Streets". The balance of the needed funding ($1,537.88) is available in the Motor Fuel Tax
Fund, account number 290-0000-791.84-01, "Contingencies", with a balance of $166,034. A
budget transfer will be necessary.
GAL IMPACT
V None
ALTERNATIVES
1. Approve the Change Order and Final as recommended.
2. Do not approve the Change Order and Final and direct staff on how to proceed.
Respectfully submitted for Council consideration.
(CAB]
Attachment
•
r
l ELGIN, ILLINOIS
PROJECT 339882
CHANGE ORDER No. 1 and Final
SCOPE: This Change Order No. 1 and Final will decrease the quantities of some
items, increase the quantities of other items and add one new item to the
contract.
The general contractor for this project is Arrow Road Construction Co., of Mt. Prospect,
Illinois.
REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interest of
the City and is authorized by law.
•
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
Awarded Added Deducted Completed
item Quantity Value Quantity Quantity Quantity Unit Price Value
Bituminous Materials Price Coat 2,546.00 $ 3,055.20 1,209.00 3,755.00 $. 1.20 $ 4,506.00
Aggregate Prime Coat 99.00 $ 99.00 85.01 13.99 $ 1.00 $ 13.99
Bitumious Surface Removal 2 1/2" 563.00 $ 9,571.00 937.00 1,500.00 $ 17.00 $ 25,500.00
Class"D"Patches 0.00 $ - 0.00 $ - $ -
Aggregate Shoulders, Type B 530.00 $ 3,710.00 173.69 356.31 $ 7.00 $ 2,494.17
Water Service.Box To Be Adjusted 3.00 $ 240.00 2.00 1.00 $ 80.00 $ 80.00
Manholes To Be Adjusted 49.00 $ 15,435.00 9.00 58.00 $. 315.00 $ 18,270.00
New Frame and Lid 49.00 $ 11,760.00 4.00 53,00 $ 240.00 $ 12,720.00
Traffic Control and Protection 1.00 $. 2,0.00.00 1.00 $ 2,000.00 $ 2,000.00
Bituminous Concrete Surface
Course, Superpave Mix D, N50 3,825.00 $ 185,512.50 1,930.85 1,894.15 $ 48.50 $ 91,866.28
Leval Binder, Superpave Mix D, N50 0.00 .$ - .1,781.55 1,781.55 5. 48.50 $ 86,405.18
Message Sign 13.00 $ 1,716.00 13.00 $ 132.00 $ 1,716.00
Cleaning and Preparation 1.00 .$ 5,966.27 1.00 $ 5,966.27 $ 5,966.27
■
ITotal Awarded Value:` $ 239 064.97 ' Total Completed Value ;,$ 251,537.88
?. ^_.�_. Net Amount of Change Order No.1 : $ 12,472.81
The original contract with Arrow Road Construction Co. is $239,064.97. By reason of
Change Order No. 1, the contract for the 2006 Unimproved Street Program will be
increased in the amount of twelve thousand four hundred seventy two and 91/100
dollars, $12,472.91. The new contract amount, inclusive of Change Order No. 1 is two
hundred fifty one thousand five hundred thirty seven and 88/100 dollars ($251,537.88).
rk
CHANGE ORDER NO.1 and Final
September 11,2006
PAGE 2 OF 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of , 2006.
Recommended:
PUBLIC WORKS DEPARTMENT
By:
Title:
Date:
Accepted:
ARROW ROAD CONSTRUCTION CO.
Party of the Second ;,,;;rt (Contractor)
By:
Title: P , e' 3t
Date: 9 b 2/00
Approved:
CITY OF ELGIN
Party of the First Part(Owner)
By:
Title:
Date:
Awarded Added Deducted Completed
Item Quantity Value Quantity Quantity Quantity Unit Price Value
Bituminous Materials Price Coat 2546 $ 3,055.20 1209 3755 $ 1.20 $ 4,506.00
Aggregate Prime Coat 99 $ 99.00 85.01 13.99 $ 1.00 $ 13.99
Bitumious Surface Removal 2 1/2" 563 $ 9,571.00 937 1500 $ 17.00 $ 25,500.00
Class"D"Patches 0 $ - 0 $ - $ -
Aggregate Shoulders,Type B 530 $ 3,710.00 173.89 356.31 $ 7.00 $ 2,494.17
Water Service Box To Be Adjusted 3 $ 240.00 2 1 $ 80.00 $ 80.00
Manholes To Be Adjusted 49 $ 15,435.00 9 58 $ 315.00 $ 18,270.00
New Fram and Lid 49 $ 11,760.00 4 53 $ 240.00 $ 12,720.00
Traffic Control and Protection 1 $ 2,000.00 1 $2,000.00 $ 2,000.00
Bituminous Concrete Surface Course,
Superpave Mix D, N50 3825, $185,512.50 1930.85 1894.15 $ 48.50 $ 91,866.28
Level Binder, Superpave Mix D, N50 0 $ - 1781.55 1781.55 $ 48.50 $ 86,405.18
Message Sign 13 $ 1,716.00 13 $ 132.00 $ 1,716.00
,Cleaning and Preparation 1 $ 5,966.27 1 $5,966.27 $ 5,966.27
Total Awarded Value $239,064.97 Total Completed Value $261,537.88
Net Amount of Change Order No.1 $ 12,472.91
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