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06-238 A I ,,,of F 8 ) tG c `4 City of Elgin 4'1/1 January 29, 2009 RE: Resolution No. 06-23 8 Grant Agreement with Illinois Department of Transportation Highway Safety Project To Whom It May Concern: The document listed above was sent out for signatures to another entity and an executed copy was never returned to the City Clerk's office for record retention. Attached is the un-executed copy that was sent out for signature. Thank you. e.-171 Resolution No.06-238 ribk RESOLUTION AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION HIGHWAY SAFETY PROJECT GRANT AGREEMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that the City of Elgin,Illinois hereby accepts the Illinois Department of Transportation Highway Safety Project Grant in the amount of$85,792.05 for highway safety projects. BE IT FURTHER RESOLVED that Olufemi Folarin,City Manager,is hereby authorized and directed to execute all documents necessary in conjunction with the subject grant program. Ed Schock, Mayor Presented: October 11, 2006 Adopted: Vote: Yeas Nays: Recorded: Attest: Dolonna Mecum, City Clerk • 5. Project Description: . �..... ... ..... •.:a4'Lt:.::.::�Et:L'f::RPA• ..fit.. .........�..._.... ...�. .- �% y:i�ii" E::i-.,n�._ •'�"�:•s.=.:�_c' }qr ^cL�:'+l.^.• a'a,��; ' .e~...__.._r... ='•Y.°ntt•C:s"rs.!iiit.•x��i�_r :axy7!!?`•E•:•� !llir '� r_ .r"_• _..ri::n �s-iv.: .:r'�,� �Ya:..-?}i'' xF_st�"�=: _ :r.:�?r•:v:rr_rt."�:- -� c:ee x-�::cd•',,._ 7 eT �.sa t�^ "r .•k.._x;+3�; _ �Y u t1 t :!y:,,�,r, _.a....... ...���_.. ;.....r.':.5ii.'i..,r:-:�=..;.s..:.�:_'=n- .. � -•:rs.:n::a•. � .�...'� .�fti•--=r• --a-__�-r .: �/. _.... ...r. .. ,.ter., ..-. -..-...�. _.. ..._ ,. ._ -3_... i�l.}Isa:i•°' •rkxnii�IL=-r•!:: &::..:ri"z:-w:raT-.. ...._:.r;:_-,"r:... ..:xi '_c`a:E:iir_C'.,5`.n..�_..a :-nv::^.. ...._.,•.._. -._..._....-':.t=':ii�(!t,S.r':r-ie.�`'= See Attached. • ......,... •^z�r.:.`...,.,_....•xr.::::�•-^-_ _,. ....� - •. �i�w,3•=y''.f".x '.--:3`7i=••'p_oar+Ef's^�u •�� ..E,e•••t..:ki�i�+�;= 3 'rY'.'!`��:.:�:^�?�'.� ........._ _ � .-..si-..�.._.r.�i�-=�.._:x::ry?��x::-• ;. - - tea$'-3�"',��r��i - _. ...... �j�. •:x. .. r: ��x>�x„x:risi:�:� +� -__'m�••an _ _ _ �'.___ r` s�:;�s=i'=.=£_'_i4i�;= P.�:iiii.!:5,:"'..`�_w`. sss=z����?r.+r"s"s•=�c:'_'.�_'-::r��-'_.—.r....."......i:,;�?:”%'_a.fcgli=c.=•�:uj�•.sti.•�._....:•— See Attached. _......-....._......_.._<....� ...�;.. ..._.. ... ......_..._.,_.,._........_. R..� R�� ^`xic=.z_. °.may' - .._...�_•c ,.._•........._._•.. —`..•'-`J.'r..-.�^�.•finw::.�...r__��.r:;:'�•:_.._,.�._r:-••��..Y:���: �J.a:sr�:t.>�m •'�'---c7� �..,.-:."-.. _ - ;;.. _ .•,_.r�::!�_...J........._c--mgt�•:::::.—:•:::r::r:,:^r..:..^:`. � —_.z :��:-: � i�'�`==s....__.._.__�...:..r,=.................... See Attached. rok - :��:xr... - ----- -_ _ -•:=��.-.::ice-- �:�s�;�_-: --�..__ _.•.._.._ ,_ . •-mc-r vy s.-,_^?s!v'~�•=••��.r�s:.=r`-••;�c>_.__�._3- ._— '=='-�`�rvw•��+"s-�.�w^� -- a• z"`-':.'.'��.-.'•%. •r :"rM.V m „• See Attached. • ::E _ . Wit_.•__.______..._...- . - �...�-._.._.. .....-_ = _�..._. _..._.._ ....... See Attached. Printed August 22,2006 TS 08(05106) Page 2 of 13 • 5G. Budget FY 2007 (Coned.) .-....r..;y d! i:•�..., us.,usur, �zxt.r.,r•`n .::e_<s;::urar..rn:,a::::u:�::rc::ur.ix:_^'.A>:r.'�2...r.:.-��-s.'l:iS:..::_-_..._._,..a:.c=u�:avw--•:: r.`,r.:urr..,rc.m_...._..__._._.._.-.._..,. . `t .:u�_°�.. �:•�'�8��... . ....-_._ ..�:•�s. _�^.•e::cx-xi s:::_:�a":i�--.:"i;: .:�:;::...--°rc a'J- -nn: ,K_. ` _... '� ##•K ,_a-tt:._..-._.....__..;• ._,�,caG••r.�9::•::::�i::'.�._:r;e���:a:._ ;i:..,.•m� a:r.�'._ -i`#ac_,=_�. s� :iz'�.ia� :.:..;..._Tr.,.�_... ..:.._—•. _,p....._ _... 7 -a .:4:_�:-•-•r=i:'-•: �___r: •�s�.r- �.a.??„y::c;�..w!, s'+�'•. •l T____...__, � .....,,..�.:: fir,i•nc�:`!_?-r.:a:,:liii ix'.s r.'• ,_. - ..,rc�;al.•if,�iiif-5�'' Si �:r:a�--•;:.`�_s_�c�^_y!� :_... .z•''° :�£�•:r.:• z3.”-"'-„%3�'iii"itc-: ='-�-_,�i`cc fi--rz a.••-'ca . ...._.. f#{"�:� �...-.-::�'._..„•z.:.,:.::c:::I-;y+fx ,;.,�._._ .°t..�zi__:c.-.,.-_._,._.:...rx.a 'SF^'-r..V.... ...•s.._r �-•�-rs _....._.._.cam�__- -7::....s?•�_::._..__p !: s�F::�—.._�:r-+s•'-:�-ie,-_::i n"rsc•�R_,r,�_ Posters and Pamphlets • TOTAL $1,125.00 ' r•:';.^ :ir:, �^�i' irs;!,.•: � Itu..r"::s— __..._r:.=�:�..,�::slii'�rsat'�i�.:.li�i..� ��-••---^.___:;:•a_� �i�i�r• _ --!��'• S-s,•.:.��•-:r .:._.,-.,r......n.r.�::'...:^..- ':--•-_ a-x,_ "y,_,_ �..Y�_�-_.-�__.;.. - -rte.._, r. c_• -_. __-.,.,. :.. �..-..-:.,...„.r c:-.,F_:.:F•zn_:w-,:...-...... •szr._• vxsiii::�=_-ar3at"�ce�wre^mac-»•- �•3-a:.•c:._:�_•_.• i'z•-k �a2-_ �"4•:-f^.-ms`s,'-::j .._..:r.....,,._.._._.._..ae..._.... ._.....».-..........,_..�...,,...�-.._,..._.. _=G,u�xx _.:r.���•-,a:�:;•r_..-::�_-,ter•�:��'r.i--" .;u�zyi r..:.c. Misc.Office Supplies TOTAL $281.25 • E ui-tn • ...=- 4._1X4:•= :::::r.. _.._ _._. _ �;_.:-___ �w.:�_• <_ _ �s -:...r.._-+=mss_��!f�r?2;=:i1{:.___;�-i�z�-��rr-=..:��.- •,•-.s::::•__•T-�_'==a= ..rr_-.:._--” _ _,r :r=__>.�oc_.r.`-•'�. _........._ __• :...._J r `— •-•�-..-a.-=-•cs,�r.`•='=�� ._x. _ ..::._s:�;�i:_._�:evx:_—:sr.._'ac_:,r?.•z-,:r:�-.: • _.'_.�,�:C;;;:i:�.:Y':::::^Lf.3.....;,.�_.._k�-`••%;�.._�._.:r�SC�_.. ��'�Y�,$^'.^—'"•..�^�'..�^.t���1 _ —_^•.C.:�.��•Zr� ▪ - -_ 2 pro Laser lit • - TOTAL $4,162.50 _...�-sue-== •–_:.�:•___—���:�-.rV��=:e:.... Qpera . ' • u 'rxt • 10,000 miles @$0.445 per mile(existing state rate) $3,337.50 tndiret-ash' a a _, �::_ _.. ; µ-Vi= _ _;_•...»rt••___.._.__:.,_-- -..�._.+sJ. _ .•`___.._ c �,r, _ TOTAL • FY 2007 GRAND TOTAL $85,792.05 • Printed August 22.2006 TS 08{05/0$} Page 4 of 13 4. is special technical equipment employed, e.g., PBTs, mobile vans, videotape, etc.? If yes, please describe usage and results. The City has all Police patrol/ Traffic vehicles equipped with cameras, both front and rear antenna radars. All Officers working Driving Under the Influence details are.issued Preliminary Breath Testers, and 23 Officers are assigned a Preliminary Breath Tester. 5. Does the police department require special alcohol enforcement training? If yes, what kind? How many hours? Who provides the training? The City provides yearly in-house training in Driving Under the Influence related subjects. It also uses NEMERT for ongoing training in all alcohol related subjects. _ r • fo-k 17 B. BACKGROUND 1. General Characteristics The City of Elgin is the eighth largest city in Illinois located partly in Cook County,the largest county in the State,and in Kane County,the fifth largest county in the State.Elgin is located in the Fox Valley,35 miles west of Chicago.The city has 4 State Routes(Rt.31, Rt.25,Rt.20 and Rt.47), along with an interstate highway(1-90). The city also has a bike trail running north to south through the entire length of the city. The City of Elgin also is home to the Grand Victoria Riverboat casino which is a source of additional traffic entering and exiting the city as most of its patrons travel from outside Elgin,the 2005 admission was over 2.7 million. A large scale annual event which also adds to increased vehicle traffic is the Fox Valley Fox Trot, and the DNA/City of Elgin Bike Race. 2.History of Problem Solving The City of Elgin is a member of the Kane County Task Force on Drinking and Driving. The Task Force adopted a mission statement taking a total systems approach to the problem and develops any and all possible solutions that will lead to a reduction of death and injury caused by an intoxicated driver.The City of Elgin fully believes and truly backs this mission statement.The City of Elgin believes this mission can be accomplished through education, enforcement, and prevention. The City of Elgin was part of a grant given to Kane County,as a Safe Communities,in 2000. In this grant the city participated in saturation patrols with a high rate of success. The city accounted for 396 hours worked on the grant.The Elgin Police Department issued 995 citations, including 169 Driving Under the Influence citations and 110 Driving Under the Influence arrests.That is 45%of the total Driving Under the Influence arrests made for the grant and 40%of the citations issued. Speeding citations were 17% and seat belt/child restraint totaled 14%of the citations issued. The City of Elgin was given a grant from the Illinois Department of Transportation in 2002 through 2004,and participated in the grant requirements to the fullest.However the Elgin Police Department feels continuing the fight against Driving Under the Influence would suffer greatly if funds would not be renewed through another grant. The Elgin Police Department was ranked fifth(5)in the State in Driving Under the Influence arrests in 2002, mainly due to the participation in the 2001 grant from the Illinois Department of Transportation. The Elgin Police Department received and is currently active in a LAP Grant for the year 05/06. The city has previously participated in Child Passenger Safety Month(February),Alcohol Awareness Month(April),Buckle Up America Week(May),3-D Month (December) Click It or Ticket, and Operation Safe Passage. The Traffic Unit also holds a Seat Belt class twice a month for violators of restraint laws. ) 3. Special Events Objective: +Participate in two(2)county-wide events displaying traffic safety booths. 4. Public Awareness Objectives: +Focus public attention on the problem of traffic safety by organizing promotional or informational activities for the following special observances: * CLICKIT OR TICKET * Child Passenger Safety Month(February) * AIcohol Awareness Month(April) * Buckle Up America Week(May) • * Operation Safe Passage * National Drunk and Drugged Driving Prevention Month + Generate a monthly press release to local media. + Utilize area churches, sport leagues, and other social avenues to reach the Cities population. +Prepare at least one(1)public safety announcement (PSA) using a local celebrity or politician. D. Methods and Procedures The following action plans are proposed: 1. Law Enforcement Action Plan +Review submitted crash data to determine which.Elgin roadways would benefit most from saturation patrol and enforcement. +Determine who will be responsible for completing IDOT required forms and mailing them to the Project Coordinator in a timely fashion. +Eliminate officers from the program if enforcement efforts do not meet IDOT expectations. + Supply officers with expected performance objectives and guidelines. +Participate in ACampaign Safe&Sober. In order to accomplish the enforcement objectives, this agency will have the following IDOT requirements: r 4. Public Awareness Action Plan +Will participate in Child Passenger Safety Month(February)and Buckle Up America(May),the Elgin Police will: +Conduct at least one media event,press conference or multiple-media activity for each campaign and involve key community leaders; +Plan week-long activities for both campaigns that increase public awareness of these issues. • The Elgin Police will participate in Alcohol Awareness Month(April). This observance is- not traffic safety specific, but can aid in enhancing efforts to combat impaired driving. Will generate eleven monthly media stories about traffic safety or the Safe Communities program during the grant year. The Elgin Police project coordinators will meet a minimum of four(4)times during the project year. With IDOT approval, one or two project coordinators may attend conferences/meetings that require travel. Reimbursement will not exceed the current state rate. - rik 5. Current Equipment used in D.U.I. detection +Currently the Elgin Police Department utilizes twenty-five(25)P.B.T.testers All sixty-eight marked and semi marked squads are equipped with digital Cameras, and both front and rear antenna Decatur radars E. General Protect Information 1. Reporting Requirements Progress Reports will be submitted monthly. These reports are due by the tenth of the month following the end of the reporting period. This report will include, but is not limited to,the following information: +Progress of the project in terms of meeting established objectives. +Problem areas along with an explanation of corrective action. +Dates and minutes of coordinator meetings indicating who was present,input given and feedback received. +Copies of press releases and published articles. + Enforcement and crash data will be submitted on the appropriate DOT forms. 8. Highway Safety Project Agreement Conditions and Certifications The following certifications,assurances,general conditions of approval and procedural guidelines constitute a part of the Highway Safety Project Agreement. Signatories of the Highway Safety Project Agreement Conditions and Certifications agree that these conditions and procedures will be adhered to unless amended in writing. Any State or Federal statute, administrative rule,regulation or other publication referred to in this agreement may not contain the complete language. The official published text,which is incorporated herein by reference,shall be the controlling authority for this agreement. State of Illinois Certifications,Assurances and Conditions of Approval A. Laws of Illinois. The Highway Safety Project Agreement("AGREEMENT")between the Applicant Agency ("GRANTEE")and the Illinois Department of Transportation("DEPARTMENT")shall be governed in all respects by the laws of the State of Illinois. B. Agreement Alterations or Modifications. All alterations or modifications to the AGREEMENT provisions, conditions or certifications must be requested in writing and must be approved by the DEPARTMENT in writing, before work is started,to become effective and part of the AGREEMENT. No oral understanding or agreement shall be binding upon either party. C. Procurement Procedures. All procurement transactions for contractual services, commodities and equipment shall be conducted in a manner that provides maximum open and free competition. The GRANTEE shall also meet the following minimum procedural requirements,as well as any specific procedures written into the narrative of this agreement. 1. Solicitations of offers shall include a description of the technical requirements for the products or service to be procured. 2. Awards shall be made only to responsible bidders than can meet the preceding requirements. 3. Small purchase procedures,which consist of obtaining verbal or written price or rate quotations from at least three qualified sources, may be used for products or services having a total value of not more than $10,000.00. Purchase is to be made from vendor with lowest quote. 4. Formal advertising procedures shall be used for products,which may include associated nonprofessional services having a total value of more than$10,000.00. An invitation for bids,with item specifications and supplier requirements,shall be publicly advertised. In addition, bids shall be solicited from an adequate number of known suppliers. Bids shall be opened publicly and a fixed-price contract award made to that responsible bidder whose bid, conforming to the invitation for bids, is lowest,unless that bid is rejected because of sound and documented business reasons to further the best interest of the project. 5. Competitive negotiation procedures shall be used to procure services having a total value of more than $10,000.00. The Request for Proposal shall be publicized and proposals shall be solicited from an adequate number of qualified sources. Negotiations are normally conducted with more than one source and a cost- reimbursement contract shall be awarded based on a technical evaluation of the proposals received. Award may be made to the responsible offeror whose proposal will be most advantageous to the procuring party,price and other factors considered. Unsuccessful offerors should be notified promptly. 6. Non-competitive negotiation,the procurement through solicitation of a proposal from one source, is allowed if the products or services are available only from a single source or,if after a number of sources have been solicited, competition is determined inadequate. The DEPARTMENT must authorize this procedure. 7. The GRANTEE will take all necessary affirmative steps to assure that minority firms,women's business enterprises and labor surplus area firms are used when possible. 8. The GRANTEE shall maintain records sufficient to detail the significant history of procurement. These records shall include, but are not necessarily limited to, information on pertinent to: rationale for the method of procurement,selection of contract type, contractor selection or rejection and basis for the cost or price. Printed August 22,2006 TS OS(06106) Page 5 of 13 H. Termination or Cancellation of the Highway Safety Project Agreement. No termination or cancellation of the AGREEMENT shall be effective unless the following conditions are met. 1. The obligation of the State of Illinois and the DEPARTMENT shall cease immediately without penalty or further payment being required if, in any fiscal year, the Illinois General Assembly or Federal funding source fails to appropriate or otherwise make available funds for the contract 2. This AGREEMENT may be terminated or cancelled by either party upon thirty(30)days written notice. 3. Failure to carry out the conditions set forth herein shall constitute a breach of the AGREEMENT and may,result in termination of the AGREEMENT or such remedy as appropriate. Upon termination,the GRANTEE will be paid for work satisfactorily completed prior to the date of termination. I. Project Monitoring. 1. The GRANTEE agrees to submit a report monthly or as otherwise stipulated in the AGREEMENT of all safety activities related to the grant and/or contract using the template provided by the DEPARTMENT. Additionally the GRANTEE must inform the DEPARTMENT as soon as possible of any issues/events that may have significant impact on grant activity or accomplishment. 2. The GRANTEE agrees to attend quarterly progress meetings upon request of the DEPARTMENT to provide information and discuss the accomplishments and expectations of the Highway Safety Project. 3. The DEPARTMENT may conduct periodic on-site reviews of all ongoing highway safety projects to monitor adherence to the AGREEMENT and to review progress, procedures and claims for reimbursement 4. The final report shall be submitted to the DEPARTMENT within 30 days after the expiration date of the project or as stipulated in this AGREEMENT. 5. GRANTEE will obtain prior approval from the DEPARTMENT with respect to all enforcement locations. J. Prior Approval of Media and Ownership of Data and Creative Material. 1. All articles, publications,news releases,exhibits,video, audio materials,reports and all other work products produced by the GRANTEE under this grant and/or contract shall be submitted to the DEPARTMENT for approval prior to development and shall become and remain the property of the DEPARTMENT. 2. All articles, publications,news releases, exhibits,video or audio materials prepared by the GRANTEE shall use the DEPARTMENTS logo and shall identify the DEPARTMENT as the funding source by including the statement: "This project is funded by the Illinois Department of Transportation". 3. The DEPARTMENT reserves a royalty-free, nonexclusive and irrevocable license to reproduce, publish or otherwise use,and to authorize others to use,for State or Federal government purposes: (a)the copyright in any work developed under a grant,subgrant,or contract under a grant or subgrant; and(b)any rights of copyright to which a GRANTEE, subgrantee,or a contractor purchases ownership with grant support. • 4. TDD. All printed, visual and auditory materials,which contain a phone number, must also contain a TDD number. The Ameritech relay number(800)526-0844(TDD only)may be used to fulfill this requirement 5. Closed Captioning. All public service announcements funded,in whole or in part, through this Federal highway safety program must be closed-captioned for the hearing impaired_ 6. GRANTEE will invite members of the DEPARTMENT to attend media events. 7, GRANTEE will coordinate with the DEPARTMENT to arrange photographic opportunities for major events. Printed August 22,2006 TS 08(06/06) Page 7of13 Q. Official Misconduct and Interference with Public Contracting. The GRANTEE certifies that he/she has not • been convicted of Official Misconduct under Section 720 ILCS 5/33-1 for bribery or attempting to bribe an officer or employee of the State of Illinois, nor has the GRANTEE made an admission of guilt of such conduct which is a matter of record, nor has an official, agent or employee of the GRANTEE been so convicted nor made an admission of bribery. Further,the GRANTEE certifies that he/she is not barred from contracting as a penalty for Interference with Public Contracting under Section 720 ILCS 5/33-e-1,et seq. R. Equal Pay Act of 2003. No employer may discriminate between employees on the basis of sex by paying wages to an employee at a rate less than the rate at which the employer pays wages to another employee of the opposite sex for the same or substantially similar work on jobs the performance of which requires equal skill, effort,and responsibility,and which are performed under similar working conditions subject to exceptions under Section 820 ILCS 112 as implemented by 56 III.Admin.Code Part 320. S. Debt Certification. The GRANTEE and its affiliates certify they are not delinquent in the payment of any debt to the State of Illinois(or if delinquent have entered into a deferred payment plan to pay the debt), and GRANTEE and its affiliates acknowledge the DEPARTMENT may declare the AGREEMENT void if this certification is false (30 ILCS 500/50-11)or if GRANTEE or an affiliate later becomes delinquent and fails to enter into a payment plan upon request. (30 ILCS 500150-60.) T. Traffic Stop Statistical Study. If the GRANTEE is a law enforcement agency required to participate in the Traffic Stop Statistical Study, the GRANTEE certifies their compliance with all requirements in accordance with 625 ILCS 5/11-212 and the procedures adopted by the DEPARTMENT. 9. Federal Certifications,Assurances and Conditions of Approval The GRANTEE assures that in carrying out any project supported by federal funds it will comply with all applicable federal statutes,regulations,executive orders,National Highway Traffic Safety Administration(NHTSA)guidelines, Federal Transit Administration(FTA)Circulars,Office of Management and Budget(OMB)Circulars and other federal requirements as referenced in the NHTSA Highway Safety Grant Management Manual available at: http://www.nhtsa.dot.gov/nhtsa/whatsupltea2l/GrantManlHTM000_Manl_Contentsl 01.html This Grant is funded by federal funds. The Catalog of Federal Domestic Assistance number for the funds supporting this grant is listed on the signature page of this agreement. Further information can be found at http://12.46.245.173/cfda/cfda.htm l The GRANTEE recognizes that federal laws,regulations, policies, and administrative practices may be modified from time to time and those modifications may affect project implementation. The GRANTEE agrees that the most recent federal requirements will apply to the project. A. Non-Discrimination and Equal Opportunity Assurances in Federally Assisted Programs. The GRANTEE hereby assures to observe and comply with all provisions of Federal and State Constitutions,statutes and implementing regulations pertaining to non-discrimination and equal employment opportunity during the period in which federal assistance is extended to the project, or the project property is used for a purpose for which the federal assistance is extended or for another purpose involving the provision of similar services or benefits,or as long as the GRANTEE retains ownership or possession of the project property, whichever is longer. These assurances of nondiscrimination include but are not limited to: 1. Title VI of the Civil Rights Act of 1964. (42 U.S.C.2000d et seq.as amended). Prohibition against exclusion • from participation in,denial of benefits of,and discrimination under federally assisted programs on ground of race, color, or national origin. Implemented by 49 CFR Part 21, Nondiscrimination in Federally-Assisted Programs of the Department of Transportation—Effectuation of Title VI of the Civil Rights Act of 1964. Printed August 22,2008 TS 08(05106) Page 9 of 13 D. Control of Property. GRANTEE certifies that the control, utilization and disposition of property or equipment acquired using federal funds is maintained according to the provisions,of OMB Circular A-102 Grants and Administrative Requirements for State and Local Governments or OMB Circular A-110 Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals,and Other Non-Profit Organizations,whichever is applicable. E. Certification Regarding Lobbying—Certification for Contracts,Grants,Loans and Cooperative Agreements. 1. The GRANTEE shall not use any funds appropriate under this AGREEMENT for any activity specifically designed to urge or influence a State or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect(e.g., "grassroots")lobbying activities. 2. As required by the United States Department of Transportation(USDOT)regulations,"New Restrictions on Lobbying', at 49 CFR 20.110,the GRANTEE'S authorized representative certifies to the best of his or her knowledge and belief that for each agreement for federal assistance exceeding$100,000.00: a. No federal appropriated funds have been or will be paid,by or on behalf of the GRANTEE,to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, or an employee of a member of Congress in connection with the awarding of any federal contract,the making of any federal grant,the making of any federal loan, the entering into of any cooperative agreement or the extension,continuation, renewal, amendment or modification of any federal contract, grant,loan or cooperative agreement. b. If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with this federal contract, grant,loan or cooperative agreement, the GRANTEE shall complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying", in accordance with instructions. c. The GRANTEE shall require the language of this certification be included in the award documents for all subawards at all tiers(including subcontracts,subgrants and contracts under grant,loans and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. The GRANTEE understands that this certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000.00 and not more than $100,000.00 for each such failure. F. Certification Regarding Debarment and Suspension. GRANTEE shall comply with Debarment provisions as contained in 49 CFR Part 29, including Appendices A and B as amended. GRANTEE certifies that to the best of its knowledge and belief, GRANTEE and GRANTEE'S principals: 1. Are not presently debarred, suspended, proposed for debarment,declared ineligible or voluntarily excluded from covered transactions by any federal department or agency. 2. Within a three-year period preceding this AGREEMENT have not been convicted of or had a civil judgment rendered against it for commission of fraud or a criminal offense in connection with obtaining,attempting to obtain or performing a public(federal, state or local)transaction or contract under a public transaction,violation of federal or state anti-trust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records, making false statements or receiving stolen property. 3. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(federal, state or local)with commission of any of the offenses enumerated in subsection(1)above. 4. Have not within a three-year period preceding this AGREEMENT had one or more public transactions(federal, state or local)terminated for cause or default. Printed August 22,2006 TS 08(05/06) Page 11 of 13 • The GRANTEE certifies that it will comply with The Single Audit Act of 1984(31 U.S.C. 7501 et seq.),as amended, which requires the following: 1. State or local governments that receive$500,000.00 or more a year in federal financial assistance shall have an audit made in accordance with the Office of Management and Budget(OMB)Circular No.A-133. 2. State or local governments that receive less than$500,000.00 a year shall be exempt from compliance with the Act and other federal audit requirements. 3. Nothing in this paragraph exempts State or local governments from maintaining records of federal financial assistance or from providing access to such records to Federal Agencies, as provided for in federal law or in Circular A-133"Audits of States,Local Governments and Non-Profit Organizations". 4. A copy of the audit report must be submitted to the DEPARTMENT within 30 days after completion of the audit, but no later than one year after the end of the local government's fiscal year. 5. One copy of the audit report shall also be sent to: Bureau of Census,Single Audit Clearing House, 1201 East 10th Street, Jefferson, IN 47132. 10. Federal Taxpayer Identification Number. For individuals and sole proprietors,list Social Security Number. For other entities,list Employer Identification Number. Federal Employer Identification Number(FEIN)must NOT be used for sole proprietorships. Under penalties of perjury, the GRANTEE certifies that 36-6006862 is its correct Federal Taxpayer Identification Number. The GRANTEE is doing business as(please check one): ❑ Individual ❑ Real Estate Agent ❑ Sole Proprietorship ® Government Entity 0 Partnership ❑ Tax Exempt Organization(IRC-501 (a)only) '`7 7 3 Medical and Health Care ❑ Not-for-Profit Corporation ❑ Corporation - Services Provided Corporation ❑ Trust or Estate ❑ Limited Liability Corporation(LLC) If you fail to furnish your correct taxpayer identification number to the DEPARTMENT,you are subject to an IRS penalty of $50.00 for each such failure unless such failure is due to reasonable cause and not to willful neglect. Willfully falsifying certifications or affirmations may subject you to criminal penalties,fines and/or imprisonment. Printed August 22,2006 TS 08(05/06) Page 13 of 13 OF Etc, g City of Elgin Agenda Item No. September 22, 2006 TO: Mayor and Members of the City Council ". 1 FROM: Olufemi Folarin, City Manager --- Robert M. Beeter, Deputy Chie of Police if2 CAHrint, O, SUBJECT: Illinois Department of Transportation Highway Safety Project Grant Agreement PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider accepting a Highway Safety Project Grant from the Illinois Department of Transportation (IDOT) Division of Public Safety for the City of Elgin Police Department. RECOMMENDATION It is recommended that the City Council approve the acceptance of the IDOT grant in the amount of$85,792.05 and authorize the City Manager to sign the grant agreement. BACKGROUND In Illinois during 2005, 1365 persons were killed in motor vehicle crashes, of those fatal crashes; 339 were determined to be alcohol related. In the year 2005, the Elgin Police Department investigated 3,113 traffic crashes and, of those crashes, 81 were alcohol related. Many lives could be saved by changing public attitudes regarding drinking and driving. It has been shown that visible enforcement programs focusing on these violations offer the greatest potential for changing these behaviors. Educational and prevention efforts conducted by the Elgin Police Department during 2006 included participation in Child Passenger Safety Month (February), Alcohol Awareness Month (April), Buckle Up America (May), You Drink & Drive You Lose (August/September) Drive3-D Month (December), Click It or Ticket (year long), and Operation Safe Passage (year long). This grant runs from October 1, 2006 through September 30, 2007. Efforts will include DUI enforcements every Friday and Saturday nights from October 1, 2006, through September 30, 2007, for 15 hours per day (3 officers @ 5 hours each, each day) on an overtime basis. We will also conduct two Roadside Safety checks. The grant will reimburse the City for 1,560 hours of police overtime pay, as well as a portion of the officer's fringe benefits costs. 2006 IDOT Highway Safety Project Grant Agreement/DUI September 22, 2006 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Illinois Department of Transportation 9 YJ� INANCIAL IMPACT The amount of the IDOT grant will total $85,792. The Police Department has sufficient 2006 budgeted funds in account number 010-2308-731.01-02, General Fund, Police Department, Patrol Division, Overtime Earnings (budgeted = $800,000; available = $97,871) to upfront the payment of overtime salaries associated with the project prior to receiving reimbursement from the State. No additional personnel will be required as a result of the grant. . 1,I( J�� LEGAL IMPACT y VY� None. ALTERNATIVES rink 1. The City may choose to not accept this grant and not conduct any additional DUI efforts. 2. The City may choose to not accept the grant and conduct all DUI enforcement, with full costs borne by the City. Respectfully submitted for Council consideration. rmb Attachment eibk Ilinois Department Highway Safety Project Agreement, of Transportation Highway and Certifications 1A. GRANTEE: Elgin Police Department 2A. Project Title: LAP -��_.—•=_�;:.-,-:�_..�:�;:T=�; _^_-�`y.;__��;�r���__:�:._�=_��::::_�;;�::_.ter: 1B. Address: 151 Douglas Avenue a Oft=DE-IOttiSO QNL'Y_° 213t4 _ Elgin,IL 60120 s: My -;�- _ u= =-- _ =GFff id'iVairie`.=1060 = TIN/FEIN: 36-6006862 5A-E. Project Description: See attached 3. Starting Date: 10/1/2006 ft is understood and agreed by the GRANTEE 4. Expiration Date: 9/30/2007 that this project Is subject to Sections 5A-5E of the attached Project Description. 5F. Project Description Summary: The City of Elgin will pursue enforcement and education activities to reduce the number of serious and fatal crashes in Elgin,provide video evidence to secure DUI convictions and reduce court hearings and provide training and education in occupant restraint device usage. The City of Elgin will strive to obtain positive media and public support of these efforts and foster ownership of this project with community(public and private)support. 5G. Proposed Project Budget Federal Funds Personal Services $73,710.00 Fringe Benefits $1,450.80 Social Security Travel $1,725.00 Contractual Services Printing $1,125.00 Commodities $281.25 Equipment $4,162.50 Operation of Auto/Equipment $3,337.50 Indirect Costs Total $85,792.05 6A. It is understood and agreed by the undersigned GRANTEE that this project is subject to all attached Highway Safety Project Agreement Conditions and Certifications in Section 8,9 and 10 and any other attachments as required. 6B. Obligation of the State of Illinois and the Illinois Department of Transportation shall cease immediately,without penalty or further payment required if,in any fiscal year,the Illinois General Assembly or federal funding source fails to appropriate or otherwise make available funds for this agreement. 6C. By signing this Highway Safety Project Agreement,the undersigned affirms that he or she has read and will comply with and assures continued compliance with each of the attached conditions and certifications,that the required responses and communications with the DEPARTMENT are true and correct and that the signatures below constitute an endorsement and execution of each condition and certification and assurance as though each was individually signed. 7A. GRANTEE Project Director: 7B. GRANTEE Authorizing Representative: Name: Thomas Olson Name: Femi Folarin Title: Sergeant/Traffic Title: City Manager Address: 151 Douglas Avenue,Elgin,IL 60120 Address: 150 Dexter Court, Elgin,IL 60120 Phone: 847/289-2661 Fax: 847/289-2950 Phone: 847/931-5614 Fax: 847/931-5610 E-mail: olson_t@cityofelgin.org E-mail: folarin_f @cityofelgin.org atu Srqn r e Date_ Signature Date .i^_:::�.�_ v--_. .��._-�..=__�.i:.__.�-�...'._°sst::_•c.�_ —_ � _ ._4r_ ...-�-_3:'^?tax^:ric:::.^.:.::^i:_, .•.__..._.-...-......^___. �'^Ly.y...."��••Ma�.�`....^- .'...�-:�2f.^.L'^M.....�^•.�:�5".�_:.`��•CC:::�S.-S.--...^.+�.:".:5:�:.."'^..�.:.'.^_•S..•�-'_-.�.-.�......�«._-.......—...�.........�......_J^:�..�n 7C. Illinois Department of Transportation: Michael R.Stout,Director,Division of Traffic Safety Date Printed August 22,2006 TS 08(05/06) Page 1of13