06-230 VOLUME LXXI JUNE 28, 2006
Norma Miess, Executive Director for Downtown Neighborhood Association,presented prizes for
activities DNA hosted throughout the month of May in observance of Preservation Month,which
is celebrated nationwide. She invited everyone to come to the carnival to be held June 30
through July 4 and to watch the 4t' of July parade.
Doug Heaton stated that there are approximately 300 million people in the United States, and it
is generally believed there are 12 million illegal immigrants,which is four percent. This would
mean there are roughly 4000 illegal immigrants in Elgin. He is concerned about that. He hopes
the Council has reviewed the materials he previously furnished to them. He stated that there are
sheriff and police departments who are doing what he suggests and are successful at it. He hopes
the Council will consider doing the same thing soon.
BID 06-057 AWARDED TO SEAGRAVE FIRE APPARATUS INC. FOR THE
CONSTRUCTION AND PURCHASE OF ONE FIRE ENGINE
Councilmember Sandor made a motion, seconded by Councilmember Figueroa,to approve the
contract with Seagrave Fire Apparatus, Inc. in the amount of$404,953 for the construction and
purchase of one fire engine. Upon a roll call vote: Yeas: Councilmembers Figueroa, Gilliam,
Kaptain,Rodgers, Sandor, Walters, and Mayor Schock. Nays:None.
BID 06-059 AWARDED TO OAKFIELD FORD FOR THE PURCHASE OF ONE FULL
SIZE PICKUP TRUCK E UIPPED WITH A SERVICE BODY AND PLOW FOR THE
WATER DEPARTMENT
Councilmember Walters made a motion, seconded by Councilmember Kaptain, to approve the
purchase of one full size pickup truck equipped with a service body and a plow for the Water
Department from Oakfield Ford for$42,853 after trade in. Upon a roll call vote: Yeas:
Councilmembers Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock.
Nays:None.
BID 06-061 AWARDED TO SEAGRAVE FIRE APPARATUS INC. FOR THE
CONSTRUCTION AND PURCHASE OF ONE REPLACEMENT LADDER TRUCK
Councilmember Sandor made a motion, seconded by Councilmember Gilliam,to approve the
contract for the construction and purchase of one replacement ladder truck from Seagrave Fire
Apparatus, Inc. in the amount of$638,950. Upon a roll call vote: Yeas: Councilmembers
Figueroa, Gilliam, Kaptain, Rodgers, Sandor, Walters, and Mayor Schock. Nays:None.
536
Resolution No. 06-230
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
SEAGRAVE FIRE APPARATUS, L.L.C.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Seagrave Apparatus,L.L.C. for
a fire department ladder truck, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 27, 2006
Adopted: September 27, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
a
7
CITY OF ELGIN
AGREEMENT FOR A FIRE DEPARTMENT LADDER TRUCK
(BID 06-061)
This Agreement is made and entered into this 12th day of July 2006 by and between the City of Elgin
("the CITY"), a municipal corporation organized and existing under the laws of the State of Illinois,
and Seagrave Fire Apparatus L.L.C., incorporated in the state of Wisconsin and having a principal
place of business at 3967 Paysphere Circle, Chicago, Illinois 60674("the CONTRACTOR").
ARTICLE I. DEFINITION. "THIS CONTRACT" as used herein shall mean this Agreement,the
Invitation for Bids (IFB) including all documents referenced therein and the Contractor's bid
response (bid) thereto incorporated by reference herein and made a part hereof. The
CONTRACTOR agrees to provide the goods and/or services all in accordance with the IFB and
CONTRACTOR'S Bid. The apparatus and equipment is commonly known as a Fire Department
Ladder Truck. In the event there is a conflict between this Agreement and the bid documents,this
Agreement shall supersede the bid documents.
ARTICLE II. DURATION. The CONTRACTOR shall commence the performance of THIS
CONTRACT by delivery of apparatus and equipment to CITY on or before June 15, 2007.
ARTICLE III. TERMINATION. The following shall constitute events of default under THIS
CONTRACT: a) any material misrepresentation made by the CONTRACTOR to the CITY,b) any
failure by the CONTRACTOR to perform any of its obligations under THIS CONTRACT including,
but not limited to,the following: (i) failure to commence performance of THIS CONTRACT at the
time specified in THIS CONTRACT due to a reason or circumstance within the CONTRACTOR's
reasonable control, (ii) failure to perform THIS CONTRACT with sufficient personnel and
equipment or with sufficient material to ensure the completion of THIS CONTRACT within the
specified time due to a reason or circumstance within the CONTRACTOR's reasonable control, (iii)
failure to perform THIS CONTRACT in a manner reasonably satisfactory to the CITY, (iv) failure
to promptly re-perform within reasonable time the services that were rejected by the CITY as
erroneous or unsatisfactory, (v) failure to comply with a material term of THIS CONTRACT,
including,but not limited to the Affirmative Action requirements, and(vi) any other acts specifically
and expressly stated in THIS CONTRACT as constituting a basis for termination for cause. The
CITY may terminate THIS CONTRACT for its convenience upon fourteen(14)days prior written
notice. If terminated for convenience,the CITY shall pay the CONTRACTOR for materials, labor,
engineering, and overhead incurred through termination date.
ARTICLE IV . DAMAGES. From any sums due to the CONTRACTOR for goods or services,
the CITY may keep for its own the whole or any part of the amount for expenses,losses and damages
as directed by the Purchasing Director, incurred by the CITY as a consequence of procuring goods
or services as a result of any failure, omission or mistake of the CONTRACTOR in providing goods
or services evidenced by the CONTRACTOR's admission.
ARTICLE V. GOVERNING LAWS AND ORDINANCES. This CONTRACT is made subject
to all the laws of the State of Illinois and the ordinances of the CITY and if any such clause herein
1
does not conform to such laws or ordinances, such clause shall be void(the remainder of the contract
shall not be affected) and the laws or ordinances shall be operative in lieu thereof. Venue for the
resolution of any disputes or the enforcement of any rights arising out of or in connection with this
agreement shall be in the Circuit Court of Kane County, Illinois.
ARTICLE VI. AFFIRMATIVE ACTION. The CONTRACTOR will not discriminate against
any employee or applicant for employment because of race, color,religion, sex, ancestry, national
origin, place of birth, age or physical handicap which would not interfere with the efficient
performance of the job in question. The CONTRACTOR will take affirmative action to comply with
the provisions of Elgin Municipal Code Section 3.12.100 and will require any subcontractor to
submit to the CITY a written commitment to comply with those provisions. The CONTRACTOR
will distribute copies of this commitment to all persons who participate in recruitment, screening,
referral and selection of job applicants and prospective subcontractors. The CONTRACTOR agrees
that the provisions of Chapter 3.12 of the Elgin Municipal Code, 1976, is hereby incorporated by
reference, as if set out verbatim.
ARTICLE VII. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any
interest in THIS CONTRACT without prior written consent of the CITY.
ARTICLE VIII. AMENDMENTS. There shall be no modification of the CONTRACT, except
in writing and executed with the same formalities of the original.
ARTICLE IX. NOTICES. Any notice given under this CONTRACT shall be in writing and shall
be deemed to have been given when hand delivered or deposited in the U.S. mail, certified or
registered,return receipt requested,addressed,if to CONTRACTOR, at the address set forth above
to the attention of the project manager or undersigned representative, and if to the City, to the
attention of the City Manager, 150 Dexter Court, Elgin, IL 60120 or to such other address and/or
authorized representatives as either party shall designate in writing to the other in the manner herein
provided.
ARTICLE X. INDEMNIFICATION. To the fullest extent permitted by law,Contractor agrees
to and shall indemnify, defend and hold harmless the City, its officers, employees, boards and
commissions from and against any and all claims, suits,judgments, costs,attorney's fees,damages
or any and all other relief or liability arising out of or resulting from or through or alleged to arise
out of any acts or negligent acts or omissions of Contractor or Contractor's officers, employees,
agents or subcontractors in the performance of this agreement,including but not limited to,all goods
delivered or services or work performed hereunder. In the event of any action against the City, its
officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify,
defend and hold harmless, such action shall be defended by legal counsel of the City's choosing.
ARTICLE XI. PUBLICITY. The CONTRACTOR may not use,in any form or medium,the name
of the City of Elgin for public advertising unless prior written permission is granted by the CITY.
ARTICLE XII. APPROPRIATIONS. The fiscal year of the CITY is the 12 month period ending
December 31. The obligations of the CITY under any contract for any fiscal year are subject to and
2
contingent upon the appropriation of funds sufficient to discharge the obligations which accrue in
that fiscal year and authorization to spend such funds for the purposes of the contract, except to the
extent the CONTRACTOR has incurred material,labor,engineering,and overhead costs associated
with the CONTRACT.
If, for any fiscal year during the term of the CONTRACT, sufficient funds for the discharge of the
CITY'S obligations under the contract are not appropriated and authorized,then the CONTRACT
shall terminate as of the last day of the preceding fiscal year, or when such appropriated and
authorized funds are exhausted, whichever is later, without liability to the CITY for damages,
penalties or other charges on account of such termination,except to the extent the CONTRACTOR
has incurred material, labor, engineering,and overhead costs associated with the CONTRACT.
ARTICLE XIII. DEMONSTRATION OF EQUIPMENT A competent serviceperson shall upon
the request be furnished by the CONTRACTOR to demonstrate said apparatus for the CITY and to
give its employees the necessary instructions in the operation and handling of said apparatus.
ARTICLE XIV. PRICE and DATE OF PAYMENT The CITY purchases and agrees to pay
CONTRACTOR for said apparatus and equipment,the sum of Six hundred thirty-eight thousand
nine hundred and fifty dollars ($638,950.00).The payment is due in full thirty days after delivery
of the apparatus and equipment to the CITY.
ARTICLE XV. TEST OF EQUIPMENT In case the CITY desires to test the said apparatus and
equipment, such test shall be made within ten(10)days after delivery to CITY. If the apparatus and
equipment fails to perform in compliance with said specifications, the CITY may, at its sole and
exclusive option, terminate the Agreement and return the apparatus and equipment to
CONTRACTOR without any costs or require CONTRACTOR to remove the failed apparatus and
equipment and deliver new apparatus and equipment within ten(10) days.
ARTICLE XVI. TITLE and RISK OF LOSS Title and risk of loss shall be with CITY upon
delivery.
ARTICLE XVII. WARRANTY CONTRACTOR shall warrant the apparatus and equipment to
city as provided in the bid and city shall have a property interest in the warranty. The warranty shall
survive any expiration and/or termination of this Agreement.
ARTICLE XVIII. ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement
of the parties. There shall be no promises, terms, conditions or obligations other than those
contained therein;and this agreement shall supersede all previous communications,representations,
or agreements, either verbal or written,between the parties.
This agreement shall not be construed as to create a joint venture, partnership, employment or other
agency relationship between the parties hereto,except as may be specifically provided herein. The
terms of this agreement shall be severable. In the event any of the terms or conditions of this
agreement are deemed to be void or otherwise unenforceable for any reason,the remainder of this
agreement shall remain in full force and effect.
3
-r
r
The person signing THIS CONTRACT certifies that s/he has been authorized by the
CONTRACTOR to commit the CONTRACTOR contractual and has been authorized to execute
THIS CONTRACT on its behalf.
IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above written.
CO RACTOR CITY OF ELGIN
Name and Title Olu emi NMn
DAN ALEXANDER, PRESIDENT & C.F.0� CityMana j.kr
FEIN NO. 01-0779841
9/15/06
F:U.egal Dept\forms\Bid Doc-Agreement for Ladder Truck-Seagrave.doc
4
i
l �
cYTY of E'�G ��
AGREEMENT FOR A FIRE DEP;Ria%
(BID 06.061)
This Agreement:is made and entered into this 12th day of July 2006 by and between the C1ty ofElgin
("the C1TY";�,a r�ltuucipal corporation or
and Seagrav,;Fir'r ganixed and existing under the laws of the State of Moist
Place of business at 396?Pa L.L.C. i
Ysphere�C torpor the 5th Of WMonsm
Circle Chi ��
` 4? _L_E 1. D sago,Illinois 606 �, �
Inv _LFnvr�rON „ 74( the CON
on for B��'`�—�--• THI$CONTRACT-as TRACTOR��
response 1 ) lids all documents used �.
CONTRAC'OR into ball mean this
gated b � referencedh h s A
CONTRACT' ,a8es to Provide Y reference ham. therein and the g�emen�the
Ladder T OR S Bid. The apparatus goods and/or e m and made a Part hereof tract°r's bid
ruck, k�.the event all in ac
Agreement s:gall.,u is a °9mPment is co cordance witk the The
Persede the bids �tween this A ntlm°vv�as a Fire �d
�p�E]I. ]`)URATIO1y; and the bid �Parhnent
7 b "�.. The CO document,, this
Y delivery of apparatus and CTOR shall COmm
ENE I_Q rEA equipment to CITY o� ence the perforce
failure by the C a) anYmateriaj Z N• The followi or before JuAe 1ST 2007 f 'HIS
but not lirniteal t0l th`�'RACTOR to�O�Cation made constitute even of
reasonable eel in PHIS per' (i) failure Y of its°blig�o e Cp�ACTp default ceder Tj�I
equi cnntri:►l, ii NTRACT to� � ns under R to the Cj'j'y S
s Pment or with ( ) fad ure to due to a reason ce perfore Tom'COIV'j'RA ,b) any
f4'��dmf�due: s4Micient m Perform T n or circ of TICS CpNrC,��'1nej
to ure to PerForm to a reason orateial to ens HIS COumsnCe w�ithul the •1 ACT at
NomPt1Y rr TZ1S Cp crrces t're the coin'i1 CT �'ith COjvT�C, the
erroneo Pe:rfo NTRAC ce wi P etion o f sicient 1'OR's
iuclud• us °r �s%�tisfft �tb1n �'m a e CO THIS CO rsOUnel and
and eXPr9e but not.linu °rY, (v) f�nable tie reas°�ly�acto ,S re FACT K,ithin
CI ssly to the ure to S" sable the
no tic _ tel sW�m 1'H7S ve comply Wit ces that Wer vy tO the CITY con¢0j:(iii)
hce• I f mine THIS Cp ActiOn a mate relecte '�l�) f
engm�r gt waled for COQ,,„ CT as cons Ments� term o f d by the CITY Q�
nd c verhead nnceniencce th C,r 1 is con y� g a basis fO�vi) aqy S S0*4 as
TxCEE urred IT, ace t they a CT
d 1e CI7,y P,_• ll) through to shy Pay tl1e upon fot nahOn f°r s�fil
Or as d-
ucted b y k�l)for Fr°m n$hOfl date,C0 4CT(14)days p o The
or se r i s as 1 ree t Chasinwn e 4iQIe rsums due to R fornwe 'tvrittea
rvices ev.de cult of anYf Doctor, inc anypa�of die COQ labor,
�TICL n.ed by the OIV, °�ssio o�d by the C °uat f e T OR for goo or
to all the 1 Ws �()V �Y TIC TpR►s stake°fie CO equence us,losses�and s�er„v�ices,
of State f LA Sys AND ssrOn. NTRACTOR °fprOC g
uiois O� Providingg°Od
and the ordiI1 yCFs• This of the CIT1'aCndN_ CT is
ifY such c$ � bj�
ereia
1
CITY OF ELGIN
AGREEMENT FOR A FIRE DEPARTMENT LADDER TRUCK
(BID 06-061)
This Agreem ent:is made and entered into this 12th day of July 2006 by and between the City of Elgin
("the CITY"',,a municipal corporation organized and existing under the laws of the State of Illinois,
and Seagrav(;Fu•e Apparatus L.L.C.,incorporated in the state of Wisconsin and having a principal
place of business at 3967 Paysphere Circle, Chicago,Illinois 60674("the CONTRACTOR").
ARTICLE_ . D]?F SON. "THIS CONTRACT"as used herein shall mean this Agreement,the
Invitation for Rids (IFB) including all documents referenced therein and the Contractor's bid
response (bid) thereto incorporated by reference herein and made a part hereof. The
CONTRAC'T'OR.agrees to provide the goods and/or services all in accordance with the IFB and
CONTRACTOR.'S Bid. The apparatus and equipment is commonly known as a Fire Department
Ladder Truck. Li.the event there is a conflict between this Agreement and the bid documents,this
Agreement S.fall Supersede the bid documents.
ARTICLE 11. DURATION. The CONTRACTOR shall commence the performance of THIS
CONTRACT by delivery of apparatus and equipment to CITY on or before June 15,2007.
ARTICLE I Q. 'TERMINATION. The following shall constitute events of default under THIS
CONTRACT: a) any material misrepresentation made by the CONTRACTOR to the CITY,b) any
failure by the COl'TI RACTOR to perform any of its obligations under THIS CONTRACT including,
but not limite 3 to.,the following: (i) failure to commence performance of THIS CONTRACT at the
time specified in'THIS CONTRACT due to a reason or circumstance within the CONTRACTOR's
reasonable control, (ii) failure to perform THIS CONTRACT with sufficient personnel and
equipment or with sufficient material to ensure the completion of THIS CONTRACT within the
specified timc due to a reason or circumstance within the CONTRACTOR's reasonable control,(iii)
failure to per Form THIS CONTRACT in a manner reasonably satisfactory to the CITY,(iv) failure
to promptly j e-perform within reasonable time the services that were rejected by the CITY as
erroneous or uns;:itisfactory, (v) failure to comply with a material term of THIS CONTRACT,
including,but not:limited to the Affirmative Action requirements,and(vi) any other acts specifically
and expressly stat: d in THIS CONTRACT as constituting a basis for termination for cause. The
CITY may teiminate THIS CONTRACT for its convenience upon fourteen(14)days prior written
notice. If term iinaled for convenience,the CITY shall pay the CONTRACTOR for materials,labor,
engineering,f nd overhead incurred through termination date.
ARTICLE PL. j[),AMAAGGE,S. From any sums due to the CONTRACTOR for goods or services,
the CITY may keel)for its own the whole or any part of the amount for expenses,losses and damages
as directed by the:Purchasing Director, incurred by the CITY as a consequence of procuring goods
or services as.i res,alt of any failure,omission or mistake of the CONTRACTOR in providing goods
or services ev denced by the CONTRACTOR's admission.
ARTICLE V. gi)VERNING LAWS AND ORDINANCES. This CONTRACT is made subject
to all the laws of the State of Illinois and the ordinances of the CITY and if any such clause herein
I
does not cow b m.to such laws or ordinances,such clause shall be void(the remainder of the contract
shall not be affected)and the laws or ordinances shall be operative in lieu thereof. Venue for the
resolution of any disputes or the enforcement of any rights arising out of or in connection with this
agreement shall be in the Circuit Court of Kane County,Illinois.
ARTICLE`ll. .kFFIRMATM ACTION. The CONTRACTOR will not discriminate against
any employee or applicant for employment because of race,color,religion,sex,ancestry,national
origin, place of birth, age or physical handicap which would not interfere with the efficient
performance of the job in question. The CONTRACTOR will take affirmative action to comply with
the provisions o-('Elgin Municipal Code Section 3.12.100 and will require any subcontractor to
submit to the CI'iy a written commitment to comply with those provisions. The CONTRACTOR
will distribute copies of this commitment to all persons who participate in recruitment,screening,
referral and selection of job applicants and prospective subcontractors. The CONTRACTOR agrees
that the provisions of Chapter 3.12 of the Elgin Municipal Code, 1976, is hereby incorporated by
reference,as if sc:t out verbatim.
ARTICLE M. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any
interest in T1 IIS C'ONTRACT without prior written consent of the CITY.
ARTICLE I1IR. AMENDMENTS. There shall be no modification of the CONTRACT,except
in writing an J ex-cuted with the same formalities of the original.
ARX. ]'NOTICES.Any notice given under this CONTRACT shall be in writing and shall
be deemed 0 have been given when hand delivered or deposited in the U.S. mail, certified or
registered,re turn receipt requested,addressed,if to CONTRACTOR, at the address set forth above
to the attention cif the project manager or undersigned representative, and if to the City, to the
attention of the (:'ity Manager, 150 Dexter Court,Elgin,IL 60120 or to such other address and/or
authorized re presentatives as either party shall designate in writing to the other in the manner herein
provided.
ARTICLE X. L qDEMNIFICA�TION.. To the fullest extent permitted by law,Contractor agrees
to and shall indemnify, defend and hold harmless the City, its officers, employees, boards and
commissions from and against any and all claims,suits,judgments,costs,attorney's fees,damages
or any and al l other relief or liability arising out of or resulting from or through or alleged to arise
out of any acts cs negligent acts or omissions of Contractor or Contractor's officers, employees,
agents or subcontractors in the performance of this agreement,including but not limited to,all goods
delivered or;services or work performed hereunder. In the event of any action against the City, its
officers, emFloyces, agents, boards or commissions covered by the foregoing duty to indemnify,
defend and h)ld harmless, such action shall be defended by legal counsel of the City's choosing.
ARTICLE 1L PUBLICITY. The CONTRACTOR may not use,in any form or medium,the name
of the City of Elgin for public advertising unless prior written permission is granted by the CITY.
AR�LI. APPROPRIATIONS.The fiscal year of the CITY is the 12 month period ending
December 31. Tlie obligations of the CITY under any contract for any fiscal year are subject to and
2
contingent upon-the appropriation of funds sufficient to discharge the obligations which accrue in
that fiscal ye;Lr art authorization to spend such funds for the purposes of the contract,except to the
extent the CONTRACTOR has incurred material,labor,engineering,and overhead costs associated
with the CONTR kCT.
If,for any fis-al year during the term of the CONTRACT,sufficient funds for the discharge of the
CITY'S obligations under the contract are not appropriated and authorized,then the CONTRACT
shall terminate a3� of the last day of the preceding fiscal year, or when such appropriated and
authorized finds are exhausted, whichever is later, without liability to the CITY for damages,
penalties or other charges on account of such termination,except to the extent the CONTRACTOR
has incurred nau rial,labor,engineering,and overhead costs associated with the CONTRACT.
AR'T'ICLE.3i III. DEMONSTRATION OF EQUIPMENT A competent serviceperson shall upon
the request b4 s furnished by the CONTRACTOR to demonstrate said apparatus for the CITY and to
give its empl)yees the necessary instructions in the operation and handling of said apparatus.
ARTICLE I U. PRICE and DATE OF PAYMENT The CITY purchases and agrees to pay
CONTRACT OR for said apparatus and equipment,the sum of Six hundred thirty-eight thousand
nine hundrel and fifty dollars($638,950.00).The payment is due in full thirty days after delivery
of the apparatus and equipment to the CITY.
ARTICLE :V. TEST OF EQUIPMENT In case the CITY desires to test the said apparatus and
equipment,si ech 1:Est shall be made within ten(I O)days after delivery to CITY.If the apparatus and
equipment fails to perform in compliance with said specifications,the CITY may, at its sole t
exclusive option, terminate the Agreement and return the apparatus and equipment
CONTRACT OR without any costs or require CONTRACTOR to remove the failed apparatus and
equipment and deliver new apparatus and equipment within ten(10)days.
ARTICLE M. TITLE and RISK OF LOSS Title and risk of loss shall be with CITY upon
delivery.
ARTICLE YVII;, WARRANTY CONTRACTOR shall warrant the apparatus and equipment to
city as provid-d k the bid and city shall have a property interest in the warranty.The warranty shall
survive any expiration and/or termination of this Agreement.
ARTICLE X VII/[,; ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement
of the pantie,.. There shall be no promises, terms, conditions or obligations other than those
contained therein; and this agreement shall supersede all previous communications,representations,
or agreement-,,either verbal or written,between the parties.
This agreeme It shall not be construed as to create a joint venture,partnership,employment or other
agency relaticnship between the parties hereto,except as maybe specifically provided herein. The
terms of this agreement shall be severable. In the event any of the terms or conditions of this
agreement arc dee°med to be void or otherwise unenforceable for any reason,the remainder of this
agreement sh-dl r(main in full force and effect.
3
The person sighing THIS CONTRACT certifies that slhe has been auth riz to ex tthte
CONTRACTOR to commit the CONTRACTOR contractual and has been authorized
THIS CONTRACT on its behalf.
IN WITNESS,W UREOF the parties have hereto set their hands the day and year first above written.
MARNCTOR CITY OF ELGIN
Name and Title I
joluenui jl DAN ALEXANDER, PRESIDENT & C-Y O�
FEINNO.a1-0:779841
9/15/06
F.UA gal DeW�fom Mid Doc-Agreement for Ladder Truck-Seagave.doc
4
C It of E I I n Agenda Item No.
Y 9
June 23, 2006
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Michael Falese, Fire Chief
SUBJECT: Bid#06-061, Replacement Ladder Truck Purchase
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to award a contract for the construction and purchase of one replacement ladder
truck from Seagrave Fire Apparatus, Inc.
RECOMMENDATION
It is recommended that the City Council approve the contract for the construction and purchase
�* of one replacement ladder truck from Seagrave Fire Apparatus, Inc. in the amount of$638,950.
F BACKGROUND
On May 22, 2006, a request for proposal for the construction of one replacement ladder truck
was sent to five fire apparatus manufacturers and advertised in the Courier News. One bid was
received and opened on June 2, 2006. Seagrave Fire Apparatus, Inc. was the lowest responsive
proposal at $638,950 for the ladder truck specified.
The Elgin Fire Department ladder truck specifications cover the general requirements as to the
type of construction and tests to which the apparatus must conform. Certain details relating to
finish, equipment and appliances with which the successful bidder must comply are in the
interest of obtaining the best results and the most acceptable apparatus for service with the Elgin
Fire Department.
Due to government emission standards that will be implemented on all 2007 fire apparatus, there
will be a $15,000 price increase if the order of the fire engine is delayed and Seagrave Fire
Apparatus, Inc. is unable to secure a 2006 chassis and motor. As a 2007 model would be the first
year with the new engine emission technology, any potential problems, such as additional
maintenance and downtimes, are unknown. Furthermore, motor manufacturers will not certify
any 2007 motors at the time of the ladder truck order. This reinforces the importance of securing
a 2006 chassis and motor.
Bid#06-061 Ladder Truck
June 23,2006
Page 2
The bid received for the ladder truck specification was reviewed by four members of the Elgin
Fire Department, which included members of the Maintenance Division and the Administrative
Assistant Fire Chief. Seagrave Fire Apparatus, Inc. offered the specified vehicle that best meets
the needs of the Elgin Fire Department. The Elgin Fire Department currently has five Seagrave
Fire Apparatus, Inc. vehicles in its fleet and they have performed well for nearly 20 years.
The specified ladder truck is a replacement for a 1988 ladder truck that is due for replacement in
2008. The purchase of this ladder truck is in accordance with the City's vehicle replacement
policy. It is anticipated that it will take approximately 12 to 16 months to construct the ladder
truck with an additional 2 to 4 months required to prepare the apparatus for fire service.
GROUPSANTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The cost of the ladder truck from Seagraves Fire Apparatus, Inc. totals $638,950, There are
sufficient funds budgeted ($800,000) and available ($800,000) in the Riverboat Fund, account
number 275-0000-791.91-48, "Mobile Equipment", project number 289569 (Ladder Truck 1
Replacement)to purchase the ladder truck.
GALIMPACT
%IONone
ALTERNATIVES
1. Approve the purchase of a ladder truck from Seagrave Fire Apparatus, Inc.
2. Do not approve the purchase of a ladder truck from Seagrave Fire Apparatus, Inc.
Respectfully submitted for Council consideration.
MWF/wmb
Attachment
TV S
sEfIG1��YE EIRE 9PPgRg
PROPOSAL FOR FIRE APPARATUS
WE ARE PLEASED TO BID-ON THE FOLLOWING APPARATUS:
ONE SEAGRAVE MARAUDER STAINLESS STEEL 100' PATRIOT REAR
MOUNT AERIAL WITH 1000 GPM PRE PIPED WATERWAY
$ 6380950.00
DELIVERY WITHIN 12 MONTHS
SEE CLARIFICATION FOR BID EXPIRATION DATE
100% PAYMENT DUE FINAL FACTORY INSPECTION
PREPAYMENT DISCOUNTS ARE AVAILABLE
LY,
7o��mRe34 old
PHONE# 847-806.8950
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