06-23 Resolution No. 06-23
RESOLUTION
APPROVING CHANGE ORDER NO. 1 IN THE CONTRACT WITH
J &T SERVICES, INC. FOR PRAIRIE STREET SEWER SEPARATION PROJECT
WHEREAS,the City of Elgin has heretofore entered into a contract with J&T Services for
the Prairie Street Sewer Separation Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 8, 2006
Adopted: February 8, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339691
CHANGE ORDER No. 1 and Final
CONTRACT: Prairie Street Sewer Separation Project
SCOPE: This Change Order No. 1 and Final will provide additional items necessary to complete
the Prairie Street Sewer Separation Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and J &T, Inc. of
Carol Stream, IL, an Illinois corporation, dated August 24, 2005 for the Prairie Street Sewer
Separation Project.
REASONS FOR CHANGE: This Change Order No. 1 and Final is in the best interests of the
City and is authorized by law. The necessity for the changes was unforeseen at the time of the
original agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with J & T Services, Inc. is $399,999.99. By reason of Change Order No. 1
and Final, the contract for the Prairie Street Sewer Separation Project will be increased in the
amount of eleven thousand two hundred seventy three and 50/100 dollars ($11,273.50). The new
and final contract amount, inclusive of Change Order No. 1 and Final is four hundred eleven
thousand two hundred seventy three and 49/100 dollars ($411,273.49).
V
CHANGE ORDER No.! and Final
January 11, 2006
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2005.
Recommended:
ENGINE/�ERI�RING DIVISION
By:
Title: /
Date: !- it - 0k,
Accepted:
J & T Services, Inc.
Party of the Second Part (Contractor)
By: .
Title: C/
Date: 1— 1/---
Approved: /—Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title: Q-:_-•..111D-
Date:
-:_-•.1 DDate:
V IMJJ"1HJVIIV
City of Elgin Prairie Street Storm Sewer-Separation Project
Cook County,Illinois City Cost Center 9691 h
C
Engineer's Payment Estimate
c
Estimate No.6 From October 29.2005 to November 9,2005 c
Payable to: J&T Services r
824 Province Town Lane c
Carol Stream,IL 60188 C
(630)918-5919
Total Completed Completed c
ttem Awarded Contract Unit Added Deducted Completed Roadway Water Roadway Water Total u
No Description Unit Quantity Value Price Quantity Quantity Quantity Quantity Quantity Value Value Value c
1 IL-19.0L,Bit Conc Bind Use(Low ESAL)Superpave,N30,Mix D Ton 100 $ 7,500.00 $75.00 0 0 93 93 $6,975.00 $0.00 $6,975.00 G
2 Leveling Binder(Hand Method) Ton 0 $ - 0 0 0 $0.00 $0.00 $0.00
3 Incidental Bituminous Surface Ton 0 $ - 0 0 0 $0.00 $0.00 $0.00
4 IL-9.5L,Bit Conc Surf Cse(Low ESAL),Superpave,N30 Mix D Ton 100 $ 7,500.00 $75.00 0 0 111 111 $8225.00 $0.00 $8,325.00
5 Bituminous Surface Removal,Complete Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
6 Bituminous Surface Removal,Special Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
7 Area Reflective Crack Control,System A Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00 C
8 Bituminous Materials,Prime Coal,SS-1 Gal 100 $ 200.00 $2.00 0 0 0 $0.00 $0.00 $0.00
9 Combination Curb 8 Gutter Removal Ln Ft 750 $ 3,750.00 $5.00 0 0 754 754 $3,770.00 $0.00 $3,770.00
10 Combination 86.18 Curb&Gutter Ln Ft 750 $ 11250.00 $15.00 0 0 754 754 $11,310.00 $0.00 $11,310.00
11 Sidewalk Removal Sq Ft 2100 $ 2,625.00 $1.25 0 0 3540 3540 $4,425.00 $0.00 $4,425.00
12 P.C.C.Sidewalk,5' Sq Ft 2100 $ 8,925.00 $425 0 0 2070 2070 $8,797.50 $0.00 $8,797,50
13 P.C.C.Sidewalk,5"-Handicap Acesss(Red Stamped Concrete) Sq Ft 250 $ 2,500.00 $10.00 0 0 36 36 $360.00 $0.00 $360.00
14 Driveway Pavement Removal Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
15 P.C.C.Driveway Pavement,6" Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
16 P.C.C.Driveway Pavement,8" Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
17 Monolithic Sidewalk Removal Sq Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00
18 P.C.C.Monolithic Sidewalk Sq Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00
19 Class X Concrete,Retaining Wall Cu Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
20 Maholes to be Adjusted Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
21 Manholes to be Reconstructed Each 1 $ 600.00 $600.00 0 0 2 2 $1,200.00 $0.00 $1,200.00
22 Catch Basins to be Adjusted Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
23 Catch Basins to be Reconstructed Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
24 Catch Basins to be Cleaned(Not Adj or Recon) Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
25 Neenah R-1712-C Fr with CI Lid,390 lbs/Concealed Pick Holes Each 9 $ 1,710.00 $190.00 0 0 8 8 $1,520.00 $0.00 $1,520.00
26 Neenah R-1712-C Fr with Ty A Grate,390 lbs Each 3 $ 570.00 $190.00 0 0 3 3 $570.00 $0.00 $570.00
27 Neenah R-3065/Ty A Frame/Open Box/410 lbs Each 11 $ 2,860.00 $260.00 0 0 10 10 $2,600.00 $0.00 $2,600.00
28 Neenah R-30651 Open Box/410 lbs Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
29 Water Boxes to be Adjusted Each 4 $ 200.00 $50.00 0 0 1 1 $50.00 $0.00 $50.00
30 Domestic Water Service,Lid Each 1 $ 5.00 $5.00 0 0 0 $0.00 $0.00 $0.00
31 Domestic Water Service,Top Section Each 2 $ 40.00 $20.00 0 0 0 $0.00 $0.00 $0.00
32 Domestic Water Service,Complete Each 1 $ 100.00 $100.00 0 0 1 1 $100.00 $0.00 $100.00
33 Sodding and Supplemental Watering Sq Yd 40 $ 600.00 $15.00 0 0 40 40 $600.00 $0.00 $600.00
34 Additional Supplemental Watering-Sod Each 10 $ 1,000.00 $100.00 0 0 10 10 $1,000.00 $0.00 $1,000.00
35 Ductile Iron Pipe-6" Ln Ft 20 $ 2,000.00 $100.00 0 0 20 20 $2,000.00 $0.00 $2,000.00
36 Ductile Iron Pipe-8" Ln Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00 i-
37 Polyethene Wrap-6" Ln Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00 0
38 Polyethene Wrap-8" Ln Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00 0
39 5'Diameter Valve Vault Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
40 Fire Hydrant to be Removed Each 1 $ 1,000.00 $1,000.00 0 0 1 1 $1,000.00 $0.00 $1,000.00 .-
41 Fire Hydrant,Complete Each 1 $ 2,500.00 $2,500.00 0 0 1 1 $2,500.00 $0.00 $2,500.00 0
42 Ductile Iron Fittings Lbs 100 $ 1,000.00 $10.00 0 0 1306 1306 $13,060.00 $0.00 $13,060.00 ,c
43 Near Side Water Service Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
44 Far Side Water Service Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
45 Reconnect Exiting Water Service Each 3 $ 2.400.00 $800.00 0 0 1 1 $800.00 $0.00 $800.00 ,-1
46 4'x 4"Pressure Connection Each 0 $ - 0 0 0 $0.00 $0.00 $0.00 .
47 6"x 6"Pressure Connection Each 0 $ - 0 0 0 $0.00 $0.00 $0.00 C
48 8"x 8"Pressure Connection Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
49 8'Gate Valve Each 0 $ - 0 0 0 $0.00 $0.00 $0.00
50 6"Ductile Iron Pipe,Sanitary Ln Ft 10 $ 1,000.00 $100.00 0 0 0 $0.00 $0.00 $0.00
Item Awarded Contract Added Deducted Completed Sewer Water Roadway Water VTotal
No Description Unit Quantity Quantity Quantity Quantity Quantity Quantity Value Value Value
•
51 8"Ductile Iron Pipe,Sanitary Ln Ft 20 $ 2,000.00 $100.00 0 0 0 $0.00 $0.00 $0.00
52 Catch Basin,Ty A4'Diameter Each 10 $ 14,500.00 $1,450.00 0 0 6 6 $8,700.00 $0.00 $8,700.00
53 12"DIP Storm Sewer Ln Ft 75 $ 7,500.00 $100.00 0 0 281 281 $28,100.00 $0.00 $28,100.00
54 4'Thermoplastic Pavemenet Marking Ln Ft 500 $ 1,000.00 $2.00 0 0 1312 1312 $2,624.00 $0.00 $2,624.00
55 6"Thermoplastic Pavemenet Marking Ln Ft 100 $ 300.00 $3.00 0 0 393 393 $1,179.00 $0.00 $1,179.00
56 12"Thermoplastic Pavemenet Marking Ln Ft 0 $ - 0 0 0 $0.00 $0.00 $0.00
57 24"Thermoplastic Pavemenet Marking Ln Ft 40 $• 440.00 $11.00 0 0 49 49 $539.00 $0.00 $539.00
58 Thermoplastic Pavement Marking Letters&Symbols Sq Ft 100 $ 600.00 $6.00 0 0 86 86 $516.00 $0.00 $516.00
59 Traffic Control&Protection L Sum 1 $ 53,419.99 $53,419.99 0 0 1 1 $53,419.99 $0.00 $53,419.99
60 Supplemental Watering-Dust Control Unit 0 $ - 0 0 0 $0.00 $0.00 $0.00
61 Unsuitable Material,Rem&Rept,CA-1,100%Crushed Stone Ton 10 $ 400.00 $40.00 0 0 0 $0.00 $0.00 $0.00
62 Aggregate Base Course,6" Ton 0 $ - 0 0 0 $0.00 $0.00 $0.00
83 Class"C"Patch-8" Sq Yd 1000 $ 48,000.00 $48.00 0 0 963 963 $46,224.00 $0.00 $46,224.00
64 Class"D"Patch-8" Sq Yd 0 $ - 0 0 0 $0.00 $0.00 $0.00
65 Pavement Saw Cutting,Special Ln Ft 50 $ 1,375.00 $27.50 0 0 0 $0.00 $0.00 $0.00
66 Exploration Trench,10foot depth Ln Ft 100 $ 1,500.00 $15.00 0 0 100 100 $1,500.00 $0.00 $1,500.00
67 Remove Existing Catch Basins Each 12 $ 1,800.00 $150.00 0 0 12 12 $1,800.00 $0.00 $1,800.00
68 Removal of Existing Structure Each 1 $ 150.00 $150.00 0 0 1 1 $150.00 $0.00 $150.00
69 Water Main to be Lowered-12"Diameter Ln Ft 95 $ 17,100.00 $180.00 0 0 35 35 $6,300.00 $0.00 $6,300.00
70 Storm Sewer,34"X 53-R.C.C.P.Ty II,CI HE-I Ln Ft 640 $ 102,400.00 $180.00 0 0 608 608 $97,280.00 $0.00 $97,280.00
71 Storm Sewer,12"RCCP Ty I,CI IV Ln Ft 410 $ 20,500.00 $50.00 0 0 187 187 $9,350.00 $0.00 $9,350.00
72 Storm Sewer,24"RCCP Ty I,CI IV Ln Ft 30 $ 3,000.00 $100.00 0 0 0 $0.00 $0.00 $0.00
73 Storm Sewer,8"DIP Ln Ft 5 $ 500.00 $100.00 0 0 36 36
$3,600.00 $0.00 $3,600.00
74 Bltminous Cold Patch Ton 100 $ 8,000.00 $80.00 0 0 120 120 $9,600.00 $0.00 $9,600.00
75 Catch Basin,Ty C 2'Diameter Each 3 $ 1,800.00 $600.00 0 0 7 7 $4,200.00 $0.00 $4,200.00
76 Manhole,Ty,4"Diameter Each 2 $ 5,000.00 $2,500.00 0 0 1 1 $2,500.00 $0.00 $2,500.00
77 Manhole,Ty,7"Diameter Each 8 $ 36,000.00 $4,500.00 0 0 7 7 $31,500.00 $0.00 $31,500.00
78 Storm Sewer-Existing Pipes Removed From Service Each 28 $ 280.00 $10.00 0 0 28 28 $280.00 $0.00 $280.00
79 24"DIP Storm Sewer Ln Ft 10 $ 1,000.00 $100.00 0 0 25 25 $2,500.00 $0.00 $2,500.00
80 42"DIP Storm Sewer Ln Ft 10 $ 2,000.00 $200.00 0 0 18 18 $3,600.00 $0.00 $3,600.00
81 Retaining Wall to be Cored L Sum 1 $ 7,600.00 $7,600.00 0 0 2 2 $15,200.00 $0.00 $15,200.00
82 6"PVC Sanitary Sewer Ln Ft 0 $ - $60.00 95 95 $5,700.00 $0.00 $5,700.00
83 10"PVC Storm Sewer Ln Ft 0 $ - $69.00 21 21 $1,449.00 $0.00 $1,449.00
84 1 112"Water Service L Sum 0 $ - $2,500.00 1 1 $2,500.00 $0.00 $2,500.00
Totals $ 399,999.99 Value on Completed Work $411,273.49 $0.00 $411,273.49
0%Retainage $0.00 $0.00 $0.00
Total Value of Completed Work Less Retainage(0%) $411,273.49 $0.00 $411,273.49
Miscellaneous Extras&Credits
Items 82,83 and 84
Miscellaneous Debits Value
Payout#1 $91,534.50 $0.00 $91,534.50
Payout#2 $82,242.00 $0.00. $82,242.00
Payout#3 $100,004.00 $0.00 $100,004.00
Payout#4 $76,096.43 $2,365.50 $78,461.93
Payout#5 $26,977.15 $0.00 $26,977.15
,-3 Net Amount Due
$34,419.42 $2,365.50 $32,053.9i1
' : `�
r G �/'�� je,C8Approved
,2005
'U Resident Engineer
0
W
Approved Dated ! I r ,200G
Project Engineer
<�OF F4c,
Agenda Item No. .�---
t City of Elgin
11t E est
January 20, 2006 1
01
ray
innr <g rip 011
TO: Mayor and Members of the City Council N
FROM: Olufemi Folarin, City Manager FINANCIALLY STABLE CITYGOVERNNIENT
EF FIC IENT SERVICES,
AND QUAUTY INFRASTRUCTURE
John M. Loete, Public Works Di ctor
SUBJECT: Change Order No. 1 and Final Payment for the Prairie Street Sewer Separation
Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 1 and final payment for the subject
project.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute Change Order
No. 1 in the amount of $11,273.50 and authorize final payment to J & T Services, Inc. in the
amount of$32,053.92 for the Prairie Street Sewer Separation Project.
BACKGROUND
On July 13, 2005, the City Council awarded the subject project to J & T Services, Inc. The
project provided for the construction of a new storm sewer line from the Fox River along Prairie
St. to the new sewer line installed in conjunction with the Fulton St. Parking Deck. This new
storm sewer, in conjunction with storm sewer to be installed in the future, will provide a separate
storm sewer for the combined sewer area that includes DuPage St., E. Chicago St., Division St.
and Center St.
Change Order No. 1 will add three new contract pay items ($9,649.00) and provide several
additions/subtractions to existing contract pay items ($1,624.50). The new contract pay items are
for 6" dia. and 10" dia. PVC pipe used to make repairs to existing sewer lines and for the
installation of a new 1-1/2" dia. water service line.
A copy of Change Order No. 1 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
C.O.No. 1 & Fnl Pymnt for Prairie St. Sewer Separation
January 20, 2006
Page 2
Cy/A_FINANCIAL IMPACT
The final contract with J &T Services, Inc. is as follows:
➢ Original Contract Amount : $399,999.99
> Change Order No. 1 : $ 11,273.50
➢ Final Contract Amount : $411,273.49
Payments made to date : $379,219.57
Final Payment : $ 32,053.92
A copy of the final payment estimate is attached as Exhibit B.
The final project accounting is as follows:
)=. Budget •: $ 933,000.00
> Final Contract Amount : $ 411,273.49
> Consultant Services : $ 81,237.55
,0",, ➢ Bid Advertising : $ 247.96
➢ Total Expenditures : $ 492,759.00
➢ Balance Remaining : $ 440,241.00
Change Order No. 1 totals $11,273.50. Funds are available in the sewer portion of the 1999
G.O. Bond Fund, account number 399-4200-795.92-41, "Distribution System", project number
339691, "2005 CSS Projects,"to fund this change order and make the final payment.
wo,v1/EGAL IMPACT
None.
ALTERNATIVES
1. Approve Change Order No. 1 and Final Payment.
2. Do not approve Change Order No. 1 and Final Payments.
Respectfully submitted for Council consideration.
(do)
Attachment