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06-194
Resolution No. 06-194 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH CARROLL ENGINEERING& ASSOCIATES, P.C. FOR ENGINEERING SERVICES FOR 2006-2010 COMBINED SEWER OVERFLOW NPDES PERMIT COMPLIANCE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and directed to execute an Engineering Services Agreement on behalf of the C city of Elgin with Carroll Engineering&Associates,P.C. for engineering services for 2006-2010 Combined Sewer Overflow NPDES Permit Compliance, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: August 9, 2006 Adopted: August 9, 2006 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk `."'"`'\\� Agenda Item No. ; City of Elgin oak flak. • July 7,2006 TO: Mayor and Members of the City Council 14 .I • FROM: Olufemi Folarin, City Manager { ;f,r,�� ;�tt} ,tit 11' John Loete, Public Works Direc or (Sty (,�vE,„me„r SUBJECT: Engineering Services Agreement With Carroll Engineering for 2006-2010 Combined Sewer Overflow NPDES Permit Compliance PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the approval of an agreement with Carroll Engineering and Associates to provide engineering services for the multi-year Combined Sewer Overflow NPDES Permit Compliance Project. RECOMMENDATION It is recommended that the City Council approve the subject agreement with Carroll Engineering and Associates in the not-to-exceed amount of $64,985 and authorize staff to execute the necessary documents. BACKGROUND The City of Elgin has had a National Pollution Discharge Elimination System (NPDES) permit from the State of Illinois Environmental Protection Agency (IEPA) for the operation of the combined (sanitary and storm water) sewer system since the mid 1990's. The NPDES permit program is mandated by federal and state law. The City's current permit was issued in October, 2001 and is set to expire on September 30, 2006. A renewal application has already been submitted by staff for a new permit. As is typical with most environmental programs, the new restrictions placed on the operation of the system will be more severe and the new requirements for planning and documentation by the City will be more extensive. Because of this, staff felt it was important that we continue the past practice of utilizing the services of a consultant to assist the Engineering and Sewer Divisions of Public Works in complying with the terms of the new permit. In addition, the term of the consultant agreement will be for the term of the permit, since many of the requirements take ''��' multiple years to implement. ESA for 2006-2010 CSO-NPDES Permit Compliance July 7, 2006 Page 2 Staff solicited proposals from seven engineering firms of which three submitted. Those firms were RJN, Inc., Montgomery, Watson, Harza, Inc. and Carroll Engineering & Associates. Carroll Engineering was selected as the most qualified firm by a staff selection committee. A copy of the scoring sheet is attached as Exhibit A. The agreement with Carroll Engineering & Associates (attached as Exhibit B) will provide for assistance in obtaining the new permit as well as continuing active management of the City's combined sewer system as required by the aforementioned TEPA draft permit once it has been finalized. Specifically, the work scope will provide for preparation of required standard reports or operations plans, inspections of the existing system as required to finalize the inventories in the Maintenance Management System, system mapping updates, the corresponding data base updates, and development of a record keeping system to compile data for the annual reports. Staff anticipates the IEPA's fmal draft of the permit will include requirements that will necessitate additional extensive effort from the City and its consultant. Typically permits require documents known as Sensitive Area Analysis, Water Quality Demonstration Plan and Long Term Control Plan to be developed during the five year permitting period. Because the full dook scope of these documents has not yet been defined by the TEPA, engineering effort cannot yet be determined and is not part of this agreement. Once the full level of effort has been determined, staff will bring an amendment or amendments to this agreement to the City Council to provide said effort. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Fox River Water Reclamation District FINANCIAL IMPACT The cost of this agreement with Carroll Engineering for 2006 is $64,985. Funding for this agreement is budgeted in the sewer portion of the 2006 General Obligation Bond Fund in project number 339865, "2006 CSO Compliance," account number 366-4200-795.92-41, "Distribution Systems" ($120,000 budgeted and available) and in the sewer portion of the 2000 G.O. Bond Fund, account number 380-4200-795.92-41, "Distribution Systems" ($35,000 budgeted and available). It is important to note that the difference between the budget amount and the contract amount will likely be utilized on the documents that the fmal permit will require to be submitted during the five year term of the permit. • 3 . ESA for 2006-2010 CSO-NPDES Permit Compliance July 7, 2006 Page 3 Proposed fees for subsequent years (2007 through 2011) of the project are as follows: 2007 $56,410.00 2008 $54,215.00 2009 $24,135.00 2010 $26,100.00 2011 $ 6,265.00 The new five year permit will actually expire in the sixth year of the agreement (2011) due to the time difference between the City's budget periods and the IEPA permit periods. The total for the entire six year agreement as now proposed (minus the more extensive reports to be added by amendment) is $232,110. The contract requires that sufficient funding must be available in the subsequent years' budgets or the contract is void. In addition, for each subsequent year the budget process will include a decision package to retain the program funding or modify as necessary. GAL IMPACT None ALTERNATIVES 1. In order to comply with the anticipated permit the attached agreement and ultimately the assistance of the consultant is necessary. 2. Reject the agreement and attempt to comply with the permit requirements with in house staff. Respectfully submitted for Council consideration. do Attachment t p AGREEMENT THIS AGREEMENT, is hereby made and entered into thi 9 , 2006,by and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as "CITY") and Carroll Engineering & Associates P.C., an Illinois professional service corporation (hereinafter referred to as "ENGINEER"). WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with 2006 CSO NPDES Permit Compliance Project(hereinafter referred to as the "PROJECT"); and WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the terms and conditions set forth herein below. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent CITY in the engineering matters involved in the Project as set forth herein, subject to the following terms, conditions and stipulations: I. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Public Works of the CITY, herein after referred to as the "DIRECTOR". B. The following, but not limited to, outline of the services is to be provided by the CITY by the ENGINEER: 1. Permit Compliance Submittals - per NPDES permit 2. File Management System 3. Manhole Inspection 4. Mapping System Updates C. A detailed Scope of Services is attached, as Attachment A. The attached Scope of Services is incorporated herein. - 2 - II. PROGRESS REPORTS A. An outline project milestone schedule is provided herein under. Time is of the Essence in this Agreement. 1. Permit Compliance Submittals- per NPDES permit 2. File Management System—complete by 9/1/2006 3. Manhole Inspection— 900/yr, total 2500 4. Mapping System Updates—annually by 11/15 B. A detailed project schedule for the Project is included as Attachment B, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in C. below. C. The ENGINEER will submit to the Director monthly a Status Report keyed to the Project Schedule. A brief narrative will be provided identifying progress, findings and outstanding issues. D. The ENGINEER shall provide such further and other documentation as requested by the City within ten (10) day such request is submitted to the ENGINEER by the CITY. III. WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including,but not limited to, reports, designs, calculations, work drawings, studies,photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the"DIRECTOR; provided, however"that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability to the ENGINEER. - 3 - IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method) A. For services provided the ENGINEER shall be paid at the rate of 2.60 times the direct hourly rate of personnel employed on this PROJECT, with the total fee not to exceed $232,110 regardless of the actual costs incurred by the ENGINEER,but subject to modifications authorized in writing by the CITY. Such not to exceed amount shall also include reimbursable included in connection with the project such as mileage, printing and field supplies. B. For outside services provided by other firms or subconsultants, the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER,plus 10 %. Any such invoiced fees to ENGINEER shall be included with and construed as part of the above-referenced amount of$232,110. C. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR, who shall have the final decision as to if and when a task is complete for purposes of payment. Calendar Year Fee 2006 $64,985.00 2007 $56,410.00 2008 $54,215.00 2009 $24,135.00 2010 $26,100.00 2011 $6,265.00 D. Notwithstanding anything to the contrary in the Agreement, CITY shall be entitled to withhold any payments pending the submission of partial or full waivers of lien and/or certifications verifying the receipt of payment for all work performed by all subcontractors up to the date of ENGINEER'S application for partial or final payment in the CITY'S sole discretion. CITY shall further be entitled to make such payments directly to any subcontractors as may be necessary to obtain such lien waivers and/or certifications. In the event the CITY makes any such payments directly to any - 4 - subcontractors, the amount of such payments shall be deducted from the total amount due to ENGINEER pursuant to this Agreement and ENGINEER shall provide a written release to CITY in the amount of any such payment upon ten(10) days written demand. Concurrent with all application for payment, ENGINEER shall provide the CITY with a sworn certification of all work performed by all subcontractors and amounts paid to all subcontractors as of the date of application. V. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports (IIC above) will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. VI. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen(15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, provided,however, that such payment shall not exceed the task amounts set forth under Paragraph IV above. VII. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and, unless terminated for cause or pursuant to Article VI or IX, shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this agreement is completed and accepted by CITY. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. - 5 - VIII. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. IX. BREACH OF CONTRACT If either party substantially breaches any term of this Agreement, such violation shall be deemed to constitute a default and result in a termination of the Agreement unless the defaulting party cures the default within fifteen(15) days after receipt of written notice describing the default and the defaulting party is otherwise in compliance with all the other terms and provisions of this Agreement. X. INDEMNIFICATION To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, agents, boards and commissions from and against any and all claims, suits,judgments, costs, attorney's fees, damages or other relief, including but not limited to workers' compensation claims, in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any such action against the CITY, its officers, employees, agents,boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing at ENGINEER'S sole and complete expense. The provision of this paragraph shall survive any termination and/or expiration of this Agreement. - 6 - XI. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. XII. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide, pay for and maintain in effect, during the term of this Agreement, a policy of comprehensive general liability insurance written in occurrence form with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming the CITY AS ADDITIONAL INSURED. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. Such Certificate of Insurance shall include, but not be limited to, coverage for the obligations assumed by ENGINEER pursuant to Article X herein entitled "Indemnification". Such above-referenced insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorated, it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance written in occurrence form covering all owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability Insurance covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $500,000 per occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as - 7 - evidence of insurance protection. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES, PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction, unless specifically identified in the Scope of Services. XIV. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age, race, color, creed, national origin, marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. XV. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. XVI. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item, condition and other provision - 8 - hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. If the ENGINEER seeks to assign, delegate, or subcontract any work or task to be performed of this Agreement, the ENGINEER must first seek prior and written approval from the CITY to so assign, delegate, or subcontract any work or task to be performed of this Agreement. The parties acknowledge the CITY shall have sole authority to approve of any assignment, delegation or subcontract. XVII. NO CO-PARTNERSHIP OR AGENCY This agreement shall not be construed so as to create a partnership,joint venture, employment or other agency relationship between the parties hereto, except to such extent as may be specifically provided for herein. XVIII. SEVERABILITY The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XIX. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XX. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XXI. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any - 9 - disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. XXII. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXIII. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. XXIV. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or federal statute regarding bid rigging. XXV. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. - 10 - A copy of the policies must be provided to the Department of Human Rights upon request 775 ILCS 5/2-105. XXVI. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. XXVII. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: JOHN LOETE, P.E. Director of Public Works City of Elgin 150 Dexter Court Elgin, Illinois 60120-5555 B. As to ENGINEER: DANA CARROLL, P.E. President Carroll Engineering & Associates P.C. 111 W. Hurlbut Ave. Belvidere, Illinois 61008 ,14 el1cl° f‘\11 IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN By By ,q .�•:,.,� City Clerk Cit .nage (SEAL) For the ENGINEER: r Dated this P., day of "sJVµ-tom , A.D., 2006 ATTEST: By i, d . i . . By ,k !�/ S��►et. * r/ resident (SEAL) 2006 CSO NPDES PERMIT COMPLIANCE PROJECT The scope of services to be provided for contract year 2006-2011 shall be as follows: 1. Permit Application Assistance and Compliance a. Coordinate with IEPA as the City's representative on any follow-up information needed for renewal of the City's NPDES permit application. Advise the City on alternatives, if any are offered, during the permit writing process. 1. This task includes an immediate review of the application and recommendations for follow up. b. Establish a step-by-step procedure for the City to follow for future compliance with the new permit. This task will result in an Action Plan to meet all permit conditions. Including: 1. Work with IEPA to determine the scope of work for additional studies. Detailed study work not included. 2. Review of system data and make preliminary recommendations related to Capital Improvements. This item does not include detail design analysis. c. Develop a filing system in the office of the City Engineer. Said filing system shall be used to maintain all aspects of the CSO permit. It is anticipated that the filing system will be used to maintain hardcopy documentation. All electronic record keeping will be provided on existing City software systems by City Staff. The following types of information may be included: 1. Mapping system users manual 2. Step by step instructions for addressing violations, illicit discharges, and inspections 3. IEPA forms and instructions for their use. 4. Copies of permits 5. Copies of all compliance documentation 6. Meeting minutes 7. Publications, Industry literature (emphasis on public education) d. Serve as City contact point for ongoing correspondence with IEPA. Submit all routine relevant documentation to the TEPA as needed to ensure all conditions of the permit are met. This work may include generating DMR reports, assembling record data for maintenance reports or other similar tasks e. Perform a review of current ordinances, develop revisions for improving ordinances, develop violation and application forms for use by engineering and code inspectors and develop step by step procedure for inspectors. 2. Manhole Inspection a. Perform inspections on 900 manholes per year until all sanitary/combined sewer system manholes not inspected under previous contracts, are inspected. Estimated total manholes to be inspected is 2,500. Inspections will be non-entry inspections to evaluate the condition of the manhole with a numerical rating system. In addition, the inspections shall serve as verification of the map layout, manhole location and line connectivity. Attachment A 2006 CSO NPDES PERMIT COMPLIANCE PROJECT b. Input the condition data collected in Item 2.a. (above) into the City's maintenance management system (CASSWORKS) database and make corrections to system map as necessary to reflect the new data. The assistance of the City CASSWORKS administrator will be provided by the City. 3. Sewer System Map Maintenance a. Perform annual updates to the citywide sanitary and combination sewer map. The update information may come from several sources including City crews, the manhole inspections done under 2.2. (above) and from development as builts provided to the City. The engineer shall work with the City's Planning and MIS Departments to insure the base map is most current and detailed available. The base map provided by the City shall include streets and street names. The computerized map shall be in the ArcInfo format of the existing GIS system. The engineers map updates shall provide the map information in layers for: 1. Streets and Names (thereof) 2. Structures (manholes) 3. Structure numbers 4. Pipe systems & sizes (each size to a layer) 5. Basin limits We understand the last update was through November 2002. b. Participate in 2 quality control reviews per year of the map updates with the City staff. Make any corrections or additions noted by the City within the above described data profile. 4. MMS Data Base Maintenance a. Perform annual updates to system inventory database in CASSWORKS. Information may come from several sources including City crews, the manhole inspections done under 2.2. (above) and from development as builts provided to the City. The data required for each item is as follows: Manhole Number Sewer main Upstream and Downstream Manhole Numbers Street Name where item is located Street Address nearest each manhole From-To Cross Street Names for Mains Pipe Size on mains Pipe and manhole materials of construction Construction date Sewer depth b. Ensure sewer system map and database updates are properly loaded such that the database inventory file can be viewed while in the mapping program. The assistance of the City's CASSWORKS administrator will be provided by the City. c. Participate in 2 quality control reviews per year of the database product with the City. Make any corrections or additions noted by the City within the above described data profile. Attachment A 2006 CSO NPDES PERMIT COMPLIANCE PROJECT 5. General Mapping Services Provide mapping support for the Public Works Department to produce hard copy exhibits, field atlases and wall maps as needed. Level of support shall be calculated at two days per month for one qualified GIS technician that will work on site with City equipment. Attachment A 2006 Activities ID Task Name June 2006 July 2006 August 2006 September 2006 October 2006 November 2006 December 2006 January 2007 , 1 1.Permit Application&Compl. -- 2 Permit Renewal Assist. ESSOMMORMINNIMMUNI 3 File Management Sys, MEWWIE 4 Ordinance Review andiagikti 5 6 2.Manhole Inspections 7 Manhole Inspections NOSIMOMMISIN 8 Update Map&Database ISMINIENIMMA 9 10 3.Sewer Sytem Map Maint. genillatIONEMINEVESORMEOSIMI - - - 11 12 4.MMS Database Maintenance leniganngennentagganniagn. 13 14 5.General Mapping Serv. - NOMMMEMONSWANOMEMONNINAMPOONNOVItag Project:2006 CSO!ATTACHMENT B Task -2.41,0A4gie Progress 11111111111111111111111 Milestone Compliance Project Date:6/13/06 Page 1 ATTACHMENT B AMENDMENT AGREEMENT THIS AMENDMENT AGREEMENT is hereby made and entered into this day of , 2007, by and between the City of Elgin, Illinois, a municipal corporation (hereinafter referred to as the "City"), and Carroll Engineering & Associates, P.C., an Illinois professional service corporation (hereinafter referred to as"Engineer"). WHEREAS, the City and Engineer hereto have previously entered into an agreement dated August 9, 2006 wherein the City engaged the Engineer to furnish certain professional services in connection with the 2006 CSO NPDES Permit Compliance Project (hereinafter referred to as "Subject Agreement" and the"Project"); and WHEREAS, the term of the Subject Agreement provides for services from calendar year 2006 through calendar year 2011; and WHEREAS, Attachment B to the Subject Agreement provided a detailed Project Schedule only for the year 2006 and the parties now desire to amend the Subject Agreement by adding a Project Schedule for 2007. NOW, THEREFORE, for and in consideration of the mutual undertakings as set forth in the Subject Agreement, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Section IIB of the Subject Agreement is hereby amended by adding the following to the end thereof: "A detailed Project Schedule for calendar year 2007 for the Project is attached hereto as Attachment B-1. 2. The changes provided to the Subject Agreement as provided in this Amendment Agreement are germane to the original contract as signed and this Amendment Agreement is in the best interests of the City of Elgin and is authorized by law. 3. That except as amended in this Amendment Agreement the Subject Agreement shall remain in full force and effect. 4. That in the event of any conflict between the terms of the Subject Agreement, and the provisions in this Amendment Agreement, the provisions of this Amendment Agreement shall control. IN WITNESS WHEREOF, the undersigned have entered into and executed this Amendment Agreement as of the date and year first written above. CITY OF ELGIN CARROLL GINEE'>.( / AND ASS ATES, City Ma .ger It 'reside Attest: Attest: / 1 Lcuji , . City Clerk > Its Seer; F:\Legal Dept\Agreement\Carroll Engineering Amendment-NPDES compliance.doe 2007 Activities D Task Nave Jun 17.17 Jul I,17 I Jut 24,117 1 Aug 11.o7 1 sop 0.w I s.p 30.07 I Oct 21.17 I Nov 11,17 1 1.Permit Application A Comet. i , • Permit Renewal Assist.WA 3 Permit&tri Ital Assistance 4 Fins Msnegsnent Sys I Ordinance Review 1111111111.1111.1101.11011111111111 0 g 7 2.Manhois inspections $ klant_ole inspections UPdsM Nisp a w 11 i.Severe Bytsnn Map Maim. 12 11 4.MMB Database Maintenance ' 14 1$ 4.Denies'Mapping Mev. Project:2M0 CBO Peon Pima . Task Progress 11111111MINIIIIIIIIIIII MOsslone • Coreplience Project WOK WNW Page 1 ATTACHMENT B 2117 Activities I ;Task NWrpe Dec I,17 I Dec non I ,tan 13,13 I Feb 3.IS I Feb KW I Mar'KIS I Apr S,VS I Apr 27,IS 1 1.Penni Application a Camp& 2 Permit Renewal Assist.N/A 3 Permit Submittal Assistance 4 Fite Men*San+snt Sys. $ Ordinance Rs'w T i 2.Manhole Inspections II J Manhole kimactions i Update Map&Database to 11 3.Sewer Sylsrn Map Maim. 12 13 4.MMS Database Matrienan©e 14 111 i.General Slapping p Sere. .1101111111111111111111111.11101.11 Project���� Task �_ Progress Weston* • Do*S/131107 Paps 2 ATTACHMENT 11 9• AGREEMENT THIS AGREEMENT, is hereby made and entered into tin 0G• 9 , 2006,by and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter referred to as "CITY") and Carroll Engineering &Associates P.C., an Illinois professional service corporation (hereinafter referred to as "ENGINEER"). WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional services in connection with 2006 CSO NPDES Permit Compliance Project(hereinafter referred to as the"PROJECT"); and WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating to professional registration of individuals and has the necessary expertise and experience to furnish such services upon the tuns and conditions set forth herein below. NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent CITY in the engineering matters involved in the Project as set forth herein, subject to the following terms, conditions and stipulations: I. SCOPE OF SERVICES A. All work hereunder shall be performed under the direction of the Director of Public Works of the CITY,herein after referred to as the "DIRECTOR". B. The following, but not limited to, outline of the services is to be provided by the CITY by the ENGINEER: 1. Permit Compliance Submittals -per NPDES permit 2. File Management System 3. Manhole Inspection 4. Mapping System Updates C. A detailed Scope of Services is attached, as Attachment A. The attached Scope of Services is incorporated herein. - 2 - II. PROGRESS REPORTS A. An outline project milestone schedule is provided herein under. Time is of the Essence in this Agreement. 1. Permit Compliance Submittals- per NPDES permit 2. File Management System— complete by 9/1/2006 3. Manhole Inspection—900/yr, total 2500 4. Mapping System Updates—annually by 11/15 B. A detailed project schedule for the Project is included as Attachment B, attached hereto. Progress will be recorded on the project schedule and submitted monthly as a component of the Status Report described in C. below. C. The ENGINEER will submit to the Director monthly a Status Report keyed to the Project Schedule. A brief narrative will be provided identifying progress, findings and outstanding issues. D. The ENGINEER shall provide such further and other documentation as requested by the City within ten (10) day such request is submitted to the ENGINEER by the CITY. III.WORK PRODUCTS All work products prepared by the ENGINEER pursuant hereto including,but not limited to, reports, designs, calculations, work drawings, studies, photographs, models and recommendations shall be the property of the CITY and shall be delivered to the CITY upon request of the "DIRECTOR; provided, however"that the ENGINEER may retain copies of such work products for its records. Such work products are not intended or represented to be suitable for reuse by the CITY on any extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY without liability to the ENGINEER. - 3 - IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method) A. For services provided the ENGINEER shall be paid at the rate of 2.60 times the direct hourly rate of personnel employed on this PROJECT, with the total fee not to exceed $232,110 regardless of the actual costs incurred by the ENGINEER,but subject to modifications authorized in writing by the CITY. Such not to exceed amount shall also include reimbursable included in connection with the project such as mileage, printing and field supplies. B. For outside services provided by other firms or subconsultants, the CITY shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 10 %. Any such invoiced fees to ENGINEER shall be included with and construed as part of the above-referenced amount of$232,110. C. The CITY shall make periodic payments to the ENGINEER based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments to the ENGINEER shall not exceed the amounts shown in the following schedule, and full payments for each task shall not be made until the task is completed and accepted by the DIRECTOR, who shall have the final decision as to if and when a task is complete for purposes of payment. Calendar Year Fee 2006 $64,985.00 2007 $56,410.00 2008 $54,215.00 2009 $24,135.00 2010 $26,100.00 2011 $6,265.00 D. Notwithstanding anything to the contrary in the Agreement, CITY shall be entitled to withhold any payments pending the submission of partial or full waivers of lien and/or certifications verifying the receipt of payment for all work performed by all subcontractors up to the date of ENGINEER'S application for partial or final payment in the CITY'S sole discretion. CITY shall further be entitled to make such payments directly to any subcontractors as may be necessary to obtain such lien waivers and/or certifications. In the event the CITY makes any such payments directly to any - 4 - subcontractors, the amount of such payments shall be deducted from the total amount due to ENGINEER pursuant to this Agreement and ENGINEER shall provide a written release to CITY in the amount of any such payment upon ten(10) days written demand. Concurrent with all application for payment, ENGINEER shall provide the CITY with a sworn certification of all work performed by all subcontractors and amounts paid to all subcontractors as of the date of application. V. INVOICES A. The ENGINEER shall submit invoices in a format approved by the CITY. Progress reports (IIC above) will be included with all payment requests. B. The ENGINEER shall maintain records showing actual time devoted and cost incurred. The ENGINEER shall permit the authorized representative of the CITY to inspect and audit all data and records of the ENGINEER for work done under this Agreement. The ENGINEER shall make these records available at reasonable times during the Agreement period, and for a year after termination of this Agreement. VI. TERMINATION OF AGREEMENT Notwithstanding any other provision hereof, the CITY may terminate this Agreement at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event that this Agreement is so terminated, the ENGINEER shall be paid for services actually performed and reimbursable expenses actually incurred prior to termination, provided,however, that such payment shall not exceed the task amounts set forth under Paragraph IV above. VII. TERM This Agreement shall become effective as of the date the ENGINEER is given a notice to proceed and, unless terminated for cause or pursuant to Article VI or IX, shall be deemed concluded on the date the CITY determines that all of the ENGINEER's work under this agreement is completed and accepted by CITY. A determination of completion shall not constitute a waiver of any rights or claims which the CITY may have or thereafter acquire with respect to any term or provision of the Agreement. - 5 - VIII. NOTICE OF CLAIM If the ENGINEER wishes to make a claim for additional compensation as a result of action taken by the CITY, the ENGINEER shall give written notice of his claim within 15 days after occurrence of such action. No claim for additional compensation shall be valid unless so made. Any changes in the ENGINEER's fee shall be valid only to the extent that such changes are included in writing signed by the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR relative to a claim submitted by the ENGINEER, all work required under this Agreement as determined by the DIRECTOR shall proceed without interruption. IX. BREACH OF CONTRACT If either party substantially breaches any term of this Agreement, such violation shall be deemed to constitute a default and result in a termination of the Agreement unless the defaulting party cures the default within fifteen (15) days after receipt of written notice describing the default and the defaulting party is otherwise in compliance with all the other terms and provisions of this Agreement. X. INDEMNIFICATION To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify, defend and hold harmless the CITY, its officers, employees, agents,boards and commissions from and against any and all claims, suits,judgments, costs, attorney's fees, damages or other relief, including but not limited to workers' compensation claims, in any way resulting from or arising out of negligent actions or omissions of the ENGINEER in connection herewith, including negligence or omissions of employees or agents of the ENGINEER arising out of the performance of this Agreement. In the event of any such action against the CITY, its officers, employees, agents, boards or commissions, covered by the foregoing duty to indemnify, defend and hold harmless such action shall be defended by legal counsel of the CITY's choosing at ENGINEER'S sole and complete expense. The provision of this paragraph shall survive any termination and/or expiration of this Agreement. - 6 - XI. NO PERSONAL LIABILITY No official, director, officer, agent or employee of the CITY shall be charged personally or held contractually liable under any term or provision of this Agreement or because of their execution, approval or attempted execution of this Agreement. XII. INSURANCE A. Comprehensive Liability. The ENGINEER shall provide, pay for and • maintain in effect, during the term of this Agreement, a policy of comprehensive general liability insurance written in occurrence form with limits of at least $1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property damage. The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance naming the CITY AS ADDITIONAL INSURED. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. Such Certificate of Insurance shall include, but not be limited to, coverage for the obligations assumed by ENGINEER pursuant to Article X herein entitled "Indemnification". Such above-referenced insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. There shall be no endorsement or modification of this insurance to make it excess over other available insurance, alternatively, if the insurance states that it is excess or prorated, it shall be endorsed to be primary with respect to the CITY. B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance written in occurrence form covering all owned, non-owned and hired motor vehicles with limits of not less than $500,000 per occurrence for damage to property. C. Combined Single Limit Policy. The requirements for insurance coverage for the general liability and auto exposures may be met with a combined single limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate. D. Professional Liability. The ENGINEER shall carry Engineer's Professional Liability Insurance covering claims resulting from error, omissions or negligent acts with a combined single limit of not less than $500,000 per occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as - 7 - evidence of insurance protection. The policy shall not be modified or terminated without thirty(30) days prior written notice to the DIRECTOR. XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES., PROCEDURES AND SAFETY The ENGINEER shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the construction, unless specifically identified in the Scope of Services. XIV. NONDISCRIMINATION In all hiring or employment made possible or resulting from this Agreement, there shall be no discrimination against any employee or applicant for employment because of sex, age,race, color, creed, national origin,marital status, of the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification, and this requirement shall apply to, but not be limited to, the following: employment advertising, layoff or termination,rates of pay or other forms of compensation and selection for training, including apprenticeship. No person shall be denied or subjected to discrimination in receipt of the benefit of any services or activities made possible by or resulting from this Agreement on the grounds of sex, race, color, creed, national origin, age except minimum age and retirement provisions, marital status or the presence of any sensory, mental or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this Agreement and shall be grounds for cancellation, termination or suspension, in whole or in part, of the Agreement by the CITY. XV. ASSIGNMENT AND SUCCESSORS This Agreement and each and every portion thereof shall be binding upon the successors and the assigns of the parties hereto; provided, however, that no assignment shall be made without the prior written consent of the CITY. XVI. DELEGATIONS AND SUBCONTRACTORS Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and other provisions of this Agreement and the ENGINEER shall remain liable to the CITY with respect to each and every item, condition and other provision - 8 - hereof to the same extent that the ENGINEER would have been obligated if it had done the work itself and no assignment, delegation or subcontract had been made. Any proposed subcontractor shall require the CITY's advanced written approval. If the ENGINEER seeks to assign, delegate, or subcontract any work or task to be performed of this Agreement, the ENGINEER must first seek prior and written approval from the CITY to so assign, delegate, or subcontract any work or task to be performed of this Agreement. The parties acknowledge the CITY shall have sole authority to approve of any assignment, delegation or subcontract. XVII. NO CO-PARTNERSHIP OR AGENCY This agreement shall not be construed so as to create a partnership,joint venture, employment or other agency relationship between the parties hereto, except to such extent as may be specifically provided for herein. XVIII. SEVERABILITY The parties intend and agreed that, if any paragraph, sub-paragraph, phrase, clause or other provision of this Agreement, or any portion thereof, shall be held to be void or otherwise unenforceable, all other portions of this Agreement shall remain in full force and effect. XIX. HEADINGS The headings of the several paragraphs of this Agreement are inserted only as a matter of convenience and for reference and in no way are they intended to define, limit or describe the scope of intent of any provision of this Agreement, nor shall they be construed to affect in any manner the terms and provisions hereof or the interpretation or construction thereof. XX. MODIFICATION OR AMENDMENT This Agreement and its attachments constitutes the entire Agreement of the parties on the subject matter hereof and may not be changed, modified, discharged or extended except by written amendment duly executed by the parties. Each party agrees that no representations or warranties shall be binding upon the other party unless expressed in writing herein or in a duly executed amendment hereof, or change order as herein provided. XXI. APPLICABLE LAW This Agreement shall be deemed to have been made in, and shall be construed in accordance with the laws of the State of Illinois. Venue for the resolution of any - 9 - disputes or the enforcement of any rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois. XXII. NEWS RELEASES The ENGINEER may not issue any news releases without prior approval from the DIRECTOR, nor will the ENGINEER make public proposals developed under this Agreement without prior written approval from the DIRECTOR prior to said documentation becoming matters of public record. XXIII. COOPERATION WITH OTHER CONSULTANTS The ENGINEER shall cooperate with any other consultants in the CITY's employ or any work associated with the PROJECT. XXIV. INTERFERENCE WITH PUBLIC CONTRACTING The ENGINEER certifies hereby that it is not barred from bidding on this contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or federal statute regarding bid rigging. XXV. SEXUAL HARASSMENT As a condition of this contract, the ENGINEER shall have written sexual harassment policies that include, at a minimum, the following information: A. the illegality of sexual harassment; B. the definition of sexual harassment under state law; C. a description of sexual harassment, utilizing examples; D. the vendor's internal complaint process including penalties; E. the legal recourse, investigative and complaint process available through the Illinois Department of Human Rights, and the Illinois Human Rights Commission; F. directions on how to contact the department and commission; G. protection against retaliation as provided by Section 6-101 of the Human Rights Act. - 10 - A copy of the policies must be provided to the Department of Human Rights upon request 775 ILCS 5/2-105. XXVI. WRITTEN COMMUNICATIONS All recommendations and other communications by the ENGINEER to the DIRECTOR and to other participants which may affect cost or time of completion, shall be made or confirmed in writing. The DIRECTOR may also require other recommendations and communications by the ENGINEER be made or confirmed in writing. XXVII. NOTICES All notices, reports and documents required under this Agreement shall be in writing and shall be mailed by First Class Mail, postage prepaid, addressed as follows: A. As to CITY: JOHN LOETE, P.E. Director of Public Works City of Elgin • 150 Dexter Court Elgin, Illinois 60120-5555 B. As to ENGINEER: DANA CARROLL, P.E. President Carroll Engineering & Associates P.C. 111 W. Hurlbut Ave. Belvidere, Illinois 61008 11 11114 IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed this Agreement in triplicate as though each copy hereof was an original and that there are no other oral agreements that have not been reduced to writing in this statement. For the CITY: ATTEST: THE CITY OF ELGIN By g4„, /11,4.44_ By 7411._ City Clerk Ci' Manager (SEAL) For the ENGINEER: Dated this IU day of 4,Qit.,(/ , A.D., 2006 ATTE : r " By I I By Fret. r 'resident (SEAL) 2006 CSO NPDES PERMIT COMPLIANCE PROJECT The scope of services to be provided for contract year 2006-2011 shall be as follows: 1. Permit Application Assistance and Compliance a. Coordinate with IEPA as the City's representative on any follow-up information needed for renewal of the City's NPDES permit application. Advise the City on alternatives, if any are offered, during the permit writing process. 1. This task includes an immediate review of the application and recommendations for follow up. b. Establish a step-by-step procedure for the City to follow for future compliance with the new permit. This task will result in an Action Plan to meet all permit conditions. Including: 1. Work with IEPA to determine the scope of work for additional studies. Detailed study work not included. 2. Review of system data and make preliminary recommendations related to Capital Improvements. This item does not include detail design analysis. c. Develop a filing system in the office of the City Engineer. Said filing system shall be used to maintain all aspects of the CSO permit. It is anticipated that the filing system will be used to maintain hardcopy documentation. All electronic record keeping will be provided on existing City software systems by City Staff. The following types of information may be included: 1. Mapping system users manual 2. Step by step instructions for addressing violations, illicit discharges, and inspections 3. IEPA forms and instructions for their use. 4. Copies of permits 5. Copies of all compliance documentation 6. Meeting minutes 7. Publications, Industry literature (emphasis on public education) d. Serve as City contact point for ongoing correspondence with TEPA. Submit all routine relevant documentation to the IEPA as needed to ensure all conditions of the permit are met. This work may include generating DMR reports, assembling record data for maintenance reports or other similar tasks e. Perform a review of current ordinances, develop revisions for improving ordinances, develop violation and application forms for use by engineering and code inspectors and develop step by step procedure for inspectors. 2. Manhole Inspection a. Perform inspections on 900 manholes per year until all sanitary/combined sewer system manholes not inspected under previous contracts, are inspected. Estimated total manholes to be inspected is 2,500. Inspections will be non-entry inspections to evaluate the condition of the manhole with a numerical rating system. In addition, the inspections shall serve as verification of the map layout, manhole location and line connectivity. Attachment A 2006 CSO NPDES PERMIT COMPLIANCE PROJECT b. Input the condition data collected in Item 2.a. (above) into the City's maintenance management system (CASSWORKS) database and make corrections to system map as necessary to reflect the new data. The assistance of the City CASSWORKS administrator will be provided by the City. 3. Sewer System Map Maintenance a. Perform annual updates to the citywide sanitary and combination sewer map. The update information may come from several sources including City crews, the manhole inspections done under 2.2. (above) and from development as builts provided to the City. The engineer shall work with the City's Planning and MIS Departments to insure the base map is most current and detailed available. The base map provided by the City shall include streets and street names. The computerized map shall be,in the Arclnfo format of the existing GIS system. The engineers map updates shall provide the map information in layers for: 1. Streets and Names (thereof) 2. Structures (manholes) 3. Structure numbers 4. Pipe systems & sizes (each size to a layer) 5. Basin limits We understand the last update was through November 2002. b. Participate in 2 quality control reviews per year of the map updates with the City staff, Make any corrections or additions noted by the City within the above described data profile. 4. MMS Data Base Maintenance a. Perform annual updates to system inventory database in CASSWORKS. Information may come from several sources including City crews, the manhole inspections done under 2.2. (above) and from development as builts provided to the City. The data required for each item is as follows: Manhole Number Sewer main Upstream and Downstream Manhole Numbers Street Name where item is located Street Address nearest each manhole From-To Cross Street Names for Mains Pipe Size on mains Pipe and manhole materials of construction Construction date Sewer depth b. Ensure sewer system map and database updates are properly loaded such that the database inventory file can be viewed while in the mapping program. The assistance of the City's CASSWORKS administrator will be provided by the City. c. Participate in 2 quality control reviews per year of the database product with the City. Make any corrections or additions noted by the City within the above described data profile. Attachment A 2006 CSO NPDES PERMIT COMPLIANCE PROJECT 5. General Mapping Services Provide mapping support for the Public Works Department to produce hard copy exhibits, field atlases and wall maps as needed. Level of support shall be calculated at two days per month for one qualified GIS technician that will work on site with City equipment. Attachment A 2006 Activities ID Task Name June 2006 July 2006 August 2006 September 2006 October 2006 November 2006 December 2006 January 2007 1 1.Permit Application&Compl. 2 Permit Renewal Assist. gggangg.gs::::>::,;<:s::::::< z:<:>rz;:z:..>::<;:>;::; .s> ;:::z>>:::> <::::>::::: 3 File Management Sys. c:;':>;:.}:s;» .;s.fz`:': 4 Ordinance Review gageggaRn 5 6 2.Manhole Inspections 7 Manhole Inspections 8 Update Map&Database 9 10 3.Sewer S tem Map Maint. ingliinaggniffeefigningeggininligignagan 11 12 4.MMS Database Maintenance +::.t:::.::,:;•r:-::-:>:;•:•• :;::;>:.;:.r:;.:.•-x.:::::.::x•:;••;::;:: ::: ,stir;?»:;;:;.;:,M>::;:.:>NE«: :>t:::i> 13 14 5.General Mapping n Serv. �:.::•;•:::::.�:<::::;;.:;::<.�:..:.;.;:::;:,..::.:�::�•::.;•::,::::::;.�::::..<>;:.;:r:.:::;;:;;;•: Project:2006 CSO!ATTACHMENT B Task '«`u:>=::.>>>. < Progress Milestone • Compliance Projectr Date:6/13/06 Page 1 ATTACHMENT B PURCHASE ORDER PAGE: 1 `�,�of F�Ci ��. CITY OF ELGIN P.O.NO.: 200821 G NOTICE FREIGHT, POSTAGE OR EXPRESS 150 DEXTER COURT DATE:09/19/06 o �� qpi ELGIN, ILLINOIS 60120-5555 CHARGES MUST BE PREPAID ON ALL CITY 9A - PHONE 847/931-5605 OF ELGIN PURCHASES R4T E D F� FAX 847/931-5689 RECEIVING HOURS 8:00 A.M.—3:00 P.M. WEEKDAYS MATERIAL RECEIVED IN GOOD CONDITION Signature Date Received TO: SHIP TO: CARROLL ENGINEERING & ASSOC City of Elgin 111 W HURLBUT AVE ATTN: ENGINEERING BELVIDERE, IL 61008-3201 1900 HOLMES ROAD ELGIN, IL 60123 VENDOR NO. 10216 DELIVER BY SHIP VIA F.O.B. TERMS 09/29/06 NET CONFIRM BY CONFIRM TO REQUISITIONED BY MAGALY HERNANDEZ FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ.NO. REQ.DATE SEE BELOW LINE EXTENDED NO. QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST COST 1 35000 . 0EA PUBLIC WORKS/RELATED SERV STREETS 1 . 0000 35000 . 00 & HWY REPAIR NEW P . O . FOR CSO-NPDES PERMIT COMPLIANCE 2 29985 . 0EA PUBLIC WORKS/RELATED SERV STREETS 1 . 0000 29985 . 00 & HWY REPAIR NEW P . O . FOR CSO-NPDES PERMIT COMPLIANCE SUB -TOTAL 64985 . 00 TOTAL 64985 . 00 p REF u} SEP!\RPITL CHECK CITY OF ELGIN'S ILLINOIS TAX EXEMPTION IDENTIFICATION NUMBER IS E9996-0771-05 CITY OF ELGIN'S FEDERAL EMPLOYER IDENTIFICATION NUMBER IS 36-6005862 APPROVED t _* CITY MANAGER* CONTINUED * `l OF E< PURCHASE ORDER PAGE: 2 cs ��� 41' CITY OF ELGIN P.O.NO.: 200821 ¢ NOTICE FREIGHT, POSTAGE OR EXPRESS iCI 150 DEXTER COURT DATE:09/19/06 oI ELGIN, ILLINOIS 60120-5555 CHARGES MUST BE PREPAID ON ALL CITY ti� PHONE 847/931-5605 OF ELGIN PURCHASES RATEDO . FAX 847/931-5689 RECEIVING HOURS 8:00 A.M.—3:00 P.M. WEEKDAYS MATERIAL RECEIVED IN GOOD CONDITION Signature Date Received TO:CARROLL ENGINEERING & ASSOC SHIP TO: City of Elgin 111 W HURLBUT AVE ATTN: ENGINEERING BELVIDERE, IL 61008-3201 1900 HOLMES ROAD ELGIN, IL 60123 VENDOR NO. 10216 DELIVER BY SHIP VIA F.O.B. TERMS 09/29/06 CONFIRM BY CONFIRM TO REQUISITIONED BY FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ.NO. REQ.DATE • LINE EXTENDED NO. QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST COST ********* ** * *** ***** * *** ** ** *** * ** ** * * ** ** **** *** * ** ** * *** ** *** * * * ** * ACCOUNTING INFORMATION ONLY - DO NOT SEND THIS PAGE TO THE VENDOR* *********** * ***** *** * *** **** * * * **** ** *** ****** *** * ** ****** ** *** ** * ** REQ/ACCT DATE REQ . BY PROJECT AMOUNT 0000195783 09 /11/06 DIANN - PUBLIC WORKS 339865 35000 . 00 38042007959241 0000195783 09 /11/ 06 DIANN - PUBLIC WORKS 339865 29985 . 00 36642007959241 r, €r a like bib F, ;i ` SEPARATE CHECK. CITY OF ELGIN'S ILLINOIS TAX EXEMPTION IDENTIFICATION NUMBER IS E9996-0771-05 CITY OF ELGIN'S FEDERAL EMPLOYER IDENTIFICATION NUMBER IS 36-6005862 /� APPROVED � ,f �v`( CI Y MANAGER `l OF Et PURCHASE ORDER PAGE: 1 �'es""44'C�7. CITY OF ELGIN P.O.NO.: 199038 41, \ /1 150 DEXTER COURT NOTICE FREIGHT, POSTAGE OR EXPRESS DATE:0 8/0 7/0 6 o ELGIN, ILLINOIS 60120-5555 CHARGES MUST BE PREPAID ON ALL CITY PHONE 847/931-5605 OF ELGIN PURCHASES R9tED FES FAX 847/931-5689 RECEIVING HOURS 8:00 A.M.-3:00 P.M. WEEKDAYS MATERIAL RECEIVED IN GOOD CONDITION Signature Date Received TO: SHIP ENGINEERING & ASSOC SHIP TO: City of Elgin 111 W HURLBUT AVE ATTN: ENGINEERING BELVIDERE, IL 61008-3201 1900 HOLMES ROAD ELGIN, IL 60123 VENDOR NO. 10216 DELIVER BY SHIP VIA F.O.B. TERMS 12/30/06 NET CONFIRM BY CONFIRM TO REQUISITIONED BY MAGALY HERNANDEZ DIANN - PUBLIC FREIGHT CONTRACT NO. ACCOUNT NO. PROJECT REQ.NO. REQ.DATE 366-4200-795. 92-41 339865 193330 07/18/06 LINE EXTENDED NO. QUANTITY UOM ITEM NO.AND DESCRIPTION UNIT COST COST 1 64985 . 0EA 'PUBLIC WORKS RELATED SERV STREETS 1 . 0000 64985 . 00 & HWY REPAIR NEW P . O . FOR2006 - 2010 CSO NPDES ?ERMMIT COMPLIANCE THIS NEW P . O . IS FOR A ENGINEERING 3ERVICES AGREEMENT WITH CARROLL ENGINEERING FOR 2006 -2010 2OMBINED SEWER OVERFLOW NPDES 2ERMIT COMPLIANCE . SUB-TOTAL 64985 . 00 TOTAL 64985 . 00 PREPARE SEPARATE CHECK CITY OF ELGIN'S ILLINOIS TAX EXEMPTION IDENTIFICATION NUMBER IS E9996-0771-05 CITY OF ELGIN'S FEDERAL EMPLOYER IDENTIFICATION NUMBER IS 36-6005862 I APPROVED CITY MANAGER OF E< � y_ tiMemorandum City of Elgin Date: August 27, 2007 To: Gail Cohen, Purchasing Director From: Joseph Evers, P.E., City Engineer Subject: Combined Sewer Overflow Permit Compliance—Amendment to existing agreement Copy: David Lawry Diane Robertson Please find attached an amendment, the original agreement and the original purchase order(with no amendments) for the subject project. Please modify the purchase order to add the 2007 funding per the original agreement. Please call me if you have any questions. Please provide me with an updated purchase order. Thank You! Diane, Please attest Femi's signature, keep the original for your files and send me a copy. Thank you! ck 1 _ �a I �9s��