06-178 Resolution No. 06-178
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH HEY &ASSOCIATES, INC.
FOR ENGINEERING SERVICES FOR THE REGIONAL PARK PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an Engineering Services Agreement on behalf of the City of Elgin with Hey&
Associates,Inc. for engineering services for the Regional Park Project, a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: July 26, 2006
Adopted: July 26, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
PROFESSIONAL SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this -0? y of Vic Y 2006, by
and between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter refe red to as "CITY")
and Hey and Associates,Inc., and Illinois Corporation(hereinafter referred to as 'Engineer").
WHEREAS, the CITY desires to engage the Engineer to furnish certain professional services in
relation to engineering and survey work required for the development of the Elgin Regional Park
(hereinafter referred to as the "PROJECT"); and
WHEREAS, the Engineer represents that he is in compliance with Illinois Statutes relating to
professional registration of individuals and has the necessary expertise and experience to furnish such
services upon the terms and conditions set forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants contained
herein, the sufficiency of which is hereby mutually acknowledged, the CITY and the ENGINEER agree
that the CITY hereby retains the ENGINEER to act for and represent the CITY in the engineering matters
involved in the project as forth herein, subject to the following terms,conditions and stipulations:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Parks and
Recreation of the CITY,herein after referred to as the"DIRECTOR."
B. A detailed Scope of Services and Project Schedule are attached hereto as Attachment A.
II. PROGRESS REPORTS
A. Project Milestone schedule:
1. Phase I-Data Gathering: completed by November 15, 2006.
2. Phase II—Concept Plan Evaluation: completed by March 30,2007
3. Phase III—Permitting and Planning: substantial completion by Octoberl, 2007
B. Progress will be recorded on the project schedule and submitted monthly as a component of
the Status Report described in Paragraph C below.
C. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and outstanding
issues.
III. WORK PRODUCTS
All work products prepared by the Engineer pursuant hereto including, but not limited to, reports,
designs, calculations, work drawings, studies, photographs, models and recommendations shall be
the property of the CITY and shall be delivered to the CITY upon request of the DIRECTOR
provided, however, that the Engineer may retain copies of such work products for its records.
Such work products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole risk of the
CITY without liability or legal exposure to the Engineer.
IV. PAYMENTS TO THE ENGINEER(Not-to-Exceed Method)
A. For services provided the ENGINEER shall be reimbursed at the hourly billing rate of
personnel employed on this PROJECT as indicated in the Standard Terms and Conditions
included in Attachment B, with the total fee not to exceed$426,028.00 regardless of the
actual costs incurred by the ENGINEER unless substantial modifications to the scope of the
work are authorized in writing by the CITY.
B. For outside services provided by other firms or subconsultants, the CITY shall pay the
ENGINEER the invoiced fee to the ENGINEER. Any such fees are included in the above-
referenced maximum payment amount of$426,028.00.
C. The Not-to-Exceed fee of$426,028.00 includes all reimbursable expenses as detailed in the
Part B Fee Proposals included in Attachment B.
D. The CITY shall make periodic payments to the ENGINEER based upon actual progress
within 30 days after receipt and approval of invoice. Said periodic payments to the
ENGINEER shall not exceed the amounts shown in the Part B Fee Proposals included in
Attachment B,and full payments for each task shall not be made until the task is completed
and accepted by the DIRECTOR.
V. INVOICES
A. The Engineer shall submit invoices in a format approved by the CITY.
Progress reports for the project will be included with all payment requests.
B. The Engineer shall maintain records showing actual time devoted and costs incurred. The
Engineer shall permit the authorized representative of the CITY to inspect and audit all data
and records of the Engineer for work done under this Agreement. The Engineer shall make
these records available at reasonable times during the Agreement period and for a year after
termination of this Agreement.
Vl. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof,the CITY may terminate this Agreement at any time
upon fifteen(15)days prior written notice to the Engineer.In the event that this Agreement is so
terminated,the Engineer shall be paid for services actually performed and reimbursable expenses
actually incurred prior to termination, except that reimbursement shall not exceed the task amounts
set forth under Article V above.
VII. TERM
This Agreement shall become effective as of the date the Engineer is given a notice to proceed
and,unless terminated for cause or pursuant to Article VII, shall be deemed concluded on the date
the CITY determines that all of the Engineer's work under this agreement is completed. A
determination of completion shall not constitute a waiver of any rights or claims,which the CITY
may have or thereafter acquire with respect to any term or provision of the Agreement. The term
of the Agreement is three(3)years form the date of the City's transmission of the aforementioned
notice to proceed, conditioned upon satisfactory performance by the Engineer and appropriation of
fund by the City Council. If no funds are appropriated for a year of the contract, services will not
be provided for that year and the remainder of the Agreement shall remain in full force and effect.
VII. NOTICE OF CLAIM
If the Engineer wishes to make a claim for additional compensation as a result of action taken by
the CITY,the Engineer shall give written notice of his claim within 15 days after occurrence of
such action. No claim for additional compensation shall be valid unless so made. Any changes in
the Engineer's fee shall be valid only to the extent that such changes are included in writing signed
by the CITY and the Engineer. Regardless of the decision of the DIRECTOR relative to a claim
submitted by the Engineer,all work required under this Agreement as determined by the
DIRECTOR shall proceed without interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or breach shall be
deemed to constitute a default, and the other party has the right to seek such administrative,
contractual or legal remedies as may be suitable to the violation or breach; and, in addition, if
either party,by reason of any default, fails within fifteen(15)days after notice thereof by the other
party to comply with the conditions of the Agreement,the other party may terminate this
Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, Engineer agrees to and shall indemnify, defend and hold
harmless the CITY, its officers,employees, agents,boards and commissions from and against any
and all claims, suits,judgments, costs,attorney's fees, damages or other relief,including but not
limited to workers' compensation claims, in any way resulting from or arising out of negligent
actions or omissions of the Engineer in connection herewith,including negligence or omissions of
employees or agents of the Engineer arising out of the performance of this Agreement. In the
event of any action against the CITY, its officers, employees, agents,boards or commissions,
covered by the foregoing duty to indemnify,defend and hold harmless such action shall be
defended by legal counsel of the CITY's choosing. The provisions of this paragraph shall survive
any termination and/or expiration of this agreement.
M. NO PERSONAL LIABILITY
No official, director,officer,agent, or employee of the CITY shall be charged personally or held
contractually liable under any term or provision of this Agreement or because of their execution,
approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The Engineer shall provide,pay for and maintain in effect,during
the term of this Agreement,a policy of comprehensive general liability insurance with limits
of at least$2,000,000 aggregate for bodily injury and$2,000,000 aggregate for property
damage.
The Engineer shall deliver to the DIRECTOR a Certification of Insurance naming the CITY
as additional insured. The policy shall not be modified or terminated without thirty(30)days
prior written notice to the DIRECTOR.
The Certificate of Insurance, which shall include Contractual obligation assumed by the
Engineer under Article X entitled"Indemnification" shall be provided.
This insurance shall apply as primary insurance with respect to any other insurance or self-
insurance programs afforded to the CITY. There shall be no endorsement or modification of
this insurance to make it excess over other available insurance, alternatively, if the insurance
states that it is excess or prorate, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile Liability Insurance
covering all owned,non-owned, and hired motor vehicles with limits of not less than
$500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage for the general
liability and auto exposures may be met with a combined single limit of$2,000,000 per
occurrence subject to a$2,000,000 aggregate.
D. Professional Liability. The Engineer shall carry Engineer's Professional Liability Insurance
Covering claims resulting from error, omissions, or negligent acts with a combined single
limit of not less than $2,000,000 per occurrence.A Certificate of Insurance shall be
submitted to the DIRECTOR as evidence of insurance protection. The policy shall not be
modified or terminated without thirty(30)days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS,METHODS,TECHNIQUES,SEQUENCES,PROCEDURES
AND SAFETY
The Engineer shall not have control over or charge of and shall not be responsible for construction
means, methods,techniques, sequences, or procedures, or for safety precautions and programs in
connection with the construction,unless specifically identified in the Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,there shall be no
discrimination against any employee or applicant for employment because of sex, age,race,color,
creed, national origin, marital status,of the presence of any sensory, mental or physical handicap,
unless based upon a bona fide occupational qualification,and this requirement shall apply to,but
not be limited to,the following: employment advertising,layoff or termination,rates of pay or
other forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit of any services or
activities made possible by or resulting from this Agreement on the grounds of sex,race,color,
creed,national origin, age except minimum age and retirement provisions, marital status or the
presence of any sensory,mental or physical handicap. Any violation of this provision shall be
considered a violation of a material provision of this Agreement and shall be grounds for
cancellation,termination,or suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the successors and the
assigns of the parties hereto;provided,however,that no assignment shall be made without the
prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms, conditions and
other provisions of this Agreement and the Engineer shall remain liable to the CITY with respect
to each and every item, condition and other provision hereof to the same extent that the Engineer
would have been obligated if it had done the work itself and no assignment, delegation or
subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint venture, employment or
other agency relationship between the parties hereto.
XVIII. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph,phrase,clause or other
provision of this Agreement, or any portion thereof, shall be held to be void or otherwise
unenforceable,all other portions of this Agreement shall remain in full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a matter of
convenience and for reference and in no way are they intended to define, limit or describe the
scope of intent of any provision of this Agreement, nor shall they be construed to affect in any
manner the terms and provisions hereof or the interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the parties on the subject
matter hereof and may not be changed, modified,discharged or extended except by written
amendment duly executed by the parties. Each party agrees that no representations or warranties
shall be binding upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in,and shall be construed in accordance with
the laws of the State of Illinois. Venue for the resolution of any disputes or the enforcement of any
rights pursuant to this agreement shall be in the Circuit Court of Kane County, Illinois.
XXII. NEWS RELEASES
The Engineer may not issue any news releases without prior approval from the DIRECTOR,nor
will the Engineer make public proposals developed under this Agreement without prior written
approval from the DIRECTOR prior to said documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER ENGINEERS
The Engineer shall cooperate with any other Engineers in the CITY's employ or any work
associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The Engineer certifies hereby that it is not barred from bidding on this contract as a result of a
violation of 720 ILCS 5/33E et seq. or any similar state or federal statute regarding bid-rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract,the Engineer shall have written sexual harassment policies that
include, at a minimum,the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state law;
C. A description of sexual harassment,utilizing examples;
D. The vendor's internal complaint process including penalties;
E. The legal recourse, investigative and complaint process available through the Illinois
Department of Human Rights, and the Illinois Human Rights Commission;
F. Directions on how to contact the department and commission;
G. Protection against retaliation as provided by Section 6-101 of the Human Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon request(775
ILCS 5/2-105).
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the Engineer to the DIRECTOR and to other
participants which may affect cost or time of completion, shall be made or confirmed in writing.
The DIRECTOR may also require other recommendations and communications by the Engineer
be made or confirmed in writing.
XXVII. NOTICES
All notices,reports,and documents required under this Agreement shall be in writing and shall be
mailed by First Class Mail,postage prepaid, addressed as follows:
A. As to CITY:
Jeremy Helton,ASLA
Park Development Coordinator
City of Elgin
1900 Holmes Road
Elgin, Illinois 60123-5555
B. As to ENGINEER:
Tom Polzin. P.E.,CFM
Vice president—Civil Engineering
Hey and Associates, Inc.
26575 W. Commerce Drive, Suite 601
Volo,Illinois 60073
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and executed
this Agreement in triplicate as though each copy hereof was an original and that there are no other
oral agreements that have not been reduced to writing in this statement.
w
For the CITY: •t�i►`�+�
ATTEST: THE CITY O ELG •
By BY
City Clerk City Manager
(SEAL)
For the Engineer: LEI a--&A As60 cl ` CVO —T/1 G-
Dated this day of e.. ,A.D.,2006.
ATT
By 71, B
Se etary President
(SEAL)
"OFFICIAL SEAL"
JULIE 13ABENKO
NOTARY PUBLIC STATE OF ILLINOIS
M Commission Expires 06/30/2007
ATTACHMENT A
I. SCOPE OF SERVICES and PROJECT SCHEDULE
Hey.anai fates, Lnc
PROPOSED SCOPE OF WORK
Uur.;printarq:focog—vAbe!detnonstm*.—that•the proposed Master i?lan is fcasible.:However;a�s:statedin:.
our: ectC:oizlral?o ,the side pres> ts ritzy other ol'Rormii{ es tlidtmajrTear'furdi�z e�ptora#tUn Wteere
speafic park.feature;:are nc�t feasible as retit�y prey,rr►teC�five-?�vtll wat-k diligently-to find'c�eat�ie ways to
accoIll in odscte=Stmirds.Mile:achie iiig the.Park.ibepaitme6 s.goals for the sib'.
I e rkitiested-src>pe.of.sefvi:ca.is li9ted by!number:as presented in the RFP. More detailed inf6raiaftoft.0na.
subeozistiltantvavrls scopes ancludeti`in that`i'ab R iustments to fhe scoPae of xervices are m;plam tekt<
belaw`thr:n� tasks=d-task descriptions.frorn:ihe-RFP in it�,iic test;.
Phase.i--DWA GgiherMg•
7. I etaW TapVipW Ssr My V c0&W*MaUoir artd;sp6f&kstW oars-for ri#jrs�9rsite eleM6
7n at tic>m to 3be Ww site tapograpl�icsst rvey,rove w ebtkia supplements I srr v }r Sara;such ;s
culverts is aitd`Bridges tb suppoxtAe floodplain.analyses.We W&also survey a�etiand$agc,drain t
sewer stems.and soft boring: o t�otis.
in can to laeetl bto
. "i" suryey�v�ll fie-p. ttrie�isr�tl�EFF i�atu�-s��tlr�tax>:pxerp. .g
P'EhlA;laradevalic
2 In TdteXty
We.wl.perform:#,:drain-tr&survey in.attord�ce�vith latie`CiauntyVtiatershed Develapmcnt
Ordirmce•.regt irements;:Iht.4ur�vey unll.woo.ter:the abi&tv to disable or alee the exirtting tile.::
sm in.orderto faoilkatevs tlancl.ateat[c a rres't zon,activities•on the::site<Additivaail datawilt
?We
t�e:gathered fror�a a ilac;ent:propettresato a isure#isaCl aPnod.:. e.-tnodifica46ns are: onsistent:with
eating.itF
it cliiiiage:
.3 l �ttmtdI:�a�at •a�ad,Ass�.�cr�`
Avable riiap mcira> on :suggests t :# .:regionil par)ti per`.contains'considerable
.666 1plain assi ciawd' .�finith Plato. T3itcr d gree;Csi ,•t1ie:.I rels invo ved are virtually
free of mapped'ovedar:t€s. Iis. oniir�rt rri -°die verifiediugh a:ft�sxiial avc#land:�ielsneatioii that
cvitt islen# y are r act wetlands or confirm rm thek'.abs e.We will coxg�2:-'field havestigation of
the Park l a 1s aid:pe£€orm a wetland AeTweadbaf>applg the.Pxbti zees A tailed:Yn the X187
Army:Cotpi..bf Engisi$ers!(arpsj vvclatid:aeli eation.inatzual.
A1:£dors-�nstitpting+c 4uza.for wetland(hydrophyiac vegetifton,hydtic soils,an hie oggy} Il:
bt-i lenufled'eild evak-ated:1-bis'vvcli be:sapp#tin ted:by�eri�?loying.cne vds to de> ne
famed wedands that ay.taist North Plm.Di°tch anal Pits Cm&and�eirri >:60m4dors
wi l:be sera taed t ;de erlTiirle tl�e eat of their.w atitl:° pry. -t i :$o :oft pie.
watercourses wilt fall within the regulatory,purview-of the Corps of Eno6ers.We v0 aulizg the
infor do •obtained:to complew.a fill wetland--delineation.report t*c ribing.old:assesss t-g alt
,wetiands and famed wetlands.The report will be in.acco�dance with Corps:and-Kane.County
requirernents:We will also provide a qualitative assessment:of each delineated wetland's value for
1d
Hey and.Aisseciaties, Inc.
swrmwater,wildlife habitat,and other f nctional values.We will request the Army Corps.to
with vt in-the-field to confirm the boun,da>ries of delineated wetlands and the jurisdictional liinits:of
the sft=ms ari&fr)fc rn-Wly-establish-which areas arevnder'Corps:jurisdiEcb m. ,Wh&may.alt
under Kane County jui'isdictioti.:This will:set the groundwork>for future;permitti ig and;buffer
requiremtiits.Finally,we will-c ordinate with:the,lllinois Departmeatof Nat tralMespUrces to
deterrninewhether them;rmy-lze any..outstanding issues with. respect to:.tli=teued'mde'n&,ngered
species.'rhts v6riz ilt st ibh:.will::aiso.help.,Ufill:some of the requiremeots:of 0'Intei%eney Wetiands
Pocky Actv6ich:likely v it come inO play since ORAD funds were used.for site aequisitmn_and
since State grants..or poss*thwugbi-£ands.mi&ht be-used;.for:paw:development:...
We.also will pex£�rrrt arxirrvestigation of txatu�l reach�:c�iFT?ingi�e�Creek Cc�:cle�rriir�e�me�ziiiec .
asxiplitudes a-ncLw.avcJengths and cross sectwn:ppometry.This:reference data can:theti lie uw,e"&14;
recreating a"natural.`stream candor.
4.. Exisfiq Flvedwr ]Fkadp&in Deksecr&x utid Anabd}
W will utilize:t Ling(ei�tirer from the origirW Hey�Tyler Creek sWdy or model datar _tM det�kty
FM )to Serve-as--the basis for our Iloodplain iletetiination.Our hydraulic analysis will`gT-ddi `
oiir f ydrt logic analysis to: ip dev op st /&,chaige rage re]atacsnsi cps ors site:
We do notmaritipatxxt x-f��iovay:deterdutatioi�u i _retsed::
!s st✓at4under d hOra�.k a lts s6ction sire mill obtain'available.model-&-ta;e[rher£i-om our
eaisringfiles at.frc►m FF1vti,ll6re. rili::le:; reful:tb establisli::astage/cliscla gei!zro^a�e elatianship
.far the.site.' .Tick.will°:chow iit:to evaluates he.effect of existin flood Wrage:Ion Y ice site as Ahe
potenfwl for.a inbvr xegioitallg:based are iiixe::fioad ed 4#ion.facility:
We WM useautomx* to.-the extent.pr �calm in:perfotn ing gc alyss Ls,
.
H CC-.eo!JMS hick is an-e nsion-to Ax iew OIS w.6..can Ferfoi�t>t zs preprocessing,basin,
pirt i essin&an -hyd olt gic_pagooter estim#iop using a digital.el+ pion roodel,vihich can:Ahen be
use '-*odevelo�..a:1zY+ logiCthbdd- ' n:prt�cessing.e..�ils-de6'vingth�-dratn.. networ>LM
:i3ii'r•:Ctxoi ,!<'•lci�:�t�it >i;st�ii tlefuiition,�atked.d�ineation;:cv�tshecl polygo> ; :`; ,: : ::
prcicessing.and.st eamprocessing.:Bashi..pr 6cessingdelineates the.subbasinsm'.Oxc.defiivd,,a :.:. .
nii t bec-of basics Characteristics can-bedetermined.from the terrain data;.aod:stomd.a9 atiribuies in
. staff tie—.in uding comer.length and slope which-cam be used bo.detern�ne t Mari;rime.a.
cmicentation and Clark storage c oeffiaient.
In addition.to.extracting:stream and subbasin physical clwxacteristics;we.can detwnine by:mice.
pdran tees-suds-as the curve number.(or time of concentration if using TR-55 methods)*diJknow
sot and land use.databases; Since Z R:�wili.l��g be used-t o peeform the hydrologk=gygisa:
karate input-file will need to be created;however,:all of-the preprocessing will be automated using
ArcView andHEC-GeoHMS.
As part of our analysis,we will solicit input from the-Citp a engineering staff-for any known.flooding
problems in the vicinity or downstream from the project
I1
H40Y. and Associates,Inc. ---
We:490 wi"l identify.und evaluate opportunities for ecological restor lion-Md/or passive recreation;
ii :poitions:of the Regional.Park.site.in or near the:aparian cotindorr of�e two s�earns.`This gill:::
include a preliminary assessment of the feasibility of meandering PingreeiCre&as:well as other
restoration/creation alternatives:Rtiinitial ieview ofthe`site and its'toptagraphy and,MA suggests .
that.wetland creation in this area through streacroside grading and:possitite drain file disniption wpuld
iinprove habitatand'avater quahty.andmay be more.apprognate and cost-effective tliaaii creating.:
channel-meanders where tliey:tiever-:existed.;l3owever,aIreasonable options viU`be reviewed and
e.4*ated as to feasibility,inch4ngmemoering;substrate augment.i66n.(b�..-- . riffle creation).
l fifer eitl ancemerita,. nd measures that mi�t:i
ram in:strew or stom=a ier quality such as
wetland.stomiwater detention.Our work wiTincWe a rinaciobiot r survey acrd:possibiq a:fish,
sir`m:
6: CoVm5mfim Sails.lqvff andAwlysir
We:tiriderst md'#�at sa 'existing:soils.-data-my-be available for the site.We will evaluate:that:'da*a -.
for.s6ital ility for use iii evaluating°Llie coaccpt plats.�t- additional'soils dad will l ie heeded with
respect to fill pads-for fields,.access-r�aus e�x:>FCe mill olatain specific clam as:tteirded to
establish lake water l Is and t�:provide: es ri an °for'-s1iE nban}�st ilizatipn:
Hey and Associawst, Inc.
consider umgwawr i fRmte d from the sta rmwater. facilit es.:a s a source of clean water for the lade.11e
lake can.Mien,secve.as a source of ia*atian water fbr the playing fields:
Fstabiishing ameranderttsg stxearn_rlian nel in:place
of an excavated,ditch is desimble from.m
aesthetic as well as eZblagical:perspective.
However;.eatablishitig:a new,stable°eliiannel
where ors did twt* naturAj' em"St vff be
challe it g.A,s.cliscassecl UIXI r;tl .wetiland
suction,are mill d natui :claiinel meanicr
patterns and crass:s�cct[t�n::geartietrY 4 C=will t Wn
iaclutle s� v cluel'ifvresatiort iir vvr
hydraulic model.There.we can-ewjh4am se&metit
ttanspart,°critical sheer'str stiCipien notio�
bed and,.suspeitded n rWi This:inf6nnglion
viU then be used to-refine-the-chamiel design.
Azure st e.itt foal :rarzd.5,:it prvi a:b etterto.*nply do ehantzelize the sltreasxrs and crea#c a sliallo r;
viand ex:throt :.the sitrms eve did at°:N >€
1.. Hydrolaocal iialyrat arrd os iide/ink!.a rlZ'l mine feattlnlio f1imposed creek ra-�rrectrideriri�,i�em tmr�rl
lake:and nktlartd. steerrd#Herr rYal i act
theT ter±Ctre 3vca'ershed
Wel-have petformed*s:ome.�uu: 1.n cSt moons mt*the effect rtf:the parla deveioprnent�n fta i�xg
a,sliovcm:on F-xhibit:. :Most of the iyirig f etds:are below#lie-00- e r flood elevation.;:1s►
2ssessment:;oif flood risk,versus mtl work::ccast is; ntic .-.The increase::results-from a greatly
consmiined:floodplain irrthe proposed conditions,tmp4cik irr:-this-is themeed.to compensate-lo' '.
flQoi3plain storagc t c+mitigate for die:effectis;tik tht:gark°development on floodiing,Uely,evert
More vvc' .l a ceded tc? 1p:retlhce Aou, rough the orist ed 5eeuons of. e`park
aisd:ti�airi in a#load elevarimzs to appmxir ztelgxlle ,M�p9g:e3evati QrW:s.:The addition l storage
cowl pot ntiaily COnre' om es m- ro eft.m en the flc>aadpfain aid eatioz z .
shallow wwedand 6mplex.as:we;slid att.Nor h: rt-a:
To investigate these exvrage p tial ;eve�usll'et iai ce C}?�e 3a*i a ic,th<idel. i!explicitIy account
ftar.on-site flood smcage:We also will eeal to rl�e r�a I iVIIt ito,louver flriodplain�evat<ons?is-
feasible.This.would induce-co r3'storage ns rage r�nrernents mind x aaGee:froth the
£loodplain.:l:t appears that:explicitly-.adding-stoiage ter.the tx odel may yredueeI-m.-B 1✓.
!he-end.result of this task will lae alternative that will.be.presented to the City and interested
stakeholers for convrmt and input:
2. Emka6m f&ffa pW Ia#Ekmeittr x mpimse to u*Wm srtt cmdirim.cmrt/ar.AmWvAc,.crud to c jr
with twqp%i Zd Bat lf A%gmentp &,L
As:stated above„our-pimary:o*ctive.-MR be rai*ting the emt'mg environmental conditiom of
floodplain wetlands and poor soils,whkallowing.the:development.of-the praposed.. nWec
indicated to-the conceptual plan:Hey is particularly adept at incorporating best management
13 ,
ptacdees:and altertmative technologies irl pro)ect design.Additimil A esuiption of some.bast,
r magem&dtp=6ce md-aitemative- tme.gies,is included under Phase II 1iem 1 and'-Phase m1tem
3� Cure iham out.be orr: it i^atiorn.(fi-oal.-I4):and.public.educatirur Geist 11):
&dj-ed Mast&Pim-P14*mid:.+ rt onbii la:srdtdhle forpyrr om
While. rt.i&crinteat to make E'+very: Qrt ta:rcacethe'l�Iaster. cprepat+ed-by the Cr .tize
ecological�inves.gatigns and f 66dplain analyses nu yield site constraints that necessitate
modificafimot the.Master Plan..—Wi.wdl* rk�wi4 a staff I master:Plan revisions as:dictated:bv. .. -:
ir�sui ncie ,t le eoi ttraints drMct.consuitati6n*ith the City.-However,wt w Ill'attempt to:.:
rnaiti rt tom:sartte-park ameruti srnxply in a s otr gwr d-format.The'revised Maswr Plan:will
indude e:;location of:adiletic•feld suppast faeJAtses aiftdibe saryanfcashrict re.°We understand;
tt these scipp�rt€a�lrlies li. crrle t�stams, sion areas,first aid:areas :office:dte aird
gtiira e.:space;We ':also elude:flie loe titin csf a.mi nrenance facility:aad necessar�r.
s i[ �ructu e.:We will;cl erek p;base sheets' turn:surv6y. b r` 'lank ltaa�i+arridi irepare p eptaai:
Off site ma&evay,O £or:a: val::byr Kam;i tonceptla:mSta sibe utklity:plan and.c-Opceptual
layout and gradicig."fir site rriadvvay:parkirtg.areas artcl reaticsn fields.
i�is:wiark cvilt.be pe;#arci�ed.at: 11�Caster '1at� Ievel..T he:aet�al d�ign.and con
struction`tiflhese
-facilities.-will be addressed'under:tiseparat�,.future:.RFP.:i-s noted in th�7RFP l: a plaruiingand'
devciopmezit of am indoor gporis f acility and atx aquatic f ility-will also be addressed-under a
at RFP :should it lie bete ed 2t sc i time m t1i :future lxat-these facilities iOl-be ,
*wit work cl isely with ire:C :and other keliotder�to�scuss:QUr find'ty . utgs,<the results of oar
ial sis c�€'alternative Post i fications and;i3uggestia rls or acdion;if desired,we wilt facthrate
public triee g:ot qp tvho a-tor gw conrtpdtws the m r.Plaza ecan a more.z fuz d:>
4. I r>ritrar scfnedtrle d lsler ittld=rc say°af ftilalife sixttinr�ri �s.aids
We:t> erst d ho�v:e At.-IS 'hi potting a prtMect�►f`tl�s fnagmtude:tia have reliable cost
estates :A�vcoringlp;:ive.har nd. vitheentyradg Gompgy, ;lC to ota�rr l
-m Gd sis ke-Cm GracR has not:only coat m. xw tit rtatura[:�irea
staratiim m " cts l tt also id: scale:rrtass er iivc :and:;rz�aucli�ra r..iwons uct3afl
projects:
Phasta[�--P�auxtiu�:autiPting
1. A Comf wigs Afatter Am dew eaNrftetr.'air fpark Itr tpedficpbaw
We will def ne a logical phwitcg:sti teglr that addresses t ec reational improvers e=,.,Progmn=w'
piioi es'and&mf f=ding. Li!>el:y the plan:w.ill in dude.lake:construction.acid strext.W.&k.Est:
` his 'hOp"y-:g rage maUmw:for fill for gar&.,irnprarrmiwft.grid wM provide-he
compensatmT storages neede&to offset the fill.
14
Hey andAmociatim, Ina
We-v.41 use-our Certified'Prafessional in Soil Erosion and Sediment Control(CP.FSC) to.help in
phasing the construction to:minimize erosion,and the patential to degrade-water quality.An example
Of.a.demAed pi division'plan it included in:the tepreaertta rve plc ects section:
2. Scwdrdr of Ti''aWas and:mrt an dysirfor each:pedjIc tb M
e'lll:prepare:a�schedule>of:u�l�.ies:aad..c.ost.analysis ior�eadh speczfic phase.Unique try o....
gri�posal is>the'use of a est'ablislied contractor to assist in developing reliable cost ostiimates.
la r Plan 3. Pane subms o rr d*pw ,baed on
We wish to note Chat final permitting:(Phase 114 cap not-o ceur without the dev°eloprrw t:.of ;
c r triiction:dotumenm -Concept:app mral mar :a to e g aciteci:€ar.the;Plank: oad afF ite; .
t ��improvements for:eswnple;by-kC DOT with e*a traffic ttut�y,.preliininarg georrietric
plan.and sight distance e l oat 0m We cvM:afro seek concur=n+ce ou the basic:naiurg,area:craation.
and rest6csty.da COri t�`x�n�i the AMR, :.and the-SWO).Hbwever,'a�e do riot believe=#sat
final permit approval c be.obtained until construction documents are.developed.-
Whilegeinit:sctbmitls are] cely:not possible atthis's the irifom�atioci deve loped€should be:,
.suitable for pursuing other:potential gram,.financing opportunities,(t,opical Development Board,
wetland banking)Educational/DemonstmtiowBMPs..We will explore these opportunities and
p P Pplicxtioeis for.pr•€tjea f ling::S a Hof#here:capperm.ni zm descnl7ed. _further del
below::
Q,ppor tunWes for'mplementatian uf;BMPs:As stated ih:our Goals-10:and 1 Hey and
Asso6.tes''si0has•:6x nsiVe ei)mienc-e iri besr:management practice (BMP) implementation, Il ey
aa7€d Associates i�involved lia various: ngoing:B_?�1P:projee€s:and:initiativesvitti muniapalities,
h eowne&. 2tssociations;.axid the Northeastern Illinois Pl cnnii*Coxhmission:�iTl'C}.:>Specifir�fiy,
our staff has.[peen:involired:-in:the roctss-1 for std:iecuf'e terous. under`the
P aPP
S i 3 9'pt^ogram;which f4 ids:prole :tea:ad rr, n addition,w
CC'"'
are:-.cifr�renily:working�,with:t te.-u P.�:M.explore:oPPorbmiities'io'acmplerneut a �e�le�7�fide
st rowater:B .,�V.ins oidieas V* =.IVinois.
We feel it is mandatory to implement a•siate-of the stain :ter manageinmvsystein e ;
devel6ped areas-ofixe 1 site ihat:emphasizes iiifltratib n. "Greeri"&sign-featjits,.or:B1 ps,,sucli:as
vegetated.sws'les;:bluer strips,:rain gardens.arid'.pem3ealile pavi .systeix s;will help:manage some°o
all:of the stcirrrtsva#er r ?the site ii�rough:in=tcon: d� ' o-rannspiratton, `fhese jD -t►ay'be
used to Rmitot treat tli runeff.from the ptopijsed uiipi rvious.surfacer on.tlie attic sU eh as t}re
roads,.par r }t�ts'arrif baildiaiV- By increasing the time.of concentration and de easai g:tlie
vow of ruuofl:;iheso Di-APs will help protect dowmtream water resources. _Uo,=00M.Caes
crsiriggteen desiSa:features aril BNPs mzy�.-i more cost-efEec#ve.fhan converft tiarals�e5tgn
prates:
There are also opportunities to implement BMPs is the natural atea open space'arm-that willbe.
created on floe weszerii portion of the site, In:particular,there is' -stroisg near]°tp'erisure:that~�vaxtwr
f#owing.into the proposed lake is low in sediment. A high sediment load win shores the'life.of the
lake and grca*impair water quality.
is
Hqv acrd Ac ►atvt�,
Auny prolaased$MPs orr lie site t ay.yualify.fvz funding under tbe:Secfion-3,19.program which is
administered#bvthe:Illin.Dis:Environtr�Pro oIi:.A Bey j1 'A). Basi~ii,:on:aur:experience,
the public_apd.high<profile nati3m pf,.file site w.at-Ad mai a it-v attractive o i3ie 1'EPA for-funding
adder'#h a°Sectiort:319 gratYk. ' e:vac#u}d ii�t ;d to.puce in..applicizr fm cig:un �r'this
program as pa t-oi Our scoff 6..,Work..
.As metitiotied4boxt,H q. 0 Associates:is.alsp--wo&ng-with't�t SEPA to-im- lement'at,•
starntwat x: i VIP Pare iii wrtlieastern.I m- e.lack tsf.=Apiled;=.gdyzedr!and'easily
accessible-iii rrr ation*:o .die rerfortiMce of green d+ igm features-�ndl 13NWs is a:barrier to their:.;
implei mentation. Stonttcvater e*tgirieers;.pL ers;len ders,:develbperr�aiirl:pro-lect::decision-makers:
need accurw-,zeliable;qt agiif in�xsrtatigz�-ort the.perfoarp e:and:beneftts-of green design
features and Bs'1?[Ps.,;'Withi t such iri oarxativn,::e gineers-Woe,, g.pn sites:or infrastructure Projects
cannot account for:the per6rmance,bf tie°gteen:.desigsa features/BMPs;atd eii&u.p.designing
redundantsysterm.{with.-backup tradifion-W designs),or may even avoid green:design;features
e0relys.`Project-decisicin�aakers also nitid-quantifted ofonm-tion on the:perfornzanice and ben' finow
of green:,design featurev:and:.BMPs>so:-they Batt e#si tr:their`project dollars:am being well=spent::.In':
conjunction witfi:the USEPA;:31e .and:Assc iate4 is acti4elq:seekit>Eg potential projectlocations.for
tle implementation ofa"stcli3mvater$MP park't::This.facilityvould involve the implementation o€
number of.BIMPs hannoniously on:a=single site:Haweverthe proposed-design will allow for
sampling and,testing the perfom}ance.;bf:these BIMPs ::The USEPA intends.to:lead the testing and:.::
analysis.:phase:of the:progratn;irt rQnjtmcttori witiz a°local university. The expectation.is that the:.
progmmwill lead 4*fi twntinderstandingof,tlxi:effectiveness.e,fBMPs in nordieastern Illinois, l#. . :`:
impiemeritet .the stot hater:BMP:p, r .wilt be.. igh=profile pmject'for L'5EPA.I eVcn 5
xl ia>�c S-Mdp:...Wevl Ob `�seispng'#caff, dar$from:Kane County ruse in:the preparat:or�oft
tcaf€tc:irnpai sztirlpw'ate t fft 'atudy :tae cvitigteted iri.accocclarice c K,aiw Coup-ty
iquirements; ctd :tjuautff srte genecatecf tfic. tie prop6;;edmifition tudy avill
c con d riff-sue rc air S to:P aril:Road as pait of-ffie:t sw.access o the'Regiarxal
Paris.
5 platilc. iGght ;siitird a vvill:
' re pare:a.st disnc;e study ut:acatdalti
Kane�GortntTiequtp" �W tlie:p�pc Fed se�s��irtt to l'la��I2�acl:
Phat IU A.iVieeCmV
e Mitt are riot ec
gs... . .:: ' >si? : t q tied nAble '-i they-wiff; an.. iportitn#{�art.;o f the success:o£
the overaii pzci ect.We stitggest a�rtsag a lric koff:rnee g.at the proY cts inception.Atthat neetinz
vae;will' etC-aururi�d n Of.-the deqWvPMgMtn,pmjeet:gaals and schedule.`.G �tiien
suggests ng bo`distx ss the>itiitial ftrtdcngs of our soils,wetlan.d.and.#loodplain invest gatioins
Meetings:to:discuss°initial posed rmy ions.to the Master:Flan as :w the final:xeldcted
-revwvsis°vO::be-hM...11't he.requestoftheC.i%wewill:participateift,2nopenhouse orpublic
meeting and pr it the nests of our work to the Parks%ard or Cq.Council as appropriate.
16
Hey and Assoc a&-s, Inc.
PHASERIV-VI
Weunderstmdth attire•City ofElgin. y:retainthe-semees.of-selected:cons-Atanttoperform.additignal.
work-wsoeia :vuith...fiure:pkrnm.(TV:'VP}of the-}project4f deeme ui cessargr t y:Cttp Staff,-`j e:. ic-.
futum wark items as-listed-in ihe:RFP are.describid below.t e htv. rw-t attempted tp:!furtiieE a ine Lfl,' a ...
'
scope:itests: -ihey are:nat:yet me el cfm, a A range of fees tbased'on a percentage of the..ti W c+6tisiiication .'
cost is included in Part B.
Phase.IV.--Co +etiew.,Dom tation
f. Cowfteden D"w#Aa ii and Tea6mi r(Speezfica6Mr
While the enact she of the Final project is unknown at Ns time, we.anticoate.that the:p ill
it dude the preparations cif
• g meral.nates..and.spedficstsons.
geadirig std:dti.aiix�g�
Amh wwor sir.-Iay ut and suppordng`cakulations
4. 5. r sErvxe:'�YL$
�►
pota e prt�tec€ati ::service'Ices. .:
r ttting wall yr 6ihenmumwai desigxvif':tieeded:.
q iul Sefi 0215. .MITI# k� fif� t[etlCll.a .LS
*6910 _'9tl`a E SXQt IEf St"9t?!L�5i7Xi1 't Ly CEit 3a�,tC:
sc i .e s rs. rid:set erif:cvnt ilrpijift d if t s'
Wewiff aMutl a:pre+id:sxteet g.re poriti to corttiaetor in u ies rtuting'tlie iiid'pi=ciod,.:mup
a d eiat a, to -bic}s'aiid recorntnead:coft.—tors.
Phase:VA--Permian ng
9, Pernrig
We will prepare applications fax the 1rsss Department af'iatn cr {ID3lt;U:°S &rsay .
Co s of Engineers( tQE),V:nne Cbunty I3ep2mnent oaf Transpomtion 0 -01
axi i e f
L3ul�age Soil and` ater'Coriservtian'lrct(kSCi3 pceduries and'pciitfrigrecrementis =
we will also..prepare appha ons for a.CLOIi�jI OAM K m l EM to move proposed ldi ,s:.
or other desired pa&irnprovex mts from.the&odpWn.
17
ey and sa aws, Inc.
Phase V--Pield.Wo rk
1. C' �v�r Z.yo��r�rid:Sttz�sa$.
This work vi}i be:pto cieci:t�y Jo sore: i . tirce} ttg.A det l :. cgpe c�fwork v�U-'be: .
ctic�v malty v1th�#*e:groject:cvntraac�r:to Ensure corr3gatibiEi#q wit i ter syst�erns and(t tisu e .
appioapriat layer : sbihts.ax�e weed-upon..
Phaise' --Cansaagesaneut
1: Oaf 1 m iFtand AcU Okffnwim
Based ion our experience,_a separate-Construe#ion Management f is snot Pe ariir00etl:-ft�i.
profec:Es.lilre.fi�Zis. :e�perierec ec R,esidaht:Er4a a wah:he Awrop a>st x g ba i hand iiae
inspection,docur a=,mi n arid:-cost ftw-Ini ng smcessfiAy£oar.the City
5#estii g.caix°be.pravidjedb i�4'i�$aixd Stmdard En eening;�&Testing. AO' ii:W. ;be
irr ptssst`hie Sri give a costta# :City taw fir tie ser�rtces. W-t can*esiniate: d on I-
of�iteti��iebst . .
16 '
Hey.And.associates, Inc.
ASSUMM(l NS
The C tp:ofElgir4 with the.assistance of the.Forest:Preserve District of Kane County.,sh-A. provide-A
rdevant.inf batalion at itr.&Vosal to assi t..with the dmelopinent:of tie prejoa.
t4
Et GIN
MliIONAL PARR
Scfieddk,':
A' ZOOi .5epC bit .�:Nair.' �' Dct jen.2001 Pe4:: ,.".Noel. X.►i8. Mq Jero J■y ... At; ...Sept. Oct '.aVaDei. Jaa:2M!
TASI
. .
6 C B<'
rifCio 'Plin ..
1 Re.i MmierP4n s
V
c�enni .M
YY f
Pfu�e tl ('
Phneiry-VI .. .
ATTACHMENT B
I. FEE PROPOSAL and STANDARD TERMS AND CONDITIONS
Hcy and Associates, Inc.
Ptoponl No.P204-06 WR
REQUEST FOR PROPOSALS (-RFP")
for
ENGINEERING CONSULTANT SERVICES FOR PROPOSED.IMPROVEMENTS AT
THE ELGIN REGIONAL PARR
RFP#;06-044
Part B:Fee Proposal
Prepared for.
City of Elgin Purchasing Depamnent
'Gail Cohen,Purchasing Director
150 Dexter Court
Elgin,IL 60120
(847) 931-5605
Prepared by:
Hey and Associates,Inc.
In association with:
Civiltech Engineering,Inc.
Hitchcock Design Group
Midland Standard Engineering&Testing,Inc.
Lake County Grading,Inc.
26375 w comsxcEmrva,surm601, vow,r1.L mis60073
OFFJCB(847)740-0888 FAx(847)740-2888
H'eyand Associates, Inc.
Part B—Fee Proposal
This part of the proposal shall be sealed and separate from PART A of the proposal.It will include
the professional consultant's detailed cost estimate to furnish the services outlined in the RFP.
The consultant must pmwk a firm, fixed fee proposal for the work outlined in Section 2,Scope of Work including
rrimbmables.Also provide current,hourly rates for each member of the pmmjea team.
A,detailed fixed fee proposal is attached. Current hourly rates for each team member are provided.
The following assumptions were used in developing the cost proposal.
+ The City requires detailed cost estimates in order to properly evaluate the feasibility of the proposed
part design.Therefore,we are assuming that engineering will need to be performed to a relatively high
level of detail in order to develop reliable cost estimates.Thus,the Hey and Civiltech costs assume a
preliminary plan level of detail for site grading and utilities.The information developed will be directly
transferable into the work required under Phase IV Construction Documentation,reducing the fee that
might otherwise be required in that phase.
• Ile topographic survey is a detailed ground based rather than ATV based survey.This should result in a
more accurate survey.The survey of trees in excess of 6" dia.is included as are Plank Road and five off-
site hydraulic structures.The survey is to be performed by a registered professional land surveyor.While
we understand that a boundary survey was prepared for the transfer of property to the City, an accurate
verification of all affected property boundaries has been included to ensure that the topography ties in
to the boundaries correctly.
i
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r
9 �
Wil
Its!!
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no
M M
Z
EXt7I W A
STANDARD TERMS AND CONDITIONS
Hey and Assoelates,Inc.
COMPENSATION LIMITATION OF COSTS
Staff Hourly Billing hate
Hey will not be obligated to continue performance of incur costs beyond the
Schaefer,President $150 estimated costs unless the Client agrees in writing to a revised cost estimate.
Reasch,Senior Vice-President $135
Mosca,Vice-President $130 CLIENT'S RESPONSIBILITIES
O'Reilly,Vice-president $110
Polzin,Via President $130 Client shall arrange for access to and make all provisions for Hey to enter upon
Senior Water Atsouras Engineer $110 private and public property as required for Hey to perform services under this
Water Resources Engineer 1 . $ 95 Agreement.
Water Resources Engineer 2 - S 85
Restoration Ecologist $100 Client shall provide Hey with all existing available information regarding this
Senior Landscape Architect $100 project as required. Hey shall be entitled to rely upon information and
Certified Profasiomal in Erosion and Sediment Control $100 documentation provided by the Client or consultants retained by the Client in
Soil Erosion and Sediment Control Specialist S 55 relation to this project,however Hey assumes no responsibility or liability for their
Envitonmentat Services Manager S 85 completeness of accuracy.
Field Services Manager $ 80
Engineering Designer $ 80 COST OPINIONS
Engineering Technician 1 S 60
Engineering Technician 2 S 35
Designer $ Any cast opinions or project economic evaluations provided by Hey will be on the
LaWscape Senior Biologist S 70 basis of experience and judgment,but,because Hey has no control over market
Water Resotrtoes Planner S 75 conditions or bidding procedures,we cannot warrant that bids,construction cost,
Environmental Scientist t S 75 or project economics will riot vary from these opinions.
EnvironmentalSeleMiA2 $ 70
Environmental Scientist 3 S 65 STANDARD OF CARE
Environmental Mutt $ 35
CAD Technician 1 $ 60 The services provided by Hey under this Agreement will be performed as
CAD Technician 2 S 55 reasonably required in accordance with generally accepted standards forservices as
Administrator S 60 offered in the proposal for this project at the time and the place where the services
4drninistrativeAssistant S 45 ere performed.
REIMBURSABLE EXPENSES INSURANCE
Reimbursable cxpowes shall be reimbursed at cost plus an 80/6 administrative Throughout the duration of the project, Hey will proem and maintain the
swig charge. Such expenses 9WI indud;but arc not necessadly limited to following insurance:
tfavtk reproduction, shipping1delivery, aerie! photographs, phone and other
communication charges,consultants and subcontractor fees,equipment and supply Liability Limits of Liability
costs related to the execution of the project.Fixed reimbusable ogxwe costs are Workers'Compensation and
as follows: Employer's Liability $ 300,000 each incident
Travrtl $ .55/mile Comprehensive Generai Liability S 2,000,000
Copies S .10/page Professional Liability $1,000,000
SoftwarslDigital Resource Charge $100,00/project Automobile Liability $1,000,000
ATV usage S 44d10/liour
ATV Discing,Herbicide Spraying,Mowing S 45.00/hour Within the limits of this insurance,Hey agrees to hold the Client harmless from
Chain Saw Usage S 20.00/hour and against loss,damage,injury or liability arising directly from the negligent acts
Additional plotting,B R:W S .50/sq.ft. or omissions of employees,agents or subcontractors of Hey.
Additional Plotting,Color $ .75/sq.&
Additional Plowing,Mylar S 1.00/sq.ft. Client will limit any and all liability,claim for damages,losses,cost of defense,or
expenses to be levied against Hey on account of any design detect,error,omission,
BILLING or professional negligence to a Sum not to exceed the amount of Heys fee under
this agreement.Should the Client require other types of insurance coverage,limits
Billings shall be on a monthly basis and we payable upon receipt.An additional in excess of the above limits,and/or certificates naming any others)than the
charge of 1'�,percent per month(!g'/o per annum)shalt be applied to arty balance Client as additional insured parties,He y's cost of obtaining such coverage,limits,
unpaid mare than 30 days beyond receipt of Invoice. Client shall pay any or certificates shat)be reimbursable by the Client,
attorney's fees, court costs or other a qmw incurred collecting delinquent
accounts.Hey and Associates Inc.(Hey),with seven days written notice,rtswm
the right to suspend or terminate work under dais aVvement on any aceoumt that is
past due.
The Clients obligation to pay for the work contracted is in no way dependant upon
;Oar C icnt's ability to obtain financing zoning pemdt approval by governmental or
regtdatory agencies,or upon the Client's successful completion of the project.
The rates presented herein are effective for fie period January t,2006 through April 2006,IL
January 31,2007 and shall be subject to modification on February 1,2007.
0
Hitchcock
Design Group
Creating Setter Piaces°
Standard Rates
Effective Apr#24, 2006
For projects or phases that are invoiced on an hourly basis, we track and invoice time based on the activity
performed rather than the salary of the person performing the activity. That way,we are compensated for the value
of the service instead of the cost of the service. We track eight different activities based on the complexity and the
experience required to perform each activity. Our eight current activity rates are:
Project Leadership $160.00/hr.
Project Management Sl I5.001hr.
Construction Administration $110.00/hr.
Project Planning $i 10.00/hr.
-Project Design $100.00/hr.
Construction Observation $90.00/hr.
Project Documentation S 70.00/hr.
Protect Support S 60.00/hr.
Other Project Expenses In addition to our standard hourly rates,we invoice authorized sub-consultant fees.service
bureaus,travel and reproduction expenses,at our cost plus a 15%mark up.
1
Jorgensen and Associates,Inc. t of 3
Project: Elgin Regional Park
Section:
County: Kane
Job No.:
Exhibit
Hourly Rate Range-Consultant's Regular Staff
Classification From To
Principal,Manager,P.L.S. 35.00 37.00
Supervisor,Project Surveyor 34.00 36.00
Cadd Supervisor,S.I.T., Survey 20.00 22.00
Party Chief,S.I.T.
Instrument Operator,Cadd Operator, 13.00 17.00
assignable Clerical and Secretarial Labor
fi.'1Hey0ginParkEXA
• Jorgensen and Associates,Inc.2 of 3
' Project: Elgin Regional Park
Section:
County: Kane
Job No.:
Exhibit"B"
Payroll Burden&Fringe Costs
%of Direct
Productive
P_a oll
Federal Insurance Contributions Act 11.74%
State Unemployment Compensation 1.45%
Federal Unemployment Compensation 0.19%
Workmen's Compensation Insurance 0.50%
Paid Holidays,Vacation, Sick Leave,Personal Leave - 10.02%
Bonus 2.79%
Pension 2.18%
Group Insurance 36.07%
Total Payroll Burden&Fringe Costs 64.94%
E;SHey%ElginParkEXB
Jorgensen and Associates,Inc.3 of 3
Project: Elgin Regional Park
Section:
County: Kane
Job No.:
Exhibit"C"
Overhead and Indirect Costs
%of Direct
Productive
Payroll
Taxes except Federal Income 0.00°/a
Business Insurance,except key-man insurance,insurance including
accident,liability and valuable papers 7.33%
Depreciation and amortization 10.00%
Administrative,unassignable staff time, recruiting, training and education,
severance,negotiating new business,and office accounting,clerical and
secretarial wages and salaries 44.07%
Reproductive and printing costs 0.13%
Office and Survey supplies 4.74%
Computer costs 1.94%
Professional services including specialists,legal,auditing,etc. 1.70%
Employees travel expenses not assigned to clients and excluding costs outside
Illinois 6.81%
Telephone,telegraph and postage 2.51%
Recruiting and relocating expense 0A0%
Fees,licenses,dues,publications(technical and professional) 2.24%
Utilities and maintenance 4.80%
Business space rent 6.37%
Facilities-Capital 0.82%
Miscellaneous expense 0.26%
Equipment rental 0.00%
Bank charges 0.000/0
Total Overhead 89.72%
EA1 ic)AElginParkEXC
Jorgensen and Associates,Inc.3 o£3
Project: Elgin Regional Park
Section:
County: Kane
Job No.:
Exhibit"C"
Overhead and Indirect COM
%of Direct
Productive
Payroll
Taxes except Federal Income 0.00%
Business Insurance,.except key-man insurance,insurance including
accident, liability and valuable papers 7.33%
Depreciation and amortization 10.00%
Administrative,unassignable staff time,recruiting,training and education,
severance,negotiating new business,and office accounting,clerical and
'secretarial wages and salaries 44-07%
Reproductive and printing costs
Office and Survey supplies 4.74%
Computer costs 1.94%
Professional services including specialists, legal,auditing,etc. 1.70%
Employees travel expenses not assigned to clients and excluding costs outside
Illinois 6.81%
Telephone,telegraph and postage 2.51%
Recruiting and relocating expense 0.00%
Fees, licenses,dues,publications (technical and professional) 2.24%
Utilities and maintenance 0.80%
Business space rent. 6.37%
Facilities-Capital 0.82%
Miscellaneous expense 0.26%
Equipment rental 0.00%
Bank charges 0.000/0
Total Overhead 89.72%
E:t*yGginParkEk
ELGIN 11juEOGIONAL PAIDUN7
Conceptual Plan
City of Elgin Par% and Recreation Department & Forest Preserve District Kane County
Revised 7/! l 5
City of Elgin Agenda Item No.
July 7, 2006 r
TO: Mayor and Members of the City Council
FROM: Olufemi Folarin, City Manager
Randy Reopelle, Parks & Recre tion Director ,m,;,,, ,,,e mid C,rrar Oi�nariurur „ r i'C lfzerr;
SUBJECT: Engineering Services Agreement for the Elgin Regional Park Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider an agreement with Hey and Associates, Inc. (Hey) for engineering
design services for the Regional Park Project.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute the agreement
with Hey and Associates for the not-to-exceed amount of $426,028 to provide engineering
design services for the Elgin Regional Park project
BACKGROUND
In May, 2005, the City Council approved the purchase of a 224 acre parcel from the Trust for
Public Land for the purpose of creating a regional park. A Conceptual Master Plan for the
regional park was completed in July, 2005. The framework for this plan was based upon
recommendations listed in the Parks and Recreation Master Plan along with input from the
public, Parks and Recreation Advisory Board, City staff, and discussions with Kane County
Forest Preserve staff. Approximately 130 acres of the park will be dedicated to active recreation
and the remaining 94 acres will be dedicated to passive recreation uses.
The regional park site contains two streams under the jurisdiction the U.S. Army Corps of
Engineers. Nearly seventy percent of the property is located within the boundaries of the 100
year flood plain relative to these streams. There are also issues regarding the hydric (wet) soils
and existing drain tile system on the site. These existing conditions and the proposed re-
meandering of the streams, lake and wetland system, and road system will require extensive plan
review and permitting by the IDNR, U.S. Army Corps of Engineers, and Kane County. The
resolution of these issues and acquisition of the required permits necessitate the services of a
professional engineering consultant specializing in these types of environmental conditions.
Request for Proposal #06-044, Engineering Consulting Services for Proposed Improvements at
the Elgin Regional Park, was issued on April 3`d, 2006 and twelve proposals were received. Of
these twelve proposals, seven were not considered as they did not meet all of the criteria as
Oak, Engineering Services Agreement with Hey and Associates for the Regional Park Project
July 7, 2006
Page 2
outlined in the RFP. The five qualified proposals were rated by a staff selection committee
based on the requirements and criteria outlined in the RFP and the City procurement procedures.
Based on quality of their proposal and prior experience with environmentally sensitive projects
Hey and Associates, Inc. was selected as the most qualified firm. Upon notification of their
selection, Hey and Associates met with staff to finalize the project scope and fee proposal. The
final negotiated fee for their services is $426,028.
A copy of the Conceptual Master Plans is attached as Exhibit A. A copy of the tabulation of bids
is attached as Exhibit B. A copy of the Engineering Services Agreement is attached as Exhibit
C. This agreement entails design engineering services necessary for conceptual plan evaluation
and revision, creation of a phased construction master plan, preliminary permit submittals, and a
detailed schedule values. At the City's discretion, an amendment to the contract for construction
engineering and project management may be prepared in order to assist with future phases of the
project.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Parks and Recreation Advisory Board
,/r FINANCIAL IMPACT
T 0
The not-to-exceed contract agreement with Hey and Associates, Inc. will total $426,028.
Funding in the amount of $600,000 is budgeted and $594,000 is available in the Park
Development Fund, account number 340-0000-795.92-32, "Regional Park Acquisition" under
project number 509657 to enter into the contract.
EGAL IMPACT
None
ALTERNATIVES
1. Approve the engineering services agreement with Hey and Associates, Inc.
2. Do not approve the engineering services agreement with Hey and Associates, Inc.
Respectfully submitted for Council consideration.
mjh
Attachments
EBHIBIT B ,
Engineering Consulting for Regional Park Project
TABULATION OF BIDS
CITY OF ELGIN
Landmark Engineering Group Robert H. Andersen &Assoc. Intech Consultants Patrick Engineering Inc.
Invitation No. 06-044 Engineering Consulting 1 2295 Valley Creek Drive 220 West River Drive 5413 Walnut Avenue 4970 Varsity Drive
Date of Opening: 5/5/06 Elgin, IL 60123 St. Charles, IL 60174 Downers Grove, IL 60515 Lisle, IL 60532-4101
Department: Parks& Recreation
+ 8.5% O
construction cost for Phases
Proposal pricing $300,000 $318,500 VI &V $342,800
Engineering Resource Assoc. Hey&Associates Graef Anhalt Schloemer Applied Ecological Services
35701 West Avenue 26575 W. Commerce Drive 8501 W. Higgins 39 E. Scully Drive
Suite 150 Suite 601 Suite 280 Schaumburg, IL 60193
Warrenville, IL 60555-3256 Volo, IL 60073 Chicago, IL 60631
$376,815 $451,656 P84,450
Bonestroo Devery&Associates V3 Companies of Illinois Gewalt Hamilton Associates Christopher Burke Ltd.
1860 W. Winchester Road 2531 Technology Drive 850 Forest Edge Drive 9575 W. Higgins Road
Libertyville, IL 60048 Suite 312 Vernon Hills, IL 60061 Rosement, IL 60018
Elgin, IL 60123
$500,000 $1,681,797 $9,822,000 $601,000