06-135 Resolution No. 06-135
RESOLUTION
AUTHORIZING ACCEPTANCE OF AN INTERAGENCY AGREEMENT WITH THE
ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR
DOMESTIC VIOLENCE CASE WORKERS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock,Mayor,be and is hereby authorized and directed to execute an Interagency Agreement on
behalf of the City of Elgin with the Illinois Criminal Justice Information Authority for two part-time
domestic case workers, a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 14, 2006
Adopted: June 14, 2006
Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
0
.1
• f`\ iI ,,
I
I^
'may *���
t
°1 ? ,:
OFFICE OF THE ATTORNEY GENERAL
STATE OF ILLINOIS 1 /J
N\r,
Lisa Madigan
ATTORNEY GENERAL
GRANT AGREEMENT
This agreement, made this 31 day of 14 IA(iti.c6 , 2006, by and between
the State of Illinois represented by the Attorney General •f the State of Illinois, hereinafter
�
referred to as Admini # ,,.,;l %v, igRilfiirfi t l brSOF8fifation,
corporation overnmental enti [circle one] hereinafter referred to as Grantee,
witnesseth:
WHEREAS, sections 6 and 7 of the Violent Crime Victims Assistance Act (725
ILCS 240/6, 7) authorize the Administrator to designate as victim and witness assistance
centers, any public or private nonprofit agencies, and to award grants to such agencies for
the establishment and operation of such centers pursuant to the Violent Crime Victims
Assistance Act (725 ILCS 240/1 et seq.); and
WHEREAS, the Administrator has promulgated rules to implement the
provisions of the Violent Crime Victims Assistance Act including procedures for the
designation and funding of victim and witness assistance centers; and
WHEREAS, Grantee has submitted to the Administrator a grant proposal dated
February 23, 2006, together with plans and specifications for the development and operation
of a victim and witness assistance center in the county(ies) of Kane and Cook, State of
Illinois; and
WHEREAS, the grant proposal is acceptable to the Administrator and appears
to comport with the standards, procedures, and objectives of the Violent Crime Victims
Assistance Act and the rules implementing said Act; and
WHEREAS, the Administrator desires that Grantee perform services as
hereinafter set forth in accordance with the terms and conditions hereinafter provided;
NOW, THEREFORE, pursuant to and for the purpose of carrying out the
provisions of the Violent Crime Victims Assistance Act, and in consideration of Grantee's
representations contained in its grant proposal dated February 23, 2006, and of the benefits
to accrue to the People of the State of Illinois from the accomplishment of the project
detailed in said grant proposal, the parties hereto mutually promise and agree as follows:
revised 08/05 - 1 -
500 South Second Street,Springfield,Illinois 62706 • (217)782-1090 • TTY:(217)785-2771 • Fax:(217)782-7046
lAfl ITT__-il__J_1._1. 11. !.1 ' _ t11' enin. _ ,,.n♦r.. '....., ..�-.... .-. . ... . ....
1. TERM. The term of this Agreement is for a period of twelve(12)
months, commencing July 1 , 2006, and ending June 30 , 2007, unless sooner terminated as
herein provided.
2. PROVISION OF SERVICES AND GRANT ADMINISTRATION. Grantee
agrees as follows:
(a) Grantee shall operate a program in accordance with "Program
Description A and B" and "Clients Served A" of the application submitted
to the Administrator;
(b) Grantee shall utilize grant funds to supplement the following part-time
salaries: $5,000.00 for a Domestic Violence Case Manager and
$5,000.00 for a second Domestic Violence Case Manager;
(c) Grantee shall network with community groups, social service agencies,
and law enforcement organizations that provide additional services for
crime victims. Grantee shall refer victims to these agencies whenever the
victim's needs can more appropriately be met;
(d) Grantee shall have staff complete at least one Administrator-sponsored
training throughout the term of the grant.
(e) Grantee shall maintain an accounting system acceptable to the
Administrator for the implementation and maintenance of the services to
be provided under this Agreement;
(f) Grantee shall submit to the Administrator financial and activity reports
each quarter covering the previous three (3) month period. Such reports
shall be on forms specified by the Administrator. All reporting forms must
be received by the Administrator no later than fifteen (15) days following
the end of the reporting period. Such reports shall detail clients served,
services provided, expenditures, and revisions, if any, of timetables and
activities to reflect the current program status and future activity. Failure
to comply within said 15 day period may result in the delay of award
installments or termination of this Agreement. In addition to such reports,
Grantee agrees to render to the Administrator, upon the demand of the
Administrator, a complete and satisfactory accounting of any and all
monies granted to Grantee pursuant to this Agreement;
(g) Grantee shall provide information regarding the Illinois Crime Victims
Compensation program to all clients who have been victims of violent
crime. To that end, Grantee shall maintain a supply of current materials,
including, but not limited to, Crime Victims Compensation applications
and Instruction Sheets, Crime Victims Compensation brochures and
Crime Victims Compensation fact sheets. Grantee shall attend
Administrator-sponsored trainings regarding the Crime Victims
Compensation program as requested by the Administrator. Grantee shall
- 2 -
•
submit to the Administrator data substantiating Grantee's compliance with
this subsection on Grantee's quarterly activity reports.
(h) Grantee shall permit agents of the Administrator to inspect the financial
records of Grantee as they relate to this Agreement;
(i) Grantee shall permit agents of the Administrator to enter the premises of
Grantee to observe the operation of Grantee's program. The
Administrator shall give Grantee reasonable notice of intent to enter for
purposes of observing, and such observation shall not unreasonably
interfere with the conduct of Grantee in the providing of its services;
(j) Grantee shall indemnify and hold the Administrator and the State of
Illinois harmless from all claims, suits, judgments, and damages arising
from the conduct of Grantee, its agents, and its volunteers in the
performance of this Agreement and in the providing of services as
described in this Agreement; and
(k) Grantee shall comply with all laws, statutes, ordinances, rules, and
regulations of all federal, State, county, and municipal authorities now in
force, or which may hereafter be in force, pertaining to the performance of
this Agreement.
3. GRANT AWARD. Administrator agrees to contribute and provide
financial support from the Violent Crime Victims Assistance Fund to.Grantee in the amount of
$10,000.00. Grantee agrees to use such funds solely for the provision of services as
specified in paragraph 2 of this Agreement and strictly in accordance with the project budget,
which is attached hereto, marked as "Exhibit A", and by reference incorporated herein,
unless Grantee has otherwise modified the program or provision of services, in accordance
with paragraph four (4) of this Grant Agreement. Administrator shall complete processing for
payment of 25 percent of said grant award within 45 days of the execution of this Grant
Agreement. The remaining, unpaid balance of said grant award shall be processed for
payment in three (3) equal installments within 30 days after the end of each subsequent
calendar quarter, provided that the Grantee has complied with quarterly reporting
requirements as required under paragraph 2 of this Grant Agreement, on the condition that
sufficient funds have been collected under the Violent Crime Victims Assistance Act and that
such funds have been appropriated for the purposes of this Grant Agreement by the General
Assembly of the State of Illinois and are available to the Administrator for disbursement for
purposes of this Grant Agreement.
. 4. MODIFICATION OF PROGRAM. Grantee shall not change, modify,
revise, alter, amend, or delete any part of the services it has agreed to provide or change,
alter, or extend the time constraints for the provision of such services as provided herein
unless it shall have first obtained the written consent for such change, modification, revision,
alteration, amendment, deletion, or extension from the Administrator. Furthermore, unless
Grantee obtains the prior written consent of the Administrator, Grantee shall not do or cause
to be done any of the following:
- 3 -
•
(a) Incur any expense or financial obligation from the grant award except as
authorized by and provided in paragraph 2 and the project budget, which
is attached hereto, marked as "Exhibit A," and by reference incorporated
herein;
(b) Incur expenses or financial obligations from such grant award in any line
item category of such project budget in excess of the amount provided in
such line item category; or
(c) Transfer any money from one line item category of such project budget to
another line item category of such project budget.
5. PRINTED MATERIAL. Unless otherwise agreed to by both parties of this
Agreement, all printed materials paid for, in whole or in part, with funds provided pursuant to
this Grant Agreement shall specify within such printed materials the following disclaimer;
"Funding for this material provided through the Illinois Violent Crime Victims Assistance
Program, administered by Illinois Attorney General. The views and statements expressed
herein do not necessarily reflect the views and opinions of the Attorney General or the Illinois
Violent Crime Victims Assistance Program."
6. USE AND POSSESSION OF EQUIPMENT. Any and all capital
equipment purchased with grant funds awarded under this Grant Agreement or any
amendment, modification, or supplement thereto, shall be used exclusively by Grantee to
perform the services agreed upon in this Grant Agreement or any amendment, modification,
or supplement thereto. If, at any time during the term of this Grant Agreement, Grantee
ceases to use such capital equipment to perform the services agreed upon in this Grant
Agreement or any amendment, modification, or supplement thereto, Grantee shall
immediately deliver and turn over to the Administrator such item or items of capital
equipment in the same operating order, repair, condition, and appearance as of the date of
purchase, excepting only for reasonable wear and tear and depreciation resulting from the
authorized use thereof, and in conjunction therewith. Grantee shall execute and deliver any
and all documents necessary to convey marketable title, custody, and possession of such
capital equipment to the State of Illinois. After the expiration or earlier termination of this
Grant Agreement, if at any time during the useful life of any such capital equipment Grantee
ceases to use such capital equipment for a purpose consistent with the purposes of the
Violent Crime Victims Assistance Act, as amended, Grantee shall immediately deliver and
turn over to the Administrator such item or items of capital equipment, and, in conjunction
therewith, Grantee shall execute and deliver any and all documents necessary to convey
marketable title, custody, and possession of such capital equipment to the State of Illinois.
This section shall survive the expiration or earlier termination of this Grant Agreement or any
amendments, modification, or supplement thereto.
As used in this section, capital equipment means items of personal property
used for the conduct of Grantee's business or used to enable Grantee to perform the
services agreed upon in this Grant Agreement, including, but not necessarily limited to, office
furniture, typewriters, copy machines, computers, appliances, printing machines, and motor
vehicles.
4 -
•
7. ASSIGNMENT. Grantee shall make no assignment of this Agreement or
of any right accruing under this Agreement or of any monies granted to Grantee pursuant to
this Agreement without the written consent of the Administrator.
8. TERMINATION OF AGREEMENT. This Agreement may be terminated
and canceled by the Administrator, by giving written notice to Grantee thirty (30) days in
advance of such termination and cancellation, delivered by certified mail, return receipt
requested, to Grantee as hereinafter provided. In addition, this Agreement shall terminate
without notice in case of bankruptcy or insolvency, or dissolution, whether voluntary or
involuntary, by Grantee. Furthermore, in the event that the term of this Agreement or any
renewal hereof extends into more than one fiscal year of the State of Illinois, it is understood
and agreed by the parties hereto that the payment of the grant monies and all other terms
and conditions of this Agreement are conditioned upon and subject to termination and
cancellation by the Administrator in any year for which the General Assembly fails to make
an appropriation to fund Violent Crime Victims Assistance grants. In the event that this
Agreement is terminated prior to the expiration date, Grantee shall promptly return to
Administrator all unexpended or lapsed funds, as provided in the rules promulgated by the
Administrator for the implementation of the Violent Crime Victims Assistance Act, or, in the
event such rules do not govern the return of such funds, as instructed in writing by the
Administrator.
9. EXPENDITURE OF GRANT FUNDS. All grant funds awarded hereunder
shall be expended within the term of this Grant Agreement unless the parties hereto have
agreed in writing to do otherwise. In any,event, no grant funds awarded hereunder may be
made available for expenditure by Grantee for a period longer than two (2) years from the
date of this Grant Agreement unless such funds are to be used for reimbursement of costs
previously incurred by Grantee. Any grant funds not expended or legally obligated by the
end of the term of this Grant Agreement or during the time limitations for the expenditure of
grant funds as otherwise set forth herein must be returned to the Administrator within forty-
five (45) days after the end of the term of this Grant Agreement or the expiration of the time
limitations for the expenditure of grant funds as otherwise set forth herein, whichever applies.
This Grant Agreement is subject to the Illinois Grant Funds Recovery Act (30 ILCS 705/1 et
seg.), as now or hereafter amended; and all the terms, conditions, and provisions of the
Illinois Grant Funds Recovery Act apply to this Grant Agreement and are made a part of this
Grant Agreement the same as though they were expressly incorporated.and included herein.
10. SEVERABILITY. This Agreement and all provisions hereof are intended
to be whole and entire, and no provision or any part hereof is intended to be severable. This
Agreement contains all the terms and conditions agreed upon by the parties hereto, and no
other Agreements, oral or otherwise, regarding the subject matter of the Agreement, shall be
deemed to exist or bind any party hereto.
11. PERSONNEL. Grantee shall appoint, assign, and commit the following
named person or persons to perform the services to be provided by Grantee:
Lark Syrris, Domestic Violence Case Manager and Diane Haber, Domestic Violence Case
Manager.
If for any reason Grantee finds it necessary or desirable to substitute, add, or
subtract personnel to perform its services under this Agreement, Grantee shall submit a
- 5 -
written notice to Administrator within ten (10) days of the personnel substitution, addition, or
subtraction. Such notice must include the name or names of any substituted or additional
personnel, together with such person's resume and the reason for such personnel
substitution, addition, or subtraction.
12. CHARITABLE ORGANIZATION STATUS. Grantee certifies that it is /
Is not [circle one] a charitable organization subject to Illinois' Charitable Trust Act (760 ILCS
55/1 et seq.) and the Solicitation For Charity Act (225 ILCS 460/0.01 et seq.), and, if subject
to either of these Acts, that all appropriate registration materials and annual reports have
been filed with the Attorney General's Charitable Trust Bureau.
13. CONFLICT OF INTEREST. Grantee agrees to comply with the provisions
of the Illinois Procurement Code prohibiting conflicts of interest (30 ILCS 500/50-13) and the
Attorney General's rules relating to ethics (44 III. Adm. Code §§1300.5013 through
1300.5035); and all the terms, conditions, and provisions of those sections apply to this
Agreement and are made a part of this Agreement the same as though they were
incorporated and included herein.
14. DISCRIMINATION.
(a) The provisions of Public Works Employment Discrimination Act (775 ILCS
10/0.01 et seq.) are applicable to this contract.
(b) Grantee hereby agrees to:
1) Refrain from unlawful discrimination and discrimination based on
citizenship status in employment and undertake affirmative action to
assure equality of employment opportunity and eliminate the effects
of past discrimination;
2) Comply with the procedures and requirements of the regulations of
the Department of Human Rights concerning equal employment
opportunities and affirmative action; and
3) Provide such information, with respect to its employees and
applicants for employment, and assistance as the Department of
Human Rights may reasonably request. (775 ILCS 5/2-105.)
(c) The Americans with Disabilities Act of 1990 (42 U.S.C. Sec. 12101 et
seq.) and the regulations promulgated thereunder (28 C.F.R. Sec.
35.130), hereinafter collectively referred to as the "ADA," prohibit
discrimination against persons with disabilities by the State, whether
directly or through contractual arrangements, in the provision of any aid,
benefit, or service. As a condition to this Grant Agreement, Grantee
certifies that services, programs, activities provided under this Grant
Agreement are and will continue to be in compliance with the ADA.
- 6 -
•
15. SEXUAL HARASSMENT POLICIES. Grantee agrees to establish and
maintain written sexual harassment policies that shall include, at a minimum, the following
information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment
under State law; (iii) a description of sexual harassment, utilizing examples; (iv) the vendor's
internal complaint process including penalties; (v) the legal recourse, investigative and
complaint process available through the Department of Human Rights and the Human Rights
Commission; (vi) directions on how to contact the Department of Human Rights and the
Human Rights Commission; and (vii) protection against retaliation as provided by section 6-
101 of the Illinois Human Rights Act. (775 ILCS 5/2-105 B(5)(a).)
16. IMMIGRATION REFORM AND CONTROL ACT OF 1986. Grantee
hereby certifies that, to the extent applicable to this Agreement, Grantee has complied with
the provisions and requirements of the Immigration Reform and Control Act of 1986 (Public
Law 99-603, effective November 6, 1986), and that Grantee is not an unauthorized alien as
defined in section 274A(h)(3) of the Immigration and Nationality Act.
17. BRIBERY. Grantee hereby certifies that neither it nor any of its
authorized agents has been convicted of bribery or attempting to bribe an officer or
employee of any federal, State, or local governmental entity in that officer's or employee's
official capacity or has made an admission of guilt of such conduct which is a matter of
record.
18. FELONY CONVICTION. Grantee certifies that it is not barred from being
awarded a contract or subcontract with the State of Illinois or a State agency under Section
50-10 of the Illinois Procurement Code (30 ILCS 500/50-10). Section 50-10 of the
Procurement Code prohibits a person or business entity convicted of a felony from doing
business with the State of Illinois or any State agency from the date of conviction until five (5)
years after the completion of the sentence for such felony, unless the person(s) held
responsible by a prosecutorial office for the facts upon which the conviction was based has
no involvement with the business.
19. SARBANES-OXLEY ACT. Grantee certifies that it is not barred from
being awarded a contract with the State of Illinois or a State agency under Section 50-10.5 of
the Illinois Procurement Code (30 ILCS 500/50-10.5). Section 50-10.5 of the Procurement
Code prohibits a business from bidding on or entering into a contract with the State if the
business or any officer, director, partner, or other managerial agent of the business has been
convicted of a felony under the Sarbanes-Oxley Act of 2002 (15 U.S.C. §7201 et seg.) or a
Class 3 or Class 2 felony under the Illinois Securities Law of 1953 (815 ILCS 5/1 et seq.) for
a period of five (5) years prior to the date of the bid or contract. Grantee acknowledges that
the Administrator shall declare this contract void if this certification is false.
20. DEBT DELINQUENCY. Grantee certifies that neither it nor any of its
affiliates is prohibited from entering into a contract with a State agency by section 50-11 of
the Procurement Code (30 ILCS 500/50-11), and acknowledges that the Administrator may
declare this contract void if this certification is false. Section 50-11 of the Procurement Code
bars any person, or any affiliate of that person, who is delinquent in the payment of debt to
the State from contracting with a State agency, unless that person, or any affiliate of that
person, has entered into a deferred payment plan to pay off the debt.
- 7 -
•
21. USE TAX. Grantee certifies that neither it nor any of its affiliates is
prohibited from entering into a contract with a State agency by Section 50-12 of the Illinois
Procurement Code (30 ILCS 500/50-12). Section 50-12 of the Procurement Code bars a
person, or any affiliate of that person, from entering into a contract with a State agency if the
person, or any affiliate of that person, has failed to collect and remit Illinois Use Tax on all
sales of tangible personal property into the State of Illinois in accordance with the provisions
of Illinois' Use Tax Act (35 ILCS 105/1 et seq.). Grantee acknowledges that the
Administrator may declare this contract void if this certification is false.
22. ENVIRONMENTAL PROTECTION ACT. Grantee certifies that it is not
barred from being awarded a contract with the Attorney General or the State of Illinois under
Section 50-14 of the Illinois Procurement Code (30 ILCS 500/50-14). Section 50-14 of the
Procurement Code bars the State from awarding a contract to any person or business found
by a court or by the Pollution Control Board to have committed a willful or knowing violation
of the Environmental Protection Act. A State agency is barred from awarding a contract to a
person or business found to have been in violation for a period of five (5) years from the date
of the order containing the finding of violation, unless the person or business can show that
no person involved in the violation continues to have any involvement with the business or
there is no practicable alternative available to the State. Grantee acknowledges that the
Office of the Attorney General may declare this contract void if this certification is false.
23. FORCED LABOR. Grantee certifies, in accordance with Section 10 of the
State Prohibition of Goods from Forced Labor Act (30 ILCS 583/10), that none of the
equipment, materials or supplies furnished pursuant to the provisions of this contract
constitute imported, foreign-made goods which were produced in whole or in part by forced
labor, convict labor or indentured labor. Grantee acknowledges that providing a false
certification under this Section of the contract may result in: (1) this contract being voided at
the Administrator's option; (2) the.Grantee being assessed a penalty of$1,000 or an amount
equal to 20% of the value of the equipment, materials or supplies produced by forced labor,
convict labor or indentured labor; and/or(3) the Grantee being suspended from bidding on
any State contract for up to 360 days.
24. CHILD LABOR CERTIFICATION. Grantee certifies, in accordance with
Section 10 of the State Prohibition of Goods from Child Labor Act (Public Act 94-264,
effective July 19, 2005), that none of the equipment, materials or supplies furnished pursuant
to the provisions of this contract constitute imported, foreign-made goods which were
produced in whole or in part by the labor of a child under the age of 12. Grantee
acknowledges that providing a false certification under this Section of the contract may result
in: (1) this contract being voided at the Attorney General's option; (2) the Grantee being
assessed a penalty of$1,000 or an amount equal to 20% of the value of the equipment,
materials or supplies produced by child labor; and/or (3) the Grantee being suspended from
bidding on any State contract for up to 360 days.
25. EDUCATIONAL LOANS. To the extent that the Educational Loan Default
Act (5 ILCS 385/1 et seq.) applies hereto, Grantee certifies that it is not in default on an
educational loan.
- 8 -
•
26. BID RIGGING AND BID ROTATING. Grantee certifies that it has not
been barred from bidding on this contract as a result of a violation of Section 33E-3 or 33E-4
of the Criminal Code of 1961 (720 ILCS 5/33E-3, 33E-4).
27. DUES TO CLUBS WHICH DISCRIMINATE. Grantee certifies that it is not
prohibited from selling goods or services to the State of Illinois or from receiving any award
or grant from the State of Illinois because it pays dues or fees on behalf of its employees or
agents or subsidizes or otherwise reimburses them for payment of their dues or fees to any
club which unlawfully discriminates.
28. INTERNATIONAL ANTI-BOYCOTT. Grantee certifies and agrees that
neither it nor any substantially-owned affiliated company is participating or shall participate in
an international boycott in violation of the provisions of the United States Export
Administration Act of 1979 or the regulations of the United States Department of Commerce
promulgated under that Act.
29. DRUG FREE WORKPLACE CERTIFICATION. This Grant Agreement
may be subject to the Drug Free Workplace Act (30 ILCS 580/1 et seq.). If it meets the
definition of"grantee" under section 2 of the aforementioned Act (30 ILCS 580/2), Grantee
certifies and agrees that it will provide a drug free workplace as provided under section 3 of
the Drug Free Workplace Act by:
(a) Publishing a statement:
1) Notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance, including
cannabis, is prohibited in Grantee's or contractor's workplace;
2) Specifying the actions that will be taken against employees for
violations of such prohibition; and
3) Notifying the employee that, as a condition of employment on such
contract or grant, the employee will:
A) Abide by the terms of the statement; and
B) Notify the employer of any criminal drug statute conviction for a
violation occurring in the workplace no later than five (5) days
after such conviction.
(b) Establishing a drug free awareness program to inform employees about:
•
1) The dangers of drug abuse in the workplace;
2) Grantee's or contractor's policy of maintaining a drug free workplace;
3) Any available drug counseling, rehabilitation, and employee
assistance programs; and
- 9 -
•
4) The penalties that may be imposed upon an employee for drug
violations.
(c) Providing a copy of the statement required by subsection (a) to each
employee engaged in the performance of the contract or grant and to post
the statement in a prominent place in the workplace.
(d) Notifying the contracting or granting agency within ten (10) days after
receiving notice under part (B) of paragraph (3) of subsection (a) above
from an employee or otherwise receiving actual notice of such conviction.
(e) Imposing a sanction on, or requiring the satisfactory participation in a drug
abuse assistance or rehabilitation program by, any employee who is so
convicted, as required by section 5 of the Drug Free Workplace Act.
(f) Assisting employees in selecting a course of action in the event drug
counseling, treatment, and rehabilitation is required and indicating that a
trained referral team is in place.
(g) Making a good faith effort to continue to maintain a drug free workplace
through implementation of the Drug Free Workplace Act.
30. TAXPAYER IDENTIFICATION NUMBER CERTIFICATION. Under
penalty of perjury, Grantee certifies that 36-6005862 is its correct Federal Taxpayer
Identification Number and Grantee is doing business as a [please check one]:
_ Individual Real Estate Agent
_Sole Proprietorship Governmental Entity
Partnership _Tax Exempt Organization
_ Corporation (IRC 501(a) only)
Not-For-Profit Corporation Trust or Estate
Medical and Health Care Services
Provider Corporation
31. NOTICES. All notices required to be served shall be served by certified
mail, return receipt requested, duly addressed and postage prepaid. Notices shall be sent to
the parties at the addresses given below, unless otherwise instructed:
ADMINISTRATOR:
Attorney General of the State of Illinois
Violent Crime Victims Assistance Act Program
100 West Randolph Street, 13th Floor
Chicago, Illinois 60601
GRANTEE: La-li'`1 OF el-G-71\•1
Elgin Police Department
151 Douglas Avenue
Elgin, Illinois 60120
- 10 -
In all correspondence between the parties hereto with respect to this Grant
Agreement, the grant number shall be clearly identified and referred to. The grant number of
this Grant Agreement is 07-0690.
32. MAINTENANCE OF RECORDS. Grantee shall maintain, for a minimum
of three (3) years after the completion of the contract, adequate books, records, and
supporting documents to verify the amounts, recipients, and uses of all disbursements of
funds passing in conjunction with the contract; the contract and all books, records, and
supporting documents related to the contract shall be available for review and audit by the
Auditor General or such other auditor as the Administrator or the Auditor General may deem
appropriate; and Grantee agrees to cooperate fully with any audit conducted hereunder and
to provide full access to all relevant materials. Failure to maintain the books, records, and
supporting documents required by this section shall establish a presumption in favor of the
Administrator for the recovery of any funds paid under the Grant Agreement for which
adequate books, records, and supporting documentation are not available to support their
purported disbursement.
33. INDEPENDENT CONTRACTOR. Nothing in this Agreement shall be
considered to create the relationship of employer and employee or principal and agent
between the parties hereto. In the performance of this Agreement, Grantee shall act as and
shall be deemed at all times to be an independent contractor.
34. MODIFICATION OF AGREEMENT. No alteration, amendment,
modification, variation, addition, or deletion of any provision of this Agreement shall be
effective unless it is in writing and signed by the parties hereto.
IN WITNESS WHEREOF the parties hereto have hereunto set their hands on the day and
year first above written.
ADMINISTRATOR: GRANTEE:
The State of Illinois represented by the ExtigirceptliomDagaRtmank
Attorney General of the State of Illinois CITY i ELGIN, - . Illinois municipal corporatic
y�—� BY: M\ G ��..
Lisa Ma igan
OLIN MI FO ,'44 •
'
Print Name of Signatory 4
BY: � /
'
Ann M. .i ire TITLE: CITY MANAGER
TITLE: Chief of Staff
DATE: ?/c/ / ,2 b o 6
DATE: gH221-, FEDERAL EMPLOYER I.D.#36-6005862
- 11 -
EXHIBIT A
VIOLENT CRIME VICTIMS ASSISTANCE ACT PROGRAM
PROJECT BUDGET
PERSONNEL:
SALARIES $ 10,000.00
BENEFITS
CONTRACTUAL EMPLOYMENT
PROFESSIONAL INSURANCE
TOTAL PERSONNEL • 10,000.00
OPERATING EXPENSES:
CONTRACTUAL SERVICES
OCCUPANCY
POSTAGE
COPIES/DUPLICATING
PROGRAM ADVERTISING
EQUIPMENT RENTAULEASE
OTHER
TOTAL OPERATING EXPENSES
•
SUPPLIES:
OFFICE
PROGRAM
TOTAL SUPPLIES
- 12 -
TRAVEL:
STAFF
CLIENT
TOTAL TRAVEL
PRINTING:
BROCHURES/PAMPHLETS
NEWSLETTERS
TOTAL PRINTING
TRAINING:
CONFERENCE REGISTRATION
IN-SERVICE COSTS
SUPPLIES
TRAVEL
TOTAL TRAINING
TELECOMMUNICATIONS:
TELEPHONE SERVICE
PAGER SYSTEM
•
TOTAL TELECOMMUNICATIONS
TOTAL OPERATING BUDGET $ 90,000.00
- 13-