06-112 Resolution No.06-112
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
SEYFARTH SHAW LLP/WORKRIGHT TRAINING LLC
FOR EMPLOYEE TRAINING
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an agreement on behalf of the City of Elgin with Seyfarth Shaw LLP/WorkRight
Training LLC for employee training, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 24, 2006
Adopted: May 24, 2006
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
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Seyfarth (_`
Shaw atWork 1
WORKRIGHT TRAINING LLC i. 1
ORDER FORM 5-1-06 for City of Elain
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This Order Form,effective as of the last signature date set forth below(the"Order Form Effective Date"),amends
the Terms&Conditions between WorkRight Training LLC and City of Elgin("Client")dated August 25,2005. By I
this Order Form,Client purchases the following: i
I. TRAINING,MATERIALS,CUSTOMIZATION,AND OTHER FEES AND COSTS i
1
Customization Fees(See 4
#of Days Needed Daily Rates Material Costs
Exhibit A) 0
Course
The Road to a Harassment 4
Free Workplace-Managers 1
and Employees a
Executive Session 1
Harassment Prevention
Managing Within the Law a
Advanced Management Participant Workbooks: i
Skills Training 3 Days $3,600.00 per day $25.00 each 3
Valuing Diversity in the 4
Workplace
if
Workplace Investigations I
Customized Course 1
Positive Employee
Relations
**The above listed prices/costs do not include trainer travel-related expenses and training material shipping costs. 1
These expenses and costs will also be billed directly to the client. [Please Note: Trainer travel expenses will include
parking fees incurred by the trainer(s).l
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II. ADDITIONAL TERMS
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2.1. Client Personalization for Course Workbooks. WorkRight Training LLC will personalize the Materials with
Client logo at no additional charge. The logo will be reversed out on the color cover. Company must receive a
black and white logo in an eps file measuring no larger than 2 x 1 inches to ensure a quality product. If Client
does not approve having a reversed out logo on the cover, please do not send logo. Please email logo to
kgrandt@,seyfarth.com. If logo is not received from Client within two weeks of signing the agreement, or 3
weeks prior to the training,whichever is earlier,Company will type Company name on materials as it appears
on this agreement. Additional customization,if any,will be setforth in Exhibit A and priced separately. 1
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2.2. Payment Terms for Training. 25%of the Total Training Fees for the above project will be invoiced to Client
upon execution of this Order Form and Agreement. The remaining 75%of the Training Fees will be invoiced
as training is delivered.
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2.3. Changes in Fees and Rates. The daily rate for the above project is good for the above project only and Client i .
rates are subject to increase to the current WorkRight Training price as set forth in the attached Rate Sheet for
additional services.
2.4. Customization. Customization included in the Fees and Rates includes one pre-training phone call with trainer 4
and adding client name and/or logo to the cover of the workbooks. Additional customization will be quoted ,
separately as set forth in Exhibit A. r
2.5. Recommended Class Size. WorkRight Training recommends between 25-30 in each session.
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Please sign and fax back to Seyfarth Shaw at Work,Director of Operations,312-269-8869.
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Shaw atWork ii
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III. PROJECT CONTACTS(PLEASE FILL IN COMPLETELY)
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PLEASE CHECK HERE IF YOU WOULD LIKE INVOICES TO GO TO INDIVIDUAL 0
TRAINING LOCATIONS 4.
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Send All Invoices To: %
Name: Mailing Address: g
Telephone: I.
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Facsimile:
E-Mail: City/State/Zip: 4
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Client Logistics Contact: il
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Name: Mailing Address:
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Telephone: I..
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Facsimile: 1
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E-Mail: City/State/Zip: 1.
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Please attach a list of logistics contacts if there is more than one.
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IN WITNESS WHEREOF, the parties have caused this Order Form and Exhibits to be executed by their duly authorized
representatives as of the Order Form Effective Date: is
CLIENT WORKRIGHT TRAINING LLC
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Company ,l, / r
Name: _ _ By:
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By: , ..�� Name: Karen L.Grandt
Name: L. 2\IA Title: Director of Operations 4
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Title: _.+�1 s Date: - /"b
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Date: ►M 01C) 1
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Please sign and fax back to Seyfarth Shaw at Work,Director of Operations,312-269-8869. 1
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Seyfarth ,
Shaw atWork
EXHIBIT A
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Course Customization
Customization for WorkRight Training Courses. Customization included in the Daily Rate includes reviewing and
training on Client policy for The Road to a Harassment-Free Workplace,adding client name and/or logo to the cover
of the participant workbook,and up to a one(1)hour phone call with the trainer prior to the training session(s)to
discuss specific Client issues. Additional customization agreed upon shall be setforth below and material changes
must be approved by Client a minimum of 3 weeks prior to the first scheduled date or the date will be rescheduled.
All customization required and requested is setforth below and additional customization will require a separate quote
for cost and time.
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Please sign and fax back to Seyfarth Shaw at Work,Director of Operations,312-269-8869.
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� City of Elgin Agenda Item No.
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April 21, 2006 ° , p11
011
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TO: Mayor and Members of the City Council °`'�
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES.
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
Gail Cohen, Human Resources d Purchasing Director
SUBJECT: Management and Commission Member Training
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve a contract with Seyfarth Shaw LLP for specialized workplace issue
training for staff.
RECOMMENDATION
I r It is recommended that the City Council approve the award of a contract in an amount not to
exceed $15,000 with Workright Training LLP for specialized workplace issue training for staff
and board and commission members.
BACKGROUND
In August of 2005, and February of 2006, Council approved award of contracts to Seyfarth
Shaw's training division, Workright Training LLP, for workplace-issue training for all full-time
staff. The supervisor training revealed a need for instruction on employee performance reviews
and performance improvement plans. About 100 supervisors will attend this session. The
session will go hand-in-hand with the new initiative started in 2006 requiring all employees to
receive an annual review, and an HR-developed guide to using the City's performance evaluation
forms. The anticipated result of this training will be consistency among supervisors performing
reviews, better use of the performance review as a feedback and improvement tool, and more
effective follow up in cases where an employee's performance is not satisfactory.
The other proposed training is a session on interviewing techniques and "do's and don'ts." This
training is geared to senior management staff who conducts the majority of interviews and the
Civil Service Commission and Police and Fire Commission who have new members.
GROUPS/INTERESTED PERSONS CONTACTED
Am, None.
Management Training
".. April 21, 2006
Page 2
yitt.. FINANCIAL IMPACT
Each day of training will cost $3,600 per day, $25 per participant for workbooks, plus per diems
if the trainer is from out of state. The performance evaluation training will take two days; the
interviewing session will take one day. The estimated maximum obligation of the agreement is
$15,000. There are sufficient funds budgeted ($245,215) and available ($15,000) in the General
Fund, account number 010-6902-719.89-02 "Special Projects" to pay for the training.
Lvv\ jEGAL IMPACT
None.
ALTERNATIVES
1. Approve entering into a contract with Workright Training.
2. Do not approve the contract with Workright Training.
Respectfully submitted for Council consideration.
4.10..
GAC