06-110 Resolution No.06-110
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
MOTOROLA, INC. FOR PURCHASE OF PORTABLE RADIOS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,be and is hereby authorized and directed to execute an agreement on
behalf of the City of Elgin with Motorola, Inc. for the purchase of 19 portable XTS5000 radios, a
copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 10, 2006
Adopted: May 10, 2006
Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
X
t ,
Standard Terms and Conditions of Sale
1. Scope. Motorola,Inc.or Printrak International,Inc.,a Motorola company("Seller")will sell to Customer and Customer will purchase from Seller the
equipment,parts, software,or services related to the equipment (e.g., installation)described in Seller's Proposal dated April 12, 2006. These terms and
conditions,together with the Proposal,comprise the"Agreement."Customer may indicate its acceptance of this Agreement by signing below or by issuing a
purchase order that refers to either the Proposal or to a Customer solicitation to which the Proposal responds. Only these terms and conditions apply to the
transaction,notwithstanding any inconsistent or additional terms and conditions contained in the purchase order or Customer solicitation.
2. Price and Payment Terms. The Contract Price is U.S. $70,133.36, excluding applicable sales, use, or similar taxes and freight. Seller will submit
invoices to Customer for products when they are shipped and,if applicable,for services when they are performed. Customer will make payments to Seller
within twenty(20)days after the invoice date. Seller will pre-pay and add all freight charges to the invoices. Title and risk of loss to equipment or parts will
pass to Customer upon shipment. Title to software will not pass to Customer at any time. Seller will pack and ship all equipment,parts or software in
accordance with good commercial practices.
3. Software. If this transaction involves software,any software owned by Seller("Motorola Software")is licensed to Customer solely in accordance with
Seller's Software License Agreement("SLA"),which is attached as Exhibit A and incorporated herein by this reference. Any software owned by a third party
("Non-Motorola Software")is licensed to Customer in accordance with the standard license,terms,and restrictions of the copyright owner unless the owner
has granted to Seller the right to sublicense its software pursuant to the SLA,in which case the SLA applies and the owner will have all rights and protections
under the SLA as the Licensor. Seller makes no representations or warranties of any kind regarding Non-Motorola Software.
4. Express Limited Warranty and Warranty Disclaimer. Motorola Software is warranted in accordance with the SLA. For one year from the date of
shipment, Seller warrants that the equipment and parts under normal use and service are free from material defects in material and workmanship. These
warranties do not apply to(i)defects or damage resulting from: use of the equipment,part, or Motorola Software in other than its normal, customary, and
authorized manner;accident,liquids,neglect,or acts of God;testing,maintenance,disassembly,repair,installation,alteration,modification,or adjustment not
provided or authorized in writing by Seller;or Customer's failure to comply with all applicable industry and OSHA standards;(ii)breakage of or damage to
antennas unless caused directly by defects in material or workmanship;(iii)equipment that has had the serial number removed or made illegible;(iv)batteries
(because they carry their own separate limited warranty)or consumables;(v)freight costs to ship equipment or parts to the repair depot;(vi)scratches or other
cosmetic damage to equipment surfaces that does not affect the operation of the equipment; and(vii) normal or customary wear and tear. These express
limited warranties are extended by Seller to the original user purchasing the products for commercial, industrial, or governmental use only, and are not
assignable or transferable. If Customer gives notice of a valid warranty claim before the expiration of the warranty period,Seller will(at its option and at no
additional charge to Customer)repair the defective product,replace it with the same or equivalent product,or refund the price of the defective product. This
action will be the full extent of Seller's liability for a warranty claim. Repaired or replaced product is warranted for the balance of the original applicable
Warranty Period. All replaced products or parts will become the property of Seller. THESE WARRANTIES ARE THE COMPLETE WARRANTIES AND
ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. SELLER DISCLAIMS ALL OTHER WARRANTIES,EXPRESS OR IMPLIED,INCLUDING
THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
5. Delays and Disputes. Neither party will be liable for its non-performance or delayed performance if caused by an event,circumstance,or act of a third
party that is beyond a party's reasonable control(a"Force Majeure"). Each party will notify the other if it becomes aware of a Force Majeure that will
significantly delay performance. The parties will try to settle any dispute arising from this Agreement(except for a claim relating to intellectual property or
breach of confidentiality)through good faith negotiations. If necessary,the parties will escalate the dispute to their appropriate higher-level managers. If
negotiations fail,the parties will jointly select a mediator to mediate the dispute and will share equally the mediation costs. Neither party will assert a breach
of this Agreement without first giving the other party written notice and a thirty(30)day period to cure the alleged breach.
6. LIMITATION OF LIABILITY. Except for personal injury or death, Seller's total liability, whether for breach of contract, warranty,
negligence,strict liability in tort,or otherwise,will be limited to the direct damages recoverable under law,but not to exceed the purchase price of
the products or services for which losses or damages are claimed. SELLER WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS;
INCONVENIENCE;LOSS OF USE,TIME,DATA,GOOD WILL,REVENUES,PROFITS OR SAVINGS;OR OTHER SPECIAL,INCIDENTAL,
INDIRECT,OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT,THE SALE OR USE
OF THE PRODUCTS, OR THE PERFORMANCE OF SERVICES BY SELLER PURSUANT TO THIS AGREEMENT. No action for contract
breach or otherwise relating to the transactions contemplated by this Agreement may be brought more than one year after the accrual of the cause
of action. This limitation of liability survives the expiration or termination of this Agreement.
7. Confidential Information and Preservation of Proprietary Rights. The SLA governs software confidentiality. As to any other information marked
"Confidential"and provided by one party to the other,the receiving party will maintain the confidentiality of the information and not disclose it to any third
party; take necessary and appropriate precautions to protect the information; and use the information only to further the performance of this Agreement.
Confidential information is and will remain the property of the disclosing party,and no grant of proprietary rights in the confidential information is given or
intended. Seller, any copyright owner of Non-Motorola Software, and any third party manufacturer own and retain all of their proprietary rights in the
equipment,parts and software,and nothing herein is intended to restrict their proprietary rights,. Except as explicitly provided in the SLA,this Agreement
does not grant any right,title or interest in Seller's proprietary rights,or a license under any Seller patent or patent application.
8. Miscellaneous: Each party will comply with all applicable laws, regulations and rules concerning the performance of this Agreement or use of the
products. Customer will obtain and comply with all FCC licenses and authorizations required for the installation,operation and use of the products. This
Agreement and the rights and duties of the parties will be governed by and interpreted in accordance with the laws of the State in which the products are
installed. This Agreement constitutes the entire agreement of the parties regarding this transaction,supersedes all previous agreements and proposals relating
to this subject matter,and may be amended only by a written instrument executed by both parties. Seller is not making,and Customer is not relying upon,any
representation or warranty except those expressed herein. There are no certifications or commitments binding Seller applicable to this transaction unless they
are in writing and signed by an authorized signatory of Seller.
Seller Custom• CITY s. GIN
0/X By: By: `.
Name and Title:Mark J.Schmidt—MCEI Vice President Name and Title: 0' of etni d - n, City Manager
Date:April 12,2006 n te: = 10 2006
#(04e.Short Form.FINAL.1.10.05.revision.doc
Approved As To Form
MOTOROLA
Ccnlnc4s E Compliance
Exhibit A
Software License Agreement
In this Exhibit A, the term "Licensor" means Motorola, Inc., ("Motorola") or Printrak International, Incorporated, a Motorola company ("Printrak");
"Licensee,"means the Customer;"Primary Agreement"means the Standard Terms and Conditions of Sale to which this exhibit is attached;and"Agreement"
means this Exhibit and the applicable terms and conditions contained in the Primary Agreement. The parties agree as follows
Section 1 SCOPE
Licensor will provide to Licensee proprietary software,radio communications,computer,or other electronic products("Products")containing embedded or
pre-loaded proprietary software,or both. "Software"means the proprietary software in object code format, and adaptations,translations,de-compilations,
disassemblies,emulations,or derivative works of the software,and may contain one or more items of software owned by a third party supplier("Third Party
Software"). Product and Software documentation that specifies technical and performance features and capabilities, and the user, operation and training
manuals for the Software(including all physical or electronic media upon which this information is provided)are collectively referred to as"Documentation."
This Agreement contains the terms and conditions pursuant to which Licensor will license to Licensee, and Licensee may use, the Software and
Documentation.
Section 2 GRANT OF LICENSE
Subject to Section 1,Licensor hereby grants to Licensee a personal, non-transferable(except as permitted in Section 8 below),limited, and non-exclusive
license under Licensor's applicable proprietary rights to use the Software and related Documentation for the purposes for which they were designed and in
accordance with the terms and conditions of this Agreement. The license does not grant any rights to source code.
If the Software is or includes Integration Framework,Customer Service Request("CSR"),or Cityworks software,that Software is licensed pursuant to this
Software License Agreement plus a separate document entitled"Software License Agreement Rider for Integration Framework,Customer Service Request,or
Cityworks Software"(which document is incorporated by this reference and is either attached to this Agreement or will be provided upon Licensee's request).
Section 3 LIMITATIONS ON USE
3.1. Licensee acknowledges that Licensor has made a considerable investment of resources in the development, marketing, and distribution of its
proprietary Software and Documentation and that reasonable and appropriate limitations on Licensee's use of the Software and Documentation are necessary
for Licensor to protect its investment,trade secrets, and valuable intellectual property rights concerning the Software and Documentation, Therefore,
Licensee may use the Software only for Licensee's internal business purposes and only in accordance with the Documentation. Any other use of the Software
is strictly prohibited. Licensee may not for any reason modify,disassemble,peel components,decompile,otherwise reverse engineer or attempt to reverse
engineer,derive source code,create derivative works from,adapt,translate,merge with other software,copy,reproduce,distribute,or export any Software or
permit or encourage any third party to do so,except that Licensee may make one copy of Software provided by Licensor to be used solely for archival,back-
up,or disaster recovery purposes. Licensee must reproduce all copyright and trademark notices on all copies of the Software and Documentation.
3.2. Licensee may not copy onto or transfer Software installed in one Product device onto another device. Notwithstanding the preceding sentence,
Licensee may temporarily transfer Software installed on one device onto another if the original device is inoperable or malfunctioning,if Licensee provides
written notice to Licensor of this temporary transfer and it is discontinued when the original device is returned to operation. Upon Licensor's written request,
Licensee must provide to Licensor a written list of all Product devices in which the Software is installed and being used by Licensee.
3.3. Concerning Motorola's Radio Service Software("RSS"), if applicable,Licensee must purchase a copy for each location at which Licensee uses
RSS. Licensee's use of RSS at an authorized location does not entitle Licensee to use or access the RSS remotely. Licensee may make one additional copy
for each computer owned or controlled by Licensee at each authorized location. Upon Licensor's written request,Licensee must provide to Licensor a written
list of all locations where Licensee uses or intends to use RSS.
Section 4 OWNERSHIP AND TITLE
Title to all copies of Software will not pass to Licensee at any time but remains vested exclusively in the copyright owner. The copyright owner owns and
retains all of its proprietary rights in any form concerning the Software and Documentation,including all rights in patents,patent applications,inventions,
copyrights, trade secrets, trademarks, trade names, and other intellectual properties (including any corrections, bug fixes, enhancements, updates, or
modifications to or derivative works from the Software whether made by Licensor or another party, or any improvements that result from Licensor's
processes or,if applicable,providing information services). Nothing in this Agreement is intended to restrict the proprietary rights of Licensor or to grant by
implication or estoppel any proprietary rights. All intellectual property developed, originated, or prepared by Licensor in connection with providing to
Licensee Software, Products, or related services remain vested exclusively in Licensor, and this Agreement does not grant to Licensee any shared
development rights of intellectual property.
Section 5 CONFIDENTIALITY
Licensee acknowledges that the Software and Documentation contain Licensor's valuable proprietary and Confidential Information and trade secrets,and that
the provisions in the Agreement concerning Confidential Information apply.
Section 6 LIMITED WARRANTY
6.1. The commencement date and the term of the Software warranty will be as stated in the Primary Agreement,except that(i)the Warranty Period for
Printrak's LiveScan software will be 90 days;and(ii)for application Software that is provided on a per unit basis, the Warranty Period for subsequent units
licensed is the remainder(if any) of the initial Warranty Period or, if the initial Warranty Period has expired, the remainder(if any) of the term of the
applicable Software Maintenance and Support Agreement.
Short Form.FINAL.1.10.05.revision.doc
6.2. During the applicable Warranty Period, Licensor warrants that the unmodified Software, when used properly and in accordance with this
Agreement,will be free from a reproducible defect that eliminates the functionality or successful operation of a feature critical to the primary functionality or
successful operation of the Software. Whether a defect occurs will be determined solely with reference to the Documentation. Licensor does not warrant that
Licensee's use of the Software or Products will be uninterrupted or error-free or that the Software or the Products will meet Licensee's particular
requirements. Warranty claims are described in the Primary Agreement.
6.3. LICENSOR DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF
MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE TRANSACTION COVERED BY THIS AGREEMENT IS A LICENSE
AND NOT A SALE OF GOODS.
Section 7 LIMITATION OF LIABILITY
The Limitation of Liability provision is described in the Primary Agreement.
Section 8 TRANSFERS
Licensee will not transfer Software to any third party without Licensor's prior written consent, which consent may be withheld in Licensor's
reasonable discretion and which may be conditioned upon the transferee paying all applicable license fees and agreeing to be bound by this
Agreement. Notwithstanding the preceding sentence, if Licensee transfers ownership of radio Products to a third party, Licensee may assign its
rights to use the Software(other than Radio Service Software and Motorola's FLASHport®Software)embedded in or furnished for use with those
radio Products if Licensee transfers all copies of the Software and the related Documentation to the transferee,and the transferee executes a transfer
form to be provided by Licensor upon request(which form obligates the transferee to be bound by this Agreement).
Section 9 TERM AND TERMINATION
Licensee's right to use the Software begins when this Agreement is mutually executed by both parties and will continue during the life of the Products in
which the Software is used,unless Licensee breaches this Agreement in which case it will be terminated immediately upon notice by Licensor. In addition to
termination,Licensor will be entitled to all available remedies at law or in equity(including immediate injunctive relief and repossession of all non-embedded
Software and associated Documentation unless Licensee is an agency of the United States Government). Licensee acknowledges that its breach of this
Agreement will result in irreparable harm to Licensor for which monetary damages would be inadequate. Within thirty(30)days after termination of this
Agreement,Licensee must certify in writing to Licensor that all copies of the Software and Documentation have been returned to Licensor or destroyed and
are no longer in use by Licensee.
Section 10 NOTICES
Notices are described in the Primary Agreement.
Section 11 UNITED STATES GOVERNMENT LICENSING PROVISIONS
If Licensee is the United States Government or a United States Government agency, then this section applies. Licensee's use, duplication or
disclosure of the Software and Documentation under Licensor's copyrights or trade secret rights is subject to the restrictions set forth in
subparagraphs(c)(1)and(2)of the Commercial Computer Software-Restricted Rights clause at FAR 52.227-19(JUNE 1987),if applicable,unless
they are being provided to the Department of Defense. If the Software and Documentation are being provided to the Department of Defense,
Licensee's use,duplication,or disclosure of Software and Documentation is subject to the restricted rights set forth in subparagraph(c)(1)(ii)of the
Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 (OCT 1988),if applicable. The Software and Documentation
may or may not include a Restricted Rights notice,or other notice referring to this Agreement. The provisions of this Agreement will continue to
apply,but only to the extent that they are consistent with the rights provided to the Licensee under the provisions of the FAR or DFARS mentioned
above,as applicable to the particular procuring agency and procurement transaction.
Section 12 GENERAL
12.1. COPYRIGHT NOTICES.The existence of a copyright notice on the Software will not be construed as an admission or presumption that public
disclosure of the Software or any trade secrets associated with the Software has occurred.
12.2. COMPLIANCE WITH LAWS. Licensee will comply with all applicable laws and regulations,including export laws and regulations of the United
States. Licensee will not,without the prior authorization of Licensor and the appropriate governmental authority of the United States,in any form export or
re-export,sell or resell,ship or reship,or divert,through direct or indirect means,any item or technical data or direct or indirect products sold or otherwise
furnished to any person within any territory for which the United States Government or any of its agencies, at the time of the action,requires an export
license or other governmental approval. Violation of this provision will be a material breach of this Agreement, permitting immediate termination by
Licensor.
12.3. ASSIGNMENTS. Licensor may assign any of its rights or subcontract any of its obligations under this Agreement,or encumber or sell any of its
rights in any Software,without prior notice to or consent of Licensee.
12.4. GOVERNING LAW. This Agreement will be governed by the laws of the United States to the extent that they apply and otherwise by the laws of
the State to which the Software or Products are shipped if Licensee is a sovereign government entity,or the laws of the State of Illinois if Licensee is not a
sovereign government entity.
Short Form.FINAL.I.10.05.revision.doc
GO nmoromos-A -
Date: Apr. 12, 2006 "y
Customer Connection Proposal 1307 E Algonquin Rd Schaumburg,IL 60196 Quote#: 041006cag06
Prepared By: Corey Armstrong Phone: (800)367-2346x4262 Fax: (847)725-4640 CUSTOMER#:
PREPARED FOR: Mike Bayard
COMPANY: City of Elgin
PHONE:
FAX: bayard m @cityofelgin.orq
Equipment Details and Pricing
Qty. Model Description Unit Price Total Price
K
XTS5000 Digital Portable Radio(Model III)-800 MHz
7 H18UCH9PW7 N PORTABLE ASTRO DIGITAL XTS5000 764-870MHZ 1-3W 850 CHAN FULL FEATUF $1,985.60 $13,899.20
7 Q806 ADD: SOFTWARE ASTRO DIGITAL CAI OPERATION $412.00 $2,884.00
7 1138 ADD: SMARTZONE SYSTEM SOFTWARE $1,200.00 $8,400.00
7 Q361 ENH:PROJECT 25 9600 BAUD TRUNKING SOFTWARE $240.00 $1,680.00
7 Q44 ADD: RF ANTENNA SWITCH(NTN8327) $8.00 $56.00
7 H14 ENH: ENHANCED DIGITAL ID DISPLAY $60.00 $420.00
7 H122 ALT:ANTENNA 1/4 WAVE WHIP STUBBY 806-941 MHZ(NAF5042) ($5.00) ($35.00)
7 NTN8381C CASE CARRYING HIGH ACTIVITY $41.40 $289.80
7 NMN6250 PUBLIC SAFETY MICROPHONE,STRAIGHT CABLE 24 IN $106.95 $748.65
7 WPLN4111AR CHARGER,IMPRESS SMART $113.85 $796.95
7 H635RZ XTS5000 PROMO DISCOUNT-ORDER MUST BE PLACED BY 6/10/06 ($400.00) ($2,800.00)
Sub-Total $26,339.60
XTS5000 Portable-700/800MHz
12 H18UCF9PW6 N PORTABLE ASTRO DIGITAL XTS5000 764-870MHZ 1-3W 512 CHAN LIT $1,726.40 $20,716.80
12 Q806 ADD: SOFTWARE ASTRO DIGITAL CAI OPERATION $412.00 $4,944.00
12 H38 ADD: SMARTZONE SYSTEM SOFTWARE $1,200.00 $14,400.00
12 Q361 ENH:PROJECT 25 9600 BAUD TRUNKING SOFTWARE $240.00 $2,880.00
12 Q393 ALT:BATTERY IMPRES NICAD FM 1525MAH(HNN9032) $37.60 $451.20
12 Q696 ALT:ANTENNA 1/2 WAVE 7"WHIP 700/800 MHZ(NAF5080) $4.00 $48.00
12 NTN8381 CASE CARRYING HIGH ACTIVITY $42.60 $511.20
12 RMN5023 COMMANDER PLUS REMOTE SPEAKER MIC $152.65 $1,831.80
12 NNTN4436 BATTERY IMPRES SMART NICD 1525 MAH(-30C)FM $95.00 $1,140.00
12 WPLN4111AR CHARGER,IMPRESS SMART RAPID RATE, 110V $113.85 $1,366.20
12 8505241UO3 ANT WHIP 800MHZ 1/2 WAVE $25.38 $304.56
12 H635RZ XTS5000 PROMO DISCOUNT-ORDER MUST BE PLACED BY 6/10/06 ($400.00) ($4,800.00)
Sub-Total $43,793.76
•
QUOTE PAGE TOTAL
$70,133.36
QUOTE TERMS AND CONDITIONS:
1. Quotes are exclusive of all installation and programming charges(unless expressly stated)and all applicable taxes.
2. Purchaser will be responsible for shipping costs,which will be added to the invoice.
3. Title will pass upon shipment,risk of loss will pass upon delivery to purchaser's facility.
4. Ordered equipment may be returned for a full refund,less a 20%restocking fee,if the equipment is returned unused and
undamaged in its original packaging with in six months after shipment.
5. Prices quoted are valid for thirty(30)days from the date of this quote.
6. Unless otherwise stated,payment will be due within thirty days after invoice.
7. Motorola's standard equipment warranty(which will be furnished upon request)applies to all ordered equipment
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS,EXPRESS OR IMPLIED
INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
8. MOTOROLA'S TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITTED TO THE PURCHASE PRICE
OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED.IN NO EVENT WILL MOTOROLA
BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.
9. These terms will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser.
A
• oFe 4
Agenda Item No
y§ GLEty of Elgin
U4'11-L I)V
May 5, 2006 1
N
TO: Mayor and Members of the City Council SAFE CCAVII nurI'n
FROM: Olufemi Folarin, City Manager OP/5,-S
William Baker, Assistant Fire Chief
Robert Duffy, Deputy Police Chief
SUBJECT: Purchase of Nineteen Portable XTS Radios- Sole Source Motorola
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of City Council with
information to consider the purchase of nineteen (19) Motorola XTS5000 Digital Portable
Radios.
RECOMMENDATION
It is recommended that the City Council authorize the sole source purchase of nineteen (19)
Motorola XTS5000 Digital Portable Radios in the amount of$70,133.36.
BACKGROUND
The City of Elgin Emergency Communication Center operates on a Motorola host radio system
which operates in conjunction with Motorola portable hand held radios. All Elgin public safety
employees are personally issued a Motorola portable. hand held radio to facilitate
communications between themselves and the Emergency Communications Center.
The City Council authorized the hiring of eleven firefighters and one Fire Inspector as part of the
Fire Department's 2006 budget. Furthermore, the City Council authorized the hiring of seven
police officers as part of the Police Department's 2006 budget
Motorola has been the sole provider of all City of Elgin portable hand held radios issued to all
users in the City. It is important that all portable hand held radios remain from an identical
source to facilitate maintenance and updates of these hand held radios.
•
Purchase of Motorola XTS Radios
May 5, 2006
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
rTINANCIAL IMPACT
he cost of the radio purchase from Motorola totals $70,133.36. Telecommunication Tax
proceeds will be utilized to fund this expenditure as the equipment is associated with the hiring
of the personnel funded with said tax. The General Fund, account number 010-2308-731.92-46
(Other Equipment) and project number 239535 (Telecom/Police Equipment) in the amount of
$10,020 will provide funding for the Police Department's equipment costs. Account number
010-2802-731.92-46 and project number 289169 (Telecom/Fire Equipment) in the amount of
$60,114 will provide funding for the Fire Department's equipment costs. A budget transfer from
010-6902-719.84-05 (Base Budget Additions- $142,500 budgeted and available) is necessary to
provide the needed funds to the aforementioned projects.
G IMPACT
None.
ALTERNATIVES
1. The City could choose to not purchase these portable hand held radios.
2. The City could choose to put this out to bid, but only Motorola could bid.
3. The City could solicit bids for similar products and have a mix of equipment for this use.
Respectfully submitted for Council consideration.
rd
Attachment
amok
42) MO-DROLA
Date: Apr. 10, 2006 •
Customer Connection Proposal 1307 E Algonquin Rd Schaumburg,IL 60196 Quote#: 041006Cag06..
Prepared By: Corey Armstrong Phone: (800)367-2346x4262 Fax: (847)725-4640 CUSTOMER#:
PREPARED FOR: Mike Bayard
COMPANY: City of Elgin
PHONE:
FAX: bavard m(a citvofeldin.org
Equipment Details and Pricing
Get L. Model Description Unit Price Total Price
�:. � �• „�,,:�, �
. ..,..-..�,1/ ..,., ...,%.. ,.., ;d:, ";.A",. . ms.au w33' A _ 71g
XTS5000 Digital Portable Radio(Model III)-800 MHz
7 H18UCH9PW7 N PORTABLE ASTRO DIGITAL XTS5000 764-870MHZ 1-3W 850 CHAN FULL FEATU $1,985.60 $13,899.20
7 Q806 ADD: SOFTWARE ASTRO DIGITAL CAI OPERATION $412.00 $2,884.00
7 H38 ADD: SMARTZONE SYSTEM SOFTWARE $1,200.00 $8,400.00
7 Q361 ENH:PROJECT 25 9600 BAUD TRUNKING SOFTWARE $240.00 $1,680.00
7 Q44 ADD:RF ANTENNA SWITCH(NTN8327) $8.00 _ $56.00
7 H14 ENH: ENHANCED DIGITAL ID DISPLAY $60.00 $420.00
7 H122 ALT: ANTENNA 1/4 WAVE WHIP STUBBY 806-941 MHZ(NAF5042) ($5.00) ($3.5.00)
7 NTN8381C CASE CARRYING HIGH ACTIVITY $41.40 $289.80
7 NMN6250 PUBLIC SAFETY MICROPHONE, STRAIGHT CABLE 24 IN $106.95 $748.65
7 WPLN4111AR CHARGER,IMPRESS SMART $113.85 $796.95
7 H635RZ XTS5000 PROMO DISCOUNT-ORDER MUST BE PLACED BY 6/10/06 ($400.00) ($2,800.00)
Sub-Total $43,793.76
XTS5000 Portable-700/800MHz
12 H18UCF9PW6 N PORTABLE ASTRO DIGITAL XTS5000 764-870MHZ 1-3W 512 CHAN LI $1,726.40 $20,716.80
12 Q806 ADD: SOFTWARE ASTRO DIGITAL CM OPERATION $412.00 $4,944.00
12 H38 ADD: SMARTZONE SYSTEM SOFTWARE $1,200.00 $14,400.00
12 Q361 ENH:PROJECT 25 9600 BAUD TRUNKING SOFTWARE $240.00 $2,880.00
12 Q393 ALT:BATTERY IMPRES NICAD FM 1525MAH(HNN9032) $37.60 $451.20
12 Q696 ALT: ANTENNA 1/2 WAVE 7"WHIP 700/800 MHZ(NAF5080) $4.00 $48.00
12 NTN8381 CASE CARRYING HIGH ACTIVITY $42.60 $511.20
12 RMN5023 COMMANDER PLUS REMOTE SPEAKER MIC $152.65 $1,831.80
12 NNTN4436 BATTERY IMPRES SMART NICD 1525 MAH(-30C)FM $95.00 $1,140.00
12 WPLN4111AR CHARGER,IMPRESS SMART RAPID RATE, 110V $113.85 $1,366.20
12 8505241UO3 ANT WHIP 800MHZ 1/2 WAVE $25.38 $304.56
12 H635RZ XTS5000 PROMO DISCOUNT-ORDER MUST BE PLACED BY 6/10/06 ($400.00) ($4.800.00)
Sub-Total $43,793.76
QUOTE PAGE TOTAL $87,587.52
QUOTE TERMS AND CONDITIONS:
1. Quotes are exclusive of all installation and programming charges(unless expressly stated)and all applicable taxes.
2. Purchaser will be responsible for shipping costs,which will be added to the invoice.
3.Title will pass upon shipment,risk of loss will pass upon delivery to purchaser's facility.
4. Ordered equipment may be returned for a full refund,less a 20%restocking fee,if the equipment is returned unused and
undamaged in its original packaging with in six months after shipment.
5. Prices quoted are valid for thirty(30)days from the date of this quote.
6. Unless otherwise stated,payment will be due within thirty days after invoice.
7. Motorola's standard equipment warranty(which will be furnished upon request)applies to all ordered equipment
MOTOROLA DISCLAIMS ALL OTHER WARRANTIES WITH RESPECT TO THE ORDERED PRODUCTS,EXPRESS OR IMPLIED
INCLUDING THE IMPLIED WARRANTIES OP MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
8. MOTOROLA'S TOTAL LIABILITY ARISING FROM THE ORDERED PRODUCTS WILL BE LIMITTED TO THE PURCHASE PRICE
OF THE PRODUCTS WITH RESPECT TO WHICH LOSSES OR DAMAGES ARE CLAIMED.IN NO EVENT WILL MOTOROLA
BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES.
9.These terms will prevail over any inconsistent or additional terms on any purchase order submitted by the purchaser.
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