06-107 Resolution No.06-107
RESOLUTION
APPROVING CHANGE ORDER NO. 2 IN THE CONTRACT WITH
SHALES McNUTT CONSTRUCTION
FOR THE FULTON STREET PARKING DECK
WHEREAS, the City of Elgin has heretofore entered into a contract with Shales McNutt
Construction for the Fulton Street Parking Deck; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.2,a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 10, 2006
Adopted: May 10, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN,ILLINOIS
PROJECT 039528
CHANGE ORDER No. 2
CONTRACT: Fulton Street Parking Deck Project.
SCOPE: This Change Order No. 2 will provide additional items necessary to add additional
architectural elements and concrete repair and appurtenances to the Fulton Street Parking Deck
Project.
This change order affects a contract entered into between the City of Elgin and Shales McNutt
Construction, Elgin, IL, an Illinois corporation, dated March 11, 2005 for the Fulton Street
Parking Deck Project.
REASONS FOR CHANGE: This Change Order No. 2 is in the best interests of the City and is
authorized by law. The necessity for the changes was unforeseen at the time of the original
agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The original contract will be
amended as to scope and costs as provided by Attachment A hereto:
See Attachment A
The original contract with Shales McNutt Construction is $8,673,800.00. By reason of Change
Order No. 1, the contract for the Fulton Street Parking Deck Project was increased in the amount
of six hundred seventy three thousand two hundred seventy nine and 55/100 dollars
($673,279.55) or approximately 7.76% of the original contract amount. By reason of Change
Order No. 2, the contract for the Fulton Street parking Deck will be increased by one hundred
eighty seven thousand eight hundred eighteen and 00/100 dollars or approximately 2.01% of the
revised contract amount. The new contract amount, inclusive of Change Order No. 2 is nine
million five hundred thirty four thousand eight hundred ninety seven and 55/100 dollars
($9,534,897.55).
CHANGE ORDER No.2
April 6, 2006
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this r day of 92006.
Recommended:
ENGINEERING DIVISION
By: .-- P- ,,
Title:.,
Date: 4- 1(— p
Accepted:
SHALES MCNUTT CONSTRUCTION
Part4of, Second Part 4(Cotractor)
By:
Title:
Date: / Q
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title:
Date:
Shales McNutt
425 Renner Drive Elgin,IL 60123 P)847-622-1214 F)847-622-1224 www.shelEsmcnutt.com
March 9, 2006
Mr. Steve Pertzborn
City of Elgin
150 Dexter Court
Elgin, IL 60120
Re: Fulton Street Parking Deck
City of Elgin Change Requests
Dear Steve,
Per our previous conversations, we have developed pricing for the following requested changes:
• Removal and replacement of curb, walk, and apron on the north side of Fulton Street.
• Removal and replacement of curb, walk, and apron on the southeast end of Fulton Street.
• Installation of highway guardrail along the east side of the parking deck.
• "TexCote" the existing corrugated retaining wall on the north side of Fulton Street
• Install security grilles throughout all exterior window openings of the parking deck
The following represents the costs associated with this work:
Landmark Construction (Curb/Sidewalk/Apron)- $ 30,025.00
T. Manning Concrete ("TexCote")- $ 15,000.00
V3 Construction Group (Removal/Excavation)- $ 6,200.00
City Ornamental Iron (Security Grilles- $ 116,470.00
Cardinal Fence (Guardrail)- $ 7,737.00
SMC Mark-Up (6%)- $ 10,526.00
SMC Bond (1%)- $ 1.860.00
Total this CO Request- $ 187,818.00
Please note that the costs associated with Landmark Construction are for measured, in-place materials (please see my
email of October 20, 2005).
We thank you in advance for your time and consideration in this matter.
Sincerely,
Steve Hendrickson
Steve Hendrickson
Shales McNutt Construction
Cc: J. Shales
File
h
•
City Of Elgin Agenda Item No.
0-'0
April 21, 2006
TO: Mayor and Members of the City Council
FINANCIALLY STABLE CITYGOVEFNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manage
David Lawry, General Services Group Director
SUBJECT: Change Order No. 2 - Fulton Street Parking Deck
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorizing Change Order No. 2 to the contract with Shales McNutt
Construction(SMC) for the design and construction of the Fulton Street Parking Deck.
RECOMMENDATION
rte►
It is recommended that City Council authorize execution of Change Order No. 2 in the amount of
$187,818.00 to the contract with SMC for design and construction of the Fulton Street Parking
Deck.
BACKGROUND
At its meeting on March 9, 2005, the City Council awarded a contract to SMC for the design and
construction of the Fulton Street Parking Deck ($8,673,800). At its July 13, 2005 meeting, the
City Council authorized Change Order No. 1 for construction of a surface parking lot and
inclusion of several landscape upgrades to the parking deck site ($673,279.55).
Change Order No. 2 ($187,818.00) will add installation of the security grilles in all openings of
the deck. The original contract only included security grilles in the openings required by
building code,but staff has requested that additional grilles be installed to give the deck openings
a more uniform appearance. In addition, a decorative covering is being proposed for the sheet
pile retaining wall on the north side of Fulton Street adjacent to the parking deck. The covering
will give the wall a more attractive uniform appearance. An architectural rendering is attached
as Exhibit A.
The final items addressed by this change order include additional concrete and excavation items
to replace all the curb and gutter and sidewalk on the north side of Fulton St. within the project
Olk limits and additional guard rail along the east side of the parking deck. The original plan did not
call for removal of the curb and gutter and sidewalk on the north side of Fulton Street. Due to its
C.O. #2, Fulton Street Parking Deck
April 21, 2006
Page 2
deteriorated condition, it was determined that it should be replaced. The additional guardrail was
added to provide protection to electrical equipment and to keep cars parking in the Turner's
parking lot from accidentally going over a steep embankment along the side of the deck.
A copy of Change Order No. 2 is attached as Exhibit B.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
F NCIAL IMPACT
Change Order No. 2 with SMC will total $187,818.00. The total budget for the Fulton Street
Parking Deck Project is $10.542 million. To date $10,251,571.02 has been encumbered/spent
for this project leaving a balance of$290,428 to fund Change Order No. 2. Funds are available
in the Riverboat Fund, account number 275-0000-791.92-36, `Building/Structures", project
number 039528, "Fulton St. Parking Deck" which has a budget of $2,165,285 and $280,852
available.
The revised contract amount with SMC will total $9,534,897.55.
GAL IMPACT
None
ALTERNATIVES
1. Approve Change Order No. 2 to the contract with SML.
2. Do not approve Change Order No. 2 to the contract with SML.
Respectfully submitted for Council consideration.
(do)
Attachments
O