06-102 Resolution No. 06-102
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
CHARLES H. SCHRADER AND ASSOCIATES, INC.
FOR GRANT ADMINISTRATION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED that Olufemi Folarin, City Manager,and Dolonna Mecum,
City Clerk,be and are hereby authorized and directed to execute an agreement on behalf of the City
of Elgin with Charles H. Schrader and Associates, Inc. for grant administration services, a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 10, 2006
Adopted: May 10, 2006
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
r
AGREEMENT
Charles H. Schrader and Associates, Inc. and The City of Elgin
THIS AGREEMENT is made and entered into on this day of Cwu'_,,Q by and between
the City of Elgin, Illinois, a municipal corporation, (hereinafter referred to as "City") and Charles
H. Schrader& Associates, Inc., an Illinois corporation (hereinafter referred to as "Schrader").
WHEREAS, the City deems it to be in its best interests to secure a grant administration service to
research availability of and administer grants received from various sources; and
WHEREAS, Charles H. Schrader & Associates, Inc. is a provider of grant administration
services and is willing and able to provide such administration services through the terms
provided herein.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained herein,
the sufficiency of which is hereby mutually acknowledged, the parties hereto agree as follows:
1. City shall pay Schrader the sum of$12,000 on or before December 31 for each year of
this agreement.
2. Schrader shall, at the discretion and request of City's Parks and Recreation Director,
research, investigate, advise and attempt to obtain grant funding on behalf of City from whatever
sources may be applicable.
3. Schrader shall consult regarding potential grants that meet the City's needs, application
processes, grant requirements and deadlines, and any other necessary information required with
City's Parks and Recreation Director upon reasonable request, and shall advise said director in
writing not less than once each ninety(90)days.
4. Schrader shall be reimbursed for expenses only upon written approval by the City
Council of Elgin, Illinois. Such written approval shall be obtained prior to the accrual of any
such expenses. City shall not be required to pay Schrader for any expenses incurred without such
prior written approval.
5. The terms of this agreement shall be severable. In the event that any of the terms of this
agreement shall be deemed to be void or otherwise unenforceable, the remainder of this
agreement shall remain in full force and effect.
6. This agreement shall be subject to and governed by the laws of the State of Illinois.
Venue for the resolution of any disputes, claims or controversies shall be in the Circuit Court of
Kane County, Illinois.
•
7. This agreement shall not be construed so as to create a partnership,joint venture agency,
or employment relationship between the parties hereto.
8. This contract shall terminate on December 31, 2006. At the conclusion of this contract in
2006, the City shall have an option to award an annual contract extension for each of the two
following years, not to exceed 2 years (2007 and 2008) to this agreement. The determination to
exercise the aforementioned option by City shall be made on an annual basis at City's sole
discretion. In the event City does not exercise such option on or before January 31, 2007 and
2008, respectively, this agreement shall terminate.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date and year
first written above.
CHARLES H. SCHRADER& ASSOCIATES, CITY OF ELGIN,
INC., .n Illinois Corporatio• a Municipal Corporation
A
()(
BY: _ !' aran , BY: N
L.ura S. Ross, President Olu emi •larin, Ci Manager
ATTEST: °: r
Do&onna Mecum, City Clerk