05-98 Resolution No. 05-98
RESOLUTION
ADOPTING EXTERIOR PAINT GRANT PROGRAM GUIDELINES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
the attached Exterior Paint Grant Program Guidelines dated March 23,2005 are hereby adopted and
approved by the City Council as the City of Elgin's guidelines for such program.
s/Ed Schock
Ed Schock,Mayor
Presented: March 23, 2005
Adopted: March 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
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ELGIN
2005
March 23, 2005
PROPERTY IMPROVEMENT GRANT PROGRAM
SUBSTITUTE SIDING REMOVAL GRANT PROGRAM
GUIDELINES
I. Eligible Properties
II. Application Process
III. Review of Applications
IV. Inspections
V. Agreements
VI. Grant Project Work
VII. Payment of Grant Fund
L Eligible Properties
The Substitute Siding Removal Grant Program provides grant assistance to property
owners who wish to remove the substitute siding from their homes and repair or restore
the original wood siding. Substitute siding is defined as a siding material that has been
placed over the original wood siding of a building. This can include aluminum, vinyl, or
asphalt shingle. When the substitute siding has been removed, the original wood siding
must be repaired and restored. However, if more than fifty percent (50%) of the original
wood siding is damaged and must be replaced then replacement of the original wood
siding will be permitted. New replacement siding shall consist of traditional building
materials permitted in the City's Far West Area including wood, stone, brick, stucco,
fiber cement board (e.g. hardy board or weather board), wood composite siding
(e.g. smart side) and such other traditional building materials hereinafter approved by the
City Council for Far West Area construction.
A grant of $4,000 is available when the substitute siding is removed from the main
building. An additional grant of$1,000 is available if substitute siding is also removed
from an existing accessory structure such as a detached garage.
Properties are eligible to apply for the Substitute Siding Removal Grant Program if they
meet the following qualifications:
1. The property must be a residential property.
2. The property must have substitute siding covering the existing original wood
siding.
3. The property must contain no more than four dwelling units. Properties where the
proposed work will convert the use to a lawful, conforming status and be made
compliant with all applicable codes will also be considered.
4. The property owner must beat least eighteen (18) years of age.
II. Application Process
Applications will be accepted beginning April 1St and the application period will run
through October 31St. Completed application packets will be accepted on a first
come/first serve basis. An initial inspection will be conducted to confirm that the
property is eligible for the grant.
Attach supporting documentation to the application form including the following:
• Verification of Property Ownership including the following:
❑ Property Warranty Deed
❑ Most recent Property Tax Form
❑ Land Contract registered with the County
• Two detailed cost estimates provided by licensed contractors. If you plan to
complete the project on your own, please submit a cost estimate for materials
proposed to be used. (Note: Funding will be reimbursed only for material costs if
you complete the project on your own.)
• Certificate of Appropriateness (COA) application completely filled out and signed
if property is part of a locally designated historic district or designated as an
individual landmark.
• Photographs of the features and/or entire building on the property.
III. Review of Applications
On receipt of the application form, the property and proposed work will be evaluated by
City staff.
IV. Inspections
One of the requirements of the grant program is that properties participating in the grant
program be fully compliant on the exterior of the property with all applicable codes
prior to final payment. To facilitate the awareness of any code violations on properties,
inspections by the Department of Code Administration and Development Services will be
carried out as outlined below.
1. Initial code inspection: After receipt of application an initial code inspection of the
exterior will be carried out by a Code Enforcement Officer of the Department of Code
Administration and Development Services to determine existing code violations. This
inspection will be carried out in addition to the evaluation of the proposed work and
be conducted prior to undertaking the Grant Agreement.
2. The property owner will be notified of outstanding code violations on the property.
The violations will need to be corrected within the time allocated by the Department
of Code Administration and Development Services. If an extension is required,
please contact the Code Enforcement Officer that conducted the inspection.
3. After completion of the project a follow-up code inspection will be carried out on the
property prior to disbursing the funds to ensure that violations are corrected.
In the event the grant work is completed, but other code violations exist which were
not identified during the first inspection, additional time may be provided. The time
for compliance will be determined by the Director of the Department of Code
Administration, or designee, not to exceed a maximum of 90 days.
Note: If a project is not completed in the stipulated amount of time or withdrawn by
the applicant, all the code violations on the exterior of the property determined at
the initial code inspection and/or any subsequent inspection will need to be
corrected. The time limit allowed for compliance with the property maintenance
codes will be determined by the Code Enforcement Officer.
V.Agreements
1. Grant Agreement: The selected participants of the grant program will be required to
enter into a Grant Agreement with the City of Elgin in a form as specified by the
Corporation Counsel to complete the proposed grant project. Grant Agreements
must be signed and returned within 30 days, or it will constitute a forfeiture of the
grant awarded, and funds will be transferred to the next project on the waiting list.
The Community Development Group Director is authorized to execute the grant
agreement on behalf of the City in a form approved by the Corporation Counsel.
2. Term of Grant Agreement: Property owners participating in the grant program have
12 months from the date of signing the agreement to complete the grant project.
VI.Grant Project Work
1. Beginning the project: Grant project work as reviewed and approved by City Staff
may commence after the Grant Agreement has been signed.
2. Building Permits are required for all grant project work carried out to the exterior of
the structures on the property. Properties located in a locally designated Historic
District must conform to the Elgin Design Guideline Manual and be approved
through a Certificate of Appropriateness. Grant participants have 3 months from the
date of signing the Grant Agreement to receive the required permits.
3. Time period to complete rg ant project: Grant participants have 12 months to complete
all the work as originally approved under the agreement. If the grant work has not
been completed within the 12 month time period, the grant funds will be forfeited
unless additional time, not to exceed 90 days, is granted by the Community
Development Group Director or designee due to unreasonable or unforeseen
circumstances.
Note: All outstanding code violations will need to be corrected in the time allotted
for the completion of the project regardless of whether the project has been
completed or withdrawn by the applicant.
4. Progress reports will be mailed out to grant recipients on a quarterly basis to track the
progress of the project and to identify any potential timing problems before they arise.
5. Final evaluation of rg ant project: On completion of the grant project, an evaluation of
the work will be carried out by the appropriate City Staff together with any additional
code inspections.
VII.Payment of Grant Funds
1. Payment of ;?rant funds will only be made once the grant project is completed and
approved within the stipulated 12 months and the property is made fully code
compliant on the exterior of the property.
Payments will only be processed after submission of proper proof of payment to the
contractors/vendors, together with statements of completion or waivers of lien.
Payment will not exceed the original amount allocated at the time of approval of the
project.
2. This is a reimbursement grant. The grant is paid out after the project is completed. If
the applicant needs a portion of the grant as start-up funds, the following items must
be provided:
• Documentation demonstrating financial need must be provided with the
application.
• Documentation detailing the amount of start-up funds required. (contractors
bid or list of materials)
• Up to 50% of the grant amount awarded can be provided as start-up funds
towards the cost of initial payment of a qualified contractor to complete
the work.
• A property lien will be placed against the property for the amount of the start-
up funds.
Please note that grant funds received are considered taxable income and the grant
recipient will receive a 1099G Form.
Additional Information
Call the City of Elgin, Planning and Neighborhood Services Department at 847-931-5910
for further information.
F:\Legal Dept\Agreement\Property Imp Grant Program-Substitute Siding Removal Guidelines.doc