05-89 Resolution No. 05-89
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
ALBIN CARLSON&COMPANY FOR 2003 MOTOR FUEL TAX
KIMBALL STREET BRIDGE MAINTENANCE PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Albin Carlson&
Company for the 2003 Motor Fuel Tax Kimball Street Bridge Maintenance Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: March 23, 2005
Adopted: March 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339789, 2003 MFT Bridge Maintenance
CHANGE ORDER No. 1 and Final
CONTRACT: Kimball Street Bridge Resurfacing
SCOPE: This Change Order No. 1 and Final will increase the quantities of some
items and decrease the quantities of other items as set forth in
Attachment A hereto.
The general contractor for this project is Albin Carlson & Co. of Melrose Park, Illinois.
REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interests of
the City of Elgin and is authorized by law; the changes
necessitating this change order were unforeseeable at the
time of the original agreement; and the changes provided for
by this change order are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
SEE ATTACHMENT A
The original contract with Albin Carlson & Co. is $204,566.00. By reason of Change
Order No. 1 and Final, the contract for the Kimball Street Bridge Resurfacing will be
increased in the amount of seventy three thousand five hundred eighty two and 12/100
dollars ($73,582.12), 36% of the original contract. The new contract amount, inclusive
of Change Order No. 1 and Final is two hundred seventy eight thousand one hundred
forty eight and 12/100 ($278,148.12).
CHANGE ORDER No. 1 and Final
January 3,2005
PAGE 2 OF 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of , 2005.
Recommended:
Public Works De sat-Argent
r _ )
By: ,L, #
` f
Title: Putl;c111/4)os Slut-
Date: 3 /`f
Accepted: 0,tifi A. i zow
Albin Carlson and Co.
Party of the Second Part (Contractor)
By:
Title: Avsr .
Date: 23/5
Approved: 'xr�v,o.\� E gu esnv%
CITY OF ELGIN
Party s . le First P. Owner)
By:
Title: _
Date:
Route Various
' '1 n" County Kane
of Transportation Local Agency Elgin
Section 03-00172-00-BR
Engineer's Final Payment Estimate
Estimate No. 3 and Final Date of Completion August 31,2004
Payable to Albin Carlson&Company
Address 300 Lake Street,Melrose Park, IL 60160
Awarded Added Deducted Completed
Items Quantity I Values Quantity Quantity Quantity I Unit Price I Values
Preformed Joint Seal 2'h" 500 $22,500.00 68.00 432.00 45.00 $19,440.00
Bituminous Surface Removal 2,930 70,320.00 15.00 2,915.00 24.00 69,960.00
Concrete Deck Beam Repair 30 2,400.00 1,229.83 1,259.83 80.00 100,786.40
Grout Repair 420 1,260.00 187.95 232.05 3.00 696.15
Keyway Repair 5,025 10,050.00 3,797.15 1,227.85 2.00 2,455.70
Bit.Conc.Surface Course,Superpave,N90,Mix F 21,250.00 168.55 256.45 50.00 12,822.50
Waterproofing Membrane System 2,950 39,825.00 35.00 2,915.00 13.50 39,352.50
Thermoplastic Pavement Marking Line-Ltr.&Sym. 335 1,675.00 5.80 329.20 5.00 1,646.00
Thermoplastic Pavement Marking-Line 4" 2,800 1,008.00 3.00 2,803.00 0.36 1,009.08
Thermoplastic Pavement Marking-Line 6" 1,350 864.00 361.00 989.00 0.64 632.96
Thermoplastic Pavement Marking-Line 12" 180 450.00 128.00 52.00 2.50 130.00
Thermoplastic Pavement Marking-Line 24" 200 1,000.00 101.00 99.00 5.00 495.00
Thermoplastic Pavement Marking Removal 600 684.00 120.70 479.30 1.14 546.40
Short-Term Pavement Marking 2,600 4,940.00 1,070.00 1,530.00 1.90 2,907.00
Traffic Control and Protection 1 12,000.00 1.00 12,000.00 12,000.00
Detector Loop Replacement 400 5,240.00 126.00 274.00 13.10 3,589.40
Portable Changeable Message Sign 3 2,100.00 3.00 700.00 2,100.00
Railroad Protective Liability Insurance 1 7,000.00 1.00 7,000.00 7,000.00
Totals I I $204,566.00 I I I I I $277,569.09
IMiscellaneous Extras and Credits I Values
IExtra temporary sign for eastbound Kimball Street I $579.03
Total Miscellaneous Extras and Credits $579.03
Total Value of Completed Work $278,148.12
IMiscellaneous Debits I Values
Payment Estimate No.1 $159,652.49
Payment Estimate No.2 44,913.51
Total Miscellaneous Debits $204,566.00
Net Cost of Section $278,148.12
Previous Payments $204,566.00
Net Amount Due $73,582.12
Signed: IA / Z - (G - 6 F
Reside t Engineer/Consultant Date
Signed:
Local Agency Date
Approved:
District Engineer Date
G:\P\12050062\Final Payment Estimate
I ' T
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, a,,k, C Agenda Item No.
City of Elgin
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March 4, 2005 G X010
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TO: Mayor and Members of the City Council +, '' b.:.,
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
John M. Loete, Public Works D rector
SUBJECT: Change Order Number 1 and Final for 2003 Kimball Street Bridge Resurfacing
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider approval of Change Order No. 1 and Final for the 2003 Bridge
Maintenance Project.
RECOMMENDATION
r It is recommended that Council approve Change Order No. 1 and Final for the 2003 MFT Bridge
Maintenance Project (Kimball Street Bridge Resurfacing) and direct staff to execute the
necessary documents.
BACKGROUND
On March 14, 2003, City Council approved a construction resolution dedicating $400,000.00 of
Motor Fuel Tax Fund dollars for the repair and resurfacing of the Kimball Street Bridge. The
funding is separate and distinct from the funds approved annually by City Council for the use of
Motor Fuel Tax funds for general roadway maintenance. The contract for the resurfacing was
awarded on April 14,2004,to Albin Carlson and Company,of Melrose Park, Illinois.
The pace of the project was of great concern because of the traffic delays caused by the lane
restrictions required by the construction on the bridge. During construction the bridge was
reduced to essentially one lane in each direction. When the existing surface was removed (by
hand chipping) from the first two lanes, it was found that the top of the deck beams on the
original bridge (before the widening in 1997) were extremely rough and in some areas had holes
into the hollow interiors of the beams.
When the middle section of the bridge had been fully cleared of the asphalt it was inspected by
the Structural Engineer to recommend patching procedures for the exposed holes in the beams.
In addition, the water proof membrane supplier inspected it to verify the membrane would work
over our prepared surface. The holes were patched as planned but the general smoothness of the
deck was questioned by the membrane supplier. Since the membrane was a fabric material, it
was essential that the surface not have any sharp protrusions or steep ledges or ridges. It was
determined that the rough areas had to leveled with the material used to repair the holes. In order
to complete the work quickly and re-open the bridge,the contractor was authorized to proceed.
, - -
rik Change Order Number 1 and Final for 2003 Kimball Street Bridge Resurfacing
March 4, 2005
Page 2
On July 30, 2004, City Council was notified of the expected change order to accompany final
payment on the project. Discussion of final quantities did not occur until December 2004,
because the construction company was purchased by a new owner. Final quantities were agreed
to by the contractor and the City and a final change order in the amount of $73,582.12 was
written and is attached.
The problems with the bridge deck appear to have been caused by the construction methods used
on the 1997 widening project. The specifications called for the existing asphalt to be removed
from the deck panels with a pavement milling machine. It seems likely that the teeth on the
machine gouged the tops of the deck panels.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
pbt___
FINANCIAL IMPACT
The total amount needed for Change Order No. 1 and Final to Albin Carlson and Company is
$73,582.12. There are sufficient unencumbered funds available in the original project budget
account in the Motor Fuel Tax Fund, account number 290-0000-791-41-08, "MFT Repair /
Maintenance Service / Bridge Maintenance", project number 339789, "2003 MFT Bridge
Maintenance". The account has an unencumbered balance of $152,226. The engineering
inspection costs for the project have been separately encumbered or paid.
JAL IMPACT
None
ALTERNATIVES
1. Approve the change order as recommended.
2. Do not approve the change order as recommended. This is not recommended and will
likely result in legal action by the contractor.
Respectfully submitted for Council consideration.
CAB
Attachments