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05-54
Resolution No. 05-54 RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH MIDCO INC. FOR A SECURITY SYSTEM FOR THE SLADE AVENUE BOOSTER STATION AND AIRLITE WATER TREATMENT PLANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, Acting City Manager, be and is hereby authorized and directed to execute an agreement on behalf of the City of Elgin with Midco Inc. for a security system for the Slade Avenue Booster Station and Airlite Water Treatment Plant, a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: February 23, 2005 Adopted: February 23, 2005 Omnibus Vote: Yeas: 6 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk I CITY OF ELGIN AGREEMENT FOR Slade Avenue and Airlite Water Treatment Plant This Agreement is made and entered into this ?day of F ea . ,2005 by and between the City of Elgin("the CITY"), a municipal corporation organized and existing under the laws of the State of Illinois, and Midco Inc., incorporated in the state of Illinois and having a principal place of business at 16W221 Shore Court,Burr Ridge,Illinois 60521 ("the COTRACTOR"). ARTICLE I. DEFINITION. "THIS CONTRACT"as used herein shall mean this Agreement,including all documents referenced therein and the CONTRACTOR's Proposal thereto incorporated by reference herein and made a part hereof. The CONTRACTOR agrees to provide the goods and/or services all in accordance with the RFP and CONTRACTOR"S Proposal. In the event there is a conflict between this Agreement and the Proposal documents, the terms of this Agreement shall control and supersede such Proposal documents. ARTICLE II. DURATION. The CONTRACTOR shall commence the performance of THIS CONTRACT upon receipt of a fully executed Contract from the City. The work shall be substantially complete within 180 calendar days from the date of this agreement. ARTICLE III. TERMINATION. The following shall constitute events of default under THIS CONTRACT: a) any material misrepresentation made by the CONTRACTOR to the CITY,b) any failure by the CONTRACTOR to perform any of its obligations under THIS CONTRACT including, but not limited to,the following: (I) failure to commence performance of THIS CONTRACT at the time specified in THIS CONTRACT due to a reason or circumstance within the CONTRACTOR's reasonable control, (ii) failure to perform THIS CONTRACT with sufficient personnel and equipment or with sufficient material to ensure the completion of THIS CONTRACT within the specified time due to a reason or circumstance within the CONTRACTOR's reasonable control,(iii) failure to perform THIS CONTRACT in a manner reasonably satisfactory to the CITY,(iv) failure to promptly re-perform within reasonable time the services that were rejected by the CITY as erroneous or unsatisfactory, (v) failure to comply with a material term of THIS CONTRACT,including,but not limited to the Affirmative Action requirements,and(vi) any other acts specifically and expressly stated in THIS CONTRACT as constituting a basis for termination for cause. The CITY may terminate THIS CONTRACT for its convenience upon fourteen(14)days prior written notice. ARTICLE IV. DAMAGES. From any sums due to the CONTRACTOR for goods or services,the CITY may keep for its own the whole or any part of the amount for expenses, losses and damages as directed by the Purchasing Director, incurred by the CITY as a consequence of procuring goods or services as a result of any failure,omission or mistake of the CONTRACTOR in providing goods or services as provided in THIS CONTRACT. ARTICLE V. GOVERNING LAWS AND ORDINANCES. This CONTRACT is made subject to all the laws of the State of Illinois and the ordinances of the CITY and if any such clause herein does not conform to such laws or ordinances,such clause shall be void(the remainder of the contract shall not be affected)and the laws or ordinances shall be operative in lieu thereof ARTICLE VI. AFFIRMATIVE ACTION. The CONTRACTOR will not discriminate against any employee or applicant for employment because of race,color,religion,sex,ancestry,national origin,place of birth,age or physical handicap which would not interfere with the efficient performance of the job in question. The CONTRACTOR will take affirmative action to comply with the provisions of Elgin Municipal Code Section 3.12.100 and will require any SUB CONTRACTOR to submit to the CITY a written commitment to comply with those provisions. The CONTRACTOR will distribute copies of this commitment to all persons who participate in recruitment,screening,referral and selection of job applicants and prospective subcontractors. ARTICLE VII. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any interest in THIS CONTRACT without prior written consent of the CITY. ARTICLE VIII. AMENDMENTS. There shall be no modification of the CONTRACT,except in writing and executed with the same formalities of the original. ARTICLE IX. NOTICES. Any notice given under this CONTRACT shall be in writing and shall be deemed to have been given when hand delivered or deposited in the U.S.mail,certified or registered,return receipt requested,addressed, if to CONTRACTOR,at the address set forth above to the attention of the project manager or undersigned representative, and if to the City,to the attention of the City Manager, 150 Dexter Court,Elgin,IL 60120 or to such other address and/or authorized representatives as either party shall designate in writing to the other in the manner herein provided. The provisions of this paragraph shall survive any completion, expiration and/or termination of this Agreement. ARTICLE X. INDEMNIFICATION. To the fullest extent permitted by law, CONTRACTOR agrees to and shall indemnify,defend and hold harmless the City,its officers,employees,boards and commissions from and against any and all claims,suits,judgments,costs,attorney's fees,damages or any and all other relief or liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or omissions of CONTRACTOR or CONTRACTOR's officers,employees,agents or sub-Contractors in the performance of this agreement,including but not limited to,all goods delivered or services or work performed hereunder. In the event of any action against the City,its officers, employees, agents, boards or commissions covered by the foregoing duty to indemnify, defend and hold harmless,such action shall be defended by legal counsel of the City's choosing. ARTICLE XI. PUBLICITY. The CONTRACTOR may not use,in any form or medium,the name of the City of Elgin for public advertising unless prior written permission is granted by the CITY. ARTICLE XII. APPROPRIATIONS.The fiscal year of the CITY is the 12 month period ending December 31. The obligations of the CITY under any contract for any fiscal year are subject to and contingent upon the appropriation of funds sufficient to discharge the obligations which accrue in that fiscal year and authorization to spend such funds for the purposes of the contract. If,for any fiscal year during the term of the CONTRACT,sufficient funds for the discharge of the CITY'S obligations under the contract are not appropriated and authorized,then the CONTRACT shall terminate as of the last day of the preceding fiscal year,or when such appropriated and authorized funds are exhausted,whichever is later,without liability to the CITY for damages,penalties or other charges on account of such termination. ARTICLE XIII. ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement of the parties. There shall be no promises, terms, conditions or obligations other than those contained therein; and this agreement shall supersede all previous communications,representations,or agreements,either verbal or written,between the parties. ARTICLE XIV, PAYMENT TO CONTRACTOR 1. The CITY shall pay the CONTRACTOR: A. $45,620.67(Forty Five Thousands Six Hundred Twenty Dollars and 67 Cents for the completion of the work at Slade Avenue Booster Station Facility in accordance with the Contract Agreement and as specified in the attached Proposal. B. $29,832.10 (Twenty Nine Thousands Eight Hundred Thirty Two Dollars and 10 Cents for the completion the work at Airlite Water Treatment Plant in accordance with the Contract Agreement and as specified in the attached Proposal. The Total Contract Price which includes item A and B is$75,452.77(Seventy Five Thousands Four Hundred Fifty Two Dollars and 77 Cents. The CITY will not be obligated to compensate the CONTRACTOR for costs incurred in providing Services in excess of the billing limit specified above,nor shall the CONTRACTOR be obligated to continue performance under the Agreement or otherwise incur costs in excess of that amount,unless and until the CITY notifies the CONTRACTOR in writing that the billing limit has been increased,and has specified in such notice the revised billing limit for the services in question. When and to the extent that the billing limit has been increased,any costs incurred by CONTRACTOR in excess of the billing limit prior to their increase shall be allowable to the same extent as if such had been incurred after the increase in the billing limit was approved. 2. The CITY shall make periodic payments to the CONTRACTOR based upon actual progress within 30 days after receipt and approval of invoice. Said periodic payments for each task shall not be made until the task is completed and accepted by the CITY. 3. Schedule of the Project: The Services provided in this agreement shall be completed within 180 calendar days from the date of this agreement. The person signing THIS CONTRACT certifies that s/he has been authorized by the CONTRACTOR to commit the CONTRACTOR contractual and has been authorized to execute THIS CONTRACT on its behalf. IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above written. CONTRACTOR /I C>�Q )% ( CITY OF ELGIN 111! ame d 'itle Olufemi arin / N,✓ City Manager FEIN NO. kYt '253'0391, 0 MidCo Inc. Specifications and Proposal 16W22I Shore Court CopASped Jo}ar/SvurFs Burr Ridge,IL 60521 Purchaser: City of Elgin, Department of Water Proposal Date: December 30,2005 Address: Slade Avenue Site Prepared By: John Baumann Elgin, IL E-Mail: jbaumann @midcosystems.com Phone (847)931-6157 Proposal#: 040927JB-01 Fax: Prepared For: Kurt Eschelman E-Mail: Project: Slade Avenue Facility Video and Access Total: $45,620.67 Tax Not Included Qty Mfg. Part No. Description Each Exended Price 1 Lenel LNL-500 Intelligent system Controller $591.64 $591.64 1 Lenel LNL-ETHLANMICR Micro Serial Server $318.67 $318.67 1 Lenel LNL-1100 Input Module $714.67 $714.67 1 Alarm-Saf 01365 12/24 VDC 2.5A UL Supply(RM/Rdrs) $313.39 $313.39 6 Recognition Sourse MM111TT501PH1 Integrated Reader Lock,Wireless,Cylindrical,Satin Chrome $1,142.88 $6,857.28 1 Lenel LNL-500W Gateway for Recognition Source Wireless Products $591.64 $591.64 1 Lenel PIM-485-16-0TD 485 Interface PIM/Wireless Receiver $908.44 $908.44 1 Cable 1 Lot Device Cabling $2,174.85 $2,174.85 2 Lenel LNL-CTx Enclosure for LNL-500 and LNL-500W $162.64 $325.28 2 Recognition Sarre ANT-REM-I/O Remote Antenna Module for Use with PIM $331.87 $663.74 2 Recognition Source WRI-100-0TD Wireless Reader Interface $956.51 $1,913.02 2 HID 5375-AGN00 Maxi Prox Long Range Card Reader $802.34 $1,604.68 1 Recognition Sourse WEKX Wireless Exit Kit $1,598.58 $1,598.58 1 The Housing Company PCH196 14X14X4 OUTDOOR HOUSING $233.92 $233.92 2 The Housing Company PS042 Pedestal,42"w/Gooseneck Black $284.35 $568.70 1 Qube Corporation MID162404-502 1/4"thick Black ABS enclosure for MaxiProx and Viking $334.24 $334.24 4 Sentrol 2507A Surface Mount Door Contact $107.20 $428.80 1 Lenel DVR-408-ST-16 16 Channel(MPEG4)DVR with Std Chassis $6,302.51 $6,302.51 2 Lenel LDV200-SG Hard Drive,200GB for DVR $315.62 $631.24 3 Pelco SD53CBW-PG-E1 Pan-Tilt-Zoom Dome, Day/Night 23X Zoom $3,043.48 $9,130.44 3 Peico IWM-GY Wall Mount for Pendant Doom $221.88 $665.64 1 Pelco CM40o Corner Mount Adapter for IWM $116.97 $116.97 1 Pelco PA402 Pole Adapter for Wall Mount $136.24 $136.24 3 Pelco wCS1-4 Power Supply for Environmental Dome $270.04 $810.12 1 Pelco CM6700-MXB2 Matrix Switcher for PTZ Control $918.11 $918.11 1 Lenel SW-1010 CCTV Interface Software $730.24 $730.24 1 Pelco KBD300A Key Board for PTZ Control with Variable Speed Joystick $661.70 $661.70 1 Pelco KBDKIT Key Board Extension Kit $18.48 $18.48 3 West Penn CN-7B819BK-3 3'Video Jumper Cables RG 59,75 OHMS $6.47 $19.41 1 MidCo Inc Labor Labor for 101A and SG1 Aiphone Systems $627.88 $627.88 1 Pelco PMC-14H Monitor,Color 14"High Resolution $330.35 $330.35 2 Sole SLS-24-072T Linear Power Supply $351.67 $703.34 2 Sole SL-CASK Cover for SLS-024-072T $23.76 $47.52 1 MidCo Inc Labor Programming and Engineering $1,889.36 $1,889.36 1 MidCo Inc Labor Drafting $922.02 $922.02 1 MidCo Inc Labor Testing and Turnover $461.01 $461.01 HID 1351LBSMN Price includes applicable installation labor unless otherwise noted.Price is exclusive of all conduit and electrical boxes.Our proposal includes adequate labor to connect,program and test circuits with your system.Troubleshooting network problems caused by 3rd party suppliers is not included with this proposal. Additional labor hours that are required as a result of the non-performance of these 3rd party devices will be invoiced at our prevailing rate. Purchaser acknowledges receipt of MidCo's Terms and Conditions and System Qualifications documents,understands them,and agrees to be bound by its provisions.Further,the purchaser agrees that it is the complete and exclusive statement of the agreement between the parties which superseded all proposals or prior agreements oral or written. MidCo Inc. Signature of Signature pp /yam. .hh' Purchaser li Of A . ..i. !IAA _L:7►�. Date R. -- !/3 Date This proposal valid for 15 days from Date of Proposal Page 1 of 2 Phone#(630)887-1800-Fax#(630)887-1962 MidCo Inc. '� Specifications and Proposal I6W221 Shore Court Connected SO Your Success Burr Ridge,IL 60521 Purchaser: City of Elgin, Department of Water Proposal Date: December 30,2005 Address: Slade Avenue Site Prepared By: John Baumann City,St,Zip Elgin, IL E-Mail: jbaumann @midcosystems.com Phone (847)931-6157 Proposal#: 040927JB-01 Fax: (847)931-6152 Prepared For: Kurt Eschelman E-Mail: eshelman_k @cityofelgin.org 'roject: Slade Avenue Facility Video and Access Page 2 Qty Mfg. Part No. Description Each Exended Price 15 HID 1351LBSMN ProxPass 125kHz Active Vehicle ID Tag $23.77 $356.55 Notes:1 Tax Exempt 2 110 VAC at the gates, PTZ dome&panel location by ot■ 3 Lock Cores by the owner 4 Does include overhead door contacts and their cable 5 Pole for Reader Antenna by Fence Contractor 6 Doors to receive readers: A. Front Entry 101A B. Inner Vestibule 101B C. Inner Door 101C D. East Man Door by Overhead Doors 119D E.West Man Door by Overhead Doors 118A F. Man Door North East Corner 110A G.Double Door West Lower Level 002A H.Gate SG-1 I.Gate SG-2 7 Cameras A. PTZ NE Corner of Building B. PTZ SW Corner of Building C PTZ on pole by SG6 8 Door Contacts Overhead Door 118B Overhead Door 119A Overhead Door 119B Overhead Door 1190 s Raceway for video to SG6 b Owner 10 Raceway for Intercom and Low Voltage Power to Gates SG-1 and SG-2 by Owner Price includes applicable installation labor unless otherwise noted.Price is exclusive of all conduit and electrical boxes.Our proposal includes adequate labor to connect,program and test circuits with your system.Troubleshooting network problems caused by 3rd party suppliers is not included with this proposal. Additional labor hours that are required as a result of the non-performance of these 3rd party devices will be invoiced at our prevailing rate. Purchaser acknowledges receipt of MidCo's Terms and Conditions and System Qualifications documents,understands them,and agrees to be bound by its provisions.Further,the purchaser agrees that it is the complete and exclusive statement of the agreement between the parties which superseded all proposals or prior agreements oral or written. MidCo Inc. Signature of Signature � Purchaser ILIJI''^�yaP Date 2..1 WI V. Date This proposal valid for 15 days from Date of Proposal Page 2 of 2 Phone#(630)887-1800-Fax#(630)887-1962 MidCo Inc. .11Z.cosaga0169 Specifications and Proposal 16W221 Shore Court Y S Burr Ridge,IL 60521 Purchaser: City of Elgin,Department of Water Proposal Date: December 30,2005 Address: Airlite Avenue Site Prepared By: John Baumann Elgin, IL E-Mail: jbaumann©midcosystems.com Phone (847)931-6157 Proposal#: 041202JB-01 Fax: Prepared For: Kurt Eschelman E-Mail: Project: Airlite Avenue Facility Pricing Total: $29,832.10 Tax Not Included Qty Mfg. Part No. Description Each Exended Price 1 Lenel LNL-1320 Dual Card Reader Interface $578.44 $578.44 1 Alarm-Sat 01365 12/24 VDC 2.5A UL Supply(RM/Rdrs) $313.39 $313.39 2 Lenel LNL-CTX Enclosure for LNL-500 and LNL-500W $162.64 $325.28 1 HID 5375-AGNOO Maxi Prox Long Range Card Reader $802.34 $802.34 1 HID 5455-BGNOO ProxPro II Gray Proximity Card Reader $402.11 $402.11 1 Lenel DVR-408-ST-8 8 Channel DVR with Std Chassis $5,114.51 $5,114.51 2 Lenel LDV200-SG Hard Drive,200GB for DVR $315.62 $631.24 1 Cable 1 Lot Device Cabling $2,454.18 $2,454.18 1 The Housing company PCH196 14X14X4 OUTDOOR HOUSING $233.92 $233.92 1 The Housing Company PSO42 Pedestal,42"w/Gooseneck Black $284.35 $284.35 1 Qube Corporation MID162404-502 1/4'thick Black ABS enclosure for MaxiProx and Viking $334.24 $334.24 3 Pelco SD53CBW-PG-E1 Pan-Tilt-Zoom Dome,Day/Night 23X Zoom $3,043.48 $9,130.44 3 Pelco IWM-GY Wall Mount for Pendant Doom $221.88 $665.64 2 Pelco CM400 Corner Mount Adapter for IWM $116.97 $233.94 3 Pelco wCS1-4 Power Supply for Environmental Dome $270.04 $810.12 1 Pelco CM6700-MXB2 Matrix Switcher for PTZ Control $918.11 $918.11 1 Pelco KBD300A Key Board for PTZ Control with Variable Speed Joystick $661.70 $661.70 1 Pelco KBDKIT Key Board Extention Kit $18.48 $18.48 1 Lenel SW-1010 CCTV Interface Software $730.24 $730.24 3 West Penn CN-7B819BK-3 3'Video Jumper Cabels RG 59,75 OHMS $6.47 $19.41 1 Pelco PMC-14H Monitor,Color 14"High Resolution $330.35 $330.35 1 Sola SLS-24-072T Linear Power Supply $351.67 $351.67 1 Sola SL-CASK Cover for SLS-024-072T $23.76 $23.76 1 Aiphone LEF-3L 3 Call Master Intercom Station with Door Release $228.99 $228.99 2 Aiphone LE-SSR Gate Intercom with Vandal Resistant Enclosure $280.56 $561.12 1 Aiphone SBX-2G Surface Mount Box for LE-SSR $131.65 $131.65 1 Aiphone PS-1225UL Intercom Power Supply $159.02 $159.02 2 Aiphone RY-PA Door Release Relay $26.86 $53.72 1 MidCo Inc Labor Programming and Engineering $1,252.02 $1,252.02 1 MidCo Inc Labor Drafting $614.68 $614.68 1 MidCo Inc Labor Testing and Turnover $307.34 $307.34 Price includes applicable installation labor unless otherwise noted.Price is exclusive of all conduit and electrical boxes.Our proposal includes adequate labor to connect,program and test circuits with your system.Troubleshooting network problems caused by 3rd party suppliers is not included with this proposal. Additional labor hours that are required as a result of the non-performance of these 3rd party devices will be invoiced at our prevailing rate. Purchaser acknowledges receipt of MidCo's Terms and Conditions and System Qualifications documents,understands them,and agrees to be bound by its provisions.Further,the purchaser agrees that it is the complete and exclusive statement of the agreement between the parties which superseded all proposals or prior agreements oral or written. MidCo Inc. Signature of Sign ature Ill Purchaser a ,W Date 0? Date This proposal valid for 15 days from Date of Proposal Page 1 of 2 Phone#(630)887-1800-Fax#(630)887-1962 MidCo Inc. eitil Specifications and Proposal 16W221 Shore Court Conceded ro Your luuuss Burr Ridge,IL 60521 Purchaser: City of Elgin,Department of Water Proposal Date: December 30,2005 Address: Airlite Avenue Site Prepared By: John Baumann City,St,Zip Elgin, IL E-Mail: jbaumann midcosystems.com Phone (847)931-6157 Proposal#: 041202JB-01 Fax: Prepared For: Kurt Eschelman E-Mail: Project: Airlite Avenue Facility Pricing Page 2 Qty Mfg. Part No. Description Each Exended Price Notes:1 Tax Exempt 2 110 VAC at the gates, PTZ dome&panel location by off 3 Lift to be provided by owner 4 Gates are hardwired 5 Low voltage raceway to gates by owner 6 Gates to receive readers A.Gate AG1 B.Gate AG2 7 Cameras A. PTZ NW Comer of Building B. PTZ SE Corner of Building C PTZ on West Side of Building e Intercom A. Gate AG1 B.Gate AG2 Price includes applicable installation labor unless otherwise noted.Price is exclusive of all conduit and electrical boxes.Our proposal includes adequate labor to connect,program and test circuits with your system.Troubleshooting network problems caused by 3rd party suppliers is not included with this proposal. Additional labor hours that are required as a result of the non-performance of these 3rd party devices will be invoiced at our prevailing rate. Purchaser acknowledges receipt of MidCo's Terms and Conditions and System Qualifications documents,understands them,and agrees to be bound by its provisions.Further,the purchaser agrees that it is the complete and exclusive statement of the agreement between the parties which superseded all proposals or prior agreements oral or written. MidCo Inc. n Signature of Signature ( J Purchaser Date A- - a Date This proposal valid for 15 days from Date of Proposal Page 2 of 2 Phone#(630)887-1800-Fax#(630)887-1962