05-50 Resolution No. 05-50
RESOLUTION
AUTHORIZING THE DISTRIBUTION OF GRANTS TO
YOUTH SPORTS ORGANIZATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,Acting City Manager, is hereby authorized and directed to distribute grants to the
following youth sports organizations for the purposes specified herein and pursuant to the terms and
conditions in the agreements between the City of Elgin and the respective youth sports organizations:
League Project Funding Request
American Little League Field Improvements, $ 25,400
Bleachers with Pads,
Electrical Upgrade, Fencing
American Legion Barrier Netting $ 17,500
Classic Little League Softball Field Upgrade $ 6,000
Babe Ruth League Field Renovation $ 8,500
Kickers Tent and Information Board $ 4,800
*Contingency $ 4,680
Total Grant Allocations $ 66,880
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
City of Elgin Agenda Item No.
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February 4, 2005 G ;
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TO: Mayor and Members of the City Council
RECREATIONAL LEISURE
A Nr CU*TLIRAI NPROR1 UNI I lk%
FOR AI ITN EN,
FROM: Olufemi Folarin, Acting City Manager
Randy Reopelle, Parks and Recreation irector
SUBJECT: Request for Approval of the Youth Sports Capital Improvement Grants
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve the 2005 Youth Sports Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board at its November 30, 2004 meeting.
RECOMMENDATION
It is recommended that the City Council approve the 2005 Youth Sports Grants Capital
Improvement Grants totaling $66,880, as recommended by the Parks and Recreation Advisory
Board.
BACKGROUND
In 2004, the Youth Sports Grants Capital Program emphasis was placed upon storage facilities,
field renovation, bleachers/pads, score boards and safety issues. The majority of projects
allocated for 2004 are completed with the exception of the Youth Football League's scoreboard
and bleachers. The funds were subsequently utilized to pay an electrical contractor for replacing
the primary electrical feeds to the concessions stand and scoreboard at American Little League.
The City council allocated $66,880 in the 2005 budget to distribute among the nine youth sports
organizations for capital improvement projects. The following is a summation of the projects
that were recommended by the Parks and Recreation Advisory Board for funding in 2005:
Request for Approval of the Youth Sports Capital Improvement Grants
row February 4, 2005
Page 2
League Project Funding Request
American Little League Field improvements, bleachers with pads, $25,400
electrical upgrade, fencing
American Legion Barrier netting $17,500
Classic Little League Softball field upgrade $ 6,000
Babe Ruth League Field renovation $ 8,500
Kickers Tent and information board $ 4,800
*Contingency $ 4,680
Total grant allocations $66,880
*The contingency funds may be utilized for the installation of the score boards. Past experience
has shown that additional funds were needed for wiring and electrical upgrade work that was
unknown at the time of installations.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
Input was received from the youth sports organizations and approved by the Parks and
pk Recreation Advisory Board on November 30, 2004.
01/A_.FINANCIAL IMPACT
There are sufficient funds budgeted ($66,880) and available ($66,880) in the Riverboat Fund,
account number 275-0000-791.80-44, Youth Sports Grants, to fund these improvements.
1 ' AL IMPACT
None.
ALTERNATIVES
1. To approve the 2005 Youth Sports Capital Improvement Grants as recommended by the
Parks and Recreation Advisory Board.
2. Do not approve the 2005 Youth Sports Capital Improvement Grants as recommended by
the Parks and Recreation Advisory Board.
Respectfully submitted for Council consideration.
RR
rt.
Attachments
/ -.../ .....) .
Request for Approval of the Youth Sports Capital Improvement Grants
February 4, 2005
Page 3
YOUTH SPORTS ORGANIZATIONS 5-YEAR IMPROVEMENT GUIDELINE
(Revised November 22, 2004)
2004 2005 2006 2007 2008 Future
American Field improvements, Field lights girls ADA restrooms: Lights Minor field Field renovation
-0- Bleachers w/pads, $40,000 championship field(round
electrical upgrade, up all vegetation,grade,
fencing. drainage,irrigation and
Total Request: Total Requested: Total: $45,000 seed)
$25,400 $35,000
American Bat cage,helmet Barrier Netting, Score board Field lights Irrigation -0-
Legion Rack,limestone Total Requested: Total: $57,500 Total: $8,000
Total: $1,900 Total: $17,500 $12,000
Classic Bleachers and Softball field up- Irrigation Announcers booth Bath room and storage Fencing
pads grade Jr/Sr
Total Requested:
Total: Total: $6,000 $10,000 Total: $15,000 Total: TBD
Continental Score boards(3) -0- Batting cages Asphalt parking lot Water and sewer Field renovation
extension championship field(round
up vegetation,grade,
drainage,irrigation and
Total Requested: seeding)
Total: $13,500 $9,500 Total: TBD Total: TBD
National Repair of -0- Bleachers(10) Asphalt parking lots Field lights#2 Field renovation
Storage Building Pads(2) and paths championship field(round
Total: $17,500 up vegetation,grade,
Total Requested: drainage, irrigation and
$12,800 Total: TBD Total: TDB seeding)
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