05-5 Resolution No. 05-5
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
HARGRAVE BUILDERS, INC. FOR FIRE STATION#6
WHEREAS,the City of Elgin has heretofore entered into a contract with Hargrave Builders,
Inc. for Fire Station#6; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that David M.Dorgan,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: January 12, 2005
Adopted: January 12, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
1
City of Elgin CHANGE ORDER
150 Dexter Court No. 00001
Phone: 847-931-5605
Elgin,IL 60120
TITLE: Out Gear/Lockers/Benches DATE: 12/1/04
PROJECT:Elgin Fire Station#6 JOB: 20413
TO: Attn: Dale Hargrave CONTRACT NO:20413-5
Hagrave Builders, Inc.
503 W. Sundown Road
South Elgin, IL 60177
Phone: 847-742-7828 Fax: 847-742-7889
RE: To: From: Number:
DESCRIPTION OF CHANGE
Title: General Trades
Number: 20413-5
From : SMC
To : HARGRAVE
Item Description Stock# Quantity Units Unit Price Tax Rate Tax Amount Net Amount
00001 Labor and material to install the 1.000 $5,681.00 0.00% $0.00 $5,681.00
Gear Grid in turnout Gear Room
#142
00002 Furnish and install men's lockers 1.000 $18,740.00 0.00% $0.00 $18,740.00
(26)in Room 122 and women's
lockers(5)in Room 1 18. Also
includes labor and material for for
the locker bases.
00003 Furnish and install four(4)benches 1.000 $1,285.00 0.00% $0.00 $1,285.00
in Men's Locker Room 122 and
Women's Locker Room 118.
00004 The reasons which necessitated the 1.000 $0.00 0.00% $0.00 $0.00
change order were unforeseeable at
the time of the original agreement,
that the subject changes are
germane to the original agreement
and that the execution of the change
order is in the best interest of the
City of Elgin and authorized by
law.
TheOriginal Contract Sum was ................................................................................................. $266,900.00
Net Change by Previously Authorized Requests and Changes ................................................ $0.00
The Contract Sum Prior to This Change Order was ......... $266,900.00
TheContract Sum Will be Incrcased ................................................................................... $25,706.00
The New Contract Sum Including This Change Order ..... $292,606.00
The Contract Time Will Not Be Changed .................................................................................
The Date of Substantial Completion as of this Change Order Therefore is ...
ACCEPTED:
Hagr Builders, I City of Elgin
Y O y: By:
Dale Hargrave David Dorgan
Date: 11/17/04 Date: 11/17/04 Date:
Y City Of Elgin CHANGE ORDER
150 Dexter Court NO. 00001
Phone: 847-931-5605
Elgin,IL 60120
TITLE: Out Gear/Lockers/Benches DATE: 12/1/04
PROJECT:Elgin Fire Station #6 JOB: 20413
TO: Attn: Dale Hargrave CONTRACT NO:20413-5
Hagrave Builders, Inc.
503 W. Sundown Road
South Elgin, IL 60177
Phone: 847-742-7828 Fax: 847-742-7889
RE: To: From: Number:
DESCRIPTION OF CHANGE
Unit Cost: $25,706.00
Unit Tax: $0.00
Total: $25,706.00
TheOriginal Contract Sum was ................................................................................................. $266,900.00
Net Change by Previously Authorized Requests and Changes ................................................ $0.00
The Contract Sum Prior to This Change Order was ......... $266,900.00
The Contract Sun,Will be Increased ................................................................................... $25,706.00
The New Contract Sum Including This Change Order ..... $292,606.00
The Contract Time Will Not Be Changed .................................................................................
The Date of Substantial Completion as of this Change Order Therefore is ...
ACCEPTED:
Hagrave Builders, Inc. City of Elgin
By: By By:
Dale Hargrave David Dorgan
Date: 11/17/04 Date: 11/17/04 Date:
F. M;Ii—® Page 2of2
-NA� City Of E�g I Cl Agenda Item No,
.J
December 10, 2004
TO: Mayor and Members of the City Council
SAFE COMMUNITY
FROM: David M. Dorgan, City Manager
Michael Falese, Fire Chief
SUBJECT: Change Order#1 for Hargrave Builders, Inc. for Fire Station#6
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to approve payment for a change order to Hargrave Builders, Inc. for the
construction of Fire Station#6.
RECOMMENDATION
It is recommended that the City Council approve the payment for a change order to Hargrave
Builders, Inc. for the construction of Fire Station #6 in the amount of$25,706.00.
BACKGROUND
Hargrave Builders, Inc. was awarded the bid for the general trades for the construction of Fire
Station#6. The original contract amount was $266,900. There were no bids received for the Gear
Grid turnout gear storage system, lockers for the men's and women's locker rooms, and locker
room benches for the men's and women's locker rooms. Hargrave Builders, Inc. secured pricing
for these items and Shales/McNutt Construction Co. reviewed and approved the pricing. A
change order in the amount of $25,706.00 was submitted by Hargrave Builders, Inc. for the
following:
Item Description Amount
1 Labor and material to install the Gear Grid in turnout gear room $5,681.00
2 Furnish and install men's and women's lockers. Includes labor and $18,740.00
materials.
3 Furnish and install locker room benches in the men's and women's $1,285.00
locker rooms. Includes labor and materials.
Total $25,706.00
Change Order#1 for Fire Station#6
December 10, 2004
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total cost of this change order to Hargrave Builders, Inc. equals $25,706.00. The total
budget for this project is $3.77 million with approximately $3.45 million spent and encumbered
to date. There are sufficient funds available ($242,966) in account number 396-1000-795.92-36
(1996 General Obligation Bond Fund, Buildings and Structures), project number 289505 (Fire
Station 6) to pay for this change order.
After approving this change order, it is estimated that it will cost approximately $183,200 to
complete the project (miscellaneous items that received no bids, owner supplied items, and
furnishings/equipment).
GAL IMPACT
The Legal Department is reviewing the form of the change order.
ALTERNATIVES
I. Approve the payment for a change order as recommended
2. Do not approve the payment for a change order as recommended
Respectfully submitted for Council consideration.
MWF/wmb
Attachment