05-48 Resolution No. 05-48
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
LAYNE-WESTERN FOR 2A WELL REPAIRS
AND IMPROVEMENTS
WHEREAS,the City of Elgin has heretofore entered into a contract with Layne-Western for
2A Well Repairs and Improvements; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Olufemi Folarin, Acting City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/Ed Schock
Ed Schock,Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
DEEP WELL REPAIRS AND IMPROVEMENTS
BID # 04-004
CHANGE ORDER NO. 1 AND FINAL
SCOPE
Change Order No.1, adjusts the Contract Price for bid#04-004, 2A Well repairs and
improvements awarded to Layne-Western. This change order accounts for additions and
deductions as indicated below. This Change Order will result in an additional
$64,757.56, a 48% increase in the original contract price of$133,972. The new contract
price totals $198,729.56.
BASIS FOR CHANGE
1. Add item, Layne Western labor and materials, well vault reconstruction. Seventeen and
one half(17.5)hours at $90.64/hour plus $155.00 materials. Lump sum.
2. Add item, schedule 40, 10" column pipe with coupling, 20 foot random lengths
delivered and offloaded to job site. Additional material (7 feet)based on unit
pricing.
3. Deduct item, unit pricing for schedule 40, 10"column pipe with coupling, 10 foot
random lengths delivered and offloaded to job site.
4. Deduct item, unit pricing for 10"pipe couplings.
5. Add item, cable, 2400 volt deep well application. Additional material (30 feet)based on
unit pricing..
6. Add item, sandblasting and epoxy coating pipe. Additional material(5 feet)based on unit
pricing.
7. Deduct item, unit pricing for set-up for bailing.
8. Deduct item, unit pricing for bailing/ surging of well.
9. Add item, additional television inspection(1 each)based on unit pricing.
10. Add item, unit pricing for machining. Additional labor(41 hours)based on unit pricing.
11. Add item,hourly"fishing"rate. Additional labor(31 hours)based on unit pricing.
12. Add item, concrete removal. Pitless adaptor installed in 1963 was incased in concrete.
This unforeseen condition required the removal of the concrete prior to removal and
replacement of the pitless adaptor.
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13. Add item, concrete vault restoration. In removing the concrete incased pitless adaptor,
one well vault concrete wall had to be removed and replaced. Electrical conduit and pull
box to vault removed and replaced.
14. Add item, pump replacement parts. Additional material/parts. Lump sum pricing.
15. Deduct item, landscaping labor and material removed from contract.
16. Add item, pump and motor re-pull and reset. Additional labor and materials based
on unit pricing.
17. Add item, well motor shipping and handling to factory for repair, lump sum.
18. Add item, well motor factory repairs and return freight charges lump sum.
Change Order No. 1 is necessary and proper due to the following:
• The above changes were unforeseen for the reasons listed at the time the
contract with Layne-Western was authorized.
• The above changes are in the best interests of the City of Elgin and are
authorized by law.
• These changes are germane to the intent and scope of the original contract.
CHANGES IN CONTRACT AMOUNT
Adjustments to the contract price resulting from the aforementioned items shall be the
negotiated lump sum prices covering all compensation due for the work as shown in
Table 1.
CHANGE IN CONTRACT TIME
No adjustments to the contract times shall be given for work completed under this change
order.
CHANGE ORDER NO. 1
Table 1
Summary of Contract Price Changes
ITEM ADD DEDUCT
1.) Labor and materials, well vault reconstruction.
[Seventeen and one half(17.5) hours at $90.64/hour $1,741.25
plus $155.00 materials. Total lump sum amount
$1,741.25.]
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2.) Schedule 40, 10" column pipe with coupling 20 foot
random lengths delivered and offloaded to job site. [7 ft. $210.00
at$30.00/foot]
3.) Schedule 40, 10" column pipe with coupling, 10 foot
random lengths delivered and offloaded to job site. [40 ft $1,400.00
at $35.00/foot
4.) 10"pipe couplings. [20 ea. at $90.00 ea.] $1,800.00
5.) Cable, 2400 volt deep well application. [ 30 feet at $360.00
$12.00/foot]
6.) Sandblasting and epoxy coating pipe. [5 ft at $15.00/ $75.00
foot]
7.) Set up for bailing. [1 ea at $1,200 ea.] $1,200.00
8.) Bailing/Surging of Well. [40 hours at $232/hour] $9,280.00
9.) Television Inspection. [1 ea. At $1,400.00 ea] $1,400.00
10.) Hourly machining rate. [41 hours at $100/hour] $4,100.00
11.) Hourly Fishing rate. [unite pricing, 31 hours at
$333/hour total $10,323.00] $10,323.00
12.) Concrete removal from around buried Pitless $3,250.00
Adaptor and valve vault. [Lump sum $3,250.00]
13.) Concrete vault restoration and electrical service
work& additional grading and seeding. [Lump sum $4,310.00
$4,310.00]
14.)Pump repair parts. [Lump sum $9,895.39.39.] $9,895.39
15.) Landscaping deduct. [Labor and material removed $750.00
from contract. $750.00]
16.) Labor and equipment for pump and motor re-pull
and reset [Total unit pricing $22,509.50] $22,509.50
17.) Well motor shipping and handling to factory for $1,733.42
repairs. [Lump sum $1,733.42]
18.) Well motor factory repair charges. [Lump sum.
$19,280.00] $19,280.00
TOTAL ADD $79,187.56
TOTAL DEDUCT $14,430.00
NET CONTRACT PRICE CHANGE $64,757.56
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CONTRACT AMOUNT $133,972.00
NET CONTRACT PRICE CHANGE $64,757.56
NEW CONTRACT AMOUNT $198,729.56
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 2 are hereby accepted. All
other provisions of the Contract remain unchanged.
LYNE-WESTERN CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
By: By: WIL4i � . . — - -.*wo.
Date: //.. mil s-- Date: - .. "
F:\Water\Water Management\Admin\2A Well Change Order I.doc
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`` 1 f§ City of Elgin Agenda Item No.
•rik 1„1,,,,,�- E it:
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February 4, 2005 G ''u i g ; iN 01
N 001 0!
TO Mayor and Members of the City Council
FINANCIALLY STABLE CITY GOVERNMENT
EFFIC IENT SERVICES.
FROM: Olufemi Folarin, Acting City Manager AND CtUP LITYINFRASTRUCNRE
Larry E. Deibert, Director of the Water epartment
SUBJECT: Authorization for Change Order No. 1 and Final, 2A Well Repairs and
Improvements
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of City Council with
information to consider the authorization of Change Order No. 1 to the contract with Layne-
Western for 2A Well repairs and improvements.
RECOMMENDATION
rik It is recommended that the Mayor and the City Council authorize the execution of Change Order
No.1 in the amount of$64,757.56 with Layne-Western.
BACKGROUND
In July, 2002, the City of Elgin awarded Bid No.02-068, Deep Well Repairs to Municipal Well
&Pump ("MW&P") for the pulling and resetting of the 2A Well equipment located at the Airlite
Water Treatment Plant. During the attempt to lift the insert, the entire 800 foot length of column
pipe, cable, pump and submersible motor separated from the Pitless adapter insert and fell down
into the well. City staff was unable to negotiate a fair and reasonable settlement with MW&P for
the additional work to retrieve the equipment from the well. The contract between MW&P and
the City was terminated due to the default of the contractor.
On February 9, 2004 the City Council awarded a contract to Layne-Western for the "fishing",
repairs and improvements to 2A Well.
Unforeseen conditions at the time of the bid required additional labor and materials to complete
improvements to 2A Well. Additional work detailed in Change Order#1 includes;
• Additional excavation and removal of concrete that was incasing the old Pitless adaptor.
Removal of concrete from around the Pitless adaptor required partial demolition of the
concrete vault.
.
Change Order No. 1, 2A Well
February 4, 2005
Page 2
• Labor and materials to repair concrete vault including replacement of electrical service
conduit and pull box.
• Replacement of submersible pump parts.
• Labor and equipment for motor and pump re-pull/re-setting.
• 350 horse power submersible motor repairs.
Change Order No. 1 includes 18 items, four deductions totaling $14,430.00, and 13 additions
totaling $79, 187.56. The total net contract adjustment (increase) for Change Order No. 1 is
$64,757.56. The original contract price was $133,972. The new contract price totals
$198,729.56.
These items are detailed in the attached copy of the Change Order No. 1.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
ANCIAL IMPACT
There are sufficient funds budgeted ($349,110) and available ($73,011) in account number 401-
4002-771.40-02, Water Operating Fund, Other Services - Plumbing, to authorize Change Order
No. 1 with Layne-Western Inc. in the amount of $14,430. If approved the total contract price
would equal $198,729.56.
' GAL IMPACT
None
ALTERNATIVES
1. Authorize execution of this change order. •
2. Reconsider change order.
Respectfully submitted for Council consideration.
LED:KME:mg
Attachments
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