05-47 Resolution No. 05-47
RESOLUTION
APPROVING CHANGE ORDER NO. 2 AND FINAL IN THE CONTRACT WITH
D'LAND CONSTRUCTION L.L.C. FOR
2004 NEIGHBORHOOD SIDEWALKS-ADA COMPLIANCE PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with D'Land
Construction L.L.C. for 2004 Neighborhood Sidewalks-ADA Compliance Report; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Olufemi Folarin, Acting City Manager, be and is hereby authorized and
directed to execute Change Order No. 2 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
,f r
ELGIN, ILLINOIS
PROJECT 339794/039586
CHANGE ORDER No. 2 and Final
CONTRACT: 2004 Sidewalk—ADA Compliance Project
SCOPE: This Change Order No. 2 will provide additional items necessary to complete the 2004
Sidewalk—ADA Compliance Project in an acceptable manner.
This change order affects a contract entered into between the City of Elgin and D'Land
Construction L.L.C. of Bensenville, IL, an Illinois corporation, dated June 21, 2004 for the 2004
Sidewalk—ADA Compliance Project.
REASONS FOR CHANGE: This Change Order No. 2 and Final is in the best interests of the
City and is authorized by law. The necessity for the changes was unforeseen at the time of the
original agreement, and the changes contemplated hereby are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT: The amount the contract will be
revised is as follows:
See Attachment A
The original contract with D'Land Construction L.L.C. is $276,737.50. By reason of Change
Order No. 1, the contract value was increased to $349,775.00. By reason of Change Order No. 2
and Final, the contract for the 2004 Sidewalk—ADA Compliance Project will be increased in the
amount of four thousand four hundred twenty four and 02/100 dollars ($4,424.02). The new and
final contract amount, inclusive of Change Order No. 2 and Final is three hundred fifty four
thousand one hundred ninety nine and 02/100 dollars ($354,199.02).
CHANGE ORDER No.2
January 11, 2005
Page 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the same.
Agreed to this day of , 2005.
Recommended:
ENGINEERING DIVISION
By: 41 .— A.,2,(11.-----.
Title: ,.
Date: /•-1 (—o.5----
Accepted:
D'Land Construction
Party of he Second Part (Contractor)
By. ;„(94..A.,- >
Title: f',e C=s d
Date: 1- t -5 - es'
Approved:
CITY OF ELGIN
Party of the First Part(Owner)
QE:h
By: - L..+L,.._,
Title: .4.4,...tl_.t
Date: .-~-°��- ,_<-
V TUOTU4Ofly
City of Elgin 2004 Sidewalk-ADA Compliance
Kane County,Illinois City Cost Center 8487
Engineer's Payment Estimate
Estimate No.6 and Final From October 16,2004 to December 7,2004
Payable to: D'Land Construction L.L.C.
600 S.County Line Rd,#1N
Bensenville,IL 60106
(630)694-8600
Total Completed Completed
Item Awarded Contract Unit Added Deducted Completed Roadway Water Roadway Water Total
No Description Unit Quantity Value Price Quantity Quantity Quantity Quantity Quantity Value Value Value
1 IL-19.0L,Bit Conc Bind Crse(Low Esal)Superpave,N30,Mix D Ton 0 $ - 0 0 $0.00 $0.00 $0.00
2 Leveling Binder(Hand Method) Ton 75 $ 5,625.00 $75.00 0 0 $0.00 $0.00 $0.00
3 Incidental Bituminous Surface Ton 75 $ 7,500.00 $100.00 0 34.9 34.9 $3,490.00 $0.00 $3,490.00
4 IL-9.5L,Bit Conc Surf Crse(Low Esal)Superpave,N30,Mix D Ton 0 $ - 0 0 $0.00 $0.00 $0.00
5 Mixture for Cracks,Joints,and Flangeways Ton 0 $ - 0 0 $0.00 $0.00 $0.00
6 Bituminous Surface Removal,Complete Sq Yd 0 $ - 0 0 $0.00 $0.00 $0.00
7 Bituminous Surface Removal,Special Sq Yd 0 $ . - 0 0 $0.00 $0.00 $0.00
8 Bituminous Materials,Prime Coat,MC-30 Gal 0 $ - 0 0 $0.00 $0.00 $0.00
9 Bituminous Materials,Prime Coat,SS-1 Gal 0 $ - 0 0 $0.00 $0.00 $0.00
10 Class"C"Patch-8" Sq Yd 100 $ 6,100.00 $61.00 0 0 $0.00 $0.00 $0.00
11 Combination Curb&Gutter Removal Ln Ft 3780 $ 14,931.00 $3.95 0 4994.3 4994.3 $19,727.49 $0.00 $19,727.49
12 Combination B6.18 Curb&Gutter Ln Ft 3780 $ 39,501.00 $10.45 0 4994.3 4994.3 $52,190.44 $0.00 $52,190.44
13 Sidewalk Removal Sq Ft 33400 $ 38,410.00 $1.15 0 50333.8 50333.8 $57,883.87 $0.00 $57,883.87
14 P.C.C.Sidewalk,5" Sq Ft 33400 $ 89,846.00 $2.69 0 49899.4 49899.4 $134,229.39 $0.00 $134,229.39
15 Driveway Pavement Removal Sq Yd 10 $ 120.00 $12.00 0 1.1 1.1 - $13.20 $0.00 $13.20
16 P.C.C.Driveway Pavement,6" Sq Yd 10 $ 269.50 $26.95 0 1.1 1.1 $29.65 $0.00 $29.65
17 P.C.C.Driveway Pavement,8" Sq Yd 0 $ - 0 0 $0.00 $0.00 $0.00
18 Monolithic Sidewalk Removal Sq Ft 0 $ - 0 0 $0.00 $0.00 $0.00
19 P.C.C.Monolithic Sidewalk Sq Ft 0 $ - 0 0 $0.00 $0.00 $0.00
20 Maholes to be Adjusted Each 3 $ 1,800.00 $600.00 0 2 2 $1,200.00 $0.00 $1,200.00
21 Manholes to be Reconstructed Each 1 $ 1,600.00 $1,600.00 0 0 $0.00 $0.00 $0.00
22 Catch Basins to be Adjusted Each 20 $ 7,800.00 $390.00 0 52 52 $20,280.00 $0.00 $20,280.00
23 Catch Basins to be Reconstructed Each • 3 $ 4,500.00 $1,500.00 0 0 $0.00 $0.00 $0.00
24 Neenah R-1712-C Fr with CI Lid,390 lbs/Concealed Pick Holes Each 1 $ 335.00 $335.00 0 2 2 $670.00 $0.00 $670.00
25 Neenah R-1712-C Fr with Ty A Grate,390 lbs Each 3 $ 1,050.00 $350.00 0 47 47 $16,450.00 $0.00 $16,450.00
26 Neenah R-3065/Ty A Frame/Open Box/410 lbs Each 0 $ - 0 0 $0.00 $0.00 $0.00
27 Neenah R-3065/Open Box/410 lbs Each 23 $ 8,970.00 $390.00 0 4 4 $1,560.00 $0.00 $1,560.00
28 Water Boxes to be Adjusted Each 4 $ 1,300.00 $325.00 0 5 5 $1,625.00 $0.00 $1,625.00
29 Sodding and Supplemental Watering Sq Yd 1400 $ 12,530.00 $8.95 0 2000 2000 $17,900.00 $0.00 $17,900.00
30 Removal of Existing Signs Each 0 $ - 0 0 $0.00 $0.00 $0.00
31 Sign Post Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
32 Sign Panel Sq Ft 0 $ - 0 0 $0.00 $0.00 $0.00
33 Stop Sign Each 0 $ - 0 0 $0.00 $0.00 $0.00
34 Street Name Sign Assembly-6"Blank Each 0 $ - 0 0 $0.00 $0.00 $0.00
35 Street Name Sign Assembly-9"Blank Each 0 $ - 0 0 $0.00 $0.00 $0.00
36 Ductile Iron Pipe-6" Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
37 Ductile Iron Pipe-8" Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
38 5'Diameter Valve Vault Each 0 $ - 0 0 $0.00 $0.00 $0.00
39 Fire Hydrant to be Removed Each 0 $ - 0 0 $0.00 $0.00 $0.00
40 Fire Hydrant,Complete Each 0 $ - 0 0 $0.00 $0.00 $0.00
41 Ductile Iron Fittings Lbs 0 $ - 0 0 _ $0.00 $0.00 $0.00
42 Near Side Water Service Each 0 $ - 0 0 $0.00 $0.00 $0.00
43 Far Side Water Service Each 0 $ - 0 0 $0.00 $0.00 $0.00
44 Reconnect Exiting Water Service Each 0 $ - 0 0 $0.00 $0.00 $0.00
45 6"Ductile Iron Pipe,Sanitary Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
46 8"Ductile Iron Pipe,Sanitary Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
Item Awarded Contract Unit Added Deducted Completed Roadway Water Roadway Water Total
No Description Unit Quantity Price Quantity Quantity Quantity Quantity Quantity Value Value Value
47 4"x 4"Pressure Connection Each 0 $ - 0 0 $0.00 $0.00 $0.00
48 6"x 6"Pressure Connection Each 0 $ 0 0 $0.00 $0.00 $0.00
49 8"x 8"Pressure Connection Each 0 $ - 0 0 $0.00 $0.00 $0.00
50 Pavemnet Saw Cutting,Special Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
51 Catch Basin,Ty A 4'Diameter Each 0 $ - 0 0 $0.00 . $0.00 $0.00
52 12"DIP Storm Sewer Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
53 Class Concrete,Retaining Wall Cu Yd 0 $ - 0 0 $0.00 $0.00 $0.00
54 4"Thermoplastic Pavemenet Marking Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
55 6"Thermoplastic Pavemenet Marking Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
56 12"Thermoplastic Pavemenet Marking Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
57 24"Thermoplastic Pavemenet Marking Ln Ft 0 $ - 0 0 $0.00 $0.00 $0.00
58 Thermoplastic Pavement Marking Letters&Symbols Sq Ft 0 $ - 0 0 $0.00 $0.00 $0.00
59 Traffic Control&Protection L Sum 1 $ 4,500.00 $4,500.00 0 1 1 $4,500.00 $0.00 $4,500.00
60 Domestic Water Service,Lid Each 0 $ - 0 0 $0.00 $0.00 $0.00
61 Domestic Water Service,Top Section Each 0 $ - 0 0 $0.00 $0.00 $0.00
62 Domestic Water Service,Complete Each 0 $ - 0 0 $0.00 $0.00 $0.00
63 Supplemental Watering-Dust Control Unit 0 $ - 0 0 $0.00 $0.00 $0.00
64 Additional Supplemental Watering-Sod Each 10 $ 1,950.00 $195.00 0 0 $0.00 $0.00 $0.00
65 Unsuitable Material,Rem&Repl,CA-1,100%Crushed Stone Ton 0 $ - 0 0 $0.00 $0.00 $0.00
66 Aggregate Base Course,6" Ton 0 $ - 0 0 $0.00 $0.00 $0.00
67 Area Reflective Crack Control,System A Sq Yd 0 $ - 0 0 $0.00 $0.00 $0.00
68 Class"D"Patch Sq Yd 0 $ - 0 0 $0.00 $0.00 $0.00
69 Remove Electrical Junction Box Each 2 $ 1,800.00 $900.00 0 2 2 $1,800.00 $0.00 $1,800.00
70 New Electrical junction Box Each 2 $ 3,200.00 $1,600.00 0 0 $0.00 $0.00 $0.00
.71 Remove Concrete Handhole Each 3 $ 3,300.00 $1,100.00 0 0 $0.00 $0.00 $0.00
72 Concrete Handhole w/New Frame Each 3 $ 10,950.00 $3,650.00 0 0 $0.00 $0.00 $0.00
73 Cut Down Electrical Handhole/Add New Frame Each 3 $ 8,850.00 $2,950.00 0 7 7 $20,650.00 $0.00 $20,650.00
Totals $ 276,737.50 Value on Completed Work $354,199.02 $0.00 $354,199.02
0%Retainage $0.00 $0.00 $0.00
Total Value of Completed Work Less Retainage(0%) $354,199.02 $0.00 $354,199.02
Miscellaneous Extras&Credits
Miscellaneous Debits Value
Payout#1 $78,271.74 $0.00 $78,271.74
Payout#2 $34,944.05 $0.00 $34,944.05
Payout#3 $69,119.69 $0.00 $69,119.69
Payout#4 $107,249.51 $0.00 $107,249.51
Payout#5 $30,708.62 $0.00 $30,708.62
Net Amount Due
Approved $33,905.41 $0.00 $33,905.41
, AlL / Dated /7L " 1( ,200$"r
Pro Engineer
,`,4 OF
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C'iy of Elgin
Agenda Item No. ,_\
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February 4, 2005 g,
tuig Id
N 011
TO: Mayor and Members of the City Council
FINANCIALLY STABLE CITY GOVERNME NT
EF FIC TENT SERVICES.
FROM: Olufemi Folarin, Acting City Manager AND QUALITY INFRASTRUCTURE
John M. Loete, Public Works Director
SUBJECT: Change Order No. 2 and Final Payment for the 2004 Neighborhood Sidewalks-
ADA Compliance Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 2 and final payment for the subject
project.
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute Change Order
No. 2 in the amount of$4,424.02 and authorize final payment to D'Land Construction L.L.C. in
the amount of$33,905.41 for the 2004 Neighborhood Sidewalk—ADA Compliance Project.
BACKGROUND
On May 12, 2004, the City Council awarded the subject project to D'Land Construction L.L.C.
at a cost of $276,737.50. At the same meeting, Council approved Change Order No. 1
($73,037.50) increasing the amount of the award to $349,775.00 in order to take advantage of
favorable bid prices, fully utilize the budgeted funds and complete as many ADA compliant
ramps as possible. This project combined the Annual Sidewalk Replacement Project with the
installation of ADA compliant handicap ramp project to get more competitive pricing. The ADA
ramps are being completed in two phases with the 2004 project completing the majority of the
ramps on the west side of the City. The second phase, to be bid in 2005, will complete the
balance of ramps on the west side and all ramps on the east side of the City.
Change Order No. 2 ($4,424.02) is for the balance of additions and subtractions to existing
contract pay items. A copy of Change Order No. 2 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
r C.O. #2 and Fnl Pymnt/2004 ADA Compliance Project
February 4, 2005
Page 2
ufrA____ _,
FINANCIAL IMPACT
The final contract with D'Land Construction L.L.C. is as follows:
> Original Contract Amount : $276,737.50
> Change Order No. 1 : $ 73,037.50
> Change Order No. 2 : $ 4,424.02
➢ Final Contract $354,199.02
Payments made to date total $320,293.61
Leaving a final payment of : $ 33,905.41
A copy of the final payment estimate is attached as Exhibit B.
The final project accounting is as follows:
ADA RAMPS NEIGH. SIDEWALK
rib' Account. No. 275-0000-791.93-80 275-0000-791.93-80
Project No. 039586 339794
Budget $250,000 $100,000
Contract Award $176,737.50 $100,000
Change Order# 1 $73,037.50
Change Order#2 $4,424.02
Final Contract $254,199.02 $100,000
Bid Advertising $224.60
Total Expenditures $254,423.62 $100,000
Balance Remaining ($4,423.62) -0-
Change Order No. 2 totals $4,424.02. In order to fund the difference, a transfer from the
Riverboat Fund, account number 275-0000-791.93-80, "Public Ways", project number 39906B,
"2004 McClure/Crystal Neighborhood Resurfacing Project" will be made. A total of$88,588
remains available from project 39906B.
014E‘AL IMPACT
None.
.
C.O. #2 and Fnl Pymnt/2004 ADA Compliance Project
February 4, 2005
Page 3
ALTERNATIVES
1. Approve Change Order No. 2 and Final Payment.
2. Do not approve Change Order No. 2 and Final Payment.
Respectfully submitted for Council consideration.
(do)
Attachments