05-46 Resolution No. 05-46
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
DIMEO BROTHERS, INC. FOR THE RIVERSIDE TO STATE STREET
WATER MAIN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with DiMeo Brothers,
Inc. for the Riverside to State Street Water Main Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Olufemi Folarin, Acting City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
\fir of E4Ci
Agenda Item No.
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City of Elgin
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February 4, 2005 ggl ,11
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TO: Mayor and Members of the City Council
��
FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES.
AND QUAUTY INFRASTRUCTURE
FROM: Olufemi Folarin, Acting City Manager
Larry E. Deibert, Director of the Water epartment
SUBJECT: Authorization of Change Order No. 1 and Final Acceptance of Riverside
To State Street Water Main Project.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of Change Order No. 1, and final acceptance of the
Riverside to State Street Water Main Project completed by Di Meo Brothers, Inc.
RECOMMENDATION
It is recommended that the City Council accept the completed Riverside to State Street Water
Main Project and authorize the execution of final change order No. 1 in the amount of$11,990
(deduct) with Di Meo Brothers, Inc.
BACKGROUND
The Riverside to State Street water main is the first section to transfer water from the Riverside
Water Treatment Plant (WTP) to Airlite WTP. This section begins at the 30-inch low zone main
near the Riverside WTP, proceeds through a Judson College easement, and then along Clifford
Street and Frazier Avenue to State Street.
On October 8, 2003, the Mayor and the City Council awarded a contract for the Riverside to
State Street water main to DiMeo Brothers, Inc of Park Ridge, Illinois.
Change Order number 1 (Final) covers 9 items ( 7 additives and 2 deductive), the additive items
include additional survey layout work due to error in easement document ($3,800), eight foot
diameter valve vault furnished in place of seven foot diameter required for valve maintenance
($2,550), repair of existing 18-inch diameter culvert pipe on Frazier Avenue ($1,500), 20 lineal
feet of 36-inch steel casing to separate water main from 24-inch sewer line required by IEPA
($1,740), 44 lineal feet of 4-inch house sewer service replacement ($1,188), 2-inch pressure
relief tap on existing 30-inch prestressed concrete cylinder pipe ($805), 21 lineal feet of curb and
gutter removal and replacement ($630), and adjustment to 10 contract quantities ($29,025).
Total addition is $41,238.
(.
Acceptance and Change Order No. 1 for Riverside to State Street Water Main
r • February 4, 2005
Page 2
The deductive items include a credit for four foot diameter valve vault used in place of five foot
diameter valve vault in three locations ($708), and adjustment to 11 contract quantities
($52,520). Total deduction is $53,228.
This results in the net credit to the City of Elgin of$11,990.00. Attached is a copy of Change
Order No. 1 (final) for your consideration.
This project was successfully completed by Di Meo Brothers in accordance with the plans and
specifications provided by the consultant engineer, Alvord, Burdick and Howson.
GROUPS/INTERESTED PERSONS CONTACTED
None
ANCIAL IMPACT
The final contract amount with Di Meo Brothers is as follows:
Original Contract Amount $1,019,700
Change Order No. 1 (Deduct) $(11,990)
Revised Contract Amount $1,007,710
The final accounting for project number 409583 is as follows:
Budget
Account Number Amount
382-4000-795.92-41 $ 27,800
383-4000-795.92-41 670,000
420-0000-771.92-41 $700,000
Total Budget $1,397,800
Expenditures
De Meo Brothers $1,007,710
Alvord, Burdick&Howson 240,913
Miscellaneous $ 48,994
Total Expenditures $1,297,617
•
ruk Funds Remaining $ 100,183
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Acceptance and Change Order No. 1 for Riverside to State Street Water Main
February 4, 2005
Page 3
.0049_11., IMPACT
None.
ALTERNATIVES
1. Accept this deductive change order.
2. Do not accept this change order.
Respectfully submitted for Council consideration.
LED/PLB
Attachment
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ALVORD, BURDICK & HOWSON, L.L.C.
ENGINEERS CHICAGO, IL.
CHANGE ORDER NO. 1 AND FINAL
City of Elgin SHEET 1 OF 5
PROJECT: Section II - Riverside Water Treatment Plant to State
Street Watermain
CHANGE ORDER NO. 1 AND FINAL
LOCATION: Elgin, Illinois
CONTRACTOR: Di Meo Brothers, Inc .
DATE: February 11, 2005
I . A. DESCRIPTION OF CHANGES INVOLVED
1 . Time Extension of 55 days .
Substantial Completion date of April 22, 2004
Final Completion Date of May 13 , 2004
2 . Survey layout work expended to determine that the
easement prepared by the Rex Allen Group in 1991
was inaccurate. The easement was prepared for the
City and the City furnished it to the Contractor.
3 . Eight foot diameter valve vault furnished in place
of seven foot diameter valve vault for tapping
valve.
4 . Repair of existing 18-inch diameter culvert pipe on
Frazier Avenue.
5 . 20 lineal feet of 36-inch steel casing to separate
watermain from 24-inch sewer.
6 . 44 lineal feet of 4-inch House Sewer Service
Replacement .
7 . 2-inch pressure Relief Tap on Existing 30-inch
Prestressed Concrete Cylinder Pipe .
8 . 21 Lineal Feet of Curb and Gutter removal and
replacement .
9 . Four foot diameter valve vault used in place of five
foot diameter vault in three locations .
10 . Adjustment to Final Contract Quantities .
11 . Adjustment to Final Contract Quantities .
i
Change Order No. 1 SHEET 2 OF 5
City of Elgin
Section II - Riverside Water Treatment
Plant to State Street Watermain
B. REVISION IN PRICE C. REASON FOR CHANGES
1 . $0 . 00 1 .A. Field Survey Alignment of
the watermain easement was
based upon recorded sewer
easement . The document that
was recorded with the
county was superceded by a
corrected sewer easement
also recorded with the
county but not discovered
until construction. The
time delay for survey work
was 28 days .
A. Contractor ordered a sleeve
for a 30-inch prestressed
concrete cylinder pipe
based upon manufacturer' s
records . Upon excavation it
was discovered that the
pipe had originally had
more cover and had a double
layer of prestressing
wires . Time delay for
ordering a new sleeve 27
days .
2 . Add $3 , 800 2 . Watermain easement provided
to the City by the Rex
Allen Group was in error.
3 . Add $2 , 550 3 . Eight foot diameter manhole
required for valve
maintenance.
4 . Add $1, 500 4 . Existing culvert was
clogged and leaking onto
the Frazier Avenue Roadway.
5 . Add $1, 740 5 . Casing pipe installed in
place of Sewer replacement;
used for protection of
watermain as required by
the IEPA saved the City
$5, 266 .
t
Change Order No. 1 SHEET 3 OF 5
City of Elgin
Section II - Riverside Water Treatment
Plant to State Street Watermain
6 . Add $1, 188 6 . Replaced same sized sewer
saving the City $351.
7 . Add $ 805 7. City unable to isolate a
section of 30-inch
watermain to be tapped. The
2-inch tap was installed to
allow the 24-inch pressure
tap to proceed at a
pressure less than the
manufacturer' s
recommendation.
8 . Add $ 630 8 . Curb and gutter removed and
replaced at Clifford Street
water service replacements .
9 . Credit $708 9. Manhole size substitution
accepted by the City.
10 . Adjustments To Unit Prices
PLAN UNIT UNITS INCREASE INCREASE
ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETED IN QUANTITY IN COST
1A 24" Dia. Water Main in Trench LF 4,499 $100 4,539 40.00 $4,000.00
2A 24"Dia. Water Main in Casing LF 66 $90 71 5.00 $450.00
3A 42"Steel Casing LF 66 $425 71 5.00 $2,125.00
14 8"Dia. Sewer Replacement LF 300 $45 342 42.00 $1,890.00
19 Parking Lot Pavement Removal SY 100 $5 200 100.00 $500.00
20 Parking Lot Pavement Replacement SY 100 $40 200 100.00 $4,000.00
23 Sidewalk Removal SF 50 $3 60 10.00 $30.00
24 Sidewalk Replacement SF 50 $7 60 10.00 $70.00
43 Patroleum Contaminated Soil CY 50 $60 286 236.00 $14,160.00
44 Fluorocarbon Rubber Gasket EA 10 $200 19 9.00 $ 1,800.00
Total Addition for this Item $29,025.00
Change Order No. 1 SHEET 4 OF 5
City of Elgin
Section II - Riverside Water Treatment
Plant to State Street Watermain
11 . Adjustments to Unit Price
PLAN UNIT DECREASE
ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETE IN QUANTITY CREDIT
13 6"Dia. Sewer Replacement LF 50 40 27 23.00 $920.00
15 12" Dia. Sewer Replacement LF 50 50 20 30.00 $1,500.00
16 24" Dia. Sewer Replacement LF 50 140 0 50.00 $7,000.00
18 Granular Trench Backfill CY 5,460 20 5,000 460.00 $9,200.00
36 Temporary Surface Over Trench SY 1,670 11 420 1,250.00 $13,750.00
38 Relocate Power Pole EA 1 10,000 0 1.00 $10,000.00
41 Granular Foundation Material CY 50 20 0 50.00 $1,000.00
42 Class "B"Concrete CY 10 75 0 10.00 $750.00
45 Rock Excavation CY 10 60 0 10.00 $600.00
46 Sewer Manhole Replacement Ea 2 3,000 0 2.00 $6,000.00
47 6" DI Sewer Service Replacement LF 60 30 0 60.00 $1,800.00
Total Credit for this Item $52,520.00
Total Additions ( Items 1-10) $41, 238
Total Credit (Item 11) $53 , 228
Net Credit of $11, 990 . 00
II . CHANGE ORDER CONDITIONS
1 . This Change Order does not relieve the Contractor form
strict compliance with the guarantee provisions of the
Original Contract, particularly those pertaining to
performance and operation of equipment .
2 . The Contractor expressly agrees that he will place under his
coverage of his Performance and Payment bonds and
Contractor' s Insurance. All work covered by the Change
Order.
3 . The Contractor waives all rights to claims against the Owner
for any indirect costs with this or any other change order.
Change Order No. 1 SHEET 5 OF 5
City of Elgin
Section II - Riverside Water Treatment
Plant to State Street Watermain
III . STATUTORY BASIS FOR CHANGE ORDER
1 . The above changes were not foreseeable at the time of the
original Contract .
2 . It is in the best interest of the City to approve the above
listed changes, which changes are authorized by law.
3 . The above listed changes are germane to the intent and scope
of the original contract .
IV. ADJUSTMENTS IN AMOUNT OF CONTRACT
1 . Amount of Original Contract $1, 019, 700 . 00
2 . Net addition due to all previous
Change Order Nos . 0 through 0 $0 . 00
3 . Amount of Contract, not including
this Change Order $1, 019, 700 . 00
4 . Deletion to Contract due to
this Change Order ($11, 990 . 00)
5 . Amount of Contract including
this Change Order $1, 007 , 710 . 00
a. The Final Contract Amount represents a
1 . 17% decrease in the Original Contract Amount .
RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L.C. :
By: i7/17 4e29ttvt
Bon G. Mui Date
Principal
ACCEPTED BY DI MEO BROTHERS, INC. (CONTRACTOR) :
By:
Danny Di Meo Date
Secretary/Treasurer
APPROVED BY TH CITY • - GIN:
By: IWO&
Olufemi Date
Acti y ._ • -•er