05-45 Resolution No. 05-45
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
DIMEO BROTHERS, INC. FOR THE FOX LANE TO RANDALL ROAD
WATER MAIN PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with DiMeo Brothers,
Inc. for the Fox Lane to Randall Road Water Main Project; and
WHEREAS, it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS, that Olufemi Folarin, Acting City Manager, be and is hereby authorized and
directed to execute Change Order No. 1 and Final, a copy of which is attached hereto and made a
part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ALVORD,BURDICK & HOWSON, L.L.C.
ENGINEERS CHICAGO, IL.
CHANGE ORDER NO. 1 AND FINAL
City of Elgin SHEET 1 OF 4
PROJECT: Section I - Fox Lane Watermain
CHANGE ORDER NO. 1 AND FINAL
LOCATION: Elgin, Illinois
CONTRACTOR: Di Meo Brothers, Inc .
DATE: February 11, 2005
I . A. DESCRIPTION OF CHANGES INVOLVED
1 . In accordance with the property easement agreement
between the City of Elgin and Matsushita Electric
Corporation of America ( Panasonic) , the City is
required to furnish and install 12 inches of
topsoil over all disturbed areas . Since this
proposal would result in a $76, 000 cost to the
City to furnish 8 inches of additional topsoil ,
an unstable slope condition and maintenance costs,
the City negotiated with Panasonic to furnish the
following in place of the additional topsoil :
A. 48 Ornamental Shrubs and 6 Ornamental Trees
(Including two year warranty)
B. Two Year Warranty on 40 Shrubs and 28 trees
to be planted by Contract
C. Removal of Additional Trees and Shrubs
D. Incremental Cost of Ornamental Varieties of
40 Shrubs and 28 trees to be planted by
Contract
2 . Removal of 1, 742 feet existing Illinois State Toll
Highway Authority ( ISTHA) Fence and installation
of 1, 742 feet temporary fence provided access for
the equipment to install the watermain without
requiring trees to be augered. Augering trees was
a $22, 100 pay item which was not expended. After
the watermain was installed, the 1, 742 feet of
permanent fence was installed to restore the ISTHA
property line fence to original condition.
3 . Kane County Division of Transportation denied
access from Randall Road after Project was Bid
requiring additional handling of material .
4 . Adjustments to Final Contract quantities .
5 . Adjustments to Final Contract quantities .
Change Order No. 1 SHEET 2 OF 4
City of Elgin
Section I - Fox Lane Watermain
B. REVISION IN PRICE C. REASON FOR CHANGES
1 . Add $12, 400 as detailed 1 . Changes requested by
in Items A-D Panasonic in
easement agreement .
A. Add $5, 900 A. Additional
ornamental plantings
requested by
Panasonic.
B. Add $1, 300 B. Warranty of two
years from one year
in Contract .
C. Add $1, 600 C. Removal of natural
growth trees to
prepare for
ornamental
plantings .
D. Add $3 , 600 D. Incremental cost of
ornamental plantings
in lieu of natural
growth plants.
2 . Add $17, 420 . 00 2 . Removal and installation
of Fence eliminated the
augering of trees saving
the City $4, 680 .
3 . Add $ 9, 000 . 00 3 . Negotiated cost of
additional material
handling.
4 . Adjustments to Unit
Prices
PLAN UNIT UNITS INCREASE INCREASE
ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETED IN QUANTITY IN COST
2 20"Watermain in Casing L.F. 146 $60 160 14 $840
3 36"Steel Casing L.F. 146 $330 160 14 $4,620
10 Fire Hydrant Assembly EA 3 $3,000 4 1 $3,000
19 Parking Lot Pvmnt. Removal S.Y. 100 $5 148 48 $240
20 Parking Lot Pvmnt Replace S.Y. 100 $40 148 48 $1,920
27 Curb & Gutter Removal L.F. 165 $5 229 64 $320
28 Curb& Gutter Replacement L.F. 165 $22 229 64 $1408
Total Addition for this Item $12,348
a
Change Order No. 1 SHEET 3 OF 4
City of Elgin
Section I - Fox Lane Watermain
5 . Adjustments to Unit Prices
PLAN UNIT UNITS INCREASE INCREASE
ITEM DESCRIPTION UNIT NUMBER PRICE COMPLETED IN QUANTITY IN COST
1 20"Watermain in Trench L.F. 4,775 $73 4,685 (90) ($6,570)
18Granular Trench Backfill CY 2,655 $20 2415 (240) ($4,800)
21 Roadway Pvmnt Removal SY 50 $5 11 (39) ($195)
22Roadway Pvmnt Replace SY 50 $42 11 (39) ($1638)
29Topsoil &Sodding SY 1635 $8 1630 (5) ($40)
30Topsoil &Seeding SY 4,550 $5 4,490 (60) ($300)
31Auger Under Trees L.F. 85 $260 0 (85) ($22,100)
41 Granular Foundation Mtl. CY 50 $20 10 (40) ($800)
42Class"B"Concrete CY 10 $75 0 (10) ($750)
43Rock Excavation CY 10 $60 0 (10) ($600)
46Sewer Manhole EA 2 $3,000 0 (2) ($6,000)
476"Ductile Iron Pipe L.F. 60 $30 20 (40) ($1,200)
Total Credit for this Item ($44,993)
Total Additions (Items 1-4) $51,168
Total Credit ( Item 5) $44,993
Net Addition of$6,175.00
II . CHANGE ORDER CONDITIONS
1 . This Change Order does not relieve the Contractor form
strict compliance with the guarantee provisions of the
Original Contract , particularly those pertaining to
performance and operation of equipment .
2 . The Contractor expressly agrees that he will place
under his coverage of his Performance and Payment bonds
and Contractor' s Insurance. All work covered by the
Change Order.
3 . The Contractor waives all rights to claims against the
Owner for any indirect costs with this or any other
change order.
III . STATUTORY BASIS FOR CHANGE ORDER
1 . The above changes were not foreseeable at the time of
the original contract .
2 . It is in the best interest of the City to approve the
above listed changes .
3 . The above listed changes are germane to the intent and
scope of the original contract .
}
Change Order No. 1 SHEET 4 OF 4
City of Elgin
Section I - Fox Lane Watermain
IV. ADJUSTMENTS IN AMOUNT OF CONTRACT
1 . Amount of Original Contract $ 619, 900 . 00
2 . Net addition due to all previous
Change Order Nos . 0 through 0 0 . 00
3 . Amount of Contract, not including
this Change Order $ 619, 900 . 00
4 . Addition to Contract due to
this Change Order $ 6, 175 . 00
5. Amount of Contract including
this Change Order $ 626, 075 . 00
a. The Final Contract Amount represents
A 0 . 99% increase in the Original Contract Amount .
RECOMMENDED FOR ACCEPTANCE BY ALVORD, BURDICK & HOWSON L.L.C. :
By: 1,777/6' l� 1 ,Z/if/v 3�
Bon G. Mui Date
Principal
ACCEPTED BY DI MEO B THERS, INC. (CONTRACTOR) :
By:
anny Di Meo Date
Secretary/Treasurer
APPROVED BY THE CITY 0 GIN:
eat '414L 9- -
Olufemi . dlarin ' Date
Acti•• C ' ty - • =ger
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` City of Elgin Agenda Item No.
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February 4, 2005 G on
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TO: Mayor and Members of the City Council I! ;.I .
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FINANCIALLY STABLE CITY GOVERNMENT
EFFICIENT SERVICES,
FROM: Olufemi Folarin, Acting City Manager RNDC}4AALITY INFRASTRUCTURE
Larry E. Deibert, Director of the Water epartment
SUBJECT: Final Payment, Authorization of Change Order No. 1 and Acceptance of Fox
Lane to Randall Road Water Main Project.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider final payment, authorization of Change Order No. 1, and acceptance of
Fox Lane to Randall Road water main project completed by Di Meo Brothers, Inc.
RECOMMENDATION
It is recommended that the City Council, accept the completed Fox Lane to Randall Road water
main project, and authorize both the final payment in the amount of $160,734.50 and the
execution of final Change Order No. 1 in the amount of$6,175 (add) with Di Meo Brothers, Inc.
BACKGROUND
The Fox Lane to Randall Road water main is a 20-inch transmission main that begins at Fox
Lane Pumping Station and proceeds approximately 4920 feet west to Randall Road near the
intersection with 1-90.
On April 14, 2004, the City Council awarded a contract for Fox Lane to Randall Road water
main to Di Meo Brothers, Inc. of Park Ridge, Illinois.
Change Order No. 1 (Final) covers 5 items, 4 additives and 1 deductive. The additive items
include additional landscaping to meet easement obligations with Matsushita Electric
Corporation (Panasonic) ($12,400); fence removal and replacement along the Illinois Toll
Highway Authority property line to eliminate auguring trees on Panasonic Property ($17,420);
Kane County Division of Transportation required a new access for material delivery ($9,000);
and an adjustment in unit price items ($12,348). Total additions are $51,168.
r The deductive items include 90 lineal feet of 20-inch water main in trench, 240 cubic yards of
granular trench backfill, 39 square yards of roadway pavement removal, 39 square yards of
roadway pavement replacement, 5 square yards of topsoil and sodding, 60 square yards of topsoil
seeding, 85 lineal feet auger under trees, 40 cubic yards of granular foundation material, 10 cubic
•
Acceptance and Change Order No. 1 for Fox Lane to Randall Rd. Water Main
rib* February 4, 2005
Page 2
yards of class `B" concrete, 10 cubic yards of rock excavation, 2 sewer manholes, and 40 lineal
feet of 6-inch ductile iron pipe. Total deduction is $44,993.
The net addition to the contract is $6,175. Attached is a copy of change order No. 1 (Final) for
your consideration.
This project was successfully completed by Di Meo Brothers in accordance to the plans and
specifications provided by the consultant engineer, Alvord, Burdick & Howson.
GROUPS/INTERESTED PERSONS CONTACTED
None
yk,FINANCIAL IMPACT
The final contract amount with Di Meo Brothers is as follows:
Original Contract Amount $619,900.00
Change Order No. 1 (addition) $ 6,175.00
Revised Contract Amount $626,075.00
Previous Payments $465,340.50
Final Payment $160,734.50
The final accounting for project number 409600 is as follows:
Budget:
Account Number Amount
384-4000-795.92-41 $730,790
396-4000-795.92-41 235,000
Total Budget $965,790
Expenditures
De Meo Brothers $626,075
Matsushita Electric Corporation 62,000
Miscellaneous $ 40
Total Expenditures $688,115
rilik Funds Remaining $ 277,675
rok Acceptance and Change Order No. 1 for Fox Lane to Randall Rd. Water Main
February 4, 2005
Page 3
EGAL IMPACT
None.
ALTERNATIVES
1. Accept this deductive change order.
2. Do not accept this change order.
Respectfully submitted for Council consideration.
LED/PLB
Attachment