05-43 Resolution No. 05-43
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
TRANSYSTEMS CORPORATION FOR
ENGINEERING SERVICES FOR THE LARKIN/AIRLITE/FOOTHILL
INTERSECTION IMPROVEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, Acting City Manager, and Dolonna Mecum, City Clerk, be and are hereby
authorized and directed to execute an agreement on behalf of the City of Elgin with TranSystems
Corporation for engineering services for the Larkin/Airlite/Foothill Intersection Improvement
Project, a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 23, 2005
Adopted: February 23, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
AGREEMENT
THIS AGREEMENT is hereby made and entered into this 23,E day of • ' , 2005,
by and between the CITY OF ELGIN, Illinois, a municipal corporation (hereinafter re--rred to as
"CITY") and TranSystems Corporation, a Missouri Corporation (hereinafter referred
to as "ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with
the Larkin/Airlite/Foothill Traffic Signal project
(hereinafter referred to as the "PROJECT"); and
WHEREAS, the ENGINEER represents that it is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW, THEREFORE, for and in consideration of the mutual promises and covenants
contained herein, the sufficiency of which is hereby mutually acknowledged, the CITY and
ENGINEER hereby agree that the CITY hereby retains ENGINEER to act for and represent
CITY in the engineering matters involved in the Project as set forth herein, subject to the
following terms, conditions and stipulations:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY, herein after referred to as the "DIRECTOR".
B. This section should be an outline of the services to be provided by the Engineer.
C. A detailed Scope of Services is attached. See Attachment A.
II. PROGRESS REPORTS
A. The outline project milestone schedule attached hereto and made a part hereof as
Attachment B shall be adhered to by Engineer as a material term of this Agreement.
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C to follow.
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C. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and
outstanding issues.
III. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited to, reports, designs, calculations, work drawings, studies, photographs, models
and recommendations shall be the property of the CITY and shall be delivered to the
CITY upon request of the DIRECTOR; provided, however that the ENGINEER may
retain copies of such work products for its records. Such work products are not
intended or represented to be suitable for reuse by the CITY on any extension to the
PROJECT or on any other project, and such reuse shall be at the sole risk of the CITY
without liability to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided the ENGINEER shall be paid at the rate of 2.98 times
the direct hourly rate of personnel employed on this PROJECT, with the total fee not
to exceed $178,483.53 regardless of the actual costs incurred by
the ENGINEER unless substantial modifications to the scope of the work are
authorized in writing by the CITY.
B. For outside services provided by other firms or subconsultants, the CITY shall pay the
ENGINEER the invoiced fee to the ENGINEER, plus N/A . Any such invoiced fees
to ENGINEER shall be included with and construed as part of the above-referenced
amount of $178,483.53.
C. (list other components of the fee such as reimbursables.)
See Attachment C —Cost Estimate of Consultant Services
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic payments
to the ENGINEER shall not exceed the amounts shown in the following schedule, and
full payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
See Attachment C—Cost Estimate of Consultant Services
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V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports as provided for herein shall be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
cost incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work done
under this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of this
Agreement.
VI. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement
at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination;
provided, however, that such payment shall not exceed the rate or total fee provided
for herein at Section IV (A).
VII. TERM
Unless terminated for cause or pursuant to Article VI or IX herein, this Agreement
shall terminate on the date the CITY determines that all of the ENGINEER's work
under this agreement is completed and accepted by CITY. A determination of
completion shall not constitute a waiver of any rights or claims which the CITY may
have or thereafter acquire with respect to any term or provision of the Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY, the ENGINEER shall give written notice of his
claim within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's fee
shall be valid only to the extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
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IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation
or breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and, in addition, if either party, by reason of any default, fails
within fifteen (15) days after notice thereof by the other party to comply with the
conditions of the Agreement, the other party may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims, in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this
Agreement. In the event of any such action against the CITY, its officers, employees,
agents, boards or commissions, covered by the foregoing duty to indemnify, defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing.
XI. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of comprehensive
general liability insurance written in occurrence form with limits of at least
$1,000,000 aggregate for bodily injury and $1,000,000 aggregate for property
damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty(30) days prior written notice to the
DIRECTOR.
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Such Certificate of Insurance shall include, but not be limited to, coverage for the
obligations assumed by ENGINEER pursuant to Article X herein entitled
"Indemnification".
Such above-referenced insurance shall apply as primary insurance with respect to
any other insurance or self-insurance programs afforded to the CITY. There shall
be no endorsement or modification of this insurance to make it excess over other
available insurance, alternatively, if the insurance states that it is excess or
prorated, it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned, non-owned
and hired motor vehicles with limits of not less than $500,000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined single
limit of$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error, omissions
or negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS, TECHNIQUES, SEQUENCES,
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
XIV. NONDISCRIMINATION
In all hiring or employment made possible or resulting from this Agreement,
there shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to, but not be limited to,
the following: employment advertising, layoff or termination, rates of pay or other
forms of compensation and selection for training, including apprenticeship.
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No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions, marital status or the presence of any sensory, mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension, in whole or in part, of the Agreement by the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint venture,
employment or other agency relationship between the parties hereto, except to such
extent as may be specifically provided for herein.
XVIII. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain in
full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
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XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
XXII. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
XXIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's
employ or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or
federal statute regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
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D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail,postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
GRACE DYSICO, P.E.
Vice President
TranSystems Corporation
1051 Perimeter Drive, Suite 1025
Schaumburg, Illinois 60173-5058
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IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By By6 . '1111111"
City Clerk Cit anage
(SEAL)
For the ENGINEER:
Dated this 31st day of January , A.D., 2005
ATTEST:
By By Z
Asst. Vice-President Vice-Presid
(SEAL)
Attachment A - Scope of Services
Larkin/Airlite/Foothill Traffic Signal Project
SCOPE OF ENGINEERING SERVICES
We offer the following general scope of engineering services for Phase II engineering based on our
understanding of the project and our recent experience on similar projects. The scope was prepared
using the Base Improvements-traffic signal installation design. (See Exhibit E, sheet 1 of 4). If
during the preliminary design studies another more involved alternative is selected, supplemental
services may be required.
Base Improvements-Traffic Signal Design Elements
• 2 signal installations (Larkin/Airlite and Airlite/Foothill intersections)
• new right turn lane along the east approach of Larkin Avenue
• new northbound left turn along Airlite Street between Larkin Avenue and Foothill Road
• new left turn lane along the west approach of Foothill Road
• new right turn lane along the north approach of Airlite/Foothill intersection
Phase II—Preliminary and Final Design
1. Project Coordination and Data Collection
a. Attend a project kick off meeting with City staff to discuss project requirements, scope of
work and schedule (1 meeting).
b. Obtain existing right-of-way data, applicable plans, and utility data from the City and utility
companies.
c. Coordinate the project with private utility companies, obtain utility atlases, arrange a JULIE
design locate and record the JULIE markings on the design plans (2 meetings).
d. Coordinate with IDOT-Bureau of Traffic to obtain approval of Intersection Design Study and
Construction Permit.
e. Meet with the City to discuss preliminary review submittal, estimate of cost, project schedule
and contract bidding procedures (1 Meeting).
f. Conduct Informational Meeting for local residents, businesses, hospital and school. The
meeting would follow an open house format and review project scope, limits, schedule, and
impacts.
1 no/VSYSTEMS
CO1r2F"01?AT/ON//,/
Attachment A - Scope of Services
Larkin/Airlite/Foothill Traffic Signal Project
2. Field Survey
a. Conduct a full topographic design survey of Foothill Road (400 ft), Airlite Street (400 ft; 300
ft north leg and 100 ft south leg), and Larkin Avenue (400 ft; 300 ft east leg and 100 ft west
leg) based on English system including establishment of horizontal and vertical controls,
topography, cross sections (at 100-foot increments), drainage, culverts and right-of-way
verification.
b. Download topographic survey and cross sections in Microstation for use in the contract plans.
Plot survey at 1"=20' scale.
c. Review utility data and plot all utilities onto topographic survey.
d. Perform photographic survey of the project.
e. A soil and pavement investigation is not included in the scope of services.
3. Preliminary Design Studies
a. Conduct 12-hour traffic counts at the Airlite Street intersections with Foothill Road and
Larkin Avenue.
b. Reduce traffic count data and prepare traffic volume summary sheets for use in the
Intersection Design Study.
c. Review vehicular traffic, pedestrian traffic, and accident data obtained from the City.
d. Perform traffic signal warrant analysis for the Airlite Street intersections with Foothill Road
and Larkin Avenue.
e. Coordinate with City, IDOT, and CATS to receive concurrence on projected (2030) design
hourly and average daily traffic volumes.
f. Analyze the feasibility of the Base Improvements and the three alternative alignments
identified below:
1. Alternative 1- Realigned North Leg
2. Alternative 2- Realigned West Leg with slip ramp
3. Alternative 3- Roundabout(Single Lane)
g. Review capacity and operation requirements for the Base Improvements and the three
alternatives of the Airlite Street intersections with Foothill Road and Larkin Avenue.
h. Identify right-of-way and easement requirements for each alternative.
2 Te v ,.SvsrEnvzs
CG72P01- T/ON
Attachment A - Scope of Services
Larkin/Airlite/Foothill Traffic Signal Project
i. Based on evaluation of current traffic data, conduct a capacity analysis utilizing current HCS
and SYNCHRO software, and prepare an Intersection Design Study for the Base
Improvements design.
j. The need for a Location Drainage Study is not anticipated.
4. Preparation of Preliminary Contract Plans
a. It is anticipated that the following sheets will be included in the contract
Plans for the Base Improvement—Traffic Signal Design:
Sheet Count
Title Sheet 1
General Notes, Index and Standards 1
Summary of Quantities 1
Existing and Proposed Typical Sections 1
Alignment, Ties, and Benchmarks
Roadway, Utility, Pavement Marking, Signing, Landscaping 3
and Profile (1"=20')
Maintenance of Traffic Typical Sections and Staging Notes 1
Maintenance of Traffic Plans -
Detour Route -
Traffic Signal Installation Plan, 1"=20' 1
Cable Plan, Sequence of Operations, and 1
Schedule of Quantities
Cable Plan, Sequence of Operations, and 1
Schedule of Quantities
Street Lighting Plans and Details 2
Cross Sections 3
Traffic Signal Details 2
Mast Arm Mounted Sign Detail 1
Construction and Drainage Details 1
TOTAL 20
* - included with Roadway Plan
b. Perform independent Quality Assurance/Quality Control review of plans. The review will be
performed by a member of another TranSystems highway team.
c. Submit preliminary plans for review and approval to the City and IDOT-Bureau of Traffic.
d. Submit preliminary plans to utility companies for verification of utility conflicts.
3 Tao,ISYSTEM.S
C��PO/?AT/ON n,/ ,:::
Attachment A - Scope of Services
Larkin/Airlite/Foothill Traffic Signal Project
5. Preparation of Preliminary Contract Documents
a. Prepare summary of quantities and estimate of construction cost based on current contract unit
prices.
b. Prepare City contract documents, supplemental specifications and checklist of recurring special
provisions.
c. Prepare estimate of time required and status of utilities to be adjusted.
d. Perform independent Quality Assurance/Quality Control review of specifications and estimates.
e. Submit preliminary estimate, specifications and estimate of time to City, IDOT and utilities.
6. Final Contract Plan and Document Approval
a. Prepare final contract plans, specifications, and documents based on comments received from
the City and DOT.
b. Perform independent Quality Assurance/Quality Control review of plans, specifications and
estimate.
c. Process final contract documents through the City for a project letting. Provide 30 sets of
contract plans and special provisions for bidding.
d. Advertise project, attend construction letting and provide bid tabulation. Check references of
low bidder and furnish City with award recommendation letter.
e. Prepare contract for signature by the contractor and City.
f. Attend pre-construction meeting with City, contractor and utility companies.
4 Taa ISvsTEA/LS
CCY1P0r?AT/ON i1
Attachment A - Scope of Services
Larkin/Airlite/Foothill Traffic Signal Project
Phase III—Construction Engineering
TranSystems Corporation (TS) and Testing Service Corporation (TSC) will provide part-time
Construction Engineering services for the Project. The scope of services and responsible party are
identified below:
a. Full-time construction observation and material testing services meeting City procedures. (TS
& TSC)
b. Provide coordination between the City and the contractor throughout the project, including
holding weekly meetings, as required. (TS)
c. All compaction tests as required by the specifications and report promptly the same on forms
prepared by the Bureau of Materials and Physical Research. (TSC)
d. Quality and sieve analyses on local aggregates to see that they comply with the specifications
contained in the contract. (TSC)
e. Observation of all materials when observation is not provided at the sources by the Bureau of
Materials and Physical Research, of IDOT, and submit observation reports to the City and
IDOT in accordance with the policies of the said IDOT. (TS & TSC)
f. Observe, document, and inform the resident engineer of the opinion of the adequacy of the
establishment and maintenance of the traffic control. (TS)
g. Geometric control including all construction staking and layouts. (TS)
h. Quality control in the construction work in progress and the enforcement of the contract
provisions in accordance with the IDOT Construction Manual. (TS)
i. Measurement and computation of pay items. (TS)
j. Maintain a daily record of the contractor's activities throughout construction including
sufficient information to permit verification of the nature and cost of changes in plans and
authorized extra work. (TS)
k. Preparation and submission to the City in the required form and number of copies, all partial
and final payment estimates, changes orders, records, documentation, and reports required by
the City. (TS)
1. Quarter size (11"x17") "Red Line" revision of contract drawings to reflect record conditions.
(TS)
m. Provide Construction Manager to monitor City requirements and daily documentation
procedures. (TS)
5 T?AIVSYS7EM1S
CCD2PORAT/ON jA,1=*-.
Attachement B - Project Milestone Schedule
Larkin/Airlite/Foothill Traffic Signal
City of Elgin
1/31/05
Phase I - Preliminary Design
Notice to Proceed 2/10/2005
Kick-off Meeting 2/17/2005
Submit Preliminary Plans to the City and IDOT 3/28/2005
Receive Preliminary Comments 4/11/2005
Phase II -Final Design
Public Informational Meeting 4/4/2005
Initiate Right-of-way Negotiations 4/4/2005
Submit Final Plans, Specifications and Estimates 5/2/2005
Receive Final Plan Approval 5/23/2005
Complete Right-of-way Acquisition 6/7/2005
Phase Ill -Construction
Advertise 6/7/2005
Bid Opening 7/5/2005
Award Contract 7/18/2005
Begin Construction 8/1/2005
End Construction 11/30/2005
Finalize Documentation 12/23/2005
Attachment C - Phase II Engineering
VIllinois Department Cost Estimate of
of Transportation Consultant Services
(CPFF)
Firm TranSystems Corporation Date 01/31/05
Route Larkin/Airlite/Foothill
Section Traffic Signal Overhead Rate 159.46%
County Kane
Job No. 2004 Complexity Factor 0
PTB & Item
Overhead In-House Outside Services % of
Item Manhours Payroll & Direct Fixed Direct By Total Grand
Fringe Benefits Costs Fee Costs Others Total
Coord and Data Collection 88 3,040.02 4,847.61 1,143.71 120.00 9,151.34 9.28%
Field Survey 102 2,690.62 4,290.46_ 144.00 1,033.14 4.00 8,162.21 8.28%
Preliminary Design Studies 232 7,125.96 11,363.05 2,680.91 152.00 21,321.91 21.62%
Preliminary Contract Plans 397 11,184.01 17,834.02 4,207.61 224.00 33,449.64 33.92%
Preliminary Contract Docs 76_ 2,400.85 3,828.40 903.24 140.00 7,272.49 7.37%
Final Contract Plans & Docs 223 6,298.58 10,043.72 2,369.63 544.00 19,255.94 19.53%
TOTALS 1118 32,740.03 52,207.26 144.00 12,338.24 1,184.00 0.00 98,613.53 100.00%
0 Illinois Department
of Transportation
Average Hourly Project Rates
Route Larkin/Airlite/Foothill
Section Traffic Signal
County Kane Consultant TranSystems Corporation Date 01/31/05
Job No. 2004
PTB/Item Sheet 1 OF 2
Payroll Avg Total Project Rates Coord and Data Collection Field Survey Preliminary Design Studies Preliminary Contract Plans Preliminary Contract Docs
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge 60.00 8 0.72% 0.43 2 0.86% 0.52 4 1.01% 0.60
Senior Project Manager 57.61 68 6.08% 3.50 16 18.18% 10.47 2 1.96% 1.13 24 _ 10.34% 5.96 16 4.03% 2.32 4 5.26% 3.03
Project Manager 49.41 0
Construction Manager 47.54 0
Senior Project Engineer 43.78 0
Project Engineer 39.50 0
Design Engineer III 34.23 256 22.90% 7.84 38 43.18% 14.78 4 3.92% 1.34 42 18.10% 6.20 64 16.12% 5.52 38 50.00% 17.12
Design Engineer II 29.32 162 14.49% 4.25 24 23.53% 6.90 62 26.72% 7.83 76 19.14%_ 5.61
Design Engineer I 25.58 296 26.48% 6.77 28 31.82% 8.14 40 17.24% 4.41 119 29.97% 7.67 34 44.74% 11.44
Land Surveyor 39.66 8 0.72% 0.28 8 7.84% 3.11 _
Survey Crew Chief 27.93 32 2.86% 0.80 32 31.37% 8.76
Instrument Person 22.15 0
Rodman 16.37 32 2.86% 0.47 32 31.37% 5.14 _
Senior Engineering Tech. 29.48 0 _
CADD Technican III 25.63 0
CADD Technician II 21.69 250 22.36% 4.85 62 26.72% 5.80 118 29.72% 6.45
CADD Technician I 16.19 0
Administrative Assistant 22.95 0
Clerical 16.89 6 0.54% 0.09 6 6.82% 1.15
0
0
0
0
0 _
0
0
0
0
0
TOTALS 1118 100% $29.28 88 100% $34.55 102 100% $26.38 232 100% $30.72 397 100% $28.17 76 100% $31.59
coIllinois Department
of Transportation
Average Hourly Project Rates
Route Larkin/Airlite/Foothill
Section Traffic Signal
County Kane Consultant TranSystems Corporation Date 01/31/05
Job No. 2004
PTB/Item Sheet 2 OF 2
Payroll Avg Final Contract Plans&Docs
Hourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd
Classification Rates _ Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg
Principal in Charge 60.00 2 0.90% 0.54
Senior Project Manager 57.61 6 2.69% 1.55
Project Manager 49.41
Construction Manager 47.54 _
Senior Project Engineer 43.78 ,
Project Engineer 39.50
Design Engineer III 34.23 70 31.39% 10.75
Design Engineer II 29.32
Design Engineer I 25.58 75 33.63% 8.60
Land Surveyor 39.66
Survey Crew Chief 27.93
Instrument Person 22.15
Rodman 16.37 .
Senior Engineering Tech. 29.48
CADD Technican III 25.63
CADD Technician II 21.69 70 31.39% 6.81
CADD Technician I 16.19
Administrative Assistant 22.95
Clerical 16.89
TOTALS 223 100% $28.24 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00 0 0% $0.00
ATTACHMENT C-COST ESTIMATE OF CONSULTANT SERVICES
PHASE III ENGINEERING SERVICES
SHEET 1 OF 4
ROUTE: Larkin/Airlite/Foothill
PROJECT Traffic Signal
SECTION: FIRM: TranSystems Corporation DATE: January 31,2005
COUNTY: Kane
JOB NO.:
OVERHEAD RATE 159.46% COMPLEXITY FACTOR: 0
OVERHEAD IN-HOUSE OUTSIDE SERVICES %OF
ITEM MANHOURS PAYROLL & DIRECT DIRECT FIXED BY TOTAL GRAND
FRINGE BENF COSTS COSTS FEE OTHERS TOTAL
(A) (B) (C) (D-1) (D-2) (E) (F) (G) (H)
CONSTRUCTION OBSERVATION 779 $ 23,845 $ 38,023 $ 3,528 $ 145 $ 9,482 $ 1,500 $ 76,523 96%
ADMIN&MANAGEMENT 24 $ 1,129 $ 1,801 $ - $ - $ 416 $ 3,346 4%
TOTALS 803 $ 24,975 $ 39,824 $ 3,528 $ 145 $ 9,898 $ 1,500 $ 79,870 100%
1'.\ELGIN\Larkin-Airtight-Foothill\Final Contract 01-25-05\[Attachment C-Phase III CECS.xis]cecs Fixed*
AVERAGE HOURLY PROJECT RATES
SHEET 2 OF 4
ROUTE: Larkin/Airlite/Foothill
SECTION: Traffic Signal Firm: TranSystems Corporation Date: January 31,2005
PROJECT.
COUNTY: Kane
JOB NO.:
CONSTRUCTION OBSERVATION ADMIN&MANAGEMENT TOTAL PROJECT
PAYROLL HOURLY % WGTD % WGTD % WGTD
CLASSIFICATION RATE HOURS PART RATE HOURS PART RATE HOURS PART RATE
PRINCIPAL $ 60.00 0 0.00% $0.00 0 0.00% $0.00 0 0.00% $0.00
SR. PROJECT MANAGER $ 56.93 0 0.00% $0.00 0 0.00% $0.00 0 0.00% $0.00
CHIEF STRUCTURAL ENGINEER $ 56.86 0 0.00% $0.00 0 0.00% $0.00 0 0.00% $0.00
PROJECT ENGINEER $ 39.03 10 1.28% $390.34 0 0.00% $0.00 10 1.25% $390.34
CONSTRUCTION MANAGER $ 47.06 14 1.80% $658.87 24 100.00% $1,129.50 38 4.73% $1,788.37
RESIDENT INSPECTOR $ 30.74 687_ 88.19% $21,117.28 0 0.00% $0.00 687 85.55% $21,117.28
ASST. RESIDENT INSPECTOR $ 27.12 16 2.05% $433.99 0 0.00% $0.00 16 1.99% $433.99
LAND SURVEYOR $ 39.20 6 0.77% $235.19 0 0.00% $0.00 6 0.75% $235.19
SURVEY CREW CHIEF $ 27.60 12 1.54% $331.16 0 0.00% $0.00 12 1.49% $331.16
ROD MAN $ 16.18 20 2.57% $323.61 0 0.00% $0.00 20 2.49% $323.61
CADD TECHNICIAN $ 25.33 14 1.80% $354.59 0 0.00% $0.00 14 1.74% $354.59
TOTALS 779 100.00% $23,845.03 24 100.00% $1,129.50 803 100.00% $24,974.53
AVERAGE HOURLY RATE $30.61 AVERAGE HOURLY RATE $47.06 AVERAGE HOURLY RATE $31.10
I:\ELGIN\Larkin-Airtight-Foothill\Final Contract 01-25-05\[Attachment C-Phase III CECS.xlslavg hr
DIRECT COST SUMMARY
SHEET 3 OF 4
ROUTE: Larkin/Airlite/Foothill
SECTION: Traffic Signal Firm: TranSystems Corporation
PROJECT:
COUNTY: Kane Date: January 31, 2005
JOB NO.:
Outside
In-House Direct Cost
1. Construction Observation
Vehicle
98 days @ $36.00 / Day $ 3,528.00 $ -
Full Size Reproductions- 24"X36"
100 sheets @ $0.80 /sheet $ - $ 80
(2 sets of plans x 122 Sheets)
Photocopies - 8"x10"
200 sheets @ $0.10 /sheet $ - $ 20
Photocopies- 11"x17"
300 sheets @ $0.15 /sheet $ - $ 45
(5 sets of plans x 122 Sheets)
Mylar Reproductions - 24"x36"
0 sheets @ $9.00 /sheet $ - $ -
Fedral Express
4 mailings @ $10.00 /mailing $ - $ 40
SUBTOTAL $ 3,528 $ 145
2. Admin. & Management
Photocopies- 8"x10"
0 sheets @ $0.10 /sheet $ - $ -
SUBTOTAL $ - $ -
TOTAL DIRECT COSTS $ 3,528 $ 145
SERVICES BY OTHERS SUMMARY
SHEET 4 OF 4
ROUTE: Larkin/Airlite/Foothill
SECTION: Traffic Signal Firm: TranSystems Corporation
PROJECT:
COUNTY: Kane Date: January 31, 2005
JOB NO.:
1. Construction Observation
Testing Service Corporation $ 1,500.00
(Material Inspection)
SUBTOTAL $ 1,500.00
2. Admin. & Management
SUBTOTAL $ -
TOTAL SERVICES BY OTHERS COSTS $ 1,500.00
¢` ', City of Elgin Agenda Item No.
l0,aTEDFE� E� jai$'.
February 4, 2005 6 li
TO: Mayor and Members of the City Council r
FINANCIALLY STABLE CITY GOVERNMENT
FE NCIENT SERVICES,
AND OU4 LIT Y INFRA STRUCTURE
FROM: Olufemi Folarin, Acting City Manager
John M. Loete, Public Works Director
SUBJECT: Engineering Services Agreement with TranSystems Corporation for the
Larkin/Airlite/Foothill Intersection Improvement Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider entering into an agreement with TranSystems Corporation for
engineering services for the Larkin/Airlite/Foothill Intersection Improvement Project.
r
RECOMMENDATION
It is recommended that the City Council authorize the City Manager to execute an agreement
with TranSystems Corporation in the not to exceed amount of $178,483.53 for the
Larkin/Airlite/Foothill Intersection Improvement Project.
BACKGROUND
A traffic study conducted in 1996 for the Larkin/Airlite/Foothill intersection revealed that signal
warrants had been met thereby justifying the signalization of this intersection. Funding for the
project was included in the 2005 budget. The subject agreement will provide for design phase
and construction phase engineering. During the design phase, several alternatives for the
intersection improvements will be examined. The alternatives may include realignment of the
intersection, signal installation for the intersection or a combination of the two. The construction
phase engineering is included in this agreement, but the fee for this portion of the contract may
need to be adjusted depending on the construction cost of the final design for the intersection
improvements. An amendment to the agreement would be presented to City Council if an
adjustment is needed.
Requests for proposals were solicited from six firms, with five firms submitting proposals on
December 28, 2004. The firms responding were:
r • K Plus Engineering
• TranSystems Corporation
Larkin/Airlite/Foothill Intersection Improvements
February 4, 2005
Page 2
• Crawford, Murphy & Tilly
• Bloom Consultants
• Burns & McDonnell
A staff selection committee evaluated the six proposals, with TranSystems Corporation being
selected as the most qualified firm for the project. Upon selection, TranSystems met with staff to
finalize the project scope and negotiate a project fee. The final negotiated fee is $178,483.53 of
which $98,613.53 is for the design engineering and $79,870 is for the construction inspection
services.
A map depicting the project area is shown as Exhibit A. A copy of the results of the selection
process is attached as Exhibit B. A copy of the proposed agreement is attached as Exhibit C.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None.
FINANCIAL IMPACT
The agreement with TranSystems Corporation will total $178,483.53. Adequate funds for this
project were budgeted in the Riverboat Fund in account number 275-0000-791.93-80, "Public
Ways", project number 339796, "Larkin/Airlite/Foothill Intersection Improvements" in the
amount of$822,000, all of which is available.
O 1EGALIMPACT
None
ALTERNATIVES
1. Approve the Engineering Services Agreement with TranSystems Corporation.
2. Do not approve the Engineering Services Agreement with TranSystems Corporation.
Respectfully submitted for Council consideration.
(do)
Attachments
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AVERAGE SCORE SHEET
LARKIN/AIRLITE/FOOTHILL TRAFFIC SIGNAL
CONSULTANTS
KPlus TranSystems CMT Bloom Burns & McDonnell
SELECTION TEAM
Joe Evers 3 9 7 1 5
Steve Pertzborn 3 9 7 1 5
Chad Butzow 3 9 7 1 5
John Loete 3 r 9 5 1 7
Mike Hall 3 9 7 1 5
TOTAL SCORE 15.00 45.00 33.00 5.00 27.00
AVERAGE SCORE 3.00 9.00 6.60 1.00 5.40
Notes: Assign Scores based on the following formula:
(9 - Highest, 7 - Second, 5 - Third, 3 - Fourth, 1 -Lowest) •
QUALIFICATIONS RATING SHEET
LARKIN/AIRLITE/FOOTHILL TRAFFIC SIGNAL
1 CONSULTANTS
lulus_ TranSystems _ CMT _ Bloom Bums&McDonnell
Joe Stave Chad John Mike Joe Steve Chad John Mike Joe Steve Chad John Mike •Joe Steve Chad John Mike Joe Steve Chad John Mike
EVAL ATION FACTORS WEIGHT Evers Pertzbom Burs. Loete Hall Evers Pertzbom Butzow Loete Hall Evers Pertzbom Butzow Loete Hall Evers Pertzbom Butzow Loete Hall Evers Pertzbom Butzow Loete Hall
1
Project Manager Qualifications 0-25 23 17 20 19 23 23 18 21 20 23 ' 24 19 21 20 22 ' 23 18 20 18 22 23 20 21 20 23
Project Team Qualifications 0-25 21 18 20 20 22 24 20 22 21 23 24 21 22 20 25 20 17 20 19 23 24 20 21 20 24
Firm Experience 0-15 13 12 . 12 11 13 15 15 15 13 15 15 15 14 13 14 11 11 11 10 12 15 15 14 13 12
Scope of Services Proposed 0-20 17 16 16 16 17 18 19 19 19 20 18 18 17 16 18 16 13 14 14 16 17 17 18 19 18
Familiarity with Conditions 0-10 5 5 6 5 8 9 9 9 8 9 8 9 9 10 10 i 5 7 7 7 8 7 a 8 8 9
Technology 0-5 2 3 3 5 4 4 5 5 5 5 2 3 4 5 5 2 3 4 5 5 4 4 4 5 5
TOTALS 0-100 81 71 77 76 87 93 86 91 86 95 91 85 87 84 94 77 69 76 73 86 90 84 86 85 91
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