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05-343 Resolution No. 05-343 RESOLUTION AUTHORIZING EXECUTION OF A HIGHWAY PERMIT WITH KANE COUNTY FOR THE RUSSELL AND PLANK ROAD WATER MAIN PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that Olufemi Folarin, City Manager, be and is hereby authorized and directed to execute a Highway Permit on behalf of the City of Elgin with the Kane County Division of Transportation for the Russell and Plank Road Main Project,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: December 21, 2005 Adopted: December 21, 2005 Omnibus Vote: Yeas: 5 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk ' a Kane County Division of Transportation Highway Permit ,►' 41W011 Burlington Road,St Charles, IL 60175 "* Phone(630)584-1171 Fax(630)584-5239 PERMIT INFORMATION Permit Number TA-2005-0277 Issuance Date Permit Type Exipration Date Comments License Agreement License agreement will remain valid until terminated by a written ninety(90)day notice by the City of Elgin or by the County. Temp Const Access 11/01/2006 Russell,Plank,Damisch Auger for Otter Ck Phase V Interceptor Sewer Utility Modif or New Const- 11/01/2006 • DESCRIPTION OF PERMITTED IMPROVEMENTS This work shall consist of a 105 foot 60 inch steel sleeve casing pipe 5/8 inch thick augered across the Russell Road right-of-way at sta 2+57.93 for the installation of a 48 inch interceptor pipe(sanitary),12"dia watermain stub at sta 20+73.59,auger 154 foot 60 inch steel sleeve casing pipe 5/8 inch thick across Plank Road right-of-way at sta 55+84.29 for the installation of a 48 inch interceptor pipe(sanitary)._ The sanitary sewer and watermain work is located in the general area of the intersection of Plank Road&Russell Rd in Plato Township;Kane County,IL.Theproject'starts approximately 1,800 south of Plank Road on Russell Road and continues north outside the west right-of-way in an easement to the intersection of Plank Road&Russell Road,from the intersection the work goes west within an easement along the south right-of-way of Plank Road approximately 4,000 feet crossing Plank Road 90 degrees and heading northward through the Plank Road right-of-way continuing northward back into a utility easement obtained by others. Utility Modification or New Construction- . Sanitary-This work shall consist of a 105 foot 60 inch steel sleeve casing pipe 5/8 inch thick augered across the Russell Road right-of-way at sta 2+57.93 for the installation of a 48 inch interceptor pipe(sanitary),12 inch sanitary stub at sta 20+73.59,auger 154 foot 60 inch steel sleeve casing pipe 5/8 inch thick across Plank Road right-of-way at sta 55+84.29 for the installation of a 48 inch interceptor pipe(sanitary). Waterrain-This work shall consist of a 105 foot 36 inch steel sleeve casing pipe 5/8 inch thick augered across the Russell Road right-of-way at sta 9+05 for the Installation of a 24 inch watermain D.I.W.M.,20"dia watermain stub at sta 20463.59,auger 148 foot 36 inch steel sleeve casing pipe 5/8 inch thick across Plank Road right-of-way at sta 55+64.29 for the installation of a 24 inch watennain. Temporary Access-Temporary access shall be at the following locations.Sta 2+57.93 along the east and west sides of Russell Road,sta 17+67west side of Russell Road and sta 54+23.77 north and south sides of Plank Road.There shall be no driving through the ditches to reach work areas outside the Russell Road&Plank Road right-of-ways.The temporary construction accesses are to be used for both the sanitary line and watermain. The work described above hereinafter shall be referred to as"Improvements". The improvements shall be built according to the following plans:"City of Elgin,Illinois Otter Creek Interceptor Sewer and Watermain-Phase 5A"prepared by'Robinson Engineering,LTD revision date August E6-3005. Od1 z8, 2(o5 DEVELOPMENT INFORMATION Development Name Otter Ck.Interceptor Sewer-watermain PV Land Use Agricultural Township Plato Section 13 Highway Name Russell Rd Parcel Number 05-13-200-013 Construction Cost Estimate Work Order Number Permittee Name Dan Olsem Main Phone ( ) - Company/Title Crown Corn.Dev.Group Secondary Phone ( ) - Street Address 1300 Thayer Ct.Suite 100 Fax ( ) - City/State/Zip Aurora IL 60504 Email , Kane County Division of Transportation •r \ Highway Permit 41W011 Burlington Road,St Charles, IL 60175 J.EF; Phone(630)584-1171 Fax(630)584-5239 County Contact Name John Guddendorf Main Phone (630)406-7382 Company/Title Permit Administrator-KDOT Secondary Phone ( ) - Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60175 Email GuddendorfJohn@co.kane.iLi County Contact Name Jay Seyller Main Phone (630)406-7309 • Company/Title Utility Coordinator-KDOT Secondary Phone ( ) - . Street Address 41W011 Burlington Road Fax (630)584-5239 City/State/Zip St Charles IL 60175 Email SeyllerJay @co.kane.il.us Signal Maintenance Contractor Name Dispatch Main Phone (773)287-7600 Company/Title Meade Electric Secondary Phone ( ) - Street Address 9550 W 55th St Suite A Fax (773)287-4407 CitylStatelZip McCook IL 60525 Email GENERAL REQUIREMENTS 1 Permittee is-authorized to perform work in the County highway right-of-way to construct Improvements. 2 The County will not participate in any extra work that may arise from this Improvement. 3 The County Permit Department and/or Consultant shall oversee the Improvement in the interest of the County. The County and/or the County Consultant is not responsible for coordinating the Permittee's materials consultant for testing on this project.The Permittee will be responsible for the layout of the project. 4 No work is authorized to start until all of the Pre-Construction Requirements have been met. 5 No work activities that disrupt traffic are allowed before 7:00 am or after 3:30 pm.Extended work hours are allowed if approved bythe County and:a)Work is done from behind the barricades and traffic is not disrupted.b)It is proven that extended hours will result in the completion of the Improvements significantly ahead of the County approved schedule. 6 Site meeting with the County and Permittee's contractor every two weeks to review progress schedule. 7 An updated schedule shall be submitted to the County every two weeks at site meeting. 8 All disturbed areas in the highway right-of-way shall be restored to as good or better than before the work started. 9 Construction and other related activities of this permit shall not at any time or under any circumstances,create any hazard to the motoring public. 10 The term,provisions,and conditions of this permit shall apply to the successors or assigns. 11 Contractors must have a copy of this permit at the job site for inspection by the County. 12 The County Permit Department and/or County Consultant shall be notified at least 48 hours in advance of the starting date of any work on any right-of-way,proof rolls,asphalt work,changes in traffic flow. 13 The Permittee is responsible for damages of any County owned facility within the construction limits of the permitted activity within the County right-of-way. PRE-CONSTRUCTION REQUIREMENTS 1 The County receives and approves a progress schedule for the Improvements. 2 The County conducts a pre-construction meeting with the attendance of the County's Consultant(if applicable), Permittee and Permittee's Contractor. • Kane County Division of Transportation ,d Highway Permit a 41W011 Burlington Road,St Charles,IL 60175p4 � °. Phone(630)584-1171 Fax(630)5845239 3 Certificates of Insurance from the Permittee,contractor,and sub-contractors naming the County of Kane and the County's Consultant(if applicable)as additionally named insured. . 4 Advanced Warning Signage and/or message board shall be posted by the Permittee and Kane County will handle the press release notice(s)which wil be published at least 72 hours prior to the start of construction. Notifications shall communicate the date when construction will start and the duration of the project. 5 The County receives a list of 24-hour contact numbers for all contractors,sub-contractors and traffic control maintenance contractor. 6 The County Signal Maintenance Contractor shall be contacted for identification and location of traffic signal, interconnect and approach lighting items in the County right-of-way. TRAFFIC CONTROL REQUIREMENTS• 1 The County approval is required for any lane closure.Advanced Warning Signage and/or message boards posted at least 3 days in advance of construction activities that will cause significant disruption(i.e.work changing from one side of street to the other,lane closures,etc.)to the motoring public. 2 The Permittee shall be responsible for provisions of traffic control during construction. Traffic control shall be in accordance with the Illinois Department of Transportation standards and the Manual of Uniform Traffic Control Devices for highway construction,and approved engineering plans. 3 The flow of traffic shall not be hindered at any time,unless authorized by the County. • 4 The County shall limit work activities in the highway right-of-way if it is determined that such limitations are • necessary to ensure the safety and efficiency of the motoring public. 5 The Kane County Division of Transportation reserves the right to control the operation and traffic movements of this • Permit including future changes in operation and traffic movements needed because of improvements to or changing conditions of the County Highway. REQUIREMENTS FOR CONSTRUCTION ACTIVITY 1 No equipment(i.e.trenchers,backhoes,etc.)is authorized to operate on the pavement of the roadway and shall be operated outside the shoulders of the roadway unless pre-approved by the County of Kane. 2 No excavated and/or backfill material shall be stockpiled on the roadway or the shoulder of the roadway. 3 All disturbed areas in or adjacent to the highway right-of-way shall be properly barricaded overnight,on weekends, and on days when no work is being performed.Barricades shall be up and in conformance of the Illinois Department of Transportation standards at all times. 4 Unprotected open trenches are not allowed. • 5 The Permittee shall be responsible for any revisions needed to accommodate construction due to unforeseen field conditions,highway maintenance,or safety problems that become apparent during construction. 6 The Permittee shall receive approval from the County for field changes needed prior to their implementation. 7 Pavement saw cutting is required when there is damage resulting from work activities,along edge of pavement for widening,or as directed by the County. 8 The Permittee is responsible during construction for maintenance and upkeep of the right-of-way,vicinity highway pavement,and Improvements,and other as deemed necessary by the County.This includes,but is not limited to, removal of mud and debris from highway surface,and the maintenance of drainage systems and turf areas. 9 The Permittee shall be responsible for the provision and maintenance of soil erosion and sedimentation control devices as provided in approved Improvement plans. 10 The Improvements and work activities required to construct such shall not interfere with natural drainage of the road and the right-of-way. 11 The Improvements and work activities required to construct such shall not interfere with other area highway construction or maintenance projects. Kane County Division of Transportation Highway Permit 41W011 Burlington Road,St Charles, IL 60175 s-'ter Phone(630)584-1171 Fax(630)584-5239 12 Trees or shrubbery shall not be removed,cut,trimmed,or disturbed within the highway right-of-way without the approval of the County. 13 All permanent road signage shall be erected before roadways and accesses are opened to the motoring public. The Permittee is responsible for any required signs associated with the safe travel of the motoring public through the construction improvement. 14 Work shall be done on one side of the roadway at a time. 15 Proof roll acceptance of the sub-grade/sub-base by the County is required prior to paving operations.The Permittee may be required by the County to perform proof rolls after rain events. 16 The County shall suspend construction activities and require a winterization plan if pavement improvements cannot be completed by November 15th,as determined by the County.The winterization plan shall require: a.Pavement marking with epoxy paint.b.Road surface shall be smooth with feathering of pavement at ends of the project.c. Road signage as required by the County on permanent posts.d.Shoulders shall be compacted and level with the roadway pavement.e.Erosion control shall be put in place.f.Monitoring of pavement and shoulder conditions every two weeks,or after a snow removal operation.This may require additional pavement markings or other remedial work as required by the County to insure the safety of the motoring public. AUTHORIZATION FOR TEMPORARY CONSTRUCTION ACCESS 1 Temporary Construction Access is permitted along Russell Road at station 2+57.93 left and right of centerline and station 17+67 left side only.Along Plank Road at station 54+23.77 left and right sides of centerline. 2 Authorization is contingent upon tie installation of a 36"x 36"STOP sign at the temporary construction access points.These signs shall be maintained at all times by the contractor or his/her subcontractors. The sign's face shall be diamond grade V.I.P.and mounted on a 4"x 4"wood post at the legal height and distance off as outlined in the Manual on Uniform Traffic Control Devices. 3 Authorization is contingent upon the installation of a mud tracking system to prevent the spread of debris and sediments in the County highway right-of-way.Mud tracking shall be placed for a minimum of 150'to allow mud and debris to fall free of the tires before entering the County highway right-of-way. If mud tracking does not prevent the deposition of mud and debris,a tire wash shall be constructed to clean mud and debris from tires before entering the roadway. 4 Use is for construction traffic only. 5 Full access is permitted at the temporary construction accesses. 6 The County reserves the rights to reduce,relocate,or eliminate the temporary access if it is found to be a traffic hazard or consistent mud and debris are placed on the pavement. 7 All debris placed or tracked in the Russell Road and Plank Road right-of-way shall be removed immediately from the roadway and properly disposed. AUTHORIZATION FOR PUBLIC USE OF ACCESS 1 There shall be no public access at any of the temporary construction access points. SPECIAL 9 Loading or unloading of equipment or supplies will not be allowed in the Russell and Plank Road right-of-ways. 10 No equipment will be allowed to park along Russell and Plank Road right-of-ways that will block or hinder traffic or sight lines. ENFORCEMENT AND SECURITY 2 Reduction in the letter of credit will not be granted if any previous bills have not been paid. 3 Violation of any condition of this permit may result in the suspension or revocation of the temporary construction access. 4 The County shall suspend this permit without notice if any conditions are not followed. Kane County Division of Transportation ac Highway Permit r =�° g 41W011 Burlington Road,St Charles,IL 60175 drna�u�� Phone(630)584-1171 Fax(630)584-5239 5 The County shall suspend this permit due to a lack of progress. 6 The County has the right to modify the letter of credit for this permit to cure defaults(i.e.engineering review costs, construction observation,work activity deficiencies,improvement deficiencies,claims for prime damage,etc.). 7 The Permittee shall not perform any work or participate in any activity that is beyond the scope of this permit. MAINTENANCE&RELOCATION RESPONSIBILITIES 1 After completion and acceptance of these Improvements,the County shall maintain,in accordance with its normal maintenance policies,the drainage system including ditches,pavement widening including turning lanes,pavement markings and traffic control devices,curb and/or gutters,shoulders and turf area located within the right-of-way of the County Highway. • 4 The County does not allow without a permit,alteration work in the highway right-of-way after the acceptance of the. Improvements. CLAIMS,LIEN&LIABILITY 1 The Permittee,its successors,grantees and assigns,covenants and agrees that it will not let or permit or suffer any lien to be put,placed upon,arise or accrue against the right-of-way or funds of the County in favor of any person or persons,individual or corporate,furnishing labor or material in any work contemplated herein.Permittee,its successors,grantees and assigns,further covenants and agrees to hold said right-of-way and/or funds of the County free from any and all liens,or rights or claims of lien which might arise or accrue under or be based upon any Mechanic's Lien Law of the State of Illinois either now in force or to be enacted.All contracts and agreements that may be made by Permittee or Permittee's contractor relating to any work herein proposed shall expressly state that the interest and reversion of the County in and to said right-of-way or funds shall be wholly free from and not subject to any lien or claim of any contractor,subcontractor,mechanic,material man or laborer whether passed upon any law,regulation of the State of Illinois,or any other authority,now in force or hereafter to be enacted,and Permittee or Permittee's contractor also agrees and covenants that it will not enter into any contract for such work which shall not in express terms contain the aforesaid provisions. 2 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any right-of-way or any part of any road which may be under the control or ownership of some other entity,individual or jurisdictional body or to release Permittee from compliance with the provisions of any laws or statutes relating to such construction. 3 The Permittee and all persons involved in the construction and other related activities of this permit shall indemnify, defend and hold harmless and the County,including their elected and duly appointed officials,employees and representatives from and against any and all claims,suits,actions,losses,expenses,damages,injuries,deaths, judgments,and demands arising from and relating to the construction and other related activities. 4 The Permittee and all persons involved in the construction and other related activities of this permit shall pay all damages,judgments,costs and expenses,including attorney fees and court costs in connection with or resulting from the construction and other related activities of this permit regardless of any limitations of insurance coverage. 5 The Permittee shall be responsible for the repair of any damage to highway facilities and/or facilities of others located within the County Highway right-of-way caused by the construction of this permit or Improvements to the property served by this Permit This includes,but is not limited to,the highway pavement,shoulders,ditch lines and signage. LICENSE AGREEMENT 1 This permit is effective only insofar as the County has jurisdiction and does not presume to grant any consent or privilege over any part of any road which may be under the control of some other jurisdiction body or to release Applicant from compliance with the provisions of any laws or statutes relating to such construction. 2 It is understood that the construction work permitted hereunder shall commense within one year after the date this permit is approved,unless an extension of a shorter or longer time is granted by the County Engineer.Otherwise, this permit shall become null and void. • Kane County Division of Transportation Highway Permit = • �. 41W011 Burlington Road,St Charles, IL 60175 • Phone(630)584-1171 Fax(630)584-5239 3 Permittee,its successors,grantees and assigns,in performing the work shall not interefere with or obstruct traffic on said road or roads,and,as soon as practical after laying and constructing said sanitary sewer,watermain& casing pipes,shall restore the road or roads to the former condition,including not limited to regrading shoulder, shoulder slope,ditch,and back slope to its original cross section,fertilizing,reseeding and covering same with mulch and replacing the aggregate shoulder along pavement.In the event any costs are incurred by the County that are directly necessary and attributed to interim maintenance of the above in order to provide safe road conditions,the Permittee,it successors,grantees and assigns,agrees to reimburse the County in full for all costs upon submission of a proper invoice covering and explaining the same. 4 Permittee,its successors,grantees and assigns,shall install road crossing or crossings,without disturbing the existing surface or base of the roadway, by augering.All boring,augering,or jacking pits shall be a minimum of ten (10)feet from the closest edge of pavement or traveled portion of the road. 5 Permittee,its successors,grantees and assigns,shall not carry on construction activity between the shoulder points of any of the County roads covered in this permit.All equipment,including trenchers,backhoes,and the like, shall at all timesiie operated outside the shoulder point limits.All excavated and backfill material shall be stockpiled or placed outside the shoulder point limits. 6 Permittee,its successors,grantees and assigns,shall lay,construct,operate,and maintain said sanitary sewer, watermain&casing pipes so as not to interfere with the natural drainage of the road and so as not to interfere with the construction or maintenance of said road,and said sanitary sewer,watermain&casing pipe shall be placed below the surface so as not to interfere with public travel as shown on the attached drawings.The minimum depth below the bottom of the ditch line shall be five(5)feet. 7 Permittee,its successors,grantees and assigns,shall lay,construct,and erect said sanitary sewer,watermain& casing pipes in such a manner as not to interfere with private entrances or subsurface drainage of properties now abutting on the highways or roads associated with this permit.If private entrances are disturbed,they shall be replaced by regrading,replacing aggregate and bituminous cover and fertilizing,seeding and mulching and replacing aggregate shoulders.If subsurface drainage tile is disturbed,it shall be properly repaired or replaced. The County shall not be liable for any damages,including crop damage,due to any,act or failure to act of the Permittee associated with the requirements of this paragraph and the Permittee further hereby indemnifies and holds the County harmless regarding the same. 8 Permittee,its successors,grantees and assigns,shall not trim,cut or in any way disturb any trees or shrubbery along said highway without the approval of the County Engineer or his duly authorized representatives. • 9 Permittee,its successors,grantees and assigns,shall assume all risks and liabilities and forever hold the County harmless for any and all accidents and damages that may accrue to persons or property that are in ANY WAY associated with or relating to the construction,laying,maintenance,and/or operation of said sanitary sewer, watermain&casing pipes. 10 Permittee,its successors,grantees and assigns,shall notify the County Engineer not less than 48 hours in advance of the starting date of any work on the road or roads listed herein. 11 Permission for future maintenance work required on said sanitary sewer,watermain&casing pipe is not granted by this permit.Individual work orders or permits will be granted by the County Engineer for future maintenance work on said sanitary sewer,watermain&casing pipe that will disturb the road right-of-way. 12 The Permittee acknowledges that this permit does not grant an easement to the County right-of-way.Should the County's construction,operation,maintenance and/or future expansion of any highway or roadway associated with this permit require any alteration or change of location of the Improvement provided for in this permit said requested alteration shall be made bythe Permittee without expense to the County,upon a written request of the County Engineer. 13 All obligations,agreements,representations,warranties and indemnifications made hereunder shall survive the one(1)year construction period set forth in Paragraph 2 above. Permit Number: TA-2005-0277 Total Fees: $1,250.00 THE UNDERSIGNED PERMITTEE I APPLICANT AGREES TO FOLLOW ALL REQUIREMENTS OF THIS PERMIT AND THE KANE COUNTY ACCESS CONTROL REGULATIONS. Kane County Division of Transportation • Highway Permit d,�•w..,u�i xr 41W011 Burlington Road,St Charles,IL 60175 '; ■0 Phone(630)584-1171 Fax(630)584-5239 fl-A.)/CC_ S 01.,SfLM Permittee or Authorized Representative(Please Print) Signature Date Olufemi Folarin �-^' Q 12/21/05 Authorized Municipal Officer(Please Print)nf) Si g nature Date City Manager Authorized County Officer(Please Print) Signature _ Date • • • • • • • • • { ��"OF f`oti Agenda Item No. Z. ' �, City of Elgin ° 6., iu E r 0/1/11)\‘\'' L. '4 '1 si, p 0 ill _Al November 23, 2005 A TO Mayor and Members of the City Council 'I' / FINANCIALLY EFFICIENT ER ICONEiir1MEM EFfK1EN75ERVKES, AND OUAUTYINFRASTRUC1URE FROM: Olufemi Folarin, City Manager John Loete, Public Works Director SUBJECT: Proposed Highway Permit from Kane County for Sanitary Sewer and Water Main Crossings of Russell and Plank Roads PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider the proposed highway permit with Kane County with respect to sanitary sewer and water main crossings of Russell Road and Plank Road. RECOMMENDATION It is recommended that the City Council authorize the Mayor and the City Manager to execute the highway permit with Kane County for Russell Road and Plank Road. BACKGROUND The development of the proposed subdivisions by Shodeen and Crown Development near the Village of Pingree necessitates the extension of pubic sanitary sewer and water main. To extend these utilities to their respective properties, two augured crossings of Russell Road and two augured crossings of Plank Road are required. These utilities are being constructed in accordance with City ordinances and with both the Shodeen and the Crown annexation ,agreements. Kane County requires a highway permit to allow the occupation of their rights-of- way for Russell and Plank Roads. A copy of the permit and a location map are attached. COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Kane County Highway Department FINANCIAL IMPACT The fee for this permit ($1,250) will be paid by the developers. It is anticipated that this cost will be claimed as part of the total cost for sewer and water extensions to the two developments against the $10 million cost share being provided by the City. Russell &Plank Rds Sanitary Sewer and Water Main Crossing November 23, 2005 Page 2 V.461/I1EGAL IMPACT None ALTERNATIVES 1. In order to comply with the annexation agreement the City must co-sign the permit to allow the construction of the utilities. 2. Reject the permit Respectfully submitted for Council consideration. (do) Attachments elk . , , (2„,\ <\ Q , )‹... ,),„ UTILITY CROSSINGS OF kDOT ROW N , ,, cn m R0o.F o 20 U kk PLANK it, lir r-- k. UTILITY ROUTE o-� 2� 8P69 .,--\ \_ ,0 ,Q, , ,tz \, , /-7 0,4., ee.,..4. cir \ , .,_____. \\\,,,,,,,,,,„, tility Crossings of • Kane County Right-of - Way Sanitary Sewer and Water Main Russell and Plank Roads