05-34 Resolution No. 05-34
RESOLUTION
AUTHORIZING EXECUTION OF AN AGREEMENT WITH
ZOLL MEDICAL CORP. FOR LEAD CARDIAC MONITORS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an
exception to the requirements of the procurement ordinance is necessary and in the best interest of
the city; and
BE IT FURTHER RESOLVED that Ed Schock,Mayor,and Dolonna Mecum,City Clerk,be
and are hereby authorized and directed to execute an agreement on behalf of the City of Elgin with
Zoll Medical Corp. for lead cardiac monitors, a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: February 9, 2005
Adopted: February 9, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
CITY OF ELGIN
AGREEMENT
This Agreement is made and entered into this.Zu( day of Ja.-i attl< ,2005 by and between the CITY OF
ELGIN("the CITY"),a municipal corporation organized and existing drider the laws of the State of Illinois,and
ZOLL MEDICAL CORPORATION, a Massachusetts corporation, authorized to do business in the State of
Illinois and having a principal place of business at 269 Mill Road, Chelmsford, Massachusetts 01824-4105
("the CONTRACTOR").
ARTICLE 1. DEFINITION. "THIS CONTRACT"as used herein shall mean this Agreement,the Request for
Proposals (RFP) including all documents referenced therein and the Contractor's Proposal response
(Proposal)thereto incorporated by reference herein and made a part hereof. The CONTRACTOR agrees to
provide the goods and/or services all in accordance with the RFP and CONTRACTOR'S Proposal. In the
event there is a conflict between this Agreement and the Proposal documents, this Agreement shall
supersede the Proposal documents and control.
ARTICLE 11. DURATION. The CONTRACTOR shall commence the performance of THIS CONTRACT upon
receipt of a fully executed Contract from the City. CONTRACTOR shall furnish all equipment and complete all
work within ninety(90)days.
ARTICLE Ill. TERMINATION. The following shall constitute events of default under THIS CONTRACT: a)
any material misrepresentation made by the CONTRACTOR to the CITY, b) any failure by the
CONTRACTOR to perform any of its obligations under THIS CONTRACT including, but not limited to, the
following: (I) failure to commence performance of THIS CONTRACT at the time specified in THIS
CONTRACT due to a reason or circumstance within the CONTRACTOR's reasonable control, (ii) failure to
perform THIS CONTRACT with sufficient personnel and equipment or with sufficient material to ensure the
completion of THIS CONTRACT within the specified time due to a reason or circumstance within the
CONTRACTORSs reasonable control, (iii) failure to perform THIS CONTRACT in a manner reasonably
satisfactory to the CITY, (iv) failure to promptly re-perform within reasonable time the services that were
rejected by the CITY as erroneous or unsatisfactory, (v) failure to comply with a material term of THIS
CONTRACT, including, but not limited to the Affirmative Action requirements, and (vi) any other acts
specifically and expressly stated in THIS CONTRACT as constituting a basis for termination for cause. The
CITY may terminate THIS CONTRACT for its convenience upon fourteen (14)days prior written notice.
ARTICLE IV. DAMAGES. From any sums due to the CONTRACTOR for goods or services,the CITY may
keep for its own the whole or any part of the amount for expenses, losses and damages as directed by the
Purchasing Director,incurred by the CITY as a consequence of procuring goods or services as a result of any
failure, omission or mistake of the CONTRACTOR in providing goods or services as provided in THIS
CONTRACT.
ARTICLE V. GOVERNING LAWS AND ORDINANCES. This CONTRACT is made subject to all the laws of
the State of Illinois and the ordinances of the CITY and if any such clause herein does not conform to such
laws or ordinances, such clause shall be void (the remainder of the contract shall not be affected)and the
laws or ordinances shall be operative in lieu thereof.
ARTICLE VI. AFFIRMATIVE ACTION. The CONTRACTOR will not discriminate against any employee or
applicant for employment because of race,color,religion,sex,ancestry,national origin,place of birth,age or
physical handicap which would not interfere with the efficient performance of the job in question. The
contractor will take affirmative action to comply with the provisions of Elgin Municipal Code Section 3.12.100
and will require any subcontractor to submit to the CITY a written commitment to comply with those provisions.
The CONTRACTOR will distribute copies of this commitment to all persons who participate in recruitment,
screening, referral and selection of job applicants and prospective subcontractors.
ARTICLE VII. ASSIGNABILITY. The CONTRACTOR shall not assign, sell or transfer any interest in THIS
CONTRACT without prior written consent of the CITY.
ARTICLE VIII. AMENDMENTS. There shall be no modification of the CONTRACT, except in writing and
executed with the same formalities of the original.
ARTICLE IX. NOTICES.Any notice given under this CONTRACT shall be in writing and shall be deemed to
have been given when hand delivered or deposited in the U.S. mail, certified or registered, return receipt
requested, addressed, if to CONTRACTOR, at the address set forth above to the attention of the project
manager or undersigned representative, and if to the City,to the attention of the City Manager, 150 Dexter
Court, Elgin, IL 60120 or to such other address and/or authorized representatives as either party shall
designate in writing to the other in the manner herein provided.
ARTICLE X. INDEMNIFICATION. To the fullest extent permitted by law, Contractor agrees to and shall
indemnify, defend and hold harmless the City, its officers, employees, boards and commissions from and
against any and all claims, suits,judgments, costs, attorney's fees, damages or any and all other relief or
liability arising out of or resulting from or through or alleged to arise out of any acts or negligent acts or
omissions of Contractor or Contractor's officers,employees,agents or subcontractors in the performance of
this agreement, including but not limited to,all goods delivered or services or work performed hereunder. In
the event of any action against the City, its officers, employees,agents, boards or commissions covered by
the foregoing duty to indemnify,defend and hold harmless,such action shall be defended by legal counsel of
the City's choosing.
ARTICLE XI. PUBLICITY. The CONTRACTOR may not use,in any form or medium,the name of the City of
Elgin for public advertising unless prior written permission is granted by the CITY.
ARTICLE XII. APPROPRIATIONS.The fiscal year of the CITY is the 12 month period ending December 31.
The obligations of the CITY under any contract for any fiscal year are subject to and contingent upon the
appropriation of funds sufficient to discharge the obligations which accrue in that fiscal year and authorization
to spend such funds for the purposes of the contract.
If, for any fiscal year during the term of the CONTRACT, sufficient funds for the discharge of the CITY=S
obligations under the contract are not appropriated and authorized,then the CONTRACT shall terminate as of
the last day of the preceding fiscal year, or when such appropriated and authorized funds are exhausted,
whichever is later,without liability to the CITY for damages, penalties or other charges on account of such
termination.
ARTICLE X111. ENTIRE AGREEMENT. This CONTRACT embodies the whole agreement of the parties.
There shall be no promises, terms, conditions or obligations other than those contained therein; and this
agreement shall supersede all previous communications, representations, or agreements, either verbal or
written, between the parties.
The person signing THIS CONTRACT certifies that s/he has been authorized by the CONTRACTOR to
commit the CONTRACTOR contractual and has been authorized to execute THIS CONTRACT on its behalf.
IN WITNESS WHEREOF the parties have hereto set their hands the day and year first above written.
CONTRACTOR CITY OF ELGIN
Name and Title co t Logsdon d S ock
Director, EMS Sales Mayor
FEIN NO. 04-2711626
Attest:
City Clerk
F:\Legal Dept\forms\Bid Doc-Agreement for RFP-Zoll Medical Corp.doc
ZOLL Medical Corporation
Worldwide Headquarters
ZOLL Ch Mill Road
Chelmsford,Massachusetts 01824105
(978)421-9655 Main
(800)348-9011
(978)421-0015 Telefax
TO: Elgin Fire Department QUOTATION
550 Summit Street
Elgin, IL 60120
DATE: November 8,2004
Rev 12108/04
Attn: Pat Hilbrich TERMS:Net 30 Days
Tel: 847/931-6186 FOB: Shipping Point
ITEM MODELMOM DESCRIPTION QTY. UNIT PRICE SC PRICE T PRICE
1 4 1 5 2 1 0 1 1 1 0 0 1 2 3 0 1 0 ManuaYAdvisory Defibrillator with Rectilinear Biphasic 1 $19,685.00 $13,841.00 $13,841.00
M SERIES MED-PRO BIPHASIC Waveform,AC Power,MuMple Application Printer with
Summary Report,Code Markers,Noninvasive Pacing
12-Lead with 1Step Cable
Includes: High contrast display,3-lead patient cable with
integral lead wires,universal cable,2 rechargeable lead
acid batteries,carry case,ac mains power cord,1 package
of recorder paper,integral diagnostic frequency response,
2 PCMCIA card slots,RS232 data transfer capabilities
and 1 Operator's manual.
Standard One Year EMS Warranty
*Reflects Discount Pricing
All discounts off List Price are contingent upon
payment within agreed upon terms.
WE PROPOSE TO FURNISH THE ITEMS LISTED ABOVE,SUBJECT TO CONDITIONS SET FORTH ON TOTAL
THE REVERSE SIDE HEREOF,AND THE WRITTEN ACCEPTANCE OF THIS QUOTATION. $13,841.00
1. DELIVERY WILL BE MADE 60-90 DAYS AFTER RECEIPT OF ACCEPTED PURCHASE ORDER.
2. PRICES WILL BE F.O.B.SHIPPING POINT.
3. WARRANTY PERIOD(See above and reverse side).
4. PRICES QUOTED ARE FIRM THROUGH DECEMBER 17,2004.
5. APPLICABLE TAX&FREIGHT CHARGES ADDITIONAL. Joe Albanese/pp
6. ALL PURCHASE ORDERS ARE SUBJECT TO CREDIT APPROVAL BEFORE ACCEPTANCE BY ZOLL. Territory Manager
7. PURCHASE ORDERS TO BE FAXED TO ZOLL CUSTOMER SERVICE AT 978421-0015. 800/242-9150, X9789
ZOLL QUOTATION GENERAL TERMS&CONDITIONS
1.ACCEPTANCE.This Quotation constitutes an offer by ZOLL Medical Corporation to sell to the Customer the equipment
(including a license to use certain software)dated in this Quotation and described in the specifications either attached to
or referred to in this Quotation(hereinafter referred to as Equipment).Any acceptance of such offer is expressly limited to
the terms of this Quotation.including these General Terms and Conditions.Acceptance shall be so limited to this
Quotation notwithstanding()any conflicting written or oral representations made by ZOLL Medical Corporation or any
agent or employee of ZOLL Medical Corporation or(ii)receipt or acknowledgement by ZOLL Medical Corporation of any
purchase order,specification,or other document issued by the Customer.Any such document shall be wholly inapplicable
to any sale made pursuant to this Quotation,and shall not be binding in any way on ZOLL Medical Corporation.
Acceptance of this Quotation by the Customer shall create an agreement between ZOLL Medical Corporation and the
Customer(hereinafter referred to as the'Contract'the terms and conditions of which are expressly limited to the
provisions of this Quotation irrduding these Terms and Conditions.No waiver change or modification of any of the
provisions of this Quotation or the Contract shall be binding on ZOLL Medical Corporation unless such waiver,change or
modification()is made in writing(i)expressly states that it is a waiver,change or modification of this Quotation or the
Contract and(iii)is signed by an authorized representative of ZOLL Medical Corporation.
2.DELIVERY AND RISK OF LOSS.Unless otherwise stated,all deliveries shall be F.O.B.ZOLL Medical Corporation's
facility.Risk of loss or damage to the Equipment shall pass to the Customer upon delivery of the Equipment to the carrier.
3.TERMS OF PAYMENT.Unless otherwise stated in its Quotation payment by Customer is due thirty(30)days after the
ship date appearing on ZOLL Medical Corporation invoice.Any amounts payable hereunderwhich remain unpaid after the
date shall be subject to a late charge equal to 1.5%per month from the due date until such amount is paid.
4_CREDIT APPROVAL AN shipments and deliveries shall at all turves be subject to the approval of credit by ZOLL
Medical Corporation.ZOLL Medical Corporation may at any time decline to make any shipment or delivery except upon
receipt of payment or security or upon terms regarding credit or security satisfactory to ZOLL Medical Corporation.
5.TAXES.The pricing quoted in its Quotation do not include sales use,excise,or other similar taxes or any duties or
customs charges.The Customer shall pay in addition for the prices quoted the amount of any present or future sales,
excise or other similar tax or customs duty or charge applicable to the sale or use of the Equipment sold hereunder
(except any tax based on the net income of ZOLL Medical Corporation).In lieu thereof the Customer may provide ZOLL
Medical Corporation with a tax exemption certificate acceptable to the taxing authorities.
6.WARRANTY.(a)ZOLL Medical Corporation warrants to the Customer that from the earlier of the date of installation or
thirty(30)days after the date of shipment from ZOLL Medical Corporation's fac8fty,the Equipment(other than accessories
and electrodes)will be free from defects in material and workmanship under normal use and service for the period noted
on the reverse side.Accessories and electrodes shag be warranted for ninety(90)days from the date of shipment.During
such period ZOLL Medical Corporation will at no charge to the Customer either repair or replace(at ZOLL Medical
Corporation's sole option)any part of the Equipment found by ZOLL Medical Corporation to be defective in material or
workmanship.If ZOLL Medical Corporation's regular service charges shag apply.(b)ZOLL Medical Corporation shall not
be responsible for any Equipment detect failure of the Equipment to Worm any specified function,or any other
nonconfonnarrce of the Equipment caused by or attributable to n any modification of the Equipment by the Customer,
unless such modification is made with the prior written approval of ZOLL Medical Corporation:(i)the use of the
Equipment with any associated or complementary equipment accessory or software not specified by ZOLL Medical
Corporation,or(iii)any misuse or abuse of the Equipment:Qv)exposure of the Equipment to conditions beyond the
environmental,power or operating constraints specified by ZOLL Medical Corporation,or(v)installation or writing of the
Equipment other than in accordance with ZOLL Medical Corporation's instructions.(c)Warranty does not cover items to
lamps,fuses,batteries,cables and accessories.(d)The foregoing warranty does not apply to software included as part of
the Equiprrrent(kK*x ing software embodied in read-only memory known as'firrrrware7.(e)The foregoing warranty
constitutes the exclusive remedy of the Customer and the exclusive liability of ZOLL Medical Corporation for any breach
of any warranty related to the Equipment supplied hereunder.THE WARRANTY SET FORTH HEREIN IS EXCLUSIVE
AND ZOLL MEDICAL CORPORATION EXPRESSLY DISCLAIMS ALL OTHER WARRANTIES WHETHER WRITTEN,
ORAL,IMPLIED,OR STATUTORY,INCLUDING BUT NOT LIMITED TO ANY WARRANTIES OF MERCHANTABILITY
OR FITNESS FOR A PARTICULAR PURPOSE.
7.SOFTWARE LICENSE.(a)AN software(the"Software'which term shall include firmware)included as part of the
Equipment is licensed to Customer pursuant to a nonexclusive limited license on the terns hereinafter set forth,(b)
Custornen,may not copy.distribute,modify,translate or adapt the Software,and may not disassemble or reverse compile
the Software,or seek in any manner to discover,disclose or use any proprietary algorithms,techniques or other
confidential information contained therein,(c)All rights in the Software remain the product of ZOLL Medical Corporation,
and Customer shall have no right or interest therein except as expressly provided herein.(d)Customer's right to use the
Software may be terminated by ZOLL Medical Corporation in the event of any failure to comply with terns of this
quotation,(e)Customer may transfer the license conferred hereby only in connection with a transfer of the Equipment and
may not retain any copies of the Software following such transfer.(f)ZOLL Medical Corporation warrants that the read-
only memory or other medial on which the Software is recorded will be free from defects in materials and workmanship for
the period and on terms set forth in section 6.(g)Customer understands that the Software is a complex and sophisticated
software product and no assurance can be given that operation of the Software wig be uninterrupted or error-free,or that
the Software will meet Customer's requirements.Except as set forth in section 7(f).ZOLL MEDICAL CORPORATION
MAKES NO REPRESENTATIONS OR WARRANTIES WITH RESPECT TO THE SOFTWARE AND IN PARTICULAR
DISCLAIMS ANY IMPLIED WARRANTIES OR ME TH
MERCHANTABILITY OR FITNESS OF A PARTICULAR PURPOSE WI
RESPECT THERETO_Customer's exclusive remedy for any breach of warranty or defect re lating to the Software shall be
the repair or replacement of any defective read-only memory or other media so that it correctly reproduces the Software.
8.FLAYS IN DELIVERY,ZOLL Medical Corporation shall not be liable for any delay in the delivery of any part of the
Equipment d such delays is due to arty cause beyond the control of the ZOLL Medical Corporation including,but not
limited to ads of God,fires,epidemics,floods,riots,agars,sabotage,labor disputes,goveriunental actions,inability to
obtain materials,components.manufacturing facilities or transportation or any other cause beyond the control of ZOLL
Medical Corporation.in addition ZOLL!Medical Corporation shall not be Cable for any delay in delivery caused by failure of
the Customer to provide any necessary i ibrrnatim in a timely rnanner.In the event of any such delay,the date of
shipment or performance hereunder shall be extended to the period equal to the time lost by reason of such delay-In the
event of such delay ZOLL Medical Corporation may allocate available Equipment among its Customers on any
reasonable and equitable basis.The delivery dates set forth in this Quotation are approximatte only and ZOLL Medical a
Corporation shall not be Gable for or shall the Corirad be breached by,any delivery by
reasonable time after such dates.
9.LIMITATIONS OF LIABILITY.IN NO EVENT SHALL ZOLL MEDICAL CORPORATION BE LIABLE FOR INDIRECT
SPECIAL OR CONSEQUENTIAL DAMAGES RESULTING FROM ZOLL MEDICAL CORPORATIONS PERFORMANCE
OR FAILURE TO PERFORM PURSUANT TO THIS QUOTATION OR THE CONTRACT OR THE FURNISHING,
PERFORMANCE,OR USE OF ANY EQUIPMENT OR SOFTWARE SOLD HERETO,WHETHER DUE TO A BREACH
OF CONTRACT,BREACH OF WARRANTY,THE NEGLIGENCE OF ZOLL MEDICAL CORPORATION OR
OTHERWISE
10_PATENT INDEMNITY.ZOLL Medical Corporation shah at its own expense defend any suit that may be instituted
against the Customer for alleged infringement of any United States patents or copyrights related to the parts of the
Equipment or the Software manufactured by ZOLL Medical Corporation,provided that n such alleged infringement
consists only in the use of such Equipment or the Software by itself and not as a part of or in combination with any other
devices or parts,(e)the Customer gives ZOLL Medical Corporation hnr>thne M*notice it writing of any such suit and
permits ZOLL Medical Corporation through counsel of its choice,to answer the charge of infringement and defend such
suit,and(iii)the Customer gives ZOLL Medical Corporation all requested information,assistance and authority at ZOLL
Medical Corporation's expense,to enable ZOLL Medical Corporation to defend such suit.
In the case of a final award of damages for infringement in any such suit,ZOLL Medical Corporation will pay such aware,
but it shall not be responsible for any settlement made without its written consent
Section 10 states ZOLL Medical Corporation's total responsibility and babiity's,and the Customer's sole remedy for any
actual or alleged infringement of any patent by the Equipment or the Software or any part thereof provided hereunder.In
no event shall ZOLL Medical Corporation be liable for any indirect,special,or consequential damages resulting frorn any
such infringemexd.
11-CLAIMS FOR SHORTAGE.each shipment of Equipment shall be promptly examined by the Customer upon receipt
thereof.The Customer shall inform ZOLL Medical Corporation of any shortage in any shipment within ten(10)days of
receipt of Equipment.If no such shortage is reported within ten(10)day period,the shipment shall be conclusively
deemed to have been complete.
12. RETURNS AND CANCELLATION.(a)The Customer shall obtain authorization from ZOLL Medical Corporation pew
to returning arty of the Equipment-(b)The Customer receives authorbotion from ZOLL Medical Corporation to return a
product for credit,the Customer shall be subject to a restockirg charge of twenty percent(20%)of the original list
purchase price,but not loss than$50.00 per product(c)Any such charge in delivery caused by the Customer that
causes a delivery date greater than six(8)months from the Customer's original order date shall constitute a new order for
the affected Equipment in deterrninig the appropriate list price.
13.APPLICABLE LAW.This Quotation and the Contract shall be governed by the substantive laws of the Commonwealth
of Massachusetts without regard to any choice of law provisions thereof.
14.COMPLIANCE WITH LAWS.(a)ZOLL Medical Corporation represents that all goods and services delivered pursuant
to the Contract will be produced and supplied in compliance with all applicable state and federal laws and regulations,
including the requirements of the Fair Labor Standards Act of 1938,as amended.(b)The Customer shall be responsible
for compliance with any federal,state and local laws and regulations applicable to the installation or use of the Equipment
furnished hereunder,and will obtain any permits required for such installation and use.
15_NON-WAIVER OF DEFAULT.In the event of any default by the Customer,ZOLL Medical Corporation may decline to
make further shipments without in any way effecting its right under such order.If,despite any default by Customer,ZOLL
Medical Corporation elects to continue to make shipments its action shall not constitute a waiver of any default by the
Customer or in any way affect ZOLL Medical Corporabor's legal remedies regarding any such default No claim or right
arcing out of a breach of the Agreement by the Customer can be discharged in whole or in part by waiver or renunciation
of the claim or right unless the waiver or renunciation is supported by consideration and is in writing signed by ZOLL
Medical Corporation.
16.ASSIGNMENT.This Quotation,and the Contract,may not be assigned by the Customer without the prior written
consent of ZOLL Medical Corporation,and any assignment wMWW such consent shall be null and void.
17.TITLE TO PRODUCTS.Title to right of possession of the products sold hereunder shall remain with ZOLL Medical
Corporation until ZOLL Medical Corporation delivers the Equipment to the carrier and agrees to do all acts necessary to
perfect and maw such right and title in ZOLL Medical Corporation-Failure of the Customer to pay the purchase price
for any product when due shall give ZOLL Medical Corporation the right,without liability to repossess the Equipment,with
or without notice,and to avail itself of any remedy provided by law.
1R FnlsAl_F"pl OyMFNT Oppr?RTLINITY J AFFIRMATIVE ACTION.
VETERAN'S EMPLOYMENT-If this order is subject to Executive Order 11710 and the rules,regulations,or
orders of the Secretary of Labor issued thereunder the contract clause as set forth at 41 CFR 60-250.4 is hereby included
as part of this order.
EMPLOYMENT OF FtANDICAPPED -if this order is subject to Section 503 of the Rehabilitation Act of 1973,as
amended and the rules,regulations or orders of the Secretary of Labor as issued thereunder,the contract clause at 41
CFR 60-741.7 is hereby included as part of this order.
Ef3ilAt OPPORTUNITY FMPt OYMFraT-it this cxcier is a11hipc t to the prravisinng 4f Exer irtive Order 11246,as
amended,and the rules,regulations or orders of the Sectary of Labor issued thereunder,the contract clause set forth at
41 CFR 60-1.4(a)and 60-1-4(b)are hereby included as a part of this order and Seller agrees to comply with the
reporting requirements set forth at 41 CFR 60-1.7 and the affirmative action compliance program requirements set forth
as 41 CFR 60-1 MI
19_VALIDITY OF QUOTATION.This Quotation shall be valid and subject to acceptance by the Customer,in accordance
with the terms of Section 1 hereof for the period set forth on the face hereof.After such period,the acceptance of this
Quotation shall not be binding upon ZOLL Medical Corporation and shall not create a contract,unless such acceptance is
acknowiedged and accepted by ZOLL!-dice,C--pone on by a}•-sting signet by an auu.orizz2d reprs sertatisys of ZOLL
Medical Corporation.
ZOLL Medical Corporation
J
City of Elgin Agenda Item No
rki`J,
December 10, 2004
TO: Mayor and Members of the City Council -^F-E COMMUNITY
FROM: David M. Dorgan, City Manager
Michael Falese, Fire Chief POO
SUBJECT: Contract with Zoll Medical Corp. for the Purchase of a Twelve Lead Cardiac
Monitor for Ambulance 3
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider an exception to the procurement ordinance for the purchase of a 12 lead
cardiac monitor from Zoll Medical Corp. for Ambulance 3 .
RECOMMENDATION
It is recommended that the purchase of a 12 lead cardiac monitor be authorized from Zoll
Medical Corp. in the amount of$13,841.00.
BACKGROUND
During 2004, the Fire Department was authorized to purchase and staff an additional ambulance
and required accessory equipment and supplies. This memorandum outlines the recommended
purchase of one of the required pieces of equipment for this ambulance.
For over 20 years, the Elgin Fire Department ambulances have been equipped with LifePak
cardiac monitors exclusively. Over the past five years, additional manufacturers have developed
cardiac monitors that have been tested and put into use in different ambulance services across the
country.
Last year, the Elgin Fire Department received a Zoll cardiac monitor from Sherman Hospital as
part of a grant process. This monitor was used and tested extensively in nearly every emergency
scenario possible on one of the Elgin Fire Department ambulances. The field testing resulted in
extremely positive feedback, supporting the positive data on initial and ongoing costs.
The decision was made to transition to the Zoll cardiac monitor as the monitors needed
replacement. Because of the sophistication and the required maintenance of the monitors, any
Sole Source-Zoll Medical
December 10, 2004
Page 2
replacement cardiac monitors purchased from this point will be the Zoll cardiac monitor.
Telecommunication tax revenue is funding the purchase of required accessory equipment and
supplies.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
FINANCIAL IMPACT
The total purchase price of a 12 lead cardiac monitor from Zoll Medical Corp. is $13,841.00.
There are sufficient funds budgeted ($180,000) and available ($58,388.35) in the General Fund,
Fire Department, Station 3 Ambulance, account number 010-2802-735.92-46, project number
289540,to make this purchase.
LEGAL IMPACT
The proposed contract requires an exception to the procurement ordinance.
ALTERNATIVES
1. Purchase the 12 lead cardiac monitor from Zoll Medical Corporation.
2. Solicit bids for similar products and have a mix of equipment for this use.
Respectfully submitted for Council consideration.
MWF/wmb