05-334 Resolution No. 05-334
RESOLUTION
AUTHORIZING EXECUTION OF AMENDMENT NO. 2 TO AGREEMENT WITH
CRAWFORD MURPHY &TILLY
(Spartan Drive Extension Section 2 Project)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute Amendment No.2 to an agreement on behalf of the City of Elgin with Crawford,
Murphy&Tilly for additional design engineering services and construction engineering services for
the Spartan Drive Extension Section 2 Project, a copy of which is attached hereto and made a part
hereof by reference.
s/Ed Schock
Ed Schock,Mayor
Presented: December 21, 2005
Adopted: December 21, 2005
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
OF
§ -City of Elgin Agenda Item No.
r , IIS E
!a (*ITCD tF G �
L t
oil
I
ti
November 23, 2005 G "tis a 1
Hitt
I If I 1101
tttFt � r
TO: Mayor and Members of the City Council N
FINANCIALLY STABLE CITY GOVERNMENT
FROM: Olufemi Folarin, City Manager ( 1j)glj EFFICIENT SERVK ES,
AND C}UALITYINFRASTRUCTURE
John Loete, Public Works Director
SUBJECT: Amendment No. 2 to an Agreement with Crawford, Murphy & Tilly (CMT) for
Additional Design Engineering Services and Construction Engineering Services
for the Spartan Drive Extension-Section 2 Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Amendment No. 2 to the engineering services agreement with CMT for
additional design engineering services and construction engineering services for the Spartan Dr.
Extension-Section 2 Project.
RECOMMENDATION
It is recommended that City Council authorize Amendment No. 2 with CMT in the amount of
$367,957.24 and authorize staff to execute the necessary documents.
BACKGROUND
The original agreement with CMT ($185,353.47) for design engineering services for the subject
project was authorized by City Council on February 13, 2002. Amendment No. 1 ($135,000) for
additional design engineering related to further soils investigations, alternate roadway alignment
study and more extensive wetland permitting efforts was authorized by City Council on January
28, 2004. Amendment No. 2 ($367,957.24) will provide for additional design engineering and
construction phase engineering services.
As part of Amendment No. 1, the City directed CMT to cease permitting efforts on the chosen
Spartan Drive alignment and examine an alternate alignment that could result in lower
construction costs and substantially less impact to the wetlands. Any proposed new alignment
had to be approved by ECC as the City's partner in this project. Although an alternate alignment
was identified that met the objective of lower construction costs and minimal wetland impacts,
the impact on buildable property proposed for future expansion of its campus was too great for
ECC to concur with the alignment change. Therefore, staff has directed CMT to reapply for the
needed Corps of Engineers permit, complete the plans and specifications and bid the project
using the original proposed roadway alignment.
ra.. Amendment#2, Spartan Drive
November 23, 2005
Page 2
Amendment No. 2 will provide additional compensation to CMT to relocate and redesign the
detention pond required on part of this project, resubmit the permit application to the Army
Corps of Engineers for construction in wetlands, additional bike path design and provide
construction phase engineering services.
Design engineering of the bike path from McLean Blvd to Lehr Dr. is also included in this
amendment. This will provide for the connection of the existing path on McLean Boulevard to
the new path being installed as part of the Spartan Drive extension. In addition, construction
phase engineering for the entire project is included in this amendment. This will allow CMT to
immediately begin construction engineering upon award of the contract for the roadway
extension. It is anticipated that construction will begin in late Spring or early Summer of 2006,
if all required permits are obtained. A copy of Amendment No. 2 is attached as Exhibit A.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
/PrNANCIAL IMPACT
Amendment No. 2 with CMT will total $367,957.24. Funding for this project is budgeted
($3,863,870) and available ($3,706,533) in the Riverboat Lease Fund, account number 276-
0000-791.93-80, "Public Ways", project number 339783, "Spartan Drive Extension, Section 2 -
Construction" in the amount of $3,744,730.00. Per the agreement with ECC, the City will
initially pay 100% of the project cost and be reimbursed 50% of this cost. The revised not-to-
exceed agreement amount with CMT will now total $688,310.71.
LEGAL IMPACT
None
ALTERNATIVES
1. Authorize Amendment No. 2 with CMT.
2. Do not authorize Amendment No. 2 with CMT.
Respectfully submitted for Council consideration.
JL/do
Attachment
Second Amendment Agreement
This Amendment Agreement No. 2 is hereby made and entered into this ? /4-tday of
)--e--C.(24,),42005,by and between the City of Elgin, an Illinois Municipal Corporation
(hereinafter referred to as "CITY") and Crawford, Murphy, and Tilly, Inc., a Delaware
corporation, (hereinafter referred to as "ENGINEER").
WHEREAS, the parties hereto have previously entered into an Agreement dated March 8th
,
2002, attached hereto as Attachment"A" (hereinafter referred to as "ORIGINAL
AGREEMENT"); and
WHEREAS, ORIGINAL AGREEMENT as modified by Amendment Agreement No. 1 dated
February 11, 2004, (at paragraphs IV (A) and (B))provided for a maximum payment of
$320,353.47, attached hereto as Attachment"B" (hereinafter referred to as "FIRST
AMENDMENT AGREEMENT); and
WHEREAS, the parties hereto have each determined it to be in their best interest to amend
Original Agreement; and
WHEREAS,the CITY has determined that the proposed scope of the PROJECT should be
modified to include an alternate site for the project detention pond and provide design of the
new wetland detention pond and provide revisions to all items impacted by the new wetland
detention pond; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT be modified to
include the extension of the bike path from Lehr Drive to McLean Blvd. requiring additional
professional engineering services; and
WHEREAS, the CITY has determined that the proposed scope of the PROJECT be modified to
provide Construction Phase Services requiring additional professional engineering services;
and
WHEREAS, the circumstances necessitating the change in performance contemplated by this
amendment were not reasonably foreseeable at the time Original Agreement was signed; the
change contemplated by this Amendment Agreement is germane to the original agreement as
signed; and this Amendment Agreement is in the best interests of City and is authorized by law.
NOW,THEREFORE, in consideration of the mutual promises and covenants contained herein,
and other good and valuable consideration, the sufficiency of which is hereby mutually
acknowledges, the parties hereto hereby agree as follows:
amendment_2_final.doc Page 1 of 3 02265-01
12/1/2005
1. Section I (B) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "ENGINEER shall also
perform the additional services for the PROJECT to include an alternative site for the
project detention pond and provide design of the new wetland detention pond and
provide revisions to all items impacted by the new wetland detention pond and provide
services relating to the extension of the bike path from Lehr Drive to McLean
Boulevard and to provide construction phase services."
2. Section I(C) of the Original Agreement is hereby amended by adding the following
additional text to the end thereof which reads as follows: "A detailed Scope of Services
for the additional services provided by the Second Amendment Agreement is attached
hereto as Attachment C."
3. Paragraphs IV (A) is hereby amended to read "For services provided by the
ENGINEER as described in Attachment A of the original agreement, as described in the
First Amendment Agreement and as described in the Second Amendment Agreement,
ENGINEER shall be reimbursed at the rate of 3.0 times the direct hourly rate of
personnel employed on this PROJECT as set forth in Attachment C of this Second
Amendment Agreement, with the total fee not to exceed $688,310.71 regardless of the
actual time expended or actual costs incurred by the ENGINEER unless substantial
modifications to the Scope of Work are authorized in writing by the DIRECTOR."
4. For outside services provided by the other firms or subconsultants, the CITY shall pay
the ENGINEER the invoiced fee to the ENGINEER, plus five percent(5%). Any such
payment or payments to the ENGINEER for outside services are included in the total
fee provided in subparagraph IV (A) above and shall not cause the total cost of the
project to exceed $688,310.71.
5. Except as amended by the First Amendment Agreement and this Second Amendment
Agreement the Original Agreement between the parties shall remain full force and
effect.
amendment_2_final.doc Page 2 of 3 02265-01
11/04/05
CITY OF ELGIN CRAWFORD, MURPHY &TILLY, INC.
By: i2t If ,d7 By: Z `�
City Manager , Bernie D. Held, P.E
4‘-'&' f Vice President
Attest: \✓ Attest:
P-g414-v-At Ae-c4(4---- VQ,,-- a --
City Clerk Kevin D. Nelson, P.E.
Senior Manager
amendment_2_final.doc Page 3 of 3 02265-01
12/1/2005
r
•
ATTACHMENT A
Original Agreement
Section Covers.doc
t .
SPARTAN DRIVE EXTENSION—SECTION 2 PROJECT AGREEMENT
THIS AGREEMENT, made and entered into this.. day of /71 A-IZ , 2002, by and
between the CITY OF ELGIN, an Illinois municipal corporation (hereinafter referred to as"CITY")
and Crawford, Murphy, &Tilly, Inc. (hereinafter referred to as'ENGINEER").
WHEREAS, the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Design Services for the Spartan Drive Extension—Section 2
(hereinafter referred to as the'PROJECT").
AND
WHEREAS, the ENGINEER represents that he is in compliance with Illinois Statutes relating
to professional registration of individuals and has the necessary expertise and experience to
furnish such services upon the terms and conditions set forth herein below.
NOW,THEREFORE, it is hereby agreed by and between the CITY and the ENGINEER that
the CITY does hereby retain the ENGINEER for and in consideration of the mutual promises and
covenants contained herein, the sufficiency of which is hereby acknowledged to act for and
represent it in all engineering matters involved in the PROJECT, subject to the following terms
and conditions and stipulations, to-wit:
I. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of
Public Works of the CITY, herein after referred to as the"DIRECTOR".
B. In general, the ENGINEER's work shall include, but not limited to,the
following major engineering activities, the ENGINEER will provide contract
bid documents to the CITY for the Spartan Drive Extension—Section 2
project. The ENGINEER will also assist the CITY in applying for any
necessary permits for the construction of the project.
C. A detailed Scope of Services is attached hereto as Attachment A.
II. PROGRESS REPORTS
A. Estimated notice to proceed date is February 14, 2002 with completion on
December 13, 2002.
B. A project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted
monthly as a component of the Status Report described in C below.
C. The Engineer will submit to the Director monthly a Status Report keyed to the
Project Schedule. A brief narrative will be provided identifying progress,
findings and outstanding issues.
III. WORK PRODUCTS
A. All work products prepared by the ENGINEER pursuant hereto including, but
not limited to, reports, designs, calculations, work drawings, studies,
Page 2
photographs, models and recommendations shall be the property of the CITY
and shall be delivered to the CITY upon request of the DIRECTOR provided,
however, that the ENGINEER may retain copies of such work products for its
records. Such work products are not intended or represented to be suitable
for reuse by the CITY on any extension to the PROJECT or on any other
project, and such reuse shall be at the sole risk of the CITY without liability or
legal exposure to the ENGINEER.
IV. PAYMENTS TO THE ENGINEER(Not To Exceed Method)
A. For services provided by the ENGINEER as described in Attachment A, he
shall be reimbursed at the rate of 3_0 times the direct hourly rate of personnel
employed on this PROJECT as set forth in Attachment C,with the total fee
not to exceed $185,353.47 regardless of the actual time expended or actual
costs incurred by the ENGINEER unless substantial modifications to the
scope of the work are authorized in writing by the DIRECTOR.
B. For outside services provided by other firms or subconsultants, the CITY
shall pay the ENGINEER the invoiced fee to the ENGINEER, plus 5%. Any
such payment or payments to the ENGINEER for outside services are
included in the total fee and shall not cause the total cost of the project to
exceed $185,353.47.
C. The CITY shall make periodic payments to the ENGINEER based upon
actual progress within 30 days after receipt and approval of invoice.
V. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports(II. C above)will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and cost
incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work
done under this Agreement. The ENGINEER shall make these records
available at reasonable times during the Agreement period, and for a year
after termination of this Agreement.
VI. TERMINATION OF AGREEMENT
Not withstanding any other provision hereof, the CITY may terminate this
Agreement at any time upon fifteen (15)days prior written notice to the
ENGINEER. In the event that this Agreement is so terminated, the ENGINEER
shall be paid for services actually performed and reimbursable expenses actually
incurred prior to termination, except that reimbursement shall not exceed the task
amounts set forth under Paragraph IV above.
Page 3
VII. TERM
This Agreement shall become effective as of the date the ENGINEER is given a
notice to proceed and, unless terminated for cause or pursuant to Article VI, shall
be deemed concluded on the date the CITY determines that all of the
ENGINEER's work under this agreement is completed. A determination of
completion shall not constitute a waiver of any rights or claims which the CITY
• may have or thereafter acquire with respect to any term of provision of the
Agreement.
VIII. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a result
of action taken by the CITY, the ENGINEER shall give written notice of his claim
within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's
fee shall be valid only to the extent that such changes are included in writing
signed by the CITY and the ENGINEER. Regardless of the decision of the
DIRECTOR relative to a claim submitted by the ENGINEER, all work required
under this Agreement as determined by the DIRECTOR shall proceed without
interruption.
IX. BREACH OF CONTRACT
If either party violates or breaches any term of this Agreement, such violation or
breach shall be deemed to constitute a default, and the other party has the right
to seek such administrative, contractual or legal remedies as may be suitable to
the violation or breach; and, in addition, if either party, by reason of any default,
fails within fifteen (15)days after notice thereof by the other party to comply with
the conditions of the Agreement, the other party may terminate this Agreement.
X. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents, boards and
commissions from and against any and all claims, suits,judgments, costs,
attorney's fees, damages or other relief, including but not limited to workers'
compensation claims in any way resulting from or arising out of negligent actions
or omissions of the ENGINEER in connection herewith, including negligence or
omissions of employees or agents of the ENGINEER arising out of the
performance of this Agreement. In the event of any action against the CITY, its
officers, employees, agents, boards or commissions, covered by the foregoing
duty to indemnify, defend and hold harmless such action shall be defended by
legal counsel of the CITY's choosing.
Xl. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this
Agreement or because of their execution, approval or attempted execution of this
Agreement.
Page 4
XII. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of
comprehensive general liability insurance with limits of at least$1,000,000
aggregate for bodily injury and $1,000,000 aggregate for property damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty(30)days prior written notice to the
DIRECTOR.
The Certificate of Insurance which shall include Contractual obligation
assumed by the ENGINEER under Article X entitled"Indemnification" shall
be provided.
This insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. There shall be
no endorsement or modification of this insurance to make it excess over
other available insurance, alternatively, if the insurance states that it is
excess or prorate, it shall be endorsed to be primary with respect to the
CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance covering all owned, non-owned and hired motor vehicles
with limits of not less than $500,000 per occurrence for damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined
single limit of$1,000,000 per occurrence subject to a $1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's Professional
Liability Insurance Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not less than$1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR
as evidence of insurance protection. The policy shall not be modified or
terminated without thirty(30) days prior written notice to the DIRECTOR.
XIII. CONSTRUCTION MEANS, METHODS,TECHNIQUES, SEQUENCES
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or
procedures, or for safety precautions and programs in connection with the
construction, unless specifically identified in the Scope of Services.
XIV. NONDISCRIMATION
In all hiring or employment made possible or resulting from this Agreement, there
shall be no discrimination against any employee or applicant for employment
because of sex, age, race, color, creed, national origin, marital status, of the
presence of any sensory, mental or physical handicap, unless based upon a
bona fide occupational qualification, and this requirement shall apply to, but not
be limited to, the following: employment advertising, layoff or termination, rates of
pay or other forms of compensation and selection for training, including
apprenticeship.
Page 5
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on
the grounds of sex, race, color, creed, national origin, age except minimum age
and retirement provisions, marital status or the presence of any sensory, mental
or physical handicap. Any violation of this provision shall be considered a
violation of a material provision of this Agreement and shall be grounds for
cancellation, termination or suspension, in whole or in part, of the Agreement by
the CITY.
XV. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however, that no
assignment shall be made without the prior written consent of the CITY.
XVI. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all terms,
conditions and other provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and every item, condition and
other provision hereof to the same extent that the ENGINEER would have been
obligated if it had done the work itself and no assignment, delegation or
subcontract had been made. Any proposed subcontractor shall require the
CITY's advanced written approval.
XVII. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint
venture, employment or other agency relationship between the parties hereto.
XVIII. SEVERABILITY
The parties intend and agree that, if any paragraph, sub-paragraph, phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable, all other portions of this Agreement shall
remain in full force and effect.
XIX. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as a
matter of convenience and for reference and in no way are they intended to
define, limit or describe the scope of intent of any provision of this Agreement,
nor shall they be construed to affect in any manner the terms and provisions
hereof or the interpretation or construction thereof.
XX. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed, modified,
discharged or extended except by written amendment duly executed by the
parties. Each party agrees that no representations or warranties shall be binding
upon the other party unless expressed in writing herein or in a duly executed
amendment hereof, or change order as herein provided.
Page 6
XXI. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of
any disputes or the enforcement of any rights pursuant to this agreement shall be
in the Circuit Court of Kane County, Illinois.
XXII. "'NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
)(XIII. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's employ
or any work associated with the PROJECT.
XXIV. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this contract
as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or federal
statute regarding bid rigging.
XXV. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual
harassment policies that include, at a minimum, the following information:
A. the illegality of sexual harassment;
B. the definition of sexual harassment under state law;
C. a description of sexual harassment, utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complain process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human
Rights Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
Page 7
XXVI. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed
in writing.
XXVII. NOTICES
All notices, reports and documents required under this Agreement shall be in
writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE, P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER:
KELLY D. FARLEY, P.E.
Project Manager
Crawford, Murphy and Tilly, Inc.
600 N.Commons Drive, Suite 107
Aurora, Illinois 60504
• Page 8
IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By 6474,471(7124...44....._ By `i1. : 4111111111"
City
_v
City Clerk ity.Man-.-r
(SEAL)
For the ENGINEER:
Dated this 11-111. day of - ea-i4 , A.D., 2002.
ATTEST: CR• 'CORD, MU HY&TIL Y, INC.
By B�...a . h!/J y ?A)
o .t.V)uP M-i ag-r Associate&Office Manager
City of Elgin
Project Scope Description to Provide
Phase II (Design) Services for
Spartan Drive Extension—Section 2 Project
General
A. The project is anticipated to begin on February 14,2002 with final plans to be
completed by end of 2002.
B. Scope will include Plans, Specifications and Engineers Estimate of Probable Cost.
C. Scope assumes two plan submittals. (Pre-final and Final submittals)
D. R.O.W.plat preparation is not included in the scope. It is assumed that R.O.W.
acquisition will not be required.
E. Review of documents will include the following:
1. Project Development Report and Phase I files. (provided by City of Elgin)
2. Phase II files.(provided by City of Elgin)
3. Soil Reports that were completed by Testing Services Corporation. (provided
by City of Elgin)
4. Environmental Report completed by Huff&Huff,Incorporated. (provided
by City of Elgin)
5. Existing roadway plans(provided by City of Elgin)
6. Existing and proposed R.O.W.plans.(provided by City of Elgin)
7. Existing utility atlases.
8. Survey data and ground control(provided by City of Elgin)
9. Review of existing CADD files. (provided by City of Elgin)
F. Wetlands are located within the project limits and will be impacted during
construction. CMT's sub-consultant(Christopher B. Burke Engineering West, Ltd.)
will assist in the coordination of wetland mitigation and will prepare permit
application and required exhibits to be submitted to the United States Army Corp of
Engineers.
Data Collection and Review
A. Document review: As identified in the"General" section above, item F.
B. Field Checks:
1. A detailed field check of the existing survey will be performed to determine
any additional survey needs.
2. A plan in hand field check will be conducted after the pre-final submittal.
Spartan Project Scope.doe Attachment A
C. Photo Log: A photo log of existing conditions will be prepared for the project. We
will assume 5 rolls of film will be incorporated into the log.
II. Field Surveys (assume 2 person crew)
The man-hour estimate assumes a complete survey will be required to create a Digital Terrain
Model (DTM)for use in preparing cross sections. This scope assumes that control points have
been set. A crew day will consist of a 2-person crew,which equates to 18 hours per crew day
assuming 9-hour workdays. Hydraulic surveys are not included. CMT will perform the
following survey work items:
A. Preliminary Field Work:
1. Preliminary fieldwork to re-establish the project control.
2. Run level circuit between benchmarks to verify closure and set temporary
benchmarks.
3. Download and incorporate survey information to create Digital Terrain Model.
4. CMT will layout the PI's,PC's and PT's for the proposed alignment.
B. Topographic Surveys: CMT will conduct topographical surveys that will include
500' of existing Spartan Drive to the eastern tie-in point of proposed Spartan Drive.
Width of the survey to extend 25' beyond proposed R.O.W. Topographic surveys
will be approximately 3500' in length.
C. Cross-Sections: Cross sections will be taken at 100'.
III. Roadway Plans,Specs.,and Quantities
A. The roadway construction limits will be approximately 2660' of Spartan Drive,
approximately 266' of College Parking Lot Access Drive. (2926' total)
B. Bike Path design is include in the project scope and man-hours.
C. Estimate of MOT sheets has assumed 2 stages of traffic control for the project. The
MOT sheets will be shown at a I"=20' scale.
D. Plan and profile sheets will be shown at a 1"=20' scale with the proposed and
existing plan shown in the same view. CMT will review the profile that was
developed as part of the Project Development Report and make necessary changes. It
is assumed that the alignment will be the same as the Project Development Report
and it will not require any changes. (Estimated 6 Sheets)
E. CMT will review the proposed pavement design for the permanent pavement based
on the TSC soil report from 3/3/2000. The soil report indicated poor soil conditions
and recommended additional borings for further investigation. TSC will perform any
additional soil borings.
F. The drainage and utility sheets will include the design of a proposed closed drainage
system,proposed sanitary system and design of proposed watermain. The plans will
Spartan Project Scope.doc Attachment A
be prepared at a 1"=20' scale,these facilities will be shown in the profile view.
(Estimated 6 Sheets)
G. Pavement marking and signing plans will be shown at 1"=20',with 2 views per
sheet.(Estimated 4 sheets)
H. Roadway Lighting Plans will be included as part of the scope of work. The lighting
plans will be prepared at a 1'=20"scale,with 2 views per sheet(Estimated 4 sheets).
Photometric calculations will also be conducted as part of this scope. CMT will
coordinate with the City regarding the architectural design of the street light poles
I. Erosion Control plans will be included as part of the scope of work. The erosion
control plans will be prepared at a 1"=50' scale for each of the 2 traffic control
stages. (Estimated 4 sheets)
J. Detention pond plans and contours will be prepared at a 1"=50' scale.
K. Cross sections will incorporate staged construction and earthwork computations per
the January 1,2002 Standard Specifications for Road and Bridge Construction. The
cross sections will be spaced at 100' intervals. There will be an estimated total of 30
sections shown,with an average of 4 sections per sheet(Estimated 8 sheets).
IV. Structural Plans for Open Detention Pond
The Project Development Report and the Soil Boring Report discussed the possibility of a single-
span or 2-span bridge structure over one of the existing open water ponds located on the golf
course at approximately Sta. 23+00. CMT will provide the following services for this task item:
A. Re-evaluate the need for a bridge structure or box culvert. (Work to be completed by
CMT's sub-consultant Christopher B. Burke Engineering West, Ltd.)
B. Prepare bridge plans in conformance with IDOT and City of Elgin requirements.(If
required)
C. Prepare box culvert plans in conformance with IDOT and City of Elgin requirements.
(If required)
V. Permits
A. Permits Application Preparation: CMT will be responsible for preparing the
following permit applications.
1. IEPA—Water Pollution Control Permit(Sanitary Sewer Permit)
2. IEPA—Public Water Supplies Permit(Watermain)
3. IEPA—NPDES Permit(If required)
4. United States Army Corp of Engineers Permit
5. Wetland Permit
6. Kane County Stormwater Permit(If required)
Spartan Project Scope.doc Attachment A
VI. Meetings and Coordination
A. Monthly Progress Meetings: Assume monthly progress meetings with the City of
Elgin. Assume 6 man-hours for each meeting. (Assume 10 meetings—60 hours
total)
B. Kick-off Meetings:
1. Project Kick-off meeting between CMT Project Team and City of Elgin.
2. CMT internal kick-off meeting.
C. This project will require coordination with:
1. City of Elgin Utilities
2. Ameritech(phone)
3. Americast(cable television)
4. AT&T(cable television)
5. Nicor Gas(natural gas)
6. ComEd(electric distribution)
7. Army Corp of Engineers
8. Illinois EPA
D. Meetings with Elgin Community College(3 Total)
VII. Project Administration
The man-hour estimate for the Project Administration task will include the following items of
work:
A. Project Administration Setup
B. Scope of Work Reviews
C. Create and Maintain Progress Schedule
D. Budget Control
E. Resource Planning
F. Project Team Meetings(Includes meetings w/sub-consultant)
G. Prepare Quality Assurance Plan
H. Project Quality Assurance Reviews
I. Contract Administration
J. Prepare Monthly Progress Reports
K. Project Close Out
Spartan_Project Scope.doc Attachment A
VIII. Bidding Assistance
A. Assist with project advertisement.
B. Prepare for and attended pre-bid meeting with City of Elgin and interested
contractors. Prepare and transmit meeting minutes. Address any questions the
bidders may have after the pre-bid meeting.
C. Attend bid opening and obtain,check and review,bid documents. Check contractor
references and provide City of Elgin with recommendation for award.
D. The man-hour estimate assumes attendance of CMT personnel at the pre-construction
conference.
E. Project coordination with the Resident Engineer is anticipated.
F. Man-hours for shop drawing review are included in the project scope.
Spartan Project Scope.doc Attachment A
Cost Estimate of
Consultant Services
(Direct Labor Multiplier)
Firm: Crawford,Murphy,and Tilly,Inc. Date: 01/23/02
Route: Spartan Drive
Section: Complexity Factor: 0
County: Kane County
CMT Job No.: Direct Labor Multiplier: 3.00
Average Hourly Total Direct 3.00 Times Total Services by
Item Hours Rate Labor Direct Labor Direct Costs others Total %of Grand Total
I Data Collection and Review 52.0 $23.97 $1,246.50 $3,739.50 $110.00 $30,000.00 $33,849.50 18.26%
II Field Surveys(Assume 2 Man Crew) 288.0 $21.10 $6,077.09 $18,231.27 $550.00 $0.00 $18,781.27 10.13%
III Roadway Plans,Specs.,and Quantities 834.0 $23.51 $19,606.78 $58,820.28 $1,765.00 $4,500.00 $65,085.28 35.11%
IV Watermain Design 56.0 $22.31 $1,249.44 $3,748.32 $110.00 $0.00 $3,858.32 2.08%
V Sanitary Sewer Design 56.0 $22.31 $1,249.44 $3,748.32 $110.00 $0.00 $3,858.32 2.08%
VI Bridge Design for Open Detention Pond 484.0 $27.81 $13,460.92 $40,382.76 $1,210.00 $0.00 $41,592.76 22.44%
VII Permits 18.0 $22.33 $401.86 $1,205.58 $40.00 $0.00 $1,245.58 0.67%
VIII Meetings and Coordination 116.0 $25.68 $2,978.54 $8,935.62 $270.00 $0.00 $9,205.62 4.97%
IX Project Administration 60.0 $23.67 $1,420.30 $4,260.90 $130.00 $0.00 $4,390.90 2.37%
X Bidding Assistance 48.0 $23.51 $1,128.64 $3,385.92 $100.00 $0.00 $3,485.92 1.88%
Total 1 2012.0 $24.26 $48,819.49 $146,458.47 $4,395.00 $34,500.00 $185,353.47 100.00%
ElginCECS_spartan.xls Attachment A 2/4/2002(3:09 PM)
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
Summary of Man Hours
Item CMT Hours
I • Data Collection and Review 52.0
11 Field Surveys(Assume 2 Man Crew) 288.0
III Roadway Plans,Specs.,and Quantities 834.0
IV Watermain Design 56.0
V Sanitary Sewer Design 56.0
VI Bridge Design for Open Detention Pond 484.0
VII Permits 18.0
VIII Meetings and Coordination 116.0
IX Project Administration 60.0
X Bidding Assistance 48.0
Totals 2,012.0
1 Data Collection and Review
A. Document Review 26 26
B. Field Checks 20 20
C. Photo Log 6 6
Sub-total: 52
11 Field Surveys(Assume 2 Man Crew)
A. Preliminary Field Work 54 54
B. Total Surveys 189 189
C. Cross Sections(100 ft centers) 45 45
Sub-total: 288
III Roadway Plans,Specs.,and Quantities
Sheets Hrs/Sheet Total Hours
1. Cover Sheet 1 14 14
2. General Notes 1 14 14
3. Summary of Quantities 1 18 18
4. Typical Sections 1 15 15
5. Alignment Ties&Benchmarks 1 10 10
6. Stages of Construction&Traffic Control Sheets(1"=20) 1 16 16
7. Plan&Profile(1"=20) 6 30 180
8. Drainage and Utility(1"=20) 6 •28 168
9. Pavement Marking and Signing(1"=20) 4 14 56
10. Street Lighting Plans and Details 4 '14 56
11. Erosion Control Plans 4 14 56
12. Detention Pond Details 1 -25 25
13. Miscellaneous Construction Details 1 14 14
14. Cross-Sections 8 18 144
15. Special Provisions 40
16. Estimate of Contract Time(Simple Bar Graph) 8
Sub-total: 834
2/4/2002(3:10 PM)
ElginCECS_sparlan xis 1 DI 3 Attachment A
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
IV Watermain Design
A. Plan Design 34 34
B. Specifications 18 18
C. Quantity Calculations 4 4
Sub-total: 56
V Sanitary Sewer Design
A. Plan Design 34 34
B. Specifications 18 18
C. Quantity Calculations 4 4
Sub-total: 56
VI Bridge Design for Open Detention Pond
1. General Plans and Elevation 1 30 30
2. General Notes,Details and Bill of Material 1 30 30
3. Construction Details and Deck Elevations 2 24 48
4. Superstructure Plans 2 28 56
5. Parapet Details 1 24 24
6. Steel Framing Plan and Details 3 35 105
7. Bearing and Anchor Bolt Details 1 15 15
8. South Abutment 1 32 32
9. North Abutment 1 32 32
10. Pier Details 2 32 64
11. Misc.Details 2 24 48
Sub-total: 484
VII Permits
A. Permit Application Preparation 18 18
Sub-total: 18
VIII Meetings and Coordination
A. Monthly Progress Meetings 60 60
B. Kick-off Meetings 20 20
C. Project Coordination 18 18
D. Meetings with Elgin Community College(3) 18 18
Sub-total: 116
2/4/2002(3:10 PM)
ElginCECS spa4an.xls 2 of 3 Attachment A
City of Elgin
Man Hour Estimate for Consulting Services
Crawford,Murphy,and Tilly,Inc.
IX Project Administration
A. Project Administration Setup 4 4
B. Scope of Work Reviews 4 4
C. Create and Maintain Progress Schedule 6 6
D. Budget Control 6 6
E. Resource Planning 4 4
F. Project Team Meetings(Includes Meeting WI Subconsultant) 10 10
G. Prepare Quality Assurance Plan 4 4
H. Project Quality Assurance Reviews 6 6
I. Contract Administration 2 2
J. Prepare Monthly Progress Reports 10 10
K. Project Close Out 4 4
Sub-total: 60
X Bidding Assistance
A. Assist with project advertisement 4 4
B. Prepare and attend pre-bid meeting 16 16
C. Attend bid opening and provide recommendations 8 8
D. Attend pre-construction meeting 6 6
E. Coordination with Resident Engineer 8 8
F. Shop Drawing Reviews - 6 6
Sub-total: 48
2/42002(3:10 PM)
ElginCECS_spartan.xls 3 of 3 Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 1 of 3
Job No.:
•
Item I Item II Item III Item IV
Data Collection and Review Field Surveys(Assume 2 Man Crew) Roadway Plans,Specs.,and Quantities Watermain Design
Average Weighted Weighted
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours %Participation Weighted Rate Hours %Participation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Project Engineer $32.14 4 8% $2.47 0% $0.00 40 5% $1.54 0% $0.00
Senior Engineer $26.68 10 19% $5.13 0% $0.00 220 26% $7.04 0% $0.00
Senior Technical Manager $28.70 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Engineer $21.93 28 54% $11.81 38 13% $2.89 372 45% $9.78 44 79% $17.23
Planner $19.04 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Technician $23.71 10 19% $4.56 125 43% $10.29 120 14% $3.41 12 21% $5.08
Technician $18.24 0% $0.00 125 43% $7.92 70 8% $1.53 0% $0.00
Technical Assistant $13.51 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 12 1% $0.21 0% $0.00
Totals 52 100% $23.97 288 100% $21.10 834 100% $23.51 56 100% $22.31
Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 2 of 3
Job No.:
Item V Item VI Item VII Item VIII
Sanitary Sewer Design Bridge Design for Open Detention Pond Permits Meetings and Coordination
Average
Weighted Weighted
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours %Participation Weighted Rate Hours %Participation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Project Engineer $32.14 0% $0.00 210 43% $13.95 0% $0.00 32 28% $8.87
Senior Engineer $26.68 0% $0.00 160 33% $8.82 0% $0.00 42 36% $9.66
Senior Technical Manager $28.70 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Engineer $21.93 44 79% $17.23 54 11% $2.45 14 78% $17.06 30 26% $5.67
Planner $19.04 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Technician $23.71 12 21% $5.08 30 6% $1.47 4 22% $5.27 0% $0.00
Technician $18.24 0% $0.00 30 6% $1.13 0% $0.00 0% $0.00
Technical Assistant $13.51 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 0% $0.00 12 10% $1.48
Totals 56 100% $22.31 484 100% $27.81 18 100% $22.33 116 100% $25.68
Attachment A
Average Hourly Project Rates
Crawford, Murphy, and Tilly, Inc.
Route: Spartan Drive Date: 01/23/02
City:Elgin
County: Kane County Sheet No. 3 of 3
Job No.:
Item IX Item X Average Hourly Rate
Project Administration Bidding Assistance Total Project
Average Weighted Weighted
Payroll Classification Hourly Hours %Participation Rate Hours %Participation Rate Hours %Participation Weighted Rate
Rates
Principal $53.15 0% $0.00 0% $0.00 0 0% $0.00
Senior Project Engineer $39.83 0% $0.00 0% $0.00 0 0% $0.00
Senior Project Architect $41.37 0% $0.00 0% $0.00 0 0% $0.00
Project Engineer $32.14 0% $0.00 0% $0.00 286 14% $4.57
Senior Engineer $26.68 22 37% $9.78 16 33% $8.89 470 23% $6.23
Senior Technical Manager $28 70 0% $0.00 0% $0.00 0 0% $0.00
Engineer $21.93 38 63% $13.89 32 67% $14.62 694 34% $7.56
Planner $19.04 0% $0.00 0% $0.00 0 0% $0.00
Registered Land Surveyor $24.69 0% $0.00 0% $0.00 0 0% $0.00
Senior Technician $23.71 0% $0.00 0% $0.00 313 16% $3.69
Technician $18.24 0% $0.00 0% $0.00 225 11% $2.04
Technical Assistant $13.51 0% $0.00 0% $0.00 0 0% $0.00
Clerical $14.30 0% $0.00 0% $0.00 24 1% $0.17
Totals 60 100% $23.67 48 100% $23.51 2,012 100% $24.26
Attachment A •
SUGGESTED PROJECT SCHEDULE 2002
TASK Jan. Feb. March April May June July Aug. Sept. Oct. Nov Dec.
Soaping Meeting with the City 1/10 1
Prepare Project Scope I ./10 to 1 23
City Issues Notice to Proceed 2/141 [
.��_
1
Project Kick-off Meeting with the City ; ' eek of 2,18. -____ili
a
Field Surveys ' 2/25 to 2/28
y
y
Perform Data Collection Activities 2 25 to
3/2 ,_. , :!
Geotech Work 3N to 3/1 -..._�_�.._..... � .§
i
Prepare and Submit Pre-final Plans 3/4 to 6/14 I d
City Review of Pre-final Plans g 6/15 to 8/2
ii .11-- , T ry_
Prepare and Submit Final Plans i8/5 to 10./2 5
1City Review of Final Plans 10/28 t 11/15
I
P" Plans Completed and Approved 11 18 to 12/13
CD
r+
ed
•
City of Elgin
Computation of Prorated
Project Hourly Rates
Crawford, Murphy, and Tilly, Inc.
Actual 2002 Weighted Project
Classification Average Hourly Rate Hourly
Hourly Multiplier Rates
Rate
Principal $53.15 1.0000 $53.15
Senior Project Engineer $39.83 1.0000 $39.83
Senior Project Architect $41.37 1.0000 $41.37
Project Engineer $32.14 1.0000 $32.14
Senior Engineer $26.68 1.0000 $26.68
Senior Technical Manager $28.70 1.0000 $28.70
Engineer $21.93 1.0000 $21.93
Planner $19.04 1.0000 $19.04
Registered Land Surveyor $24.69 1.0000 $24.69
Senior Technician $23.71 1.0000 $23.71
Technician $18.24 1.0000 $18.24
Technical Assistant $13.51 1.0000 $13.51
Clerical $14.30 1.0000 $14.30
* Rates to be applied to all project work tasks
ElginCECS_spartan.xls Attachment C 2/4/2002(3:11 PM)
City of Elgin
Development of Project Hourly Rates (IDOT Method)
Crawford, Murphy, and Tilly, Inc.
2003 2004 2005 2006 2007
Item 2002 Actual Projected @ Projected @ Projected @ Projected @ Projected @
Rate 5.0% 5.0% 5.0% 5.0% 5.0%
Increase Increase Increase Increase 1 Increase
Average Hourly Rate as a o 0 0 0 0
Percent of 2000 Rate 100.0 /0 105.0/0 110.3/0 115.8 /o 121.6/0 127.6%
Estimated Months of Contract 10 0 0 0 0 0
in Given Year
% of Project Duration 100.00% 0.00% 0.00% 0.00% 0.00% 0.00%
Extension 1.000 0.000 0.000 0.000 0.000 0.000
Weighted Project Hourly Rate
Note: Salary Adjustments are Given on January 1 of Each Year 1 .0000
Multipliers
Project Duration: February 15, 2002 to December 15, 2002 = 10 months
ElginCECS_spartan.xls Attachment C 2/4/2002 (3:11 PM)
ATTACHMENT B
First Amendment Agreement
Section Covers.doc
11/09/2005 17:04 FAX 847 931 5965 CITY OF ELGIN fj001
r. • y.
City of Elgin,Illinois
Spartan Drive Extension—Section 2
Kane County
Amendment No. I
To The
Agreement Of Consultant's Services
This Amendment No. 1 entered into this aro day of r.e 4, , 2004,by and between the City
of Elgin,an Illinois Municipal Corporation(hereinafter referred to as"CITY")and Crawford,Murphy,
and Tilly,Inc.,a Delaware corporation, (hereinafter referred to as"ENGINEER"),shall modify that
Agreement dated March 8`h, 2002,whereby the ENGINEER was engaged by the CITY to perform certain
professional services in connection with Spartan Drive Extension-Section 2(hereinafter referred to as
"ORIGINAL AGREEMENT"and"PROJECT",respectively).
WHEREAS,ORIGINAL AGREEMENT(at paragraphs IV(A)and(B))provided for a maximum
payment of$185,353.47,
WHEREAS,a wetland investigation had previously been prepared(in.October 1998 by others)as part of
a Project Development Report(PDR)for this PROJECT.By U.S.Army Corps of Engineers(USCOE)
and Illinois Department of Natural Resources(IDNR)requirements,the original report had expired and
the wetlands needed to be re-delineated. The original scope of service was based on the ability to utilize
the previous wetland investigation and only provided the effort required for development of a mitigation
plan for the wetlands as delineated therein,and
WHEREAS,a soils investigation had also previously been completed for this PROJECT(on March 3,
2000 by others)and the scope of services contained within the executed Agreement provided only for
three additional soil borings per the recommendation of the previous soils investigation.The estimated
effort for this task was based on the assumption that the recommendations in the original report were
adequate to use for design and that the only necessary work would be completion of the original three soil
borings.After design refinement and further analysis of soil conditions, it was determined that due to the
subgrade materials encountered,additional testing beyond the three borings contained within our original
scope would be required.Testing Service Corporation,the ENGINEER'S materials sub-consultant, also
advised that there had been changes to the Illinois Department of Transportation design criteria utilized in
the preparation of the Project Development Report requiring additional Geotechnical testing and
evaluation,and
WHEREAS,changes in 2003 to the USCOE jurisdiction and regulations regarding waters of the United
States required that the PROJECT be permitted as an Individual Permit(IP) rather than a Regional Permit
(RP)as identified in the Project Development Report and the scope of service contained within the
original Agreement requiring additional services,and
WHEREAS,during the permitting process the USCOE has requested that a Phase I and potentially a
Phase II Archaeological Survey be completed as part of the permit requirements for this PROJECT.No
provisions were included in the original scope of services for archaeological related services, and
02265.01.00 Pagc 1 of 3 Revlred December 17.2003
•- 11/09/2005 17:04 FAX 847 931 5965 CITY OF ELGIN 002
WHEREAS, the CITY has determined that it is appropriate to re-evaluate the PROJECT and requested
ENGINEER to evaluate alternate roadway alignments,construction cost and permitting requirements, and
WHEREAS,the CITY has requested ENGINEER to coordinate a soil investigation and boring program
for the alternate alignments selected to be evaluated by the CITY, and
WHEREAS,the CITY has requested ENGINEER provide engineering services to coordinate and assist
in the preliminary re-evaluation of the PROJECT,and
WHEREAS,the circumstances,which necessitated this amendment,were not reasonably foreseeable nor
were they within the contemplation of the Agreement as executed, and
NOW THEREFORE BE IT RESOLVED, that paragraphs IV (A) and (B) of the ORIGINAL
AGREEMENT be revised to provide a not to exceed payment of$320,353.47.Further, that the Scope of
Services contained within the ORIGINAL AGREEMENT be amended to include before mentioned
additional services requested by the CITY and provided by the ENGINEER, and
FURTHER BE IT RESOLVED, that the remainder of the ORIGINAL AGREEMENT shall remain in
full force and effect except as Specifically modified herein.
amendment_l.rcv 12-I7,doc Page 2 of 3 Amendment No.1
11/09/2005 17:04 FAX 847 931 5965 CITY OF ELGIN 2003
IN WITNESS WHEREOF,the undersigned have placed their hands and seals upon and executed this
Agreement in triplicate a though each copy hereof was an original and that there are no other oral
Agreements hat have not been reduced to writing in this statement.
For the CITY:
(SEAL) -
ATTEST: - - THE CITY OF ELGIN, ILLINOIS
�2,Gcw
Byth4
City�Clcrk By Cit Manger
For the ENGINEER:
Dated this ( day of \ 1,+ , A.D_, 2003
(SEAL)
ATTEST: WFORLt101 &TILLY, NC.
By IK
Kevin D.Nelson,P.E. Brian R Welker, P.E.
Senior Manager Office Co-manager
amendment 1.rev 12-17.doc Page 3 of 3 /unoadmont No.1
ATTACHMENT C
Scope of Services — Amendment Agreement No. 2
Section Covers.doc
AMENDMENT AGREEMENT NO.2
Project Scope Description to Provide
Phase H(Design)and Phase III (Construction) Services
For Spartan Drive Extension—Phase 2
City of Elgin
PHASE II ENGINEERING- EXTRA WORK
I. Data Collection and Review
A. No additional work required under this item.
II. Field Surveys
A. Additional Topographic Surveys: Provide additional topographic surveys for the location
of the wetland detention pond for limits outside the current project limits for
incorporation into the Spartan Drive Plans.
B. Provide layout and staking of wetland and buffer limits when fmal determination of these
limits has been established by the Corps of Engineers.
C. Complete topographic surveys and partial cross-sections of the completed athletic fields
(Baseball and Soccer Facilities)constructed by the Elgin Community College for
incorporation into the Spartan Drive Plans.
D. Down load and file additional surveys.
E. Bike Path
1. Preliminary Field Work:
a. Preliminary fieldwork to extend the project horizontal and vertical
control.
b. Run level circuit between benchmarks to verify closure and set
temporary benchmarks.
c. Download and incorporate survey information to create Digital Terrain
Model.
2. Topographic Surveys: CMT will conduct topographical surveys for the northerly
half of existing Spartan Drive(centerline to 25' beyond right-of-way) from the
project limits at Lehr Drive to McLean Blvd. The width of the survey will
extend 25' beyond existing R.O.W. Topographic surveys will be approximately
3000' in length.
3. Cross-Sections: Cross sections will be taken at 50' intervals for the same limit as
the topographic survey(25' beyond the existing R.O.W.). The cross section will
be used to create the working digital terrain model.
Elginscope spartan_combinedsuppl2 11_4 05.doc Attachment C
III. Roadway Plans,Specs,and Quantities
A. Update Cover Sheet.
B. Revise Existing Conditions Plan Sheets to include additional surveyed information.
C. Revise Typical Sections to include new wetland detention pond and buffer limits.
D. Revise Drainage and Utility and Plan and Profile sheets to include changes to the project
storm drainage system as a result of the inclusion of the new wetland detention pond,
buffer limits and ECC baseball and soccer field.
E. Revise Landscape Plan and Erosion Control Plan to include the inclusion of the new
wetland detention pond and to meet requirements of the Corps of Engineers requirements
established for the wetland buffers.
F. Add additional plan sheets for the new wetland detention pond and wetland buffers
outside of original project limits.
G. Design and include plan sheet for the special restrictor/outlet structure for new detention
pond.
H. Revise Cross-section Sheets for the new wetland detention pond.
I. Revise Earthwork quantities to reflect changes made to cross-sections as result the
inclusion of the new wetland detention pond, changes to the ditches and buffers
requirements by the Corps of Engineers.
J. Revise construction quantities to include changes due to the inclusion of the new wetland
detention pond, Corps of Engineers buffer requirements.
K. Revise Summary of Quantity Sheets.
L. Revise contract documents and specification to include wetland buffer and plan revisions
requirements.
M. Revise Engineers Estimate of Probable Construction Cost.
N. Bike Path
1. The bike path construction limits will be approximately 3000' on existing
Spartan Drive from Lehr Drive to McLean Blvd(approximately sta.41+67 to
71+67).The bike path extension plan will only detail the northerly half of
roadway.
Elginscope spartan combinedsuppl2 11_4 OS.doc Attachment C
2. Traffic control for this work will consist of adding General Notes and IDOT
Traffic Standard references to the previously completed MOT Plan Sheets.
3. It is estimated the two additional plan sheet will be required to show the bike
path work. The plan sheets will be shown as a split panel sheet at a l"=40' scale
with the proposed and existing plan shown in the same view. Grades will be
reviewed but not included in the plans sheets.Per direction from the City the bike
path will be constructed to reasonably match the existing ground line. Therefore,
a profile will not be included as part of this work. (Estimated 2 Sheet)
4. The pavement design for the bike path will be assumed to be the same as the
current bike path design of 2"of bituminous surface course on a 6"of aggregate
base course. There is no soils information for the proposed bike path extension
area. It will be assumed that the soil conditions for this section of the project are
adequate for the construction of the bike path. If poor soils conditions exist,they
will be addressed during the construction phase. A typical section detailing the
bike path will be developed and provided as part the new plan sheets.
5. Erosion Control and landscaping plans will be combined and added as separate
sheets. The erosion control and landscaping plans will be prepared at a 1"=40'
scale for each of the 2 plan sheets. (Estimated 2 sheets)
6. Working cross sections will be developed to aid in the design but will not be
included in the contract plans.
7. Quantities for this section of work will be completed and included in the
appropriate pay items established within the current roadway design contract
documents.
8. Additional notes or special provisions for this work are anticipated to be added to
the current plans or special provisions.
IV. Watermain Design
A. No additional work required under this item.
V. Sanitary Sewer Design
A. Revise Drainage and Utility Sheets and Sanitary Sewer Profile to include sanitary sewer
system as original proposed by ECC.
VI. Bridge Design For Open Detention Pond
A. No additional work required under this item.
VII. Permits
A. Revise and re-submit IEPA—Water Pollution Control Permit(Sanitary Sewer
Permit.
B. Revise and re-submit IEPA—Public Water Supplies Permit(Watermain).
Elginscope spartan combinedsuppl2 II 4 Os.doc Attachment C
C. IEPA—NPDES Permit.
D. Kane County Stormwater Permit.
E. Prepare additional exhibits required for the Corps Engineers Individual Permit(as
directed by Corps.)
F. Bike Path
There is an existing detention pond and outlet structure on ECC property that the bike
path will be adjacent to or cross over. Since the pond outlets to an unnamed tributary
of Otter Creek,the pond and outlet will be under Corps of Engineers jurisdiction.If
the bike path can be designed to maintain a 10'-15' buffer between the pond and the
bike path and assuming that no modification is required to the outlet structure, a
permit should not be required. The bike path work will be based on this assumption
and will not include any work associated with mitigating, coordination or permitting
for wetlands or Waters of the US for this section of the project.
VIII. Meetings and Coordination
A. Additional meetings and coordination with the City,Elgin Community College,and
Corps to discuss and coordinate project issues involving the wetland,wetland buffers
and ECC Athletic Field.
B. Coordinate and attend the Public Information Meeting for project. Prepare exhibits
as required for the Public Hearing Meeting(if required by Corps.).
C. Coordinate and complete follow-up task as result of the Public Information Meeting.
D. Bike Path
1. This project will require additional coordination with the City of Elgin, Elgin
Community College. One(1)Meeting is anticipated.
2. This project will require continual verbal coordination through use of e-mail,
correspondence or phone conversations with the City of Elgin, Elgin Community
College.
1X. Project Administration
A. Additional man-hours for the Project Administration
B. Resource Planning
C. Post Public Information Meeting Task
D. Project Coordination Meeting for Bike Path
X. Bidding Assistance
A. No additional work required under this item.
Elginscope spartan combinedsuppl2 11_4 OS.doc Attachment C
PHASE III ENGINEERING- CONSTRUCTION SERVICES
The project schedule will be based on an anticipated construction period from May 30, 2006 thru
November 23,2006. We have assumed an additional three months of inspection beyond the
substantial completion date of November 23, 2006 for the punch list items, final and balancing
pay request,and change orders. We propose to staff the project with a full time Resident
Engineer,a part time inspector and a Project Manager to provide contract administration and
agency coordination issues.
C-I. Project Start Up
A. Project kick-off meeting with all stakeholders associated with the project(City of Elgin,
Elgin Community College, etc.).
B. Attend and facilitate the pre-construction meeting, distribute notices to affected agencies,
prepare and distribute minutes of the meeting.
C. Photograph the project site and create an"existing conditions"photo log.
D. Set up field file and records.
C-H. Shop Drawing Reviews
A. Develop shop drawing submittal requirements and assist Contractor in development of
submittal schedules. Review and monitor compliance with submittal schedules.
B. Record and maintain a shop drawing submittal and approval log and notify the Contractor
whenever submittals are lacking or untimely.
C. Review roadway lighting shop drawings.
D. Review of structural shop drawings for headwalls,box culverts and pedestrian wall.
E. Review of miscellaneous catalog cut submittals(i.e.: watermain, sanitary, storm, etc.).
C-III. Initial Project Control and Layout Checking
A. Establish the initial project vertical and horizontal control(base bid),the estimated effort
included assumes the 5 control points identified on the plans are recoverable, and a line
of sight can be established between at least 2 of the points.
B. Periodic checking of contractor layout(assume 1 crew day every other week).
C-IV. Construction Observation
A. Provide liaison and contract control activities.
B. Conduct continuous and full-time(considered 50 hrs/week) on-site observations of the
work in progress to determine that the project is proceeding in accordance with the
Construction Contract Documents and the completed work will conform to the
requirements of the Construction Contract Documents.
Elginscope spartan combinedsuppl2 11 4 05.doc Attachment C
C. Verify that tests are conducted as required by the Construction Contract Documents and
in the presence of the required personnel, and that Contractors maintain and submit
adequate records thereof; observe, record, and report to the city appropriate details
relative to the test procedures. QC/QA Testing Compliance and all subgrade testing to be
performed by a sub-consultant to be selected with the concurrence of the City of Elgin.
C-V. Project Closeout and Final Inspection
A. Coordinate and conduct a pre-final inspection of substantial project completion on or
about November 1, 2006,to generate punch list.
B. Coordinate and resolve all pre-final inspection issues expected in the previous task,upon
completion of installation,to generate punch list.
C. Conduct a final inspection upon completion of punch list items.
D. Prepare final construction record, and material certification.
E. Prepare and submit record drawings,hard copy, in addition to an electronic version on
disk,prepared in Microstation format.
F. Assemble,copy,and deliver final job box.
C-VI. Project Administration
A. Periodic review of the Construction schedule prepared by the contractor,to inform all
stakeholders of any adverse impacts to the critical path,or final completion. Any
reference to preparation of the schedule or use of scheduling type software is not
included.
B. Attend and facilitate weekly on-site project meetings to discuss project schedules and
issues specific to upcoming construction activities. Prepare and distribute minutes to
attendees.
C. Maintain orderly project records of on-site activities and construction record.
D. Prepare bi-weekly progress reports and submit with subsequent pay request.
E. Prepare applications for payment in accordance with the payout schedule included in the
contract documents. Assume 13 applications will be prepared for this project.
F. Provide an initial evaluation and recommendation for change order issues. Assume 2
change orders,plus a final balancing change order for the entire project.
Elginscope spartan combinedsuppl2 11 4 05.doc Attachment C
ATTACHMENT D
Cost Estimate of Consultants Services and Supporting
Documentation for Fee Computation
Section Covers.doc
Amendment Agreement No.2
Cost Estimate of
Consultant Services
(Direct Labor Multiplier)
Firm: Crawford,Murphy,and Tilly,Inc. Date: 11/04/05
Route: Spartan Drive Extention-Phase 2
City: Elgin Complexity Factor: 0
County: Kane County
CMT Job No.: 02265-01-00 Direct Labor Multiplier: 3.00
Average Hourly Total Direct 3.00 Times Total Services by
Item Hours
Rate Labor Direct Labor Direct Costs others Total %of Grand Total
I Phase II Engineering-Extra Work
I. Data Collection and Review 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
II. Field Surveys 58.0 $24.73 $1,434.61 $4,303.84 $270.00 $0.00 $4,573.84 7.32%
III. Roadway Plans,Specs.,and Quantities 203.0 $29.46 $5,980.64 $17,941.93 $0.00 $0.00 $17,941.93 28.71%
IV. Watermain Design 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
V. Sanitary Sewer Design 16.0 $28.33 $453.33 $1,360.00 $0.00 $0.00 $1,360.00 2.18%
VI. Bridge Design for Open Detention Pond 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
VII. Permits 47.0 $30.58 $1,437.22 $4,311.66 $50.00 $0.00 $4,361.66 6.98%
VIII. Meetings and Coordination 160.0 $31.64 $5,062.49 $15,187.47 $368.00 $15,944.79 $31,500.26 50.40%
IX. Project Administration 32.0 $28.72 $919.15 $2,757.45 $0.00 $0.00 $2,757.45 4.41%
X. Bidding Assistance 0.0 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 0.00%
TOTAL PHASE II ENGINEERING-EXTRA WORK: 516.0 $29.63 $15,287.46 $45,862.37 $688.00 $15,944.79 $62,495.16 100.00
II Phase III Engineering-Construction Services
C-I. Project Start-Up 38.0 $30.52 $1,159.77 $3,479.31 $81.00 $0.00 $3,560.31 1.17%
C-II. Shop Drawing Reviews 76.0 $30.08 $2,286.27 $6,858.80 $0.00 $0.00 $6,858.80 2.25%
C-III. Initial Project Control/Layout 84.0 $28.73 $2,412.92 $7,238.76 $486.00 $0.00 $7,724.76 2.53%
C-IV. Construction Observation 2136.0 $29.34 $62,680.21 $188,040.62 $11,052.80 $55,253.32 $254,346.74 83.27%
C-V. Final Close Out and Inspection 150.0 $24.78 $3,717.50 $11,152.49 $725.00 $0.00 $11,877.49 3.89%
C-VI. Project Administration 250.0 $28.13 $7,031.33 $21,093.99 $0.00 $0.00 $21,093.99 6.91%
PHASE II ENGINEERING-CONSTRUCTION SERVICES: 2734.0 $29.00 $79,287.99 $237,863.96 $12,344.80 $55,253.32 $305,462.08 100.00%
ElginCECS.spartan combinedsuppl2 11 4 v5.4s Attachment D 11/04/05
City of Elgin
Man Hour Estimate for Consulting Services
Phase II Engineering - Extra Work
Crawford, Murphy,and Tilly,Inc.
Summary of Man Hours
Item CMT Hours_
I. Data Collection and Review 0.0
II. Field Surveys 58.0
III. Roadway Plans,Specs.,and Quantities 203.0
IV. Watermain Design 0.0
V. Sanitary Sewer Design 16.0
VI. Bridge Design for Open Detention Pond 0.0
VII. Permits 47.0
VIII. Meetings and Coordination 160.0
IX. Project Administration 32.0
X. Bidding Assistance 0.0
Totals 516.0
I. Data Collection and Review 0
Sub-total: 0
II. Field Surveys
A. Topographic Surveys for Wetland Detention Pond 24
B. Layout Wetland and Buffers 8
C. Topographic Surveys of Athletic Field Improvements by ECC 8
D. Download Survey Files 2
E. Bike Path 16
Sub-total: 58
III. Roadway Plans,Specs.,and Quantities
A. Revise Cover Sheet 1
B. Revise Existing Conditions Plan Sheets 4
C. Revise Typical Sections 4
D. Revise Drainage and Utility Plan Sheets 16
E. Revise Landscape and Erosion Control plan sheets 4
F. Additional Plan Sheet for New Detention Pond 32
G. Design Special Outlet Structure for New Detention Pond 8
H. Revise Cross-Section Sheets 32
I. Revise Earthwork Quantities 24
J. Revise Quantities 16
K. Revise Summary of Quantity Sheets 2
L. Revise Contract Documents and Specifications 12
M. Revise Engineers Estimate of Probable Construction Cost 8
N. Bike Path Existing Conditions,Plan and Cross-Section Sheets 40
Sub-total: 203
IV. Water Main Design 0
Sub-total: 0
V. Sanitary Sewer Design
A. Plans Sheets(Incorporate Sanitary Sewer plan and profile) 16
Sub-total: 16
VI. Bridge Design for Open Detention Pond 0
Sub-total: 0
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xIs 1 of 11 Attachment D
City of Elgin
Man Hour Estimate for Consulting Services
Phase 11 Engineering -Extra Work
Crawford,Murphy,and Tilly,Inc.
VII. Permits
A. Re-submit Sanitary Sewer Permit-FRWRD 5
B. Re-submit Public Water Supply Permit-IEPA Permit 5
C. Re-submit NPDES Permit 5
D. Prepare Kane County Storm Water Permit 8
E. Prepare Exhibits for IP as Requested by the Corps of Engineers 24
F. Bike Path 0
Sub-total: 47
VIII. Meetings and Coordination
A. Project Coordinate with ECC on Athletic Field Design 40
B. Coordinate and attend Public Information meeting 64
C. Post Public Information Meeting Task 16
D. Project Coordination Meeting for Bike Path 40
Sub-total: 160
IX. Project Administration
A. Budget Control 4
B. Resource Planning 4
C. Project Team Meetings(Includes Meeting w!Subconsultant) 8
D. Contract Administration 16
Sub-total: 32
X. Bidding Assistance 0
Sub-total: 0
11/9/2005(5.12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xls 2 of 11 Attachment D
Average Hourly Project Rates
Phase II Engineering-Extra Work
Crawford,Murphy,and Tilly,Inc.
Route:Spartan Dove Extension-Phase 2 Date'. 11/04/05
City Elgin
County Kane County Sheet No. 1 of 2
Job No.'.02285-01-00
Item I Item II Item III Item IV Item V
Data Collection and Review Field Surveys Roadway Plans,Specs.,and Quantities Watermain Design Sanitary Sewer Design
Average Weghled Hours Payroll Classification Hourly Hours %Participation Rate Hos %Participator Hours %Participation Weighted Rate Hours %Participation Weighted Rate Hours %Participation Weighted Rale
Rates
Principal $57.13 0% $000 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer 548.04 0% $0.00 0% $000 10 5% 82.37 0% $0.00 1 0% 83.00
Project Engineer 538.27 0% $0.00 0% $0.00 25 12% $4.71 0% $0.00 4 25% 89.57
Senior Engineer $30.48 0% $0.00 0% 80.00 0% $0.00 0% $0.00 0% 8000
Senior Technical Manager $33.21 0% 80.00 4 7% $2.29 45 22% 57.38 0% $000 0% 80.00
Engineer $24.26 0% $0.00 0% $0.00 45 22% $5.38 0% $0.00 7 44% $10.01
Planner $2291 0% $0.00 0% $0.00 0% $000 0% $000 0% $0.00
Registered Land Surveyor $30.87 0% $0.00 0% $0.00 0% $0.00 0% $0.00 0% 80.00
Senior Technician $2781 0% 80.00 27 47% $12.85 50 25% $080 0% 50.00 0% 80.00
Technician $2080 0% $0.00 27 47% $0.59 28 14% 82.84 0% $0.00 4 25% $5.15
Technical Assistant $1648 0% 80.00 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Clerical $17.84 0% 10.00 0% $0.00 0% $0.00 0% $0.00 0% 10.00
Totals 0 0% $0.00 58 100% $24.73 203 100% $20.40 0 0% $0.00 10 100% $28.33
•
II/WOOS(5 tzwi
rtpinCEcs+pereln_ce.a:enrenla,I 1 40505 30111 Attachment D
Average Hourly Project Rates
Phase II Engineering-Extra Work
Crawford,Murphy,and Tilly,Inc.
Route.Spartan Drive Extension-Phase 2 Date: 11/04/05
City Elgin
County.Kane County Sheet No. 2 of 2
Job No.:02285-01-00
Item VI Into VII Item VIII Item 10 Average Hourly Rate
Bridge Design for Open Detenllon Pond Permits Meetings and Coordiltabon Project Administration Total Project
Average
Park Classification Hourly Hours %Participation Wthted Hours %Participation WFaleed Hours %Participation Weighted Rale Hours %Participation Weighted Rale Hours %Participation Weighted Rale
Rales
Principal $57.13 0% $0.00 0% $0.00 0% $0.00 0% $0.00 0 0% $000
Senior Project Engineer $48.04 0% $0.00 0% $0.00 18 10% $4.80 4 13% $8.00 31 8% $2.89
Project Engineer $38.27 0% $0.00 1 2% $0.81 30 23% $8.01 0% $0.00 00 13% $4.80
Senior Engineer $30.48 0% 30.00 0% $0.00 00 38% $11.43 18 56% $17.14 78 15% $4.81
Senior Techmcat Manager $33.21 0% $0.00 30 84% $21.20 0% $0.00 O% $0.00 70 15% $5.08
Engineer $24.28 0% $0.00 0% $000 38 23% $5.40 0% $0.00 88 17% $4.14
Planner $22.01 0% $0.00 0% $0.00 0% $000 0% $0.00 0 0% $0.00
Registered land Surveyor $30.87 0% $0.00 0% $0.00 0% $0.00 0% 00000 0% $0.00
ior
SenTecM $27.131
icun 0% 30.00 12 20% $7.05 0% .00$0 0% $0.00 89117% $4.70
Technician $20.60 0% $0.00 0% $0.00 0% $000 0% $0.00 59 11% $230
Technical Assistant $10.48 0% $0.00 0% $000 0% $0.00 0% $0.00 0 0% $0.00
Clerical $17.84 0% $0.00 4 9% $1.52 12 8% $1.34 10 31% $5.57 20 5% $0.90
Totals 0 0% $0.00 47 100% $33.58 100 100% $31.84 32 100% $28.72 518 100% $29.83
II/9000SO 12 0541
El9n000S_.e'Mn oamt.ee.nnlz_11-4 05 n 40111 Attachment D
•
City of Elgin
Phase II Engineering - Extra Work
Computation of Prorated
Project Hourly Rates
Crawford, Murphy, and Tilly, Inc.
Actual 2005 Weighted Project
Classification Average Hourly Rate Hourly
Hourly Multiplier Rates
Rate
Principal $55.47 1.0300 $57.13
Senior Project Engineer $46.64 1.0300 $48.04
Project Engineer $37.16 1.0300 $38.27
Senior Engineer $29.59 1.0300 $30.48
Senior Technical Manager $32.24 1.0300 $33.21
Engineer $23.55 1.0300 $24.26
Planner $22.24 1.0300 $22.91
Registered Land Surveyor $29.97 1.0300 $30.87
Senior Technician $26.81 1.0300 $27.61
Technician $20.00 1.0300 $20.60
Technical Assistant $16.00 1 .0300 $16.48
Clerical $17.32 1.0300 $17.84
* Rates to be applied to all project work tasks
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xts 5 of 11 Attachment D
City of Elgin
Phase II Engineering - Extra Work
Development of Project Hourly Rates (IDOT Method)
Crawford, Murphy, and Tilly, Inc.
2006 2007 2008 2009 2010
Item 2005 Actual Projected @ Projected @ Projected @ Projected @ Projected @
Rate 5.0% 5.0% 5.0% 5.0% 5.0%
Increase Increase Increase Increase Increase
Average Hourly Rate as a 100.0% 105.0% 110.3% 115.8% 121.6%
127.6%
Percent of 2005 Rate
Estimated Months of Contract 4 6 0 0 0 0
in Given Year
of Project Duration 40.00% 60.00% 0.00% 0.00% 0.00% 0.00%
Extension 0.400 0.630 0.000 0.000 0.000 0.000
Weighted Project Hourly Rate Note: Salary Adjustments are Given on January 1 of Each Year 1.0300
Multiplier
Project Duration: September 1, 2005 to June 1,2006= 10 months
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xls 6 of 11 Attachment D
City of Elgin
Man Hour Estimate for
Phase III Engineering -Construction Services
Crawford,Murphy,and Tilly, Inc.
Summary of Man Hours
Item CMT Hours
C-I. Project Start-Up 38.0
C-II. Shop Drawing Reviews 76.0
C-III. Initial Project Control/Layout 84.0
C-IV. Construction Observation 2,136.0
C-V. Final Close Out and Inspection 150.0
C-VI. Project Administration 250.0
Totals 2,734.0
C-I. Project Start-Up
A. Project Kick-Off 14
B. Attend and Facilitate Pre-Construction Meeting 8
C. Photographs of Existing Conditions/Create Photo Log 4
D. Set-up Field Files and Records 12
Sub-total: 38
C-II. Shop Drawing Reviews
A. Develop Shop Drawing Requirements 4
B. Record and Maintain Shop Drawing Log 4
C. Review of Roadway Lighting Shop Drawings 6
D. Review Structural Shop Drawings 30
E. Review of Misc.Catalog Cut Submittals 32
Sub-total: 76
C-III. Initial Project Control/Layout
A. Establish Initial Project Vertical and Horizontal Control 20
B. Periodic Checking of Contractor Layout 64
Sub-total: 84
C-IV. Construction Observation
A. Liaison and Contract Control 40
B. On-site Construction Observation 2024
C. Coordination and Supplemental Material Testing 72
Sub-total: 2136
C-V. Final Close Out and Inspection
A. Coordinate and Conduct Pre-final Inspection 12
B. Coordinate and Resolve Pre-final Inspection 8
C. Coordinate and Conduct Final Inspection 8
D. Prepare Final Construction Record and Material Certification 32
E. Prepare and Submit Record Drawings 78
F. Assemble,Copy and Deliver Final Job Box 12
Sub-total: 150
C-VI. Project Administration
A. Review of Construction Schedule 12
B. Weekly On-site Project Meetings 124
C. Develop and Maintain Project Records 26
D. Prepare Monthly Progress Reports(Assume 6) 24
E. Prepare Applications for Payment(Assume 12) 48
F. Preparation of Change Orders(Assume 2) 16
Sub-total: 250
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xls 7 of 11 Attachment D
Average Hourly Project Rates
Phase III Engineering-Construction Services
Crawford,Murphy.and Tilly,Inc
Route.Spartan Drive Eaeesion-Phase 2 Date. 11/04/05
City Elgin
County.Kane County Sheet No. I of 2
Job No-02285-01-00
Item C-I Item C-11 Item C-Ill Item C-IV Item C-V
Project Start-Up Shop Drawing Reviews Initial Project Control/Layout Construction Observation Foal Close Out and Inspection
Average
Payroll Classification Hourly tours %Participation WR feted Hors %Particpation WRate'd Hours %Particpation Weighted Rate Hours %Participation Weighted Rate Hours %Particpation Weighted Rate
Rales
Principal 559.46 0% $0.00 0% $0.00 0% $0.00 0% $0.00 0% $0.00
Senior Project Engineer 540.00 0% $0.00 0% 00.00 0% 60.00 0% $0.00 0% $0.00
Project Engineer $39.834 11% $4.10 20 28% $10.48 4 5% $1.90 0% $000 24 18% 58.37
Senior Engineer $31.72 0% 50.00 20 26% 98.35 0% $0.00 118 8% 51 75 0% 50.00
Senior Techrvcal Manager 534.58 18 47% 518.37 0% $0.00 4 5% 51.65 916 43% 514 82 0% $000
Engineer 525.24 0% 90.00 28 37% 59.30 8 10% $2.40 1.022 48% $1208 34 23% 55.72
Planner $23.84 0% 50.00 0% $0.00 0% $0.00 0% $000 0% $0.00
Registered Lara Surveyor 532.12 0% 90.00 0% $0.00 0% $0.00 0% 50.00 0% $0.00
Senor Technician $28.74 8 21% 58.05 0% 50.00 84 78% $21.88 0% 50 W 0% 30.00
Technician 921.44 0% $0.00 0% $000 0% 30.00 0% 3000 e8 45% $9.72
Technical Assistant 517.15 0% 50.00 0% 50.00 0% 50.00 0% 5000 0% $0.00
Clerical $18.56 8 21% $3.91 8 11% $1.95 4 5% $0.88 80 4% 90.70 24 18% $2.97
Totals 38 100% 93052 76 100% $30.08 84 100% 528.73 2.136 100% 529.34 150 100% $24.78
1100005/5.12 PM
ElyrK£6_.15.d4n_00ete.4.ro12_11_4_05.4$ 8 01 11 Attachment D
Average Hourly Project Rates
Phase Ill Engineering-Construction Services
Crawford,Murphy,and Tilly,Inc.
Route Spartan Drive Extension-Phase 2 Date. 11/04!05
City:Elgin
County Kane County Sheet No 2 of 2
.lob No.:02265-01-00 —�
Item C-VI Average Hourly Rate
Project Administration Total Project
Average
Payroll Classification Hourly Flours %Participation We/ted Hours %Participation Weighted
Rates
Principal $59.40 0% $0.00 0 0% $0.00
Senior Project Engineer 549.99 0% 00.00 0 0% $0.00
Project Engineer $39.83 18 7% $287 70 3% $102
Senior Engineer $31.72 38 15% $4.82 1713 8% $2.04
Senor Technical Manager $3450 24 10% $3.32 902 35% $12.16 tt
Engineer $25.24 150 60% $15.15 1.242 45% 51147
Planner $23.84 0% $0.00 0 0% $000
Registered Land Surveyor $32 12 0% $0.00 0 0% $000
Settlor Technician $28.74 12 5% 51.38 64 3% $0.88
Technician $21 44 0% 5000 68 2% $0.53
Technical Assistant $17.15 0% $000 0 0% $0.00
Clerical $18.50 8 3% $059 132 5% $0.90
Totals 250 100% $28.13 2.734 100% 829.00
.8420050.12 P1.4)
EpncECS eeflr combs eaeicei2_11_4_05.4s 0.11 Attachment D
City of Elgin
Phase Ill Engineering - Construction Services
Computation of Prorated
Project Hourly Rates
Crawford, Murphy, and Tilly, Inc.
Actual 2005 Weighted Project
Classification Average Hourly Rate Hourly
Hourly Multiplier Rates *
Rate
Principal $55.47 1.0719 $59.46
Senior Project Engineer $46.64 1.0719 $49.99
Project Engineer $37.16 1.0719 $39.83
Senior Engineer $29.59 1.0719 $31.72
Senior Technical Manager $32.24 1.0719 $34.56
Engineer $23.55 1.0719 $25.24
Planner $22.24 1.0719 $23.84
Registered Land Surveyor $29.97 1.0719 $32.12
Senior Technician $26.81 1.0719 $28.74
Technician $20.00 1.0719 $21.44
Technical Assistant $16.00 1.0719 $17.15
Clerical $17.32 1.0719 $18.56
* Rates to be applied to all project work tasks
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xls 10 of 11 Attachment D
City of Elgin
Phase III Engineering - Construction Services
Development of Project Hourly Rates (IDOT Method)
Crawford, Murphy, and Tilly, Inc.
2006 2007 2008 2009 2010
Item 2005 Actual Projected @ Projected @ Projected @ Projected @ Projected @
Rate 5.0% 5.0% 5.0% 5.0% 5.0%
Increase Increase Increase Increase Increase
Average Hourly Rate as a 100.0% 105.0% 110.3% 115.8% 121.6% 127.6%
Percent of 2005 Rate
Estimated Months of Contract 0 7 5 0 0 0
in Given Year
of Project Duration 0.00% 58.33% 41.67% 0.00% 0.00% 0.00%
Extension 0.000 0.613 0.459 0.000 0.000 0.000
Weighted Project Hourly Rate Note: Salary Adjustments are Given on January 1 of Each Year 1.0719
Multiplier
Project Duration: June 1,2006 to June 1,2007 = 12 months
11/9/2005(5:12 PM)
ElginCECS_spartan_combinedsuppl2_11_4_05.xIs 11 of 11 Attachment D
Spartan Drive Extension
City of Elgin, IL.
Estimate of Direct Costs for
Phase II Engineering: Extra Work
Crawford, Murphy, and Tilly, Inc.
Item I: Data Collection
1 No Direct Costs $0.00
Sub-total $0.00
Item II: Field Surveys
1. Travel: 10 trips @ $27.00/trip $270.00
Sub-total $270.00
Item III: Roadway Plans, Specs and Quantities
1. No Direct Cost $0.00
Sub-total $0.00
Item IV: Watermain Design
1. No Direct Costs $0.00
Sub-total $0.00
Item V: Sanitary Sewer Design
1. No Direct Costs $0.00
Sub-total $0.00
Item VI: Bridge Design for Open Detention Pond
1. No Direct Costs $0.00
Sub-total $0.00
Item VII: Permits
1. Printing: Permits (5)and Exhibits $50.00
5 Permits *$10.00 Each
Sub-total $50.00
Item VIII: Meetings and Coordination
1. Travel: 5 Meetings
84 miles/trip x 5 meetings @ $0.40/mile $168.00
Spartan_Direct_Costs_Amend2.xls 1 ATTACHMENT D
2 Printing: Copies of Public Meeting Exhibits $200.00
4 Exhibits @$50 Each
Sub-total $368.00
Item IX: Project Administration
1. No Direct Costs $0.00
Sub-total $0.00
Item X: Bidding Assistance
1. No Direct Costs $0.00
Sub -total $0.00
Total $688.00
Spartan_Direct Costs_Amend2.xls 2 ATTACHMENT D
Spartan Drive Extension
City of Elgin, IL.
Estimate of Direct Costs for
Phase III Engineering: Construction Services
Crawford, Murphy, and Tilly, Inc.
Item C-I: Project Start-up
1 Travel: 3 trips @ $27.00/trip $81.00
Sub -total $81.00
Item C-II: Shop Drawing Reviews
1. No Direct Costs $0.00
Sub -total $0.00
Item C-III: Initial Project Control and Layout Checking
1. Travel: 18 trips @ $27.00/trip $486.00
Sub -total $486.00
Item C-IV: Construction Observation
1. Travel (1.5 people):
100 miles/day x 176 days @ $0.40/mile $7,040.00
84 miles/day x 88 days @ $0.40/mile $2,956.80
2. Meals:
176 days x 1 person/day x 4.00/meal $704.00
88 days x 1 person/day x 4.00/meal $352.00
Sub -total $11,052.80
Item C-V: Project Closeout and Final Inspection
1. Printing: Record Drawings
5 Sets'`$125/Set $625.00
2. Printing: Project Closeout Box
2 Copies @ $50/Box $100.00
Sub -total $725.00
Item C-VI: Project Administration
1. No Direct Costs $0.00
Sub -total $0.00
Total $12,344.80
Spartan_Direct_Costs_Amend2.xls 3 ATTACHMENT D