05-330 Resolution No. 05-330
RESOLUTION
ESTABLISHING FEES FOR THE USE OF THE HEMMENS CULTURAL CENTER
WHEREAS,the Office of the City Manager of the City of Elgin has recommended that the
fees and charges heretofore established for the use of the Hemmens Cultural Center be revised;and
WHEREAS, the City Council of the City of Elgin concurs in the recommendations of the
Office of the City Manager for the years 2006, 2007 and 2008.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN, ILLINOIS:
Section 1. That from and after January 1, 2006 fees and charges for the use of the
Hemmens Cultural Center shall be in accordance with the following schedule:
I.Event Time 2006 2007 2008
Stage
Monday-Thursday per hour,three hour minimum $280 $295 $310
Friday-Sunday per hour,three hour minimum $315 $330 $350
(includes lobby,dressing&rehearsal rooms)
Second Performance,same day
Monday-Thursday $105 $110 $115
Friday-Sunday $130 $136 $145
Exhibition Hall
Monday-Thursday,per hour,three hour minimum $140 $147 $155
Friday-Sunday,per hour,three hour minimum $175 $184 $195
One half of Exhibit Hall: 50%full rate
Lobby
Monday-Thursday per hour,three hour minimum $260 $273 $285
Friday-Sunday per hour,three hour minimum $295 $310 $325
Entire Building
Monday-Thursday,per hour,three hour minimum $320 $336 $355
Friday-Sunday,per hour,three hour minimum $380 $399 $420
II.Rehearsal&Move-In/Out Times
(3 hour minimum,unless consecutive to public event)
2006 2007 2008
Stage Per Hour
Monday-Thursday $60 $63 $66
Friday-Sunday $75 $79 $ 83
Friday-Sunday other than day of event $110 $116 $122
Exhibition Hall Per Hour
Monday-Thursday $45 $47 $49
Friday-Sunday $ 60 $63 $66
Friday-Sunday other than day of event $ 85 $90 $95
Entire Building Per Hour
Monday-Thursday $ 75 $79 $83
Friday-Sunday $100 $105 $110
Friday-Sunday other than day of event $140 $147 $155
III.Other Spaces
Rehearsal Room,Art Gallery,Green Room,(Non-Performance Use)Per Hour
Monday-Thursday $ 60 $63 $66
Friday-Sunday $ 75 $79 $ 83
Kitchen,per day $ 55 $58 $61
(included with Exhibit Hall and Entire
Building rentals)
Equipment Storage per day $125 $132 $140
(for days not within contract period)
Equipment used for and personnel working the event shall be additional.
Individuals and organizations with not-for-profit status will receive a 35%discount off the base building rental
rate upon receipt of appropriate documentation.
Elgin resident individuals and organizations will receive a 25%discount off the base building rental rate.
Only one of the discounts listed above may be applied per contract.
A 100%discount on building rental shall be given for weekday(Monday-Thursday)events presented by School
District U-46,Kane County or the State of Illinois.
An additional 10%will be discounted from the building rental for Elgin Symphony Orchestra events.
Building rental rates on observed city and federal holidays are charged at one and a half times the base rate.
Contracts will not be written with more than two consecutive days of non-use.
IV.2006-2008 Equipment Rates 2006 2007 2008
1. Acoustical Reflectors(floor per unit) $ 9.50 $ 10.00 $ 10.50
2. Acoustical Reflectors(hanging,per set) $ 13.50 $ 14.00 $ 14.50
3. Chairs,metal folding $ .80 $ .80 $ .80
4. Chairs,padded $ 1.50 $ 1.50 $ 1.50
5. Tables,rectangle $ 4.50 $ 4.75 $ 4.75
6. Tables,round(including cocktail tables) $ 5.00 $ 5.25 $ 5.25
7. ROSCO Dance Floor $105.00 $110.00 $115.00
8. Electric Truck,per day $33.50 $ 35.00 $37.00
9. Mics&Dl's(1 included with rental) $20.50 $21.50 $22.50
10. Wireless Mic Surcharge,per day $ 5.00 $ 5.25 $ 5.25
11. Mirrorball,Blacklights $47.00 $49.50 $52.00
12. Fog Machines,Strobe Lights $54.00 $56.75 $59.50
13. Movie Screen $20.50 $21.50 $22.50
14. Manhasset Music Stands $ .75 $ .75 $ .75
15. Music Stand Lights $ 1.50 $ 1.75 $ 1.75
16. Stage Lectern $ 13.50 $ 14.25 $ 15.00
17. Backstage Podium $ 0.00 0.00 $ 0.00
18. Orchestra Pit $ 70.00 $ 73.50 $77.00
19. Piano, Steinway $130.00 $136.00 $143.00
20. Piano,Upright $ 75.00 $78.75 $ 82.50
21. Piano,Tuning $120.00 $126.00
22. Portable Sound System $ 54.00 $ 56.75 $59.50
23. Projector, 16mm sound,LCD video $47.00 $49.50 $52.00
24. Slide Projector $27.00 $28.25 $29.50
25. Band Risers $ 6.50 $ 6.75 $ 7.00
26. Choral Risers,per tier $ 4.00 $ 4.25 $ 4.50
27. Followspots $ 81.00 $ 81.00 $ 85.00
28. Table Skirts $ 4.50 $ 4.75 $ 5.00
29. Tape Recorders(analog,digital or
reel to reel,CD player) $36.50 $38.25 $40.00
30. Pipe and Drape(i.e.,for quick change
booths,per foot) $ 1.00 $ 1.00 $ 1.00
31. Hanging Flag,Scrim or Drops $100.00 $105.00 $110.00
32. 100 Cup Coffee Urns(one N/C) $ 4.00 $ 4.25 $ 4.50
33. Pyrotechnical Effects per Effect
(at discretion of Tech Supervisor) $ 6.00 $ 6.50 $ 7.00
34. Portable Theatre Seating $ 2.50 $ 2.75 $ 3.00
35. VCR&Monitor $41.00 $43.00 $45.00
Note: The above equipment rates do not include the cost of the operation.Except where otherwise indicated,
the rates are on a per contract basis.
An additional 10%will be discounted from rental of Hemmens owned equipment for Elgin Symphony
Orchestra events.
Under normal use,clean up service is included in the base rental. However,at the discretion of the
building manager,sponsoring organizations will be assessed for clean up service when the building is
left unusually messy or dirty.
V.Labor Rates(per person per hour) 2006 2007 2008
Technicians $27.00 $28.50 $28.50
Senior Technicians $40.50 $42.75 $42.75
Stage Manager $40.50 $42.75 $42.75
Ushers $ 13.50 $ 14.25 $ 14.25
Box Office Ticketing Agents $20.75 $22.00 $22.00
Security Rates established by
Police Department
Labor rates for Hemmens personnel on observed city and federal holidays are charged at one and a half times the
regular rate. The Hemmens reserves the right to determine minimum crew call for event. The Hemmens requires
regularly scheduled breaks for crew calls exceeding 5 hours.
No individual or group,including the Elgin Symphony Orchestra shall receive a discount on labor charges.
VI.Ticketing Services 2006 2007 2008
Event Set-Up $35.00 $35.00 $37.00
(Using existing seating configuration)
Event Set-Up $200.00 $210.00 $220.00
(Requiring the creation of a new
seating configuration)
Labor Surcharge,Per Ticket Printed $ .35 $ .35 $ .35
Processing Fee,Per Order $ 3.00 $ 3.00 $ 3.25
A per order processing fee will be charged to all tickets orders placed with
The Hemmens Box Office by any means other than in person at The
Hemmens Box Office window located at 45 Symphony Way, Elgin, IL
60120. Lessee shall have no participation in revenues generated by this
fee.
Ticket Exchange Fee,Per Ticket $ 1.50 $ 1.75 $ 2.00
A per ticket exchange fee will be charged for all tickets exchanged,
reprinted,re-issued or returned to The Hemmens Box Office by any
means and for any reason. Lessee shall have no participation in
revenues generated by this fee.
Credit card service fee of 4%of gross credit card sales charged to lessee events will be deducted from lessee gross
sales.
s/Ed Schock
Ed Schock, Mayor
Presented: December 21, 2005
Adopted: December 21, 2005
Omnibus Vote: Yeas: 5 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk