05-287 Resolution No. 05-287
RESOLUTION
AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL MAINTENANCE
FACILITY AGREEMENT WITH THE COUNTY OF KANE FOR SALT STORAGE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Ed Schock,Mayor, and Dolonna Mecum, City Clerk,be and are hereby authorized and directed to
execute an Intergovernmental Maintenance Facility Agreement on behalf of the City of Elgin with
the County of Kane for salt storage for the 2005-2008 winter season, a copy of which is attached
hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: October 12, 2005
Adopted: October 12, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
INTERGOVERNMENTAL MAINTENANCE FACILITY AGREEMENT
This Agreement is hereby made and entered into this j ,day of 2005, by
and between the City of Elgin, a municipal corporation of the State of Illinois (hereinafter
referred to as the "City") and the County of Kane, a body corporate and politic of the
State of Illinois (hereinafter referred to as the "County").
WITNESSETH
WHEREAS, the Illinois Constitution of 1970, Article VII, Section 10 and the
Intergovernmental Cooperation Act at 5 ILCS 220/1, et seq., authorize the County and
the City to cooperate in the performance of their respective duties and responsibilities by
contract and other agreements; and
WHEREAS, the County and the City desire to develop a mutually satisfactory
arrangement for the shared use of the City's Maintenance Storage Facility located at 1900
Holmes Road, Elgin, Illinois (hereinafter referred to as "Facility") shown on the location
map attached hereto and made a part of as Exhibit"A"; and
WHEREAS, this agreement shall be of benefit to the citizens of the County and
the City in that it shall facilitate the safe and efficient movement of traffic.
NOW, THEREFORE, in consideration of the above preambles and the mutual
promises and covenants as contained herein and for other good and valuable
consideration, the sufficiency of which is agreed to by the parties hereto, both the County
and the City covenant, agree and bind themselves as follows:
A. The City shall empty and clean one covered concrete bin (hereinafter referred to
as "Bin") (25' X 45' with 10' high concrete walls) by November 1, 2005 in which
the County may store salt. The Bin or an equivalent shall be available for the
exclusive use of the County from November 1St through April 1St each year as
long as this agreement is in effect.
B. The County shall order and maintain its own salt supply. In addition, the County
shall be required to have staff on site at Bin when salt deliveries are made and
insure that such salt deliveries are promptly pushed into the Bin.
C. The City shall provide 8-13 Identification/Security Access Cards that will allow
County employees access to the gated, fenced storage yard at Facility. The
County shall distribute, control and track the aforementioned Security Access
Cards as directed by the City.
D. The County shall maintain on site at Facility, as needed, an end-loader for the
purpose of loading their trucks. The City shall provide a parking area with an
electrical outlet capable of supporting a block heater.
E. The County shall provide the City with a certificate of insurance and shall
conform to the insurance requirements attached hereto and made a part hereof as
Exhibit`B".
F. This agreement shall terminate on April 15, 2008.
G. The failure of either party hereto, at any time, to insist upon performance or
observation of any term, covenant, agreement, or condition contained herein shall
not in any manner be construed as waiver of any right to enforce any term,
covenant, agreement, or condition herein contained.
H. The terms of this agreement shall be severable. In the event any of the terms or
provisions of this agreement are deemed to be void or otherwise unenforceable for
any reason,the remainder of this agreement shall remain in full force and effect.
I. This agreement shall be subject to and governed by laws of the State of Illinois.
Venue for the resolution of any disputes or the enforcement of any rights shall be
in the Circuit Court of Kane County, Illinois.
J. This agreement shall not be construed so as to create a joint venture, partnership,
employment or other agency relationship between the parties hereto.
K. This agreement may be terminated between the dates of April 15 and September
15 of each year upon thirty(30) days written notice by either party.
IN WITNESS WHEREOF, the County has caused this Contract to be signed and
attested by the requisite County officials, and the City has caused this Contract to be
signed and attested pursuant to a lawful authorization for its execution.
• COUNTY OF KANE CITY OF ELGIN
By: A fd ,
�....,. �� By: /e.ae
au man, Kane County B f lI rd Mayor
AT : ATTEST:
447 By:
County Clerk City Clerk, City of Elgin
(Seal) (Seal)
EXHIBIT "A"
Salt Storage Location
Elgin - Southeast of I-90 & Randall Road $ C
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MUG-05-2005 FRI 09 21 A1:::t KANE CT? FINANCE FAX NU, b�U�Utib11U
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AcORl CERTIFICATE OF LIABILITY INSURANCE OP ID °"�`'�'"�°" `'
IC>1NCO01 08/05/05
nDUC>pR • TH19 CERTIFICATE!s Is$U80 AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE ClRTWICATE
vii tie Borg3 & Co, LLC HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR
:T1. !Gaut. Road ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
ei8. C'harxea IL 60194
hone:630-li3-6600 1*x30-513-6399 INSUR!M AFFORDING COVERAGE NAIL N
4<KURED
INSURER iv, Princeton txcQaa & S... .2 e
County Of bane
1CaIIY Ount Iore ProGerve INSURER e; Travelers Insurance
D at t�v;l Kap*O cnty
Mall L4 D art At INSUREER IX Bat.LY Iuuee.l 6aeusLEy Corp
PIEURER B:
COVERAGsas •
THE POLICIRR OF INSUMNOE MED BELOW HAVE RUN IaavED TO THe INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING
ANY REpWREMENT.VIM OR COND%TION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPLCY TO WHICH This C ERTIFIGATt MAY OE ISSUED OR
MAY plRTNN,THE INSURANCE ASFOROGO BY MS POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.cxcWSIONS AND CONDITIONS OF SUCH
POUDIea.AGGREGATE MATS BHONM MAY HAVE BEEN RBDVCED BY PAID CI.ANAS,
TYRE OF INSURANCE �,y POLICY NUMBER tR
DAA( • nq (agUr. LIMITS
ITArrIA romauAEBJTY eACNOCCUIrte4CC $1,000,000
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_ GENERJILAGOREOAYE .1 1,000,000
G4MLACORROAtELBWA�LresPER: PRODUCTS•COMP/OP AO 000,000
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AUTOMOBB,E UBEIUI'Y COMIlNt;D 81NO1 G LIMIT
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ALL CWNEDAUTOS
_ BODILY INJURY
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NON•cIWNED AUTOS (r'
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(Pa eddeM)
- .GARAOI:LIABILITY AUTO ORLY•EAMOUNT I
'R_ANV AUTO OTHER THAN !A ACC $
AUTO ONLY: Aso 1
'NCO WIUMBReLLAUABIITY EACHOccuRRENCe. $9 000 000
A J OCCUR E]CLANS MADE 01A3AP000005200 12/01/04 12/01/05 AGOREGATE 1
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DaouotTULE r^-- a
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WMWENB COMPt:NSAT1ON AND x I�.. tr111
C ANYLep°RRORSUTTOoABIUAnIT7I SP3866IL 12/01/04 12/01/015 E.LEACNACCIDeNT $500 000
OFFIOSMEMBER EXCLUDED] 0UYN6 r
e GLOISEASE•EAEMPL• =5500,000
VPROV`► a bit* �__ E.L.DISEASE•POLICY LMT $500,000
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IT i$P f0N OF OPERATIONS I LOCATION$I URIC IO I EXCLUSIONS ADDED E ENDO .WENT I SPECIAL P-• .•IONS
' ll' 9torage of Malt from November 1, 2005 to April 1, 2006
Tht, city of Elgin i.a Additional Insured with respects to the General
Lix.bility.
CERliF(CATE HOLDER
CANCELLATION
CITEL03 SHOULD ANY OP INS !MEMO ABO !MEMO POLICIES BE CANCELLED BSFOR5 THE ElEIRATION
DATE THEREOF,The ISSUING INSURER MALI.ENDEAVOR TO MAIL 30 DAYI warm
City of Elgin
Attn: . ohn loot.. ICE NOT TO TNR CERTIFICATE HOLDNAM NA TO THE LIFT.BUT PALLURS TO DO SO SHALL
1S 0 costar Court goose NO ORUCATION OR LNBILITI'OF ANY KIND UPON NS INSURER,IT$AGENTS OR
Elgin TL 60120-5555 R@RBWRATHES,
AUTNORLZED REPRI¢$$ ATNT,
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ACOi p 25(2001!08) 0 ACORO CORPORATION 198E
EXHIBIT "B"
„c,(,OF Etc>
'ti Agenda Item No. E_
j, City of Elgin
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September 23, 2005 "1
44413ta 01A1
TO: Mayor and Members of the City Council ,. .
FINANCIALLY STABLE CITY GOVERNME NT
EFFKIENT SEpViCES.
ANC}OU.LITY INFRASTFE/CTURE
FROM: Olufemi Folarin, City Manager
John Loete, Public Works Direc or
SUBJECT: Salt Storage Agreement with Kane County (2005 to 2008)
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider the approval of an agreement with Kane County for the use of a portion
of the City's Public Works facility to store salt during the next three winter seasons.
RECOMMENDATION
It is recommended that the City Council approve the attached agreement with Kane County for
the use of a portion of the City's Public Works Facility to store salt during the winter seasons of
2005/06, 2006/07 and 2007/08.
BACKGROUND
Last winter the City had a one year agreement with the Kane County Department of
Transportation (KDOT) allowing them to store a limited supply of salt at the City's Public
Works facility at 1900 Holmes Road. The supply of salt was purchased and re-supplied by
County staff and used to reload their salt trucks that service the nine to ten routes in the northern
part of the county. The arrangement worked well, KDOT created no problems or extra work for
our staff, and cleaned up the storage bin well before the term expired. KDOT is requesting that
we enter into a new agreement that covers the next three winter seasons.
Attached is the proposed agreement, the term of which is from November 1, 2005, through April
15, 2008, for the storage of salt at the City's facility. It commits Public Works to make available
one of three covered storage bins at the east end of the facility from November l st through April
15th each season, to provide the KDOT staff with a supply of proximity cards that would allow
them to access the east yard area when needed, and to provide an outdoor parking space that has
an electrical outlet capable of supplying a block heater for their end loader. The County must
provide a specified level of insurance, purchase and unload/store their own salt supply, keep an
end loader on site, and load their own trucks. The terms of the agreement are acceptable to both
departments and the agreement has already been approved by the County Board.
Agreement w/Kane Co. for Salt Storage (2005-2008)
September 23, 2005
Page 2
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
ANCIAL IMPACT
There is minimal City cost associated with this agreement for staff time to empty and clean the
storage bin ($150) and for the electricity for the block heater on the loader (less than $50). All
costs would be covered by the current operating budget.
LEGAL IMPACT
\N /None
ALTERNATIVES
1. Approved the attached agreement as recommended.
2. Do not approve the attached agreement and have Kane County find an alternate location
e.hk for the storage of salt.
Respectfully submitted for Council consideration.
(jml]
Attachment