05-264 Resolution No. 05-264
RESOLUTION
AUTHORIZING EXECUTION OF AGREEMENT WITH
BURNS &McDONNELL ENGINEERING COMPANY
FOR BOWES ROAD BOOSTER PUMP STATION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute an Engineering Services Agreement with Burns & McDonnell Engineering
Company on behalf of the City of Elgin regarding the Bowes Road Booster Pump Station,a copy of
which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: September 14, 2005
Adopted: September 14, 2005
Omnibus Vote: Yeas: 6 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
I
AGREEMENT
FOR ENGINEERING SERVICES
FOR BOWES ROAD BOOSTER PUMP STATION
THIS AGREEMENT, made and entered into this S&9 day of
5.EP7£4-1 LgE2, 2005 , by and between the CITY OF ELGIN, an
Illinois municipal corporation (hereinafter referred to as
"CITY" ) and Burns & McDonnell, an Illinois Corporation
(hereinafter referred to as "ENGINEER" ) .
WHEREAS, the CITY desires to engage the ENGINEER to furnish
certain professional engineering services in connection
with design of the Bowes Road Pump Station (hereinafter
referred to as the "PROJECT" ) , and
WHEREAS, the ENGINEER represents that it is in compliance
with Illinois Statutes relating to professional
registration of individuals and has the necessary expertise
and experience to furnish such services upon the terms and
conditions set forth herein below.
NOW, THEREFORE, it is hereby agreed by and between the CITY
and the ENGINEER that the CITY does hereby retain the
ENGINEER for and in consideration of the mutual promises
and covenants contained herein, the sufficiency of which is
hereby acknowledged to act for and represent it in all
engineering matters involved in the PROJECT, subject to the
following terms and conditions and stipulations, to-wit :
I. SCOPE OF SERVICES
ENGINEER shall perform the Services described in
Attachment A, Scope of Services, which is attached
hereto and incorporated by reference as part of this
Agreement . No Supplemental Services shall be performed
by the ENGINEER nor shall the CITY be responsible for
the payment of any such Supplemental Services unless
and until such Supplemental Services are authorized in
advance in writing by the CITY.
II. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant
hereto including, but not limited to reports, designs,
calculations, work drawings, studies, photographs,
models and recommendations shall be the property of
the CITY when ENGINEER has been compensated for
City of Elgin,Illinois
Engineering Agreement for 1
Bowes Road Pump Station
services rendered and shall be delivered to the CITY
upon request of the DIRECTOR provided, however, that
the ENGINEER may retain copies of such work products
for its records and shall have the unrestricted right
to their use. Such work products are not intended or
represented to be suitable for reuse by the CITY on
any extension to the PROJECT or on any other project,
and such reuse shall be at the sole risk of the CITY
without liability or legal exposure to the ENGINEER.
Notwithstanding the above, ENGINEER shall retain its
rights in its standard drawing details, designs,
specifications, databases, computer software and any
other proprietary property. Rights to intellectual
property developed, utilized, or modified in the
performance of the services shall remain the property
of the ENGINEER.
III . PAYMENTS TO THE ENGINEER
A. The CITY shall pay the ENGINEER for its services under
this Agreement a lump sum fee of Forty Nine Thousands
Seven Hundred Ninety Five Dollars and 96 cents
($49, 705 . 96) regardless of the actual costs incurred
by the ENGINEER unless modifications to the scope of
the work are authorized in writing by the CITY.
B. The CITY shall make periodic payments to the ENGINEER
based upon actual progress within 30 days after
receipt and approval of invoice. Said periodic
payments for each task shall not be made until the
task is completed and accepted by the CITY.
C. The scheduling and performance of the work shall
conform to the Project Milestones listed below:
Task 1, Preliminary Phase indicated in attachment
A, shall be completed in 45 calendar days after
the date of Notice-to-Proceed.
Task 2 , Design and Preparation of Construction
Bid Documents indicated in attachment A, shall be
completed in 90 calendar days after the date of
Notice-to-Proceed.
Task 3 and 4, Opinion of Probable Construction
Cost and Submit Drawings and Specifications to
the City for review, shall be completed in 104
City of Elgin,Illinois
Engineering Agreement for 2
Bowes Road Pump Station
calendar days after the date of Notice-to-
Proceed.
Task 5 , Completion of permits to the governmental
agencies that have a regulatory interest in the
project shall be completed in 118 calendar days
after the date of Notice-to-Proceed.
Task 6, Provide Twenty (20) sets of Final Bid
Documents, shall be completed in 132 calendar
days after the date of Notice-to-Proceed.
Task 7 , Assist the City with Bidding Phase, shall
be completed 28 days after completion of task 6 .
Task 8, Assist the City with Bid Review and
Submission of Engineer' s recommendation for the
award shall be completed 7 calendar days after
bids opening date.
IV. INVOICES
A. The ENGINEER shall submit invoices in a format
approved by the CITY. Progress reports shall be
included with all payment requests .
B. The ENGINEER shall maintain records showing actual
time devoted and cost incurred. The ENGINEER shall
permit an authorized representative of the CITY to
inspect and audit all data and records of the ENGINEER
for work done under this Agreement . The ENGINEER
shall make such records available at reasonable times
during the Agreement period, and for three years after
termination of this Agreement .
V. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY
may terminate this Agreement at any time upon fifteen
(15) days prior written notice to the ENGINEER. In
the event that this Agreement is so terminated, the
ENGINEER shall be paid for services actually performed
and reimbursable expenses actually incurred prior to
termination, except that reimbursement shall not
exceed the total amounts set forth under paragraph III
or IV above, whichever is less .
City of Elgin,lllinois
Engineering Agreement for 3
Bowes Road Pump Station
VI . TERM
This Agreement shall become effective as of the date
the ENGINEER is given a Notice to Proceed and, unless
terminated for cause or pursuant to Article V, shall
be deemed concluded on the date the CITY determines in
writing that all of the ENGINEER' S work under this
Agreement is completed. A determination of completion
shall not constitute a waiver of any rights or claims
which the CITY may have or thereafter acquire with
respect to any term or provision of the Agreement .
VII . NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional
compensation as a result of action taken by the CITY,
the ENGINEER shall give written notice of its claim
within fifteen (15) days after occurrence of such
action. No claim for additional compensation shall be
valid unless such notice is so provided. Any changes
in the ENGINEER' S fee shall be valid only to the
extent that such changes are in writing and signed by
the CITY and the ENGINEER. Regardless of the decision
of the CITY relative to a claim submitted by the
ENGINEER, all work required under this Agreement as
determined by the CITY shall proceed without
interruption.
VIII . BREACH OF CONTRACT
All of the terms and provisions of this agreement are
material . If either party violates or breaches any
term of this Agreement, such violation or breach shall
be deemed to constitute a default, and the
non-breaching party shall have the right to seek such
administrative, contractual or legal remedies as may
be suitable to the violation or breach. If either
party, by reason of any default, fails within fifteen
(15) days after written notice thereof by
non-breaching party to comply with the conditions of
the Agreement, the non-breaching party may terminate
this Agreement .
IX. INDEMNIFICATION
To the fullest extend permitted by law, ENGINEER
agrees to and shall indemnify, defend and hold
City of Elgin,Illinois
Engineering Agreement for 4
Bowes Road Pump Station
harmless the CITY, its officers, employees, agents,
boards and commissions from and against any and all
claims, suits, judgments, costs, attorney' s fees,
damages or other relief, including but not limited to
worker' s compensation claims, in any way resulting
from or arising out of negligent actions or omissions
of the ENGINEER in connection herewith, including
negligence or omissions of employees or agents of the
ENGINEER arising out of the performance of this
Agreement. In the event of any action against the
CITY covered by the foregoing duty to indemnify,
defend and hold harmless such action shall be defended
by legal counsel of the CITY' s choosing. The
provisions of this paragraph shall survive any
completion, termination and/or expiration of this
agreement .
X. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of
the CITY shall be charged personally or held
contractually liable under any term or provision of
this Agreement or because of their execution, approval
or attempted execution of this Agreement.
XI . INSURANCE
A. Commercial Liability. The ENGINEER shall
provide, pay for and maintain in effect, during the
term of this Agreement, a policy of commercial general
liability insurance with limits of at least $1, 000, 000
aggregate for bodily injury and $1, 000, 000 aggregate
for property damage.
The ENGINEER shall deliver to the CITY a Certificate
of Insurance including the CITY as additional insured.
Such policy shall not be modified or terminated
without thirty (30) days prior written notice to the
CITY.
Such certificate of insurance shall include, but not
limited to, coverage for all contractual obligations
assumed by the ENGINEER, including but not limited to,
those obligations assumed pursuant to Article IX
herein, entitled "Indemnification" .
City of Elgin,Illinois
Engineering Agreement for 5
Bowes Road Pump Station
This insurance shall apply as primary insurance with
respect to any other insurance or self-insurance
programs afforded to the CITY for claims arising from
the negligence of the ENGINEER. There shall be no
endorsement or modifications of this insurance to make
it excess over other available insurance;
alternatively, if the insurance states that it is
excess or prorata, it shall be endorsed to be primary
with respect to the CITY.
B. Comprehensive Automobile Liability. ENGINEER
shall maintain Comprehensive Automobile Liability
Insurance covering all owned, non-owned and hired
motor vehicles with limits of not less than $500, 000
per occurrence for damage to property.
C. Combined Single limit Policy. ENGINEER' S
requirements for insurance coverage for general
liability and auto exposures may be met with a
combined single limit of $1, 000, 000 per occurrence
subject to a $1, 000, 000 aggregate.
D. Professional Liability. The ENGINEER shall
carry Engineer' s professional Liability Insurance
Covering claims resulting from error, omissions or
negligent acts with a combined single limit of not
less than $1, 000, 000 per occurrence/$3, 000, 000
aggregate. A Certificate of Insurance shall be
submitted to the CITY as evidence of insurance
protection. The policy shall not be modified or
terminated without thirty (30) days prior written
notice to the DIRECTOR.
XII . NONDISCRIMINATION
In all hiring or employment made possible or resulting
from this Agreement, there shall be no discrimination
against any employee or applicant for employment
because of sex, age, race, color, creed, national
origin, marital status, or the presence of any
sensory, mental or physical handicap, unless based
upon a bona fide occupational qualification, and this
requirement shall apply to, but not be limited to, the
following: employment advertising, layoff or
termination, rates of pay or other forms of
compensation and selection for training, including
apprenticeship.
City of Elgin,Illinois
Engineering Agreement for 6
Bowes Road Pump Station
No person shall be denied or subjected to
discrimination in receipt of the benefit of any
services or activities made possible by or resulting
from this Agreement on the grounds of sex, race,
color, creed, national origin, age except minimum age
and retirement provisions, marital status or the
presence of any sensory, mental or physical handicap.
Any violation of this provision shall be considered a
violation of a material provision of this Agreement
and shall be grounds for cancellation, termination or
suspension, in whole or in part, of this Agreement by
the CITY.
XIII . ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof
shall be binding upon the successors and the assigns
of the parties hereto; provided, however, that no
assignment shall be made without the prior written
consent of the CITY.
XIV. DELEGATION AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be
subject to all the terms, conditions and other
provisions of this Agreement and the ENGINEER shall
remain liable to the CITY with respect to each and
every item, condition and other provision hereof to
the same extent that the ENGINEER would have been
obligated if it had done the work itself and no
assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CITY' S
advanced written approval .
It is understood and agreed that nothing herein
contained is intended or shall be construed to, in any
respect, create or establish the relationship of
co-partners, joint venture or employment between the
CITY and the ENGINEER, or as constituting the ENGINEER
as a general representative or general agent of the
CITY for any purpose whatsoever.
XVI . SEVERABILITY
The terms of this agreement shall be severable. The
parties intend and agreed that, if any paragraph,
City of Elgin,Illinois
Engineering Agreement for 7
Bowes Road Pump Station
sub-paragraph, phrase, clause or other provision of
this Agreement, or any portion thereof, shall be held
to be void or otherwise unenforceable for any reason,
all other portions of this Agreement shall remain in
full force and effect.
XVII HEADINGS
The headings of the several paragraphs of this
Agreement are inserted only as a matter of convenience
and for reference and in no way are they intended to
define, limit or describe the scope of intent of any
provision of this Agreement, nor shall they be
construed to affect in any manner the terms and
provisions hereof or the interpretation or
construction thereof.
XVIII MODIFICATION OR AMENDMENT
This Agreement and its attachments constitute the sole
and entire Agreement of the parties on the subject
matter hereof and may not be changed, modified,
discharged or extended except by written amendment
duly executed by the parties . Each party agrees that
no representations or warranties shall be binding upon
the other party unless expressed in writing herein or
in a duly executed amendment hereof, or change order
as herein provided.
XIX. APPLICABLE LAW
This Agreement shall be deemed to have been made in,
and shall be construed in accordance with the laws of
the State of Illinois . Venue for the enforcement of
any rights and the resolution of any and all disputes
shall be in the Circuit Court of Kane County,
Illinois .
XX. NEWS RELEASES
The ENGINEER may not issue any news releases without
prior written approval from the CITY, nor may the
ENGINEER make public any reports or documents
developed under this Agreement without prior written
approval from the CITY prior to said documentation
becoming matters of public record.
City of Elgin,Illinois
Engineering Agreement for 8
Bowes Road Pump Station
XXI . COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other
consultants in the CITY' S employ or any work
associated with the PROJECT.
XXII . INTERFERENCE WITH PUBLIC CONTRACTING: P.A 85-1295
The ENGINEER certifies hereby that it is not barred
from bidding on this contract as a result of
violations of either Section 33E-3 or Section 33E-4 of
the Illinois Criminal Code.
XXIII . SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall
have a written sexual harassment policy that includes,
at a minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under state
law;
C. A description of sexual harassment, utilizing
examples;
D. The vendor' s internal complaint process including
penalties;
E. The legal recourse, investigative and complaint
process available through the Illinois Department
of Human Rights and Illinois Human Rights
Commission.
F. Directions on how to contact the department and
commission;
G. Protection against retaliation as provided by
section 6-101 of Human Rights Act .
A Copy of such policy must be provided to the
Department of Human Rights upon request. P.A. 87-1257 .
XXIV. PREVAILING WAGE/PAYMENT OF TAXES .
The ENGINEER shall comply with the requirements of the
Prevailing Wage Act (820 ILCS 130/0 . 01 et seq. ) The
ENGINEER certifies it is not delinquent in the payment
of any tax administered by the Illinois Department of
Revenue unless there is a pending proceeding
contesting the tax.
City of Elgin,Illinois •
Engineering Agreement for 9
Bowes Road Pump Station
XXV. WRITTEN COMMUNICATIONS
All recommendations and other communications by
ENGINEER to the CITY and other participants which may
affect cost or time of completion shall be made or
confirmed in writing. The CITY may also require other
recommendations and communications by the ENGINEER be
made or confirmed in writing.
XXVI NOTICES
All notices, reports and documents required under this
Agreement shall be in writing and shall be mailed by
First Class Mail, postage prepaid, addressed as
follows :
A. As to CITY:
David Lawry, P.E.
General Services Group Director
City of Elgin
150 Dexter Court
Elgin, Illinois 60120-5555
B. As to ENGINEER
"List name and address here"
XXVII STANDARD OF CARE FOR PROFESSIONAL SERVICES
In performing the services described in this
Agreement, Engineer will exercise the degree of care
and skill ordinarily exercised by reputable companies
performing the same or similar services in the same
geographic area.
XXVIII FORCE MAJEURE
ENGINEER will not be responsible for any delay or
failure of performance caused by fire or other
casualty, labor dispute, government or military
action, transportation delay, inclement weather, Act
of God, act or omission of the City or its other
Contractors, failure of any government authority to
City of Elgin,Illinois
Engineering Agreement for 10
Bowes Road Pump Station
timely review or to approve services or to grant
permits or approvals, or any other cause beyond
ENGINEER' S reasonable control .
IN WITNESS WHEREOF, the undersigned have placed their
hands and seal upon and executed this Agreement in
triplicate as though each copy hereof was an original and
that there are no other oral agreements that have not been
reduced to writing in this statement .
For CITY:
ATTEST: CITY OF ELGIN
By fr(1074 01C-C14, By IIISPIIIIIIL__..._ .
City Clerk Olufmi Fol.rin
City ' . .ger
For the ENGINEER:
Dated this 0 3 day of ATS4- ,
A.D. 2005
WITNESSED:
By Pa,Sedi L = Toz,-1-ci-c5H-- c...7 By ✓ .1r.. /17 1/.96-r -Csyia-...r
(Print name) (Print Name)
// A / ,
41101#-� — /%rte.%•,2'
Raym; ritc.boil,,,,ti Ey,„et-,i Co ; V-Af
ie.es*J" e-444.1*11,3e.,,,ye....-./. 4
Officer Title /' , l/-4/i 41 (SEAL)
City of Elgin,Illinois
Engineering Agreement for 11
Bowes Road Pump Station
•
ATTACHMENT A
SCOPE OF SERVICES
CITY: City of Elgin, Illinois
ENGINEER: ENGINEER
PROJECT: Bowes Road Booster Pump Station
Under the terms and conditions of this Agreement, the ENGINEER will provide services
to furnish professional engineering services pertinent to the design of a pump station on
Bowes Road.
The following tasks will be completed under this Agreement:
Task 1. —Preliminary Phase:
General: Task 1 will include survey necessary for the preliminary design, development
of base sheets using field data, review of easement information, preparation of
preliminary project drawings and specifications (30% level), meeting with City staff to
discuss the preliminary drawings and specifications, and preparation and submittal of a
design memorandum. This task shall include but not limited to the following:
1.1 Project Kick-off Meeting: Prior to performing any other work on this task,
ENGINEER will request and coordinate a project kick-off meeting. The
purpose of the meeting will include:
1.1.1 Introduction of Project Team personnel and the establishment of lines of
Communication.
1.1.2 Acquisition of existing information including previous reports, appropriate
sections of the Master Plan and relevant site information. The
ENGINEER will submit a list of items to the City (5) days prior to the
kick-off meeting.
1.1.3 Presentation of a work plan for completion of the design phase of the
project. The work plan will include project design schedule milestones,
design criteria and a checklist of design data and information needed to
complete the project. The work plan will be reviewed and refined with the
City at the meeting. The work plan is a dynamic document that will be
updated on a bi-weekly basis. It will ultimately be developed into the
technical design memorandum required for the project.
The project kick-off meeting shall be held within one week of receipt of
notice to proceed on the project from the City.
1.2 Survey and Easement Review: Within approximately one week of the completion
of the kick-off meeting, the ENGINEER will perform a detailed topographic
survey of the PROJECT site. Property boundaries and vertical and horizontal
control points will be established. Topographic survey will be performed with
one-foot contours using a total station. Available easement documents will be
reviewed. If necessary, new easement documents will be reviewed and submitted
Bowes Road Booster Pump Station—Design
1
to the City for review and execution with the Developer and a plat of survey will
be developed.
1.3 Review of Geotechnical Information: The ENGINEER will review available
geotechnical information and make recommendations for acquisition of additional
information if necessary. Sufficient number of subsurface borings shall be
performed to complete the structural design component of the project. The
ENGINEER shall develop a sketch of where the borings would be taken, stake the
boring locations at the project site, and provide a summary of the geotechnical
parameters to be analyzed for the project. As part of this agreement the
ENGINEER shall subcontract directly with a local geotechnical testing firm to
perform this work, unless directed otherwise by the City.
1.4 Utility Coordination: As part of this task the ENGINEER shall contact J.U.L.I.E
and request maps of existing utilities located on and in the vicinity of the project
site. This information shall be reviewed by the ENGINEER for potential conflicts
and mitigation measures, if needed, shall be presented to the City. Based on the
location of the site and preliminary investigation.
During this task the ENGINEER shall also identify the availability of electrical
service to the site. Costs associated with bringing appropriate service to the site
will be developed.
1.5 Architectural Review: As part of this task the ENGINEER shall meet with City
staff and present conceptual renderings of the PROJECT Building and site layout.
These renderings will be discussed in detail with the City and modifications made
based upon comments received from City personnel. Preliminary cost estimates
will be presented for each alternative presented to assist the City making a
decision on the architectural aspects of the facility.
1.6 Preparation of Preliminary Project Plans: As part of this task the ENGINEER
shall update the work plan presented at the kick-off meeting. The work plan will
have multiple sections which may be individual plans or technical memoranda
depending on the item being addressed. An updated project schedule will be
included in the work plan. Typical sections may include, but are not necessarily
limited to, a storm water management plan, soil erosion control plan, quality
assurance plan, a permit acquisition plan, a building code technical memorandum,
a hydraulic system evaluation technical memorandum, geotechnical investigation
technical memorandum and a utility conflict technical memorandum.
1.7 The information obtained during completion of this task will be compiled into an
overall project technical design memorandum that will serve as the basis for
proceeding with the development of construction bid documents.
Bowes Road Booster Pump Station—Design
2
Task 2 - Design and Preparation of Construction Bid Documents:
Upon receipt and disposition of comments on the preliminary design documents, the
ENGINEER shall proceed with the development of Construction Bid Documents. This
task will include:
1. Acquisition of additional survey or data required to complete the design
documents.
2. Development of preliminary design documents including drawings and
specifications. These documents will be developed taking into consideration City
procurement requirements, general conditions, bid documents, insurance
requirements, performance bonds, etc. The preliminary design documents shall
be developed upon completion of Task 1. The ENGINEER shall submit the 60%
level of completion of the design documents to the City and to their Quality
Assurance team for review. Six (6) copies of this document shall be submitted to
the City.
3. Technical Quality Assurance of the preliminary design documents. The
ENGINEER shall implement its Quality Assurance Program for this project. A
detailed technical quality assurance review will be performed by independent
ENGINEER senior staff that are not members of the day-to-day project team.
Quality assurance comments and responses shall be made available to the City
upon request.
4. Preliminary design document review with the City staff will be performed
following submittal of the preliminary design drawings and specifications. The
ENGINEER shall meet with City staff to review and discuss the comments. The
preliminary design documents will be modified and a written response to the
comments will be submitted to the City.
5. Upon incorporation of comments, ENGINEER will prepare and submit a pre-final
set (100% complete) of design documents to the City and to their Quality
Assurance Team for review. The submittal will include a draft Engineer's
opinion of probable construction cost. As with the preliminary design document
submittal we will incorporate comments from the City and our Quality Assurance
team following review and discussion of the comments. Written responses to
each comment received will be submitted
6. Final Design Documents (Issued for Bid Documents) will be prepared following
resolution and incorporation of comments on the pre-final submittal.
7. All of the design document submittals shall include, but not be limited to,
civil/site, architectural, structural, mechanical process, mechanical HVAC and
plumbing, electrical and instrumentation and control work such that the new
Booster Pump Station can be monitored and controlled automatically through the
existing Supervisory Control and Data Acquisition (SCADA) System. The design
documents are to also include design of a transfer power switch and an outdoor
receptacle for a City-owned generator connection. Security system components
of including fencing and surveillance cameras are included in the project. Design
drawings can be developed in AutoCAD LT.
Bowes Road Booster Pump Station—Design
3
Task 3 - Prepare an Opinion of Probable Construction Costs for Proposed Work
included in the Final Design Documents:
ENGINEER shall submit an Engineer's Opinion of Probable Construction Cost with each
design submittal included in Task 2. The cost will be submitted in a format acceptable to
the City that is determined as part of the work performed in Task 1.
Task 4 - Submit Drawings and Specifications to the City for Review:
As part of the design work the ENGINEER shall meet with representatives of the City
during the review process to explain the drawings, specifications and procedures.
ENGINEER shall advise the City concerning the impact of any proposed revisions to
total project cost and technical performance throughout the design process. A minimum
of three design review meetings, one at or shortly following each of the submittals
discussed in Task 2 shall be conducted.
Task 5 -Assist the City with Permit Applications.
ENGINEER will assist the City in the preparation of permit applications to the Illinois
Environmental Protection Agency, the Illinois State Division of Waterways, Kane
County and any other governmental agencies that have a regulatory interest in the project,
and provide all other services to secure permit approval. As part of the applications, the
ENGINEER shall submit complete sets of the Final Design Drawings and Specifications
as required.
Task 6 -Provide Twenty (20) sets of Final Bid Documents
ENGINEER shall provide twenty sets of Final Bid Documents which will include bid
forms, notices for bidders and final drawings and specification to the City for bidding
purposes. If requested, the ENGINEER shall assist the City in developing web based
procurement and/or electronic bid documents.
Task 7 - Assist the City with the Bidding Phase:
ENGINEER will provide bidding assistance to the City that will include receiving bidder
questions and requests for clarification, responding to questions in writing and
preparation of addenda as necessary.
Task 8 - Assist the City with Bid Review:
ENGINEER shall assist the City in reviewing bids and make recommendations
concerning the award of contracts. This task shall include but not limited to the
development and review of bid tabs, completeness of bid submittals, and reference
checks as requested by the City. The ENGINEER shall assist the City in preparation of
six (6)conforming copies of contracts.
Bowes Road Booster Pump Station—Design
4
•
�.�OF FCC
Agenda Item No.
—City of Elgin
L.
Ja 11 011
'
August 19, 2005 c:a M 10 9
er01 is�II
TO: Mayor and Members of the City Council N � 11/01
FINANCIALLY STABLE CITYGOYERNMENT
r
FROM: Olufemi Folarin, City Manager ,r40-,e EFFICIENT SERVICES,
AND OLIALIT Y INFRASTRUCTURE
Kyla Jacobsen, Water System Supenntendent
SUBJECT: Engineering Services Agreement Award for the Bowes Road Booster Pump Station.
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider authorization of an engineering services agreement for design and bidding
services for Bowes Road Booster Pump Station.
RECOMMENDATION
It is recommended that the members of the City Council authorize the execution of an agreement
for Engineering Services with Burns and McDonnell of Downers Grove, Illinois for design and
bidding services for Bowes Road Booster Pump Station in the amount of$49,795.96.
BACKGROUND
The 2004 Water Master Plan was prepared to provide the City of Elgin with a comprehensive plan
for the design of expansions and improvements to the existing water supply, treatment, and
distribution facilities. The study identified and established the capacities of improvements needed
to meet Elgin's water demands through the year 2035.
The Bowes Road Booster Pump Station was identified in the Master Plan report to take the suction
line from the High Zone and discharge to the West Zone. Pumping units for the Bowes Road Pump
Station shall be two identical pumps with a capacity of 2.0 Million Gallon Per Day (MGD) at a
rated head of 100 feet.
The Water Department requested proposals for service from seven (7) engineering firms. Five
firms returned formal proposals with price quotes separately submitted.
These five proposals were individually evaluated by a selection team consisting of Public Works,
Engineering and Water Department employees. The engineering firm of Bums and McDonnell was
selected the best qualified for this work. After ranking all firms, fee submittals were opened.
y
.ems Water—Engineering Services for Bowes Road Pump Station
August 19, 2005
Page 2
The fees are as follows:
Firm's Name Design & Bidding
URS $58,250.00
Alvord, Burdick&Howson $62,086.00
Burns & McDonnell $52,528.76
Rezek, Henry, Meisenheimer& Gende $48,997.00
Metcalf& Eddy $45,700.00
Burns and McDonnell included $4,150 in their submitted RFP for security fencing and surveillance
cameras. These items were not submitted as part of the other request for proposals. The negotiated
price for the design and bidding without including security fencing and surveillance cameras is
$45,645.96. The total negotiated price for design and bidding services, adding in the design of
security fencing and surveillance cameras, is $49,795.96.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
CONANCIAL IMPACT
The cost for the engineering services with Burns & McDonnell totals $49,795.96. Funds totaling
$75,000 are budgeted and available in the water portion of the 2005 General Obligation Bond Fund,
account number 365-4000-795.92-41, "Capital Additions/Distribution System," project number
409647, to enter into this contract.
LEGAL IMPACT
\OVNone
ALTERNATIVES
1. Award the agreement to Burns &McDonnell.
2. Do not award a contract at this time.
Respectfully submitted for Council consideration.
KJ/PLB
Attachment