05-231 Resolution No.05-231
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
M.I.C., INC. FOR ELGIN FESTIVAL PARK-PHASE A(RIVERWALK)
WHEREAS, the City of Elgin has heretofore entered into a contract with M.I.C., Inc. for
construction management services for Elgin Festival Park-Phase A(Riverwalk); and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final, a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: July 27, 2005
Adopted: July 27, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
ELGIN FESTIVAL PARK, PHASE A (RIVERWALK)
CHANGE ORDER No. 1 and Final
CONTRACT: Festival Park, Phase A (Riverwalk)
SCOPE: Change Orders No. 1, 2, 3, 4, 5 and 6 will increase the
quantities of some items as set forth in Attachment A hereto.
The Construction Manager for this project is M.I.C., Inc. of Batavia, Illinois.
REASON FOR CHANGE: Change Orders No. 1, 2, 3, 4, 5 and 6 is in the best
interests of the City of Elgin and are authorized by
law; the changes necessitating these change orders
were unforeseeable at the time of the original
agreement; and the changes provided for by these
change orders are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
SEE ATTACHMENT A
The original maximum contract amount with M.I.C., Inc. is $2,825,825. By
reason of Change Order No. 1, 2, 3, 4, 5 and 6, the contract for the Construction
Management Service for Elgin Festival Park Phase A (Riverwalk) will not
increase the maximum potential amount of the original contract. The contract
amount, inclusive of Change Orders No. 1, 2, 3, 4, 5 and 6 remains two million
eight hundred and twenty five thousand eight hundred and twenty five and
00/100 ($2,825,825).
The total amount of the increase of the amounts originally scheduled to be paid
resulting from the Change Order is $37,452.
CHANGE ORDERS No. 1 and Final
July 14, 2005
PAGE 2OF2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain
the same.
Agreed to this Zat day of 3 U L y 2005.
Recommended:
Economic Development
By:
Title: C ?c,e? d t� FC-c,-ve"t', I-c
Date:
Accepted:
M.I.C., Inc
Party of the Second Part (Construction Manager)
Title: 7'
Date: 7/i�f 45
Approved:
CITY OF ELGIN
Party of the F'rst Part wner)
By:
Title:
Date: QS
" J City of Elgin Agenda Item No.
IN
June 17, 2005
TO: Mayor and Members of the City Council ` .
RIVER AS A RESOURCE
FROM: Olufemi Folarin, City Manager
Raymond H. Moller, Director Economic Development
SUBJECT: Change Order No. 1 through 6 with M.I.C., Inc. for Festival Park Phase I
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider Change Order No. 1 through 6 with M.I.C., Inc. for Phase I of the
Festival Park Project.
RECOMMENDATION
It is recommended that the City Council authorize Change Orders 1 through 6 with M.I.C. Inc.
to the amount of$37,452.
BACKGROUND
On September 22, 2004, the City Council awarded a guaranteed maximum construction
management contract to M.I.C., Inc, for the construction of Phase I of the Festival Park Project
in the amount of$2,825,825. The project is 95% complete. Change Orders No. 1 through 6
involve the following elements of the project scope of work:
CHANGE
ORDER# ELEMENT VALUE REASON
1 Heavy Doly Ballards $2,475 Limited quantity. Purchased by City Manager
2 Banner Arms for Light Poles $4,158 Arms not originally specified
4 Water Tap $5,505 Upgrade from 2"to 4"to
3 Benches& Trash Receptacles $15,936 Limited quantity purchased by Ci Manager
Installation $4,620 By M.I.C.
4 Fence& Erosion Control Blanket Credit ($9,040) in Excavation Bid
5 As halt $2,650 Limited quantity. Purchased by City Manager
6 Decorative Ballards $11,148 Limited quantity. Purchased by City Mana er
Total $37,452
Change Order No. 1 through 6 with M.I.C., Inc. for Festival Park Phase I
June 17, 2005
Page 2
Costs related to the identified change orders will be funded from the Owner's Contingency Fund.
The budget for this line item totals $46,337. Following the approval of the change orders a
balance of$8,885 will remain in the line item.
SUMMARY OF CHANGES & CONTRACT AMOUNTS
BID CONTRACT TOTAL
PACKAGE CONTRACT CONTRACTOR VALUE COMPLETE BALANCE
Contaminated Soil
Excavation On $940,928 $928,784 $12,144
BP#1 Dewatering DJI $254,000 $254,000 $0
BP#2 Storm Sewer DR $86,620 $86,620 $0
BP#3 Excavation DJI $195,460 $186,600 $8,860
BP#4 Asphalt Pavin NO AWARD
BP#5 Concrete Ea le $277,800 $277,800 $0
BP#6 Irrigation JM Irrigation $63,258 $58,758 $4,500
BP#7 Fence Complete Fence $15,200 $15,020 $180
BP#8 Unit Paving LPS $118,200 $118,200 $0
BP#9 Graffiti Coatings DES Painting $9,900 $0 $9,900
BP#10 Landscape-Ornamental Pedersen $149,932 $149,932 $0
BP#11 Landscape-Riparian Fritz $41,550 $36,550 $5,000
13P#12 Electrical Par $164,000 $164,000 $0
Subtotal: $2,316,848 $2,276,264 $40,584
3%Construction Contingency $69,505.00 $62,932.00 $6,573
2%Owner Contingency $46,337.00 $37,452.00 $8,885
Pre-Construction Services $41,250.00 $41,250.00 $0
General Conditions $212,060.00 $191,001.00 $21,059
Home Office/OH&P $139,825.00 $128,639.00 $11,186
Total: $2 825,825.00 $2,737,538.00 $88,287.00
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
�*_LINANCIAL IMPACT
The total budget for Festival Park (project number 039520) is $5,412,682, To date
$5,237,191.21 has been spent. Included within the budget is a Construction Management
Contract with M.I.C., Inc. for$2,825,825. The requested change orders totaling $37,452 will be
funded from the Owner (City) 2% Contingency portion of the previously approved M.I.C.
Guaranteed Maximum Contract.
Change Order No. 1 through 6 with M.I.C., Inc. for Festival Park Phase I
June 17, 2005
Page 3
L + ALIMPACT
None
ALTERNATIVES
1. Authorize the proposed Change Orders.
2. Choose not to authorize the proposed Change Orders.
Respectfully submitted for Council consideration.
RHM:am
Attachments
Hitchcock
Design Group
Silver Anniversary
Creating Better Places' 1980-2005
May 18,'2005
Mr.Ray Moller
City of Elgin
150 Dexter Court
Elgin,IL 60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request#1—Heavy Duty Bollards
Project#: 03-0524002-X03-06-08
Dear Ray:
Upon reviewing the proposed costs,it is our recommendation that the City accept the cost to purchase
and install the heavy-duty bollards for$2,475.00.
To help save money on the Civic Riverfront project,the site furnishings(benches,trash receptacles,
and bollards)were purchased and installed by M.I.C. Construction. By doing so,the City saved
money by only paying for material and labor costs to install the site furniture.
The site furniture for Festival Park was to be dealt with similarly, but apparently the allowance for site
fumishings was overlooked and not included in M.I.C.'s contract. Accordingly, the cost for
completing the work should be taken from the 2%Owner Contingency. The amount remaining in the
owner contingency is as follows:
2%Owner Contingency: $46,337.00
Less Approved Change Orders:
SUBTOTAL: $000
Less Previously Applied for Change Orders:
Less Current Change Orders: #1 -Added Heavy Duty Bollards f$ M
CONTINGENCY REMAINING: $43,862.00
Ray,if you agree,please sign the enclosed change order request and forward to M.I.C.
J:\Pr0jects\500's\0524-City of Elgin\002-Elgin Riverfront\X03-Festival Park\CPS-riverwalk\E
bollards.doc Change Orderslchg ord#1042005 hvy dty
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 ■ wvwv.hitchcockdesigngroup.com
Hitchcock
Design Group
Silver Anniversary
Creating Better Places 1980-2005
May 18,2005
Mr. Ray Moller
City of Elgin
150 Dexter Court
Elgin,11.60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request#2—Banner Arms&4"Irrigation Tap
Project#: 03-0524002-X03-06-08
Dear Ray:
Upon reviewing the proposed costs, it is our recommendation that the City accept the following:
A. Banner arms for the light poles.
The plans and specifications did not clearly specify banner arms for the light poles,thus the
cost for the banner arms was not included in the original bid by Parr. To maintain consistency
throughout the downtown and the riverfront,we recommend that the City accept the cost of
$4,158.00 to install the banner arms for light poles(see attached MIC Request for Change
Order#2 and Par Electric letter).
B. JM Irrigation 4"tap.
The plans and specifications called for a 3"water tap,while the City of Elgin only provides a
2"or 4"water tap. The larger 4"water tap is required to allow for future improvements in
Festival Park. JM Irrigation's original bid for a 3"tap was$13,275. The invoice from the
City to tap a 4"service line to the property line was$12,526.21,including the$2,271.51 cost
to repair the street and sidewalk. JM Irrigation's cost to run piping from the property line to
the RPZ/meter was$6,254.00 making the total cost for the 4"tap$18,780.21. We
recommend that the City accept the cost difference between the original bid and the final cost
for the 4"tap of$5,505.21 (see the attached MIC Request for Change Order#2,JM Irrigation
letter,and City of Elgin letter).
The cost for Change Order Request#2 should be taken from the 2%owner contingency. The
following is a summary of change orders and amount remaining in the owner's contingency:
2%Owner Contingency: $46,337.00
Less Approved Change Orders: 000
SUBTOTAL: $000
J:\Projectsl500's\0524-City of Elgin\002-Elgin Riverfront\X03-Festival Park\CPS-riverwalk\E Change Orders\chg ord#2 042005 banner
arms irrigation.doc
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 • www.hitchcockdesigngroup.com
Hitchcock
Design Group .
Silver Anniversary
Creating Better Places' 1980-2005
May 18,2005
Mr.Ray Moller
City of Elgin
150 Dexter Court
Elgin,IL 60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request#3—Benches&Trash Receptacles
Project#: 03-0524002-X03-06-08
Dear Ray:
Upon reviewing the proposed costs,it is our recommendation that the City accept the cost of
$20,566.00 for the purchase and installation of the benches and trash receptacles for the site. As with
the Change Order Request#1 for the heavy-duty bollards,the benches and trash receptacles were not
included in M.I.C.'s general conditions allowance and there were no bids for this work.
We recommend that the cost for the purchase and installation of the site furniture be taken from the 2%
owner contingency. The amount remaining in the owner contingency is as follows:
2%Owner Contingency: $46,337.00
Less Approved Change Orders: 000.
SUBTOTAL: $0.00
Less Previously Applied for Change Orders: #1 -Added Heavy Duty Bollards ($2,475.00)
#2-Added Banner Arms ($4,158.00)
#2-Revised 4"Irrigation Tap ($5,505.21)
Less Current Change Orders: #3-Added Site Furnishings ($15,936.00)
#3 -MIC labor to install $4.620.00)
CONTINGENCY REMAINING: $13,642.79
Ray,if you agree,please sign the enclosed change order request and forward to M.T.C.
l:\Projects\500's\0524-City of Elgin\002-E1 in Riverfront\W-F '
trash.doc
g esuval Park\CPS riverwalk\E Change Orders\chg ord#3 042005 benches&
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 ■ www.hitchcockdesigngroup.com
Less Previously Applied for Change Orders: #1 -Added Heavy Duty Bollards ($2,475.00)
)
Less Current Change Orders: #2-Added Banner Arms ($4,158.00)
#2—Revised 4"Irrigation Tap ($5.50 . 1)
CONTINGENCY REMAINING: $34,198.79
Ray,if you agree,please sign the enclosed change order request and forward to M.I.C.
Sincerely,
Hitchcock Design Group
110/ 4;
Mark Underwood
Principal
cc: Sue Doornbosch&Travis Wood,M.I.C.,Inc.
Rick Hitchcock,Hitchcock Design Group
Hitchcock
Design Group
Silver Anniversary
Creating Better Places' 1980—2005
May 18,'2005
Mr.Ray Moller
City of Elgin
150 Dexter Court
Elgin,IL 60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request#4—Fence and Erosion Control Blanket Credits
Project#: 03-0524002-X03-06-08
Dear Ray:
Upon reviewing the proposed costs,it is our recommendation that the City accept the total credit of
$9,040.00. The credit is composed of a clerical error for$180.00 on the fence contract with Complete
Fence and a credit of$8,860.00 from the contract with DJI for erosion control blanket. Both the
earthwork and landscape contractors bid on the erosion control blanket,which due to the sequence of
seeding and plugging should have been included in the landscape contractors contract only.
We recommend that the credit for the fence contract and the erosion control blanket be added to the
2%owner contingency. The amount remaining in the owner contingency is as follows:
2%Owner Contingency: $46,337.00
Less Approved Change Orders: $0.00
SUBTOTAL: $0.00
Less Previously Applied for Change Orders: #1 -Added Heavy Duty Bollards ($2,475.00)
#2-Added Banner Arms ($4,158.00)
#2-Revised 4"Irrigation Tap ($5,505.21)
#3 -Added Site Furnishings ($15,936.00)
#3-MIC labor to install ($4.620.00)
Less Current Change Orders: #4-Fence Contract Credit $180.00
#4-Erosion Control Blanket Credit $8,860,
CONTINGENCY REMAINING: $22,682.79
Ray,if you agree,please sign the enclosed change order request and forward to M.I.C.
I:\Projects\500's\0524-City of Elgin\002-Elgin Riverfront1X03-Festival Park\CPS-riverwalk\E Change Orders\chg ord'#4 042005 credits.doc
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 ■ www.hitcheockdesigngroup.com
Hitchcock
Design Group
Silver Anniversary
Creating Better Places- 1980-2005
May 18,2005
Mr.Ray Moller
City of Elgin
150 Dexter Court
Elgin,IL 60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request#5—Asphalt
Project#: 03-0524002-X0346-08
Dear Ray:
Upon reviewing the proposed costs,it is our recommendation that the City accept the cost of$2,650.00
for asphalt work at Festival Park. The asphalt was necessary to patch Lake Street adjacent to the new
improvements in this area. Similar to Change Order Requests#1 and#3,asphalt was not included in
M.I.C.'s contract and no bids were submitted to complete this work.
We recommend that the cost for the asphalt be taken from the 2%owner contingency. The amount
t
remaining in the owner contingency is as follows:
2%Owner Contingency: $46,337.00
Less Approved Change Orders: $0-00
SUBTOTAL: $000
Less Previously Applied for Change Orders: #1 -Added heavy duty bollards ($2,475.00)
#2-Added banner arms ($4,158.00)
#2-Revised 4"irrigation tap ($5,505.21)
#3-Added Site Furnishings ($15,936.00)
#3-MIC labor to install ($4.620.00)
#4-Fence contract clerical error $180.00
#4-Erosion control blanket credit $8,860.00
Less Current Change Orders: #5 -Added asphalt f$2•G5�0 00)
CONTINGENCY REMAINING: $20,032.79
Ray,if you agree,please sign the enclosed change order request and forward to M.I.C.
J:1Projects\500's\0524-City of Elgin\002-Elgin Riverfront\X03-Festival Park\CPS-riverwaIME Change Orders\chg ord#5 042005 asphalt.doc
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 ■ www.hitchcockdesigngroup.com
Hitchcock
Design Group
Silver Anniversary
Creating Better Places- 1980-2005
May 18,2005
Mr.Ray Moller
City of Elgin
150 Dexter Court
Elgin,IL 60120
RE: Elgin Riverfront—Festival Park,Part A(Riverwalk)
Change Order Request 6 —Decorative Bollards
Project#: 03-0524002-X03-06-08
Dear Ray:
Upon reviewing the proposed costs,it is our recommendation that the City accept the cost of
$11,148.00 for the purchase and installation of the decorative bollards for the site. As with the Change
Order Request#1,#3,and#5 the bollards were not included in M.I.C.'s general conditions allowance
and there were no bids for this work.
We recommend that the cost for the purchase and installation of the site furniture be taken from the 2%
owner contingency. The amount remaining in the owner contingency is as follows:
2%Owner Contingency: $46,337.00
Less Approved Change Orders: X00
SUBTOTAL: $0,00
Less Previously Applied for Change Orders: #1 -Added heavy duty bollards ($2,475.00)
#2-Added banner arms ($4,158.00)
#2-Revised 4"irrigation tap ($5,505.21)
#3 -Added benches&trash recpt. ($15,936.00)
#3-MIC labor to install ($4.620.00)
#4-Fence contract clerical error $180.00
#4-Erosion control blanket credit $8,860.00
#5 -Added asphalt ($2,650.00)
Less Current Change Orders: #' -Added decorative bollards ( 11,148.001
CONTINGENCY REMAINING: $8,885.29
Ray,if you agree,please sign the enclosed change order request and forward to M.I.C.
J:\Projectsl500's\0524-City of Elgin\002-Elgin Riverfront\X03-Festival Park\CPS-riverwalk\E Change Orders\chg ord#7 042005 decorative
bollards.doc
221 West Jefferson Avenue ■ Naperville, Illinois 60540 ■ Phone 630.961.1787 ■ www.hitcheockciesigngroup.com