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05-219
Resolution No. 05-219 RESOLUTION RATIFYING THE EXECUTION OF AN INTERAGENCY AGREEMENT WITH THE ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY FOR TWO PART-TIME DOMESTIC VIOLENCE CASE WORKERS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that it hereby ratifies the execution of an interagency agreement by Ed Schock, Mayor, with the Illinois Criminal Justice Information Authority for two part-time domestic case workers,a copy of which is attached hereto and made a part hereof by reference. s/Ed Schock Ed Schock, Mayor Presented: July 13, 2005 Adopted: July 13, 2005 Omnibus Vote: Yeas: 7 Nays: 0 Attest: s/Dolonna Mecum Dolonna Mecum, City Clerk City of Elgin on behalf of the Elgin Police Department Law Enf -Based Victim Assistance Services Agreement#204046 INTERAGENCY AGREEMENT Victims of Verne Act of 1984 ' This interagency agreement is entered into by the Illinois Criminal Justice Information Authority,with its offices at 120 South Riverside Plaza,Chicago,Illinois 60606,hereinafter referred to as the"Authority',and the City of Elgin on behalf of the Elgin Police Department,hereinafter referred to as the"Implementing Agency,"with its principal offices at 150 Dexter Court,Elgin,Illinois 60120,for implementation of the Law Enforcement/Prosecutor-Based Victim Assistance Services Program. WHEREAS,Section 7(k)of the Illinois Criminal Justice Information Act(20 ILLS 3930/7(k))establishes the Authority as the agency"to apply for,receive,establish priorities for,allocate,disburse and spend grants of finds that are made available..Srom the United States pursuant to the federal Crime Control Act of 1973,as amended,and similar federal legislation,and to enter into agreements with the United States government to further the purposes of this Act,or as may be required as a condition of obtaining federal funds;"and WHEREAS,pursuant to the Victims of Crime Act of 1984,the Authority has been designated as the State agency responsible for administering this program;and WHEREAS,pursuant to the Authority's rules entitled"Operating Procedures for the Administration of Federal Funds," (20 Illinois Administrative Code 1520 et seq.)the Authority awards federal funds received by the State of Illinois pursuant to the Victims of Crime Act of 1984 and enters into interagency agreements with state agencies,units of local government,and not-for-profit organizations for the use of these federal fonds;and WHEREAS,the priorities of the Illinois Victims of Crime Program are: Services to victims of crime,with priority given to victims of sexual assault,domestic violence and child abuse, and underserved victims of violent crime; Services that assist the crime victim in participating in criminal justice proceedings and obtaining compensation for loss suffered as a result of victimization;and Training of persons who provide services to victims of crime;and WHEREAS,to ensure the minimum provisions of basic services to all victims of crime,the Authority's Action Plan prioritizes funding programs in the following manner: Continue current victim service initiatives; Provide victim services to underserved or unsaved areas; Expand and strengthen current victim services;and Implement new victim service initiatives after other finding areas are adequately addressed;and WHEREAS,the Authority designated the Implementing Agency to receive funds for the purpose of implementing a program to address one of the named areas. NOW,THEREFORE,BE IT AGREED by and between the Illinois Criminal Justice Information Authority and the Implementing Agency as follows: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit I • City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 SECTION 1. DEFINITIONS "Program": means a planned,integrated approach to an identified problem which is characterized by clear goals, measurable objectives,the implementation of strategies to achieve those objectives and a mechanism for assessing the effectiveness of those strategies. SECTION 2. PERIOD OF PERFORMANCE AND COSTS INCURRED The period of performance of this agreement shall be from March 1,2005 through February 28,2006. Costs incurred before the execution date of this agreement may be charged to this agreement if included in Exhibit B,incurred during the period of performance,and the Implementing Agency performed in accordance with the terms and conditions of this agreement. The Authority shall not be responsible for costs incurred before or after the period of performance of this agreement. SECTION 3. COMMENCEMENT OF PERFORMANCE If performance has not commenced within 60 days of the original starting date of this agreement,the/implementing Agency agrees to report by letter to the Authority the steps taken to initiate the program,the reasons for the delay,and the expected starting date. If the program is not operational within 90 days of the starting date of this agreement,the Implementing Agency agrees to submit a second letter to the Authority explaining the implementation delay.The Authority may at its discretion either cancel this agreement or extend the implementation date of the program past the 90-day period. If the program is interrupted for more than 30 days after commencement,due to loss of staff or any other reason,the Implementing Agency agrees to notify the Authority in writing explaining the reasons for the interruption and the steps being taken to resume operation of the program.The Authority may,at its discretion,reduce the amount of federal funds awarded and/or terminate this agreement if the program is interrupted for more than 90 days. If this agreement is terminated due to this section,the Authority will only pay for those services rendered as of the date service delivery ceased.Any funds advanced to the Implementing Agency and not expended as of that date shall be repaid to the Authority upon notification by the Authority. SECTION 4. PROGRAM DESCRIPTION AND BUDGET The Implementing Agency agrees to undertake and perform in a satisfactory manner in accordance with the terms and conditions of this agreement,the program described in the Program Description attached and incorporated as Exhibit A and the Budget attached and incorporated as Exhibit B. a) In administering the program described in Exhibit A the Implementing Agency agrees that it: 1) Is a nonprofit organization or public agency that provides services to victims of crime; ii) Has a record of providing effective service to victims of crime and at least 20 percent of its financial support(including in-kind contributions)is from non-federal sources;or,if has not yet demonstrated a record of providing services,it can demonstrate that 25-50 percent of its financial support comes from non-federal sources; in) Utilizes volunteers; ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 2 • city of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 iv) Promotes coordinated public and private efforts within the comnumity served to aid crime victims; v) Assists victims in seeking available crime victim compensation benefits; vi) Maintains statutorily required civil rights statistics on victims served by race,national origin, sex,age,and disability,and permits reasonable access to its books,documents,papers,and records to determine whether the Implementing Agency is complying with applicable civil rights laws;this requirement is waived when the Implementing Agency is providing a service,such as telephone counseling,where soliciting the information may be inappropriate or offensive to the crime victim; vii) Provides services to victims of federal crimes on the same basis as victims of State and local crimes; viii) Provides services to crime victims,at no charge,through the program described in Exhibit A;and ix) Maintains confidentiality of client-counselor information,as required by State and federal law. b) The Implementing Agency certifies that only those costs related to the delivery of direct services to victims of crime shall be paid pursuant to this agreement,in accordance with Exhibit B. SECTIONS. PAYMENT The Authority agrees to make payment to the Implementing Agency for the administration and implementation of the program described in Exhibit A.Upon receipt of the fiscal and progress reports described in Section 9 of this agreement,quarterly payments will be made to the Implementing Agency.No payment will be made until all outstanding reports are received by the Authority,including outstanding reports from previously funded Authority programs.In addition,due to the unique requirements of the program being funded,the Implementing Agency may request that an advance payment be made during any quarter and must include supporting documentation with the request.Requests for advance payment are subject to review and approval.No payment will be made to an Implementing Agency unless and until the Implementing Agency is in full compliance with applicable state and federal laws and the terms and conditions of this agreement. The maximum amount of federal funds payable under this agreement is$38,502 and is dependent on the expenditure of matching funds as described in Section 6 and Exhibit B,and the performance of the Implementing Agency in accordance with the terms and conditions of this agreement. The Implementing Agency must provide for the deposit of program funds,including federal and matching funds,into a bank account in the name of the Implementing Agency,either depositing such funds into an account separate from any of its other bank accounts or treating such funds as a separate line item per its budget and audited financial statements. Federal funds shall be immediately deposited into such bank account. SECTION 6. MATCH The Implementing Agency certifies that it(a)meets the requirements of Section 4 of this agreement and(b)has at least 20 percent of its support (including in-kind contributions) from sources other than federal funds for the program described in Exhibit A.Therefore one dollar in cash or in-kind match is required for each four dollars of federal funding received. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 3 • City of Elgin on behalf of the Elgin Police Department - Law Enfo r-Based Victim Assistance Services A Agreement#204046 ( Failure of the Implementing Agency to apply non-federal financial support to the program described in Exhibit A in the amount of at least 20 percent of such program's costs,shall result in a proportionate reduction in the amount of federal funds awarded under this agreement and may result in the return of funds already awarded To meet this matching funds requirement,the Implementing Agency shall apply non-federal financial support to the program,as described in Exhibit B. SECTION 7. OBLIGATIONAL LIMITATION Payment under this agreement is subject to passage of a suitable and sufficient appropriation by the Illinois General Assembly.Obligations of the State of Illinois will cease immediately without penalty of further payment being required in any fiscal year should the actions of the General Assembly or any applicable funding source result in the failure to appropriate or otherwise make available sufficient funds for this agreement. SECTION 8. NON-SUPPLANTATION - The Implementing Agency certifies that Federal fiords made available under this agreement will not be used to supplant . available state and local funds,but will be used to increase the amounts of funds that,in the absence of these Federal and matching funds,would be made available to the Implementing Agency for crime victim assistance services. SECTION 9. REPORTING REQUIREMENTS Unless another reporting schedule has been required or approved by the Authority,the Implementing Agency agrees to submit the following minimum data to the Authority on a quarterly basis,with quarters beginning at the start of the calendar year,within 15 days following the quarter covered by the report a) Victim Statistics:Total number of victims and significant others served by program,type of crime, type of services provided,race,sex,age,and disability,where such information is voluntarily furnished by those receiving services;and b) Staff Information:Number of hours and types of service contributed during the reporting period by paid and volunteer staff. The Implementing Agency agrees to submit the following information as required by the Authority: a) Changes that have been made in the program since receiving the federal fluids that will benefit victims of crime; b) A short description of how the program has coordinated its activities with other service providers in the community; c) A short description of how the program has assisted crime victims in seeking available crime victim compensation benefits; d) Victim statistics,including the total number of victims served by criminal justice status(i.e. reporting/non-reporting,prosecution/non-prosecution); e) Staff information,including the number of hours of training received by volunteers and paid staff; f) Program information and activities,including the number of hours of training presented,number of hours of public information and education programs presented;and ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 4 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor--Based Victim Assistance Services Agreement#204046 C g) Number of referrals to/from other agencies. Unless another reporting schedule has been required or approved by the Authority;the Implementing Agency is also required to submit quarterly fiscal reports and to file year-end program financial status reports.The Executive Director of the Authority will determine the content and form of these reports.The Implementing Agency agrees to report any additional information required by the Executive Director of the Authority. SECTION 10. MAINTENANCE OF RECORDS The Implementing Agency agrees to maintain records which document activity reported to the Authority pursuant to Section 9 of this agreement.Such records shall be accessible to the Authority for monitoring purposes no more than 10 days following a request that such records be produced by the Implementing Agency.Inability of the Implementing Agency to produce such records or failure to produce such records shall be cause for suspension or termination of this agreement. The Implementing Agency agrees to retain financial and program records for a minimum of 3 years after the expiration date of this agreement,or 3 years after closure of Implementing Agency's most recent audit report, whichever is later.The Implementing Agency shall maintain,for this 3-year period,adequate books,records,and supporting documents to verify the amounts,recipients,and uses of all disbursements of funds passing in conjunction with this agreement;the agreement and all books,records,and supporting documents related to the agreement shall be available for review and audit by the Auditor General,federal awarding agency personnel,the Authority,or any person duly authorized by the Authority;and the Implementing Agency agrees to cooperate fully with any audit conducted by the Auditor General,the federal awarding agency,the Authority or any person duly authorized by the Authority,and to provide full access to all relevant materials.Failure to maintain the books,records,and supporting documents required by this Section shall establish a presumption in favor of the State for the recovery of any funds paid by the State under the agreement for which adequate books,records,and supporting documentation are not available to support their purported disbursement. If any litigation,claim,negotiation,audit,review or other action involving the records has been started before the expiration of the 3-year period,the records must be retained until the completion of the action and resolution of all issues that arise from it or until the end of the regular 3-year period,whichever is later. SECTION 11. PROCUREMENT REQUIREMENTS,REQUESTS FOR PROPOSALS,CONFLICT OF INTEREST All procurement transactions shall be conducted by the Implementing Agency in a manner to provide,to the maximum extent practical,open and free competition.The Implementing Agency must use procurement procedures that minimally adhere to all applicable laws,executive orders and federal guidelines.The Implementing Agency shall also adhere,and assure that its contractors and subcontractors adhere,to all applicable certification and disclosure requirements of the Illinois Procurement Code. The Implementing Agency shall follow its established procurement process if it minimally adheres to applicable federal guidelines,and the following requirements.If the Implementing Agency's established procurement process is less competitive than the following requirements,the following more competitive requirements must be adhered to in lieu of the Implementing Agency's procurement process. • For procurements of$100,000 or less,the Implementing Agency must solicit quotes or bids from at least three sources. • For procurements over$100,000,the Implementing Agency must formally advertise the proposed procurement through an Invitation for Bids(IFB),or a Request for Proposals(RFP)process. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 5 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services rink Agreement#204046 All RFPs over$100,000,that involve the use of federal or matching funds,must be submitted by the Implementing Agency to the Authority for review and written approval prior to their issuance.In addition,the Authority reserves the right to request that any RFP or IFB,regardless of its dollar amount,be submitted to the Authority for review and approval prior to its issuance. As required by the Authority,the Implementing Agency shall submit documentation regarding its procurement procedures and grant-funded purchases for Authority review and approval,to assure adherence to applicable federal guidelines. The Implementing Agency agrees to comply with applicable provisions of the Illinois Procurement Code(30 ILCS 500)prohibiting conflicts of interest,and all applicable terms,conditions and provisions of the code are made a part of this agreement the same as though they were incorporated and included herein. No employee,officer or agent of the Implementing Agency shall participate in the selection,or in the award or administration of a contract supported by federal funds if a conflict of interest,real or apparent,would be involved. SECTION 12. DISCLOSURE OF SOLICITATION FOR EMPLOYMENT The Implementing Agency shall notify the Authority's Ethics Officer lithe Implementing Agency solicits or intends to solicit for employment any of the Authority's employees during any part of the award funding process or during the tens of any interagency agreement awarded. SECTION 13. ELIGIBILITY FOR EMPLOYMENT IN THE UNITED STATES The Implementing Agency shall complete and keep on file,as appropriate,the Immigration and Naturalization Service Employment Eligibility Form(I-9).This form shall be used by the Implementing Agency to verify that persons employed by the Implementing Agency are eligible to work in the United States. SECTION 14.INSPECTION AND AUDIT If required by revised Office of Management and Budget Circular A-I33"Audits of States,Local Governments,and Non-Profit Organizations,"the Implementing Agency agrees to provide for an independent audit of its activities. Audits shall be made annually,unless A-133 allows the Implementing Agency to undergo biennial audits.Audits shall be made in accordance with the General Accounting Standards for Audit of Governmental Organizations, Programs,Activities and Functions,the Guidelines for Financial and Compliance Audits of Federally Assisted Programs,any compliance supplements approved by the Office of Management and Budget,and generally accepted auditing standards established by the American Institute of Certified Public Accountants.Copies of all audits must be submitted to the Authority no later than 9 months after the close of the Implementing Agency's audit period. Known or suspected violations of any law encountered during audits,including fraud,theft,embezzlement,forgery, or other serious irregularities,must be immediately communicated to the Authority and appropriate federal,State, and local law enforcement officials. The Implementing Agency agrees to develop and maintain a record-keeping system to document all agreement related activities and expenditures.These records will act as the original source material for compilation of the data required in Section 9 and all other program activity. The Authority shall have access for purposes of monitoring,audit and examination to all relevant books,documents, papers,and records of the Implementing Agency,and to relevant books,documents,papers and records of subcontractors. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 6 City o f Elgin,on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 SECTION 15. CLOSE-OUT REQUIREMENTS Within 45 days of the expiration date of this agreement or any approved extension thereof the following documents most be submitted by the Implementing Agency to the Authority:(a)final financial status report,(b)final progress reports;(c)property inventory report;and(d)other documents required by the Authority. SECTION 16. NATIONAL HISTORIC PRESERVATION ACT COMPLIANCE If the Implementing Agency is considering renovation work that would alter or otherwise improve the exterior or interior of a structure that will be used to accommodate the grant program,the Implementing Agency shall assist the Authority and Office for Victims of Crime(OVC)in complying with the National Historic Preservation Act (NHPA). The Implementing Agency must establish and maintain records to determine if the structure is 50 years or older. If any portion of the structure is 50 years or older,the Implementing Agency shall notify the Authority and consult with the Illinois Historic Preservation Agency. The Implementing Agency shall amend the proposed renovation work to , avoid any potential adverse impact to an historic structure,as determined as a result of the consultation. The Implementing Agency cannot begin the proposed renovation of a structure 50 years or older until the implementing agency receives written approval from the Authority and OVC. The Implementing Agency acknowledges that this section applies to proposed renovation work whether or not it is being specifically fimded with federal grant or matching funds. As long as the proposed renovation is being conducted by the Implementing Agency or any third party to accommodate the use of the federal grant or matching funds,the Implementing Agency most assist the Authority and OVC in complying with the NHPA. If the records established and maintained by the Implementing Agency clearly document that the structure is less than 50 years old,the Implementing Agency must submit these documents to the Authority to receive approval for being exempt from the NHPA. i SECTION 17.IMPLEMENTING AGENCY COMPLIANCE The Implementing Agency agrees to comply with all applicable laws,regulations,and guidelines of the State of Illinois,the Federal Government and the Authority in the performance of this agreement,including but not limited to: - Those laws,regulations and guidelines specified in Sections 19 and 25 of this agreement. The provisions of 28 CFR applicable to grants and cooperative agreements including Part 18, Administrative Review Procedures;Part 20,Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23,Criminal Intelligence Systems Operating Policies;Part 30,Intergovernmental Review of Department of Justice Programs and Activities;Part 42, Non-Discrimination/Equal Employment Opportunity Policies and Procedures;Part 46,Protection of Human Subjects;Part 61,Procedures for Implementing the National Environmental Policy Act;Part 63,Floodplain Management and Wetland Protection Procedures;and Part 67,Governmentwide Debarment and Suspension (Nonprocurement). - Section 8136 of the Department of Defense Appropriations Act of 1988(P.L. 100-463,effective October 1, 1988). - National Environmental Policy Act of 1969,42 U.S.C.pars.4321 et seq. - National Historic Preservation Act of 1966, 16 U.S.C.pars.470 et seq. r ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 7 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 - Flood Disaster Protection Act of 1973,42 U.S.C.pars 4001 et seq. - Clean Air Act of 1970,42 U.S.C.pars.7401 et seq. - Clean Water Act,33 U.S.C.pars. 1368 et seq.;Executive Order 11738;and EPA regulations(40 CFR Part 15). - Federal Water Pollution Control Act of 1948,as amended,33 U.S.C.pars.1251 et seq. - Safe Drinking Water Act of 1974,42 U.S.C.pars.300f et seq. - Endangered Species Act of 1973,16 U.S.C.pars. 1531 et seq. - Wild and Scenic Rivers Act of 1968,as amended, 16 U.S.C.pars. 1271 et seq. - Historical and Archeological Data Preservation Act of 1960,as amended, 16 U.S.C.pars.469 et seq. - Coastal Zone Management Act of 1972,16 U.S.C.pars.1451 et seq. - Coastal Barrier Resources of 1982,I6 U.S.C.pars.3501 et seq. - Indian Self Determination Act,25 U.S.C.par.450f. - Intergovernmental Cooperation Act of 1968,42 U.S.C.4201 et seq. teak - Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970,42 U.S.C.pars.4601 et seq. - Hatch Political Activity Act of 1940,as amended,5 U.S.C.pars.1501 et seq. - Animal Welfare Act of 1970,7 U.S.C.pars.2131 et seq. - Demonstration Cities and Metropolitan Development Act of 1966,42 U.S.C.pars.3301 et seq. - Federal Fair Labor Standards Act of 1938,as amended,29 U.S.C.pars.201 et seq. . SECTION 18. EQUAL EMPLOYMENT OPPORTUNITY PROGRAM The following requirements apply to for-profit entities,and state,county or other local units of government If the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of 3 percent or more,the Implementing Agency agrees to formulate,implement and maintain an equal employment opportunity program relating to employment practices affecting minority persons and women.If the Implementing Agency has 50 or more employees,is receiving more than$25,000,either through this agreement or in aggregate grant funds in any fiscal year,and has a service population with a minority representation of less than 3 percent,the Implementing Agency agrees to formulate,implement and maintain an equal employment opportunity program relating to practices affecting women.If required by this section or Section 19 of this agreement,the Implementing Agency hereby certifies that an equal employment opportunity program will be in effect on or before the effective date of this Agreement.In addition,any Implementing Agency receiving$500,000 or more through this agreement,or $1,000,000 or more in aggregate grant funds in an 18 month period,shall submit a copy of its equal employment opportunity plan as directed by the Authority. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 8 City of Elgin on behalfof the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 SECTION I9. NONDISCRIMINATION The Implementing Agency certifies that no person shall be excluded from participation in,denied the benefits o; subjected to discrimination under,or denied employment in connection with any activity funded under this agreement on the basis of race,color,age,religion,national origin,disability,or sex.The Implementing Agency agrees to have written sexual harassment policies which satisfy the requirements set forth in the Illinois Human Rights Act(775 ILCS 5). The Implementing Agency assures compliance with the following laws,and all associated rules and regulations: - Non-Discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended, 42 U.S.C.3789(d); - Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18,2002, Volume 67,Number 117,Page 41455-41472); - Title VI of the Civil Rights Act of 1964,as amended; - Section 504 of the Rehabilitation Act of 1973,as amended; - The Americans with Disabilities Act,42 U.S.C.12101 et seq.; - Title IX of the Education Amendments of 1972; rak - The Age Discrimination Act of 1975; - The Department of Justice Non-Discrimination Regulations,28 CFR Part 42,subparts C,D,E,and G; - The Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39; - The Illinois Human Rights Act,775 ILCS 5; - The Public Works Employment Discrimination Act,775 ILCS 10; - The Illinois Environmental Barriers Act,410 ILCS 25. All applicable provisions,rules and regulations of these Acts are made a part of this agreement by reference as though set forth fully herein. In the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Implementing Agency,or any subgrantee or contractor of the Implementing Agency,the Implementing Agency will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. The Implementing Agency certifies that it shall not pay any dues or fees on behalf of its employees or agents or subsidize or otherwise reimburse them for payment of their dues or fees to any club which unlawfully discriminates, and that it shall comply with all provisions of the Discriminatory Club Act(775 ILCS 25). ILLINOISCRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 9 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 SECTION 20. CONFIDENTIALITY OF INFORMATION The Implementing Agency agrees not to use or reveal any research or statistical information furnished under this program by any person and identifiable to any specific private person for any purpose other than the purpose for which such information was obtained in accordance with this program and all applicable federal guidelines and legislation Such information shall be immune from legal process and shall not,without the consent of the person furnishing the information,be admitted as evidence or used for any purpose in any action,suit or other judicial, legislative or administrative proceeding. SECTION 21. ASSIGNMENT The Implementing Agency shall make no assignment or transfer of this agreement,any subcontracts under this agreement or of any of the monies due hereunder without prior written approval of the Authority.In the event that the Authority approves such an assignment or transfer,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is assigned or transferred as fully and completely as the Implementing Agency is bound and obligated. SECTION 22. SUBCONTRACTING The use of subcontractors for any work or professional services that involves the use of federal or matching funds is subject to Authority approval.Any work or professional services subcontracted for shall be specified by written contract and subject to all terms and conditions contained in this agreement If the use of subcontractors is approved by the Authority,the terms and conditions of this agreement shall apply to and bind the party or parties to whom such work is subcontracted as fully and completely as the Implementing Agency is bound and obligated.The - Implementing Agency shall make reasonable efforts to assure that all subcontractors adhere to the terms and conditions of this agreement The Authority shall not be responsible for the performance,acts or omissions of any subcontractor. Subcontracts over$100,000 that are funded with federal or matching funds must be submitted by the Implementing Agency for Authority review and approval prior to their effective dates and execution by the Implementing Agency.In addition, the Authority reserves the right to require that any subcontract funded with federal or matching funds, regardless of its dollar amount,be submitted to the Authority for review and approval prior to its effective date and execution by the Implementing Agency. As required by the Authority,the Implementing Agency shall submit documentation regarding contracts to be fimded with federal or matching funds for Authority review and approval,to assure adherence to applicable federal guidelines. Approval of the use of subcontractors by the Authority does not relieve the Implementing Agency of its obligation to assure performance under this agreement SECTION 23. INDEPENDENT CONTRACTOR The Implementing Agency,in the performance of this agreement,shall act as an independent contractor and not as an agent or employee of the Authority.The Authority shall not be responsible for the performance,acts or omissions of the Implementing Agency.The Implementing Agency shall be liable,and agrees to be liable for,and shall indemnify, defend and hold the Authority harmless for all claims,suits,judgments and damages arising from the performance of this agreement,to the extent permitted by law. SECTION 24. EXHIBITS The documents appended are made a part of this agreement,as exhibits;The Implementing Agency shall perform the ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 10 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 services subject to this agreement in accordance with all terms,conditions,and provisions set forth in such exhibits. • SECTION 25. TERMINATION OR SUSPENSION OF THE INTERAGENCY AGREEMENT The Implementing Agency shall operate in conformance with the following State and federal laws and guidelines, currently in effect and hereafter amended,when applicable:the Victims of Crime Act of 1984;Office of Justice Programs,Office for Victims of Crime,Victims of Crime Act Victim Assistance Grant Final Program Guidelines(62 FR 19607,April 22,1997);the Office of Justice Programs'Financial Guide;Office of Management and Budget Circulars A-21,A-87,A-102,A-110,A-122,and A-133;the Illinois Grant Funds Recovery Act(30 ILCS 705);Illinois Procurement Code(30 ILCS 500);the State Comptroller Act(15 ILCS 405);the U.S.Department of Justice Regulations Governing Criminal History Record Information Systems(28 CFR Part 20.1 et seq.);the U.S. Department of Justice Regulations Governing Confidentiality of Identifiable Research and Statistical Information(28 CFR Part 22.1 et seq.);the U.S.Department of Justice Regulations Governing Governmentwide Debarment and Suspension(28 CFR Part 67.100 et seq.)and the rules of the Authority(20 I11.Adm.Code 1520 et seq.). The Executive Director of the Authority,in accordance with the Authority's Operating Procedures for the Administration of Federal Funds,may suspend or terminate performance of this agreement for nonconformance with any State or federal law or regulation,with such guidelines as specified in this section,or with the terms or conditions of this agreement. SECTION 26. CERTIFICATIONS REGARDING DEBARMENT AND A DRUG-FREE WORKPLACE As required by the Authority,the Implementing Agency shall complete and submit the Certification Regarding A Drug-Free Workplace and shall certify that neither it nor its principals are presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any federal department or agency. The Implementing Agency certifies that it has not been barred from contracting with any unit of State or local government as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961,as amended. SECTION 27. CERTIFICATION REGARDING LOBBYING Federal funds are prohibited from being used for influencing or attempting to influence persons in connection with covered federal transactions,which include the awarding,making,entering into,extension,continuation,renewal, amendment,or modification,of federal grants or contracts.The Implementing Agency understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment,repeal,modification or adoption of any law,regulation or policy,at any level of government,without the express prior written approval of the federal awarding agency. If receiving more than 5100,000 pursuant to this agreement,Implementing Agency agrees to provide a Certification Regarding Lobbying to the Authority and,if applicable,a Disclosure of Lobbying Activities form.If a subcontractor will receive more than$100,000 in federal funds pursuant to this agreement,Implementing Agency will provide to the Authority a Certification Regarding Lobbying and,if applicable,a Disclosure of Lobbying Activities form signed by the subcontractor.The Implementing Agency must provide these certifications and disclosures as required by the Authority. SECTION 28. INTERNATIONAL ANTI-BOYCOTT CERTIFICATION The Implementing Agency certifies that neither it nor any substantially-owned affiliated company is participating or shall participate in an international boycott in violation of the provisions of the U.S.Export Administration Act of 1979 or the regulations of the U.S.Department of Commerce promulgated under that Act. ILLINOIS CRIMINAL L JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 11 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 SECTION 29. DRUG FREE WORKPLACE CERTIFICATION If the Implementing Agency has 25 or more employees and is receiving$5,000 or more under this agreement,the Implementing Agency certifies that it provides,and will continue to provide,a drug free workplace in accordance with the Drug Free Workplace Act(30 ILCS 580). The Act requires that no grantee or contractor shall receive a grant or be considered for the purposes of being awarded a contract for the procurement of any property or services from the State unless that grantee or contractor has certified to the State that the grantee or contractor will provide a drug free workplace.False certification or violation of the certification may result in sanctions including,but not limited to,suspension of contract or grant payments,termination of the contract or grant and debarment of contracting or grant opportunities with the State for at least one(1)year but not more than five(5)years. For the purpose of this certification,"grantee"or"contractor"means a corporation,partnership,or other entity with twenty-five(25)or more employees at the time of issuing the grant,or a department,division,or other unit thereof, directly responsible for the specific performance under a contract or grant of$5,000 or more from the State. The contractor/grantee certifies and agrees that it will provide a drug free workplace by: (a) Publishing a statement (1) Notifying employees that the unlawful manufacture,distribution,dispensing,possession or use of a controlled substance,including cannabis,is prohibited in the grantee's or contractor's workplace. (2) Specifying the actions that will be taken against employees for violations of such prohibition. (3) Notifying the employee that,as a condition of employment on such contract or grant,the employee will: (A) abide by the terms of the statement;and (B) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five(5)days after such conviction. (b) Establishing a drug free awareness program to inform employees about: (1) the dangers of drug abuse in the workplace; (2) the grantee's or contractor's policy of maintaining a drug free workplace; (3) any available drug counseling,rehabilitation,and employee assistance program;and (4) the penalties that may be imposed upon an employee for drug violations. (c) Providing a copy of the statement required by subparagraph(a)to each employee engaged in the performance of the contract or grant and to post the statement in a prominent place in the workplace. (d) Notifying the contracting or granting agency within ten(10)days after receiving notice under part(B)of paragraph(3)of subsection(a)above from an employee or otherwise receiving actual notice of such conviction. (e) Imposing a sanction on,or requiring the satisfactory participation in a drug abuse assistance or rilk‘ ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 12 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 rehabilitation program by,any employee who is so convicted,as required by section 580/5 of the Drug Free Workplace Act. (f) Assisting employees in selecting a course of action in the event drug counseling,treatment,and rehabilitation is required and indicating that a trained referral team is in place. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act. SECTION 30. STATEMENTS,PRESS RELEASES,ETC. When issuing statements,press releases,requests for proposals,bid solicitations,and other documents describing projects or programs funded in whole or in part with federal money,the Implementing Agency shall clearly state(1) the percentage of the total cost of the program or project which will be financed with federal money,and(2)the dollar amount of federal funds for the project or program. SECTION 31. COPYRIGHTS,PATENTS If this agreement results in a copyright,the Authority and the Office for Victims of Crime reserve a royalty-free, nonexclusive and irrevocable license to reproduce,publish or otherwise use,and to authorize others to use,for government purposes,the work or the copyright to any work developed under this agreement and any rights of copyright to which a grantee,subgrantec or a contractor purchases ownership with grant support. If this agreement results in the production of patentable items,patent rights,processes,or inventions,the Implementing Agency shall immediately notify the Authority.The Authority will provide the Implementing Agency with further instruction on whether protection on the item wild be sought and how the rights in the item will be allocated and administered in order to protect the public interest,in accordance with federal guidelines. SECTION 32. PUBLICATIONS The Implementing Agency shall submit to the Authority for review,a draft of any publication that will be issued by the Implementing Agency describing or resulting from programs or projects funded in whole or in part with federal or matching funds,no later than 60 days prior to its printing. For publications over 20 pages,the Authority will submit comments to the Implementing Agency no later than 30 days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 30-day review period. For publications of 20 pages or less,the Authority will submit comments to the Implementing Agency no later than 10 working days after receipt of the draft.If more than one such publication is submitted,the Authority reserves the right to extend the 10-day review period. The Authority reserves the right to require the resubmission of any publication for additional review and comment,prior to its printing. The Implementing Agency shall submit to the Authority,copies,the number of which will be specified by the Authority, of the final publication no later than 20 days prior to release of the final publication Exceptions to the above publication requirements may be granted upon prior Authority approval. Any such publication shall contain the following statement: ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 13 Qty of Elgin on behalf of the Elgin Police Department (1.16' Law Enforcement/Prosecutor--Based Victim Assistance Services Agreement#204046 "This project was supported by Grant#2004-VA-GX-0046,awarded by the Office for Victims of Crime,Office of Justice Programs,U.S.Department of Justice,through the Illinois Criminal Justice Information Authority.Points of view or opinions contained within this document arc those of the author and do not necessarily represent the official position or policies of the U.S.Department of Justice,or the Illinois Criminal Justice Information Authority." These publication requirements pertain to any written,visual or sound publication,but are inapplicable to press releases, newsletters and issue analyses. SECTION 33. FEDERAL TAXPAYER IDENTIFICATION NUMBER Under penalties of perjury,the Implementing Agency certifies that the name,correct taxpayer identification number, and legal status listed below are correct Name: City of Elgin on behalf of the Elgin Police Department Taxpayer Identification Number: Employer Identification Number 36-6005862 (Enter the name of the entity as used to apply for the entity's EIN and the EIN.) JAgal Status(check one): Individual Nonresident Alien rik Sole Proprietorship Tax Exempt/Hospital/Extended Care Facility Partnership/Legal Corporation Pharmacy/Funeral Home/Cemetery Corporation Corporation Medical Corporation Government Pharmacy(non-corporate) Estate or Trust SECTION 34.FEDERAL GRANT INFORMATION . - - By signing this agreement,the Implementing Agency acknowledges that it has been informed of the following information regarding the federal funds received under this agreement • Federal Awarding Agency:Office of Justice Programs,Office for Victims of Crime • Catalog of Federal Domestic Assistance(CFDA)Number and Title: 16.575 Crime Victims Assistance • Grant Award Name and Number:Crime Victim Assistance Grant Program(2004-VA-GX-0046) • Grant Award Year:Federal Fiscal Year 2004 SECTION 35. RENEGOTIATION,MODIFICATION,OR AMENDMENT OF THE INTERAGENCY AGREEMENT • No alteration,variation,modification.;termination,addition to or waiver of any provisions of this agreement shall be valid or binding unless in writing,and signed by the parties.For purposes of modification of this agreement which do not involve increases or decreases in funding,the signature of one representative of the Implementing Agency is sufficient.The parties agree to renegotiate,modify,or amend this agreement to ensure continued consistency with ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 14 City of Elgin on behalf of the Elgin Police Department Law Enforcement/Prosecutor-Based Victim Assistance Services Agreement#204046 • federal and State laws,and regulations. SECTION 36. INTEGRATION This document and the exhibits,amendments,and items incorporated by reference constitute the entire agreement between the parties pertaining to the subject matter of this agreement and supersede all prior and contemporaneous agreements and understandings of the parties,oral or written,which are not fully expressed herein.No alleged covenant,representation,or condition not expressed in this agreement shall affect or be effective to interpret,change or restrict the express provisions of this agreement. SECTION 37. SEVERABILITY If any term or provision of this agreement is held invalid,unenforceable,voidable or void,that term or provision shall not affect the other terms or provisions of this agreement which can be given effect without the invalid term or provision. SECTION 38.CERTIFICATION TO ALLOWABLE SERVICES,ACnMTIES,AND COSTS Implementing Agency certifies that it,and its subcontractors,shall use VOCA and match funds for only allowable services,activities and costs,as described in the Victims of Crime Act Crime Victims Assistance Program Guidelines;Section E.Services,Activities,and Costs at the Subrecipient Level. Implementing Agency certifies that it,and its subcontractors,shall not use VOCA or match funds to pay for presentations given by VOCA or match funded personnel,unless the following conditions are adhered to.A small portion of a VOCA or match funded staff person's time may be used to give presentations to groups provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. These presentations should serve as a means of reaching the project's target population either through outreach to individual crime victims or through agencies that typically have contact with the target population. • VOCA or match funded staff time,not t_o exc et1 an average n 4 hn u pe month,may be used to provide public presentations to community groups and schools provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. • VOCA or match funded staff time,not to exceed an average of 1(1 hnr,rc per month,may be used to provide public presentations to criminal justice personnel and medical service providers provided the primary purpose of the presentation is to inform people about the VOCA funded project and available services. SECTION 39. EQUIPMENT REQUIREMENTS lf,for an item of equipment described in Exhibit B to be funded with either federal or matching funds,the Implementing Agency does not have a purchase order dated within 90 days after the start date of the agreement,the Implementing Agency shall submit a letter to the Authority explaining the delay in the purchase of equipment.The Authority may,in its discretion: A. Reduce the amount of federal funding; B. Cancel this agreement; C. Allow the Implementing Agency to reallocate the federal or matching funds that were allocated for such equipment to other allowable,Authority approved costs;or D. Extend the period to purchase this equipment past the 90-day period. ILLINOIS CRIMINAL JUSTICE INFORMATION AUTHORITY Federal and State Grants Unit 15 07/08/2005 14:47 FAX. 312 793 8422 IL CRIMINAL JUSTICE Q1002 . City of Elgin Laww>3o on Vidita.Assistance Services Agreement I 1 SfC1'ION 40. ACCEPTANCE , a - .end executed by the oificeis Ind o 1s of the The terms of ibis i interagency 1g t as i teby' (z,/ (—)—•.„, -Lori G.Levin Date Executive Ditecr Mauls Ce;miesl Tustice Iufot doa Authority • • , °Pt.._„____/■C:WiL---."---- . . . • 4/1°5 , Schack Car of Elgin :_y• •••Novicki• . . Fiscal Ser/ices Magner • City of Elgin • oIA1 4 ' otijoi5105- Robert seetrr . atz PAUee Chief • City of Elgin • • • ILLLHOI6 CRIMINAL TLFiICE lb ORMATtON AUTHORITY Federal and Stags Grants Unit 16 • 91 . 153refit)OM pin tat?Fad x.traokunv NO ZL'WdO INI azusnl WNNAttaa 9IOMITII .3sd most . • ..cp 1`+ Q °! 1 . . . . .. a3oo . zausw saowas mil alga • . �r 1 'T ':1I,,,. .411• 0/ry Xa yi . xis . . ,9 a 1.4F . arsogIcly ttOge0J31 0413111 ITCRIXIFO CiMITIVE taontiga aswoota = — — 'I 0 RI- — '-'°1egh) . d.. 4e,: , . . r- .., ;olamq yawed oR334 stypylo Pap maw tadold kq palmoxo pas pa • - 4.4c- -, ate# huallasext oplijo IMISI U. ?JNY1d130V 'OP lu0iU.T scossa f omit panirsovasoadpumaatiaa mr1 Q wiled Agra 4 0.1111201 ri'°a30 Au . EXHIBIT A: PROGRAM NARRATIVE VICTIMS OF CRIME ACT Organization Name: City of Elgin.Police Department Organization Address: 151 Douglas Ave. Elgin,IL 60120 Type of Implementing Agency(Check one) X Criminal Justice-Government X Law Enforcement Prosecution Probation Other Private Non-Profit Please provide the total amounts of funding allocated to victim services based on your agency's budget for the current fiscal year: Federal(Excluding VOCA) $0 VOCA Funds $38502 State $9626 Local $ Other $0 4 Indicate the number of volunteer staff used by your agency(full-time equivalents)and how they are used. Volunteers are used in several units in the police department.The volunteerduties are mostly clerical.Volunteers work in the drut unit,training unit,and the community relations.The volunteers perform the following duties:. Updating files and information related to accreditation standards,thepolices,and procedures-Assisting the community relations unit in neighborhood watch and special events. If you do not use volunteers,please check here and complete the volunteer waiver certification included in the continuation packet. 4 1 The following information is required(attachments are acceptable) • Federal congressional district 14 Counties served by VOCA program Kane and small part of Cook Cities served by VOCA program Elgin State legislators representing these areas Munson,Parks.Schmitz,Laurens Population of service area 94487 This proposal makes a special effort to target any unserved or underserved populations(check if applicable). If applicable,please indicate all unserved or underserved populations being targeted: African American Mentally Disabled Hispanic Physically Disabled Rural Underserved Urban Elderly Children Other(specify) Non-English Speaking rah' Identify the victim(s)to be served through this VOCA-funded program and the amount of federal funds allocated accordingly $ All Victims of Crime $ Survivors of Homicide Victims $ Child Physical Abuse $ Adult Sexual Abuse $ Child Sexual Abuse $38502 Domestic Violence $ Robbery $ Elder Abuse $ Other Violent Crimes $ DUI/DWI Crashes $ Other(name type) Please respond to each of the items in the following seven sections.The answers to these questions will be your proposal.You may use additional sheets if necessary. I. Description of Organization In this section,we are trying to gain a general sense of your agency's overall goals and activities NOT solely the program for which you are seeking VOCA funds. 2 1. Please provide a brief description of your agency. The Elgin Pollee Department is a full-service law enforcement agency,with 240 employees,including 170 sworn personnel. Centered along the banks of the Fox River, the City of Elgin.Illinoi is located approximately 38 miles northwest of Chicago. The Elgin PD takes law enforcement to another level with community-oriented policing, which involves a collaborative effort among police officers and citizens to finght crime and to change conditions that contribute to social disorder. Community policing involves working with the public and private agencies,local businesses,schools,churches and residents. Efforts to improve the community are forging a lasting partnership betyween community members and shattering the underlying causes of crime. The Elgin PD's fundamental duties are to serve the community,to safeguard Ivies and property.to protect the innocent against deception,the weak against oppression or intimidation,and the peaceful against violence or disorder; In September of 1991,the police department initiated a new menthod of interaction with the public through the hiringof a Victim's Assistance Coordinator. The Victim's Assistance Coordinator was charged with the reponsibility of providing short-term counseling for individuals and families who live in the City of Elgin. Today.the Victim's Assistnace Coordinator supervises the social services unit of the elgin Police Department. The overall goal of the social services unit is to make the City of Elgin a safer place,sharing the mission of the Elgin PD to serve and protect its citizens. The social services unit provides free case management and counseling services to any resident of Elgin who has been a victim of any type of crime,including domestic violence. The social services unit also provides free services to juven9iles who have been in trouble with the law to help them to solve whatever issues they are having that may have led to their behavior problems. These services include individual and group, counseling and a consequences program that teaches juveniles there are servious consequences for their poor choices. The consequences program aims to prevent juveniles from ending up in fail. Services outside the domestic violence program are provided by college interns who are getting their Maters degrees in Social Work or a related field. The Victim's Assistance Coordinator manages the interns and oversees the services they provide. The Domestic violence program provides case management and counseling services to victims of domestic violence and their children. Licensed counselors who are trained in the field of comestic violence provide these services. The victims assistance cooredinator oversees this program and also provides direct services 2. Besides the services funded through this grant,what other services does your agency provide? Short-term individual and family counseling Crisis intervention Individual gand group counseling for juvenile delinquents and their families 3 Consequesnces program for juvenile delinquents(first time offenders) Petals program for teenage girls(teen girl support group) Referrals and information Victims Services Community relations Program development Ciritical Incident Stress Management 3. Please indicate the total number of staff dedicated to victim services at •ur a:enc �1' 6 s 7 _ _ z i L` f:S Number of staff providing direct service. 2 PTs for Domestic (Do not include managerial and support staff in this count). Violence and 2-5 graduate-school interns for all other social service programs Number of managerial staff 1 (also provies direct service) Number of administrative support staff 0 II. Summary of Program This section will help us understand the program for which you are seeking VOCA funds. This must include all direct services to be provided to crime victims with VOCA and match funds.Do not include a description of activities that will not be funded with VOCA or match funds. 1. How many staff members are funded under this grant program(Fed&Match)?2 PT IFTE 1.g �. � '; y t s !i ril • Domestic Violence Case Mana.er 50% Domestic Violence Case Mana.er 50% *FIE is defined as Full Time Equivalent* 2. Please provide a brief summary of the VOCA funded program. The domestic violence program at the social services unit of the Elgin PD provides servicces to victims of domestic violence and significant others. Victims of domestic violenc IDV)come from every population-females and males,young and elderly,everyt, race and religion,wealthy and poor,heterosecual and homosexual. The DV case managers of the EPD social services unit serve all of these population from the Elgin Area The DV program is not limited to partner abuse. It addresses violence between parents and their children,violence between siblings,and violence between roommates who are not related. in addition,the DV program provies services to children who witness rik violence in their homes. 4 P 4 E,4 �� �� Agenda Item No. 1` /" City of Elgin IF �`'^ E L June 17, 2005 G I TO: Mayor and Members of the City Council N >AFE Cc7MMt_1NITY FROM: Olufemi Folarin, City Manage Deputy Chief James Burns SUBJECT: Acceptance of Grant from Illinois Criminal Justice Department for Two Part-time Domestic Violence Case Workers PURPOSE The purpose of this memorandum is to provide the Mayor and members of the City Council with information to consider acceptance of a grant from the Illinois Criminal Justice Information Authority (ICJIA) for the continuation of two Part-time Domestic Violence Case Workers. RECOMMENDATION It is recommended that the City Council accept this grant award from ICJIA. BACKGROUND In late 2001,the City authorized the formation of two part-time Domestic Violence Case Worker positions using grant funds. The program has been fully funded through grants since being formed. The City has been offered a grant for $38,502 to continue this program by the Illinois Criminal Justice Information Authority. These funds would then be combined with a previously awarded grant in the amount of$9,626 from the Illinois Attorney General's office. The City had previously also been awarded funds through the Illinois Department of Commerce, but those funds are no longer available. The City sought full funding for the position in the amount of$54,321 which, combined with the already received grant for $9,626, would have fully funded the positions, but we have been offered only $38,502, which is $15,816 short of full funding. The City Council has authorized sufficient funds to pay the positions through 2005, but additional funds will be required in the 2006 budget cycle to continue this program. The two grants will be combined (ICJIA=$38,502 & Attorney General=$9,626 for a total funding of $48,128 of an estimated required amount of $63,947), with the City making up the remaining $15,819. Should the City Council decide not to appropriate additional funds for these r positions in 2006, the positions will be extended only until the grant funds can pay 100% and the two positions would be eliminated in early 2006. tink ICJIA Grant approval June 17, 2005 Page 2 COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED Community Crisis Center; Department of Children & Family Services; Renz Addition Center, and Children's Home and Aide Society of Illinois. 9-IAA...FINANCIAL IMPACT There are sufficient funds budgeted ($68,430) and available ($38,308) in the General Fund, Police Department, account number 010-2304-731.01-03 Part-time Earnings for this expenditure for the remainder of 2005. The grant requires a match from the City of$25,445. This match will be met through the use of Attorney General's grant funds ($9,626-already awarded and $5,000 received) and City funds ($15,819). The City will also be supplying the office space and ancillary (non-payroll) expenses for these employees. Funding required for 2006 would need to be included within next year's budget. LEGAL IMPACT None. ALTERNATIVES 1. The City Council may chose to reject this grant and fund the Domestic Violence Case Workers with local funds. 2. The City Council may chose to reject this grant and end the Domestic Violence Program within the police department. Respectfully submitted for Council consideration. Jjb Attachments r 'l L. :,71,1;4„714'0,,,r,, N. ,.J, 1 r 44'1., •�:Tl9f;:1 ._ "iw�itl�i,ull�nw:.,rrgc�i +wiri ilvl+.l�}..I. r. ' +.,..gyi,rw "° % t•e„rin'.r•M 1. "` '+"•It'Hi: �ri!r "I . .6.14..‘...."..'. ,ir nYIr,. rtrrryu u. , r - -,577,,: ., , i'i ;-'ri•°�' I�'!;; `1k'•i a+1;la—"`y. Tr."` r=r— '•'u. -4-44- 'ter r,, wa, a •-f,,, r •�,. . �a q ;p—,, f a rg r 1 B .{ :i r�trtt1111� -�). a �,`°.' vrc j., .r'2` *. `o`-_•'E. •r _E� ?'.. '"_' r, _ :'-_.-'::::.,s'::::::-.,.: • y!'. "^'s. .�It .:...'P"',t',: L` 't1.:7�`�:1.. : .1d! ,,r I „11. 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'' 0.14.` s�14 i14 I wler,.,, 1' r •,' r, n ^a( r.• . 17 ," (( `I Ffi fffff ' rlr.,it + �+ 1,La1'tf glt %I1Y , 61;1ii'!ilr: �l , :. 1: i,Ii wEis,11,..,iui:.N .,.:.5 .i4iii:40., lino Zi:si..i;: .,1.,11:x4.., ar..;�l" ,l.ac;l,,il.' i fl1!{';tli. ;. -:rri, I.d t.F,, tl''.!,! ,g t I 1 �7�1,.'�I4gC•1:-! ,-�>,I( D"ry^.;rF +7F��M:,.w. 4:�.�r n I 'i' ,!I {� �Yfr 1 �a 4' 1• �j19,i 1 ., i �'�t i ,y ��''��}} }",.� � M' al'tS,L! � F .. r` ° ',_l p` •' � �fr�"�I �tl}I'�i' r,l"'' I., i''t v''1' i o'I 1t; .�rl ` .rA Ulrfi1 ti iE� F1•. ,:' _7:Ill Y�i•<;9• EE�txq�1 ! Pr ri�.Ylyra�a. ? The DV program provieeds the following primary services: Reviewing Police reports on DV and contacting the victims via phone or letter to offer services and referrals Assiting victims who directly recniest help(with or without police reports) Providing Referrals to toher community resources Providing counseling/crisis interviention(including home visists)to victims and significant others Providing Criminal Justice Support Assisting victims in Obtaining orders ofprotection Providing personal advocacy Note on how our DV program has evolved: The social services unit's DV program has evleved in adapt to our clients'needs. For example,we provide much more ongoing crisis intervention than we originally planned and less of the other servicres,and the in--person information and referrals service evelved into a natural prat of our crisis intervention service. Also during our original goal setting,we did not anticipate the need to rely on writing tlettrs to provide information and referrals to victims. Instead.we had set goals for telephone and in-person information and referrals. We discovered that many victims cannot be reached by phone. Originally,the social services unit had envisioned our primary role as a"gatekeeper"to other community resouces,expecting to provice case management in terms of referring clients to other communtiy resouces for servcies and then following up with clients to ensure their needs are beingmet. Currently,our role has evolved into providing more direct servies to our clients. We provide referrals to other comuntiy resouces as needed to, supplement and complement our servcies. For example, a client may receive crisis intervention services from us while receiving legal advocacy services from another agency. We have also discovered less need for home and school visists than what we had origianlly anticipated. Most clients are capable and will ing to come to the Elgin Pollice Department for crisis intervention. However,when home visits are necessary.they require more resouces for the case manager's safety,including police backup. Due to the volume of police reports on DV that we receive enverey month,we frequentlyrefer clients to other agencies for legal advocacy services because other agencies have more specialized legal advocacy resources. Our primary goal now is to reach out to as many victims as possible to offer servcies and 5 to help themn to be safe. To do this.we must be as efficient as possible and make as ra much use of other community resoucres as possible. Oneo fothe most time-consuming services we provide is legal advocacy. Therefore,we prefer to refer victims to other community resources for this service. 3. Which of the following direct client services to crime'victims will this program •rovide? •lease r- er to the instructions section or service ' - nitions__,:„ „.„ ,-__- ..,_,. .7,-- -..ST47-=vie.-:-_-A"c----:-; ---q,-1-z_:---,_,%:::- - i ,' it,--, '---:' ----:-`,--7r:l':.e.-;A"----t----_,-____ z-ki---4--- -.:;_,- -=-----: .-=__„,..,-.-,-:-;„„v,c--,Asir-i,-•1,,_;.f,,,:-.-r4.,:...,,:j 7 X Crisis Counseling Therapy X Follow Up Contact Support Group Services X Information and Referral(In-person) X Information and Referral(Telephone Contacts) X Criminal Justice Support/Advocacy X Emergency Legal Advocacy Emergency Financial Assistance X Assistance in Filling Compensation Claims X Personal Advocacy Medical Advocacy Crisis Hotline Counseling X Case management Other(Specify) X Information and Referral Letter Other(Specify) 4. Does this program provide direct services for all crime victims that come into contact with your agency,OR a sub-population of crime victims(e.g. domestic violence victims,non-English speaking victims,disabled victims, teenage victims)? CHECK ONE: ALL CRIME VICTIMS X SUB-POPULATION OF CRIME VICTIMS If SUB-POPULATION OF CRIME VICTIMS,please identify: Domestic Violence Victims 5. What are the primary qualifications of program-funded staff?Please attach an updated lob description and resume for each position including duties and qualifications.If the position is not 100%VOCA-funded,asterisk the duties that apply to this program. Maters Degree in counseling or social work. 6 w 6. Who oversees this program? The Victim's Assistance Coordinator 7. How does this program complement the other activities and/or services provided at your agency? The DV program enables the social services unit to serve more members of the Elgin communiyt and provide more opportunities to address violenct crime in families. Also the DV Case Managers bring speicalized expertise in DV to the social serivces unity. The addition of the FV program allows the plice department of have adirect impact in effectively serving victims. DV Case Managers can readily identify gaps in the police officers training that need to be addressed,for example,imssing information in police reports,lack of victim sensitivity III. Review of Goal(s)and Objectives This section provides an overview of your program's accomplishments during the current performance period,and also helps us learn about what helped or hindered your program during this time.This section should provide guidance as to whether objectives or program strategies should be modified for the upcoming year. A universal goal was developed for your current grant program.Please indicate the goal that was chosen for your current performance period. To provide direct services to(CHECK ONE BELOW): ALL CRIME VICTIMS X Domestic Violence CRIME VICTIMS (Insert sub-population of crime victims here) for the purpose of alleviating trauma and suffering incurred from victimization. A list of objectives was included in the materials the Authority provided to you for your current performance period.Following is a list of those objectives.Please respond only to the questions that pertain to the objectives you identified for your current VOCA funded program.Authority staff recognize that the period of performance may not have ended for your program. l. Provide criminal court-related advocacy and support services to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance? 120 b.To date,how many clients actually received this service during your period of performance?51 7 c.To date,what percentage of your objective has been met(item b i-item a)?42% d.Do you anticipate that your objective will be met by the end of your performance period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[cj is less than 75%),please explain why. 1.We frequesntly refer victims to other agencies for court-related servcies because these agencies have more time and specialized legal advocacy resources 2.Many victims do not wish to go to court. Please also see"Note on How our DV Program has Evolved"in Section II, summary of Program,Question 2. 2. Provide criminal case status, disposition and/or appearance notification to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?48 b.To date,how many clients actually received this service during your period of performance?32 c.To date,what percentage of your objective has been met(item b+item a)?81% d.Do you anticipate that your objective will be met by the end of your performance period? ►es e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why. 3. Provide assistance with preparing victim impact statements to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance? b.To date,how many clients actually received this service during your period of performance? c.To date,what percentage of your objective has been met(item b=item a)? d.Do you anticipate that your objective will be met by the end of your performance period? e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why. 4. Provide other criminal 'ustice advoca /su,'ort services to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?48 • b.To date,how many clients actually received this service during your period of performance?Q c.To date,what percentage of your objective has been met(item b+item a)?0% d.Do you anticipate that your objective will be met by the end of your performance ' period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.We have been reporting data incorrectly. while we have been providing this services,we provided it at the time we gave telephone information and referral servcies and did not count it as both services but only counted the information and referral services. We have corrected this and data 8 reporting will be correct for this continuation grant.If we would have properly collected this data we would have met this objective. 5. Provide in person information and referral services to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?360 b.To date,how many clients actually received this service during your period of performance?121 c.To date,what percentage of your objective has been met(item b+item a)?33% d.Do you anticipate that your objective will be met by the end of your performance period?l g e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.The in-person information and referral service became a part of other services. We incorrectly counted this service only under one service,and will correct this for future reporting. If we would have p gperlycollected this data we would have met the objective. 6. Provide telephone information and referral services to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?840 b.To date,how many clients actually received this service during your period of performance?Q30 c.To date,what percentage of your objective has been met(item b+item a)? 111% d.Do you anticipate that your objective will be met by the end of your performance period? e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why. 7. Provide assistance in obtaining an order of protection to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?�6 b. To date,how many clients actually received this service during your period of performance?2 c.To date,what percentage of your objective has been met(item b+item a)?.09% d.Do you anticipate that your objective will be met by the end of your performance period?ng e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.We frequently refer victims to other agencies for court-related services because these agencies have more time and specialized legal advocacy resources. Also many victims do not wish to go to court. See"Note on How our DV Program Evolved"in Section II,Summary of Program,question 2. 8. Provide other emergency legal advocacy/support services to clients each month. rbk a.How many clients did you anticipate would receive this service during your entire period of performance?48 9 b.To date,how many clients actually received this service during your period of performance?1 c.To date,what percentage of your objective has been met(item b i item a)?.Q2% d.Do you anticipate that your objective will be met by the end of your performance period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.We frequently refer victims to other agencies for court-related services because these agencies have more time and specialized legal advocacy resources. Also many victims do not wish to go to court. See"Note on How our DV Program Evolved"in Section II,Summary of Program.question 2. In addition,we though this service was redunant to the above objective_ 9. Provide follow-up contact to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance? 1200 b.To date,how many clients actually received this service during your period of performance?417 c.To date,what percentage of your objective has been met(item b+item a)?35% d.Do you anticipate that your objective will be met by the end of your performance period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.This service became a part of our telephone information and referral services. We incorrectly counted this service only as telephone information and referral and will correct this for future reporting. If we would have properly collected this data we would have met the objective 10. Provide assistance with filing compensation claims to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?24 b.To date,how many clients actually received this service during your period of performance?2 c.To date,what percentage of your objective has been met(item b+item a)?.08% d.Do you anticipate that your objective will be met by the end of your performance period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.Very few victims actually qualify for this. . See"Note on How our DV Program Evolved"in Section II,Summary of Program, question 2. 11. Provide crisis counseling to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?96 b.To date,how many clients actually received this service during your period of ribk performance?60 c.To date,what percentage of your objective has been met(item b=item a)?62% d.Do you anticipate that your objective will be met by the end of your performance I0 period?po e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.We had incorrectly collected this data as telephone information and referral as this is when we provided crisis intervention. and will correct this for future reporting. If we would have properly collected this data we would have met the objective 12. Provide personal advocacy to clients each month. a.How many clients did.you anticipate would receive this service during your entire period of performance?20 b. To date,how many clients actually received this service during your period of performance? 100 c.To date,what percentage of your objective has been met(item b Y item a)?27% d.Do you anticipate that your objective will be met by the end of your performance period?no e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.Most clients came to us for other services as theprimary services so we incorrectly counted only one of the services we provided and did not count this additional service. We will correct this for future reporting. If we would have properly collected this data we would have met the objective If you indicated that your program would provide a direct service as an objective that is not listed above,please specify the service(s)and report progress for this objective(s)in questions 13 and 14. 13. Provide Home Visits services to 4 clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance?26 b.To date,how many clients actually received this service during your period of performance?2 c.To date,what percentage of your objective has been met(item b+item a)?.03°4 d.Do you anticipate that your objective will be met by the end of your performance period?no - e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why.Most clients came to the Police Department to receive services. See"Note on How our DV Program Evolved"in Section II,, Summary of Program.question 2. 14. Provide services to clients each month. a.How many clients did you anticipate would receive this service during your entire period of performance? b.To date,how many clients actually received this service during your period of performance? c.To date,what percentage of your objective has been met(item b+ item a)? d.Do you anticipate that your objective will be met by the end of your performance period? II e.If you do not anticipate meeting your objective(or your percentage indicated in[c] is less than 75%),please explain why. 15. What were the successes of your program during the current performance period? We served many more clients overall than we anticipated.00.more than double. We expected to serve an estimated total of 1,200 clients for the entire time period(assuming many clients would require more than one type of service).but we ended up serving 2, 443 clients. We had written and sent out 555 letters containing information and referrals and telephoned 930 clients. By the end of December 2004,we had provided counseling services to 188 cleints,and we experienced many positive outcomes. We prvented suicies,hleped victims to rebuild their lives in safe environments,prvided an outlet for children witnesses of domestic violence to express their feelings,and hleped victims and their families to overcome the trauma of victimization. We helped parents and their children to overcome conflicts with one. We also experienced some success in increasing police officers'awareness of underlying inssues of incidents of DV and the need to be sensitive to the victims and their children. The greatest indicator of our success is the increasing number of victims who are initiating contact with the social services unit and requesting help. We refer to these victims as"call-ins"and"walk-ins"as opposed to those victims for whom we had made rik the initial attempt to contact after reviewing police reports. Apparently,our DV pr9ogram is obtaining support within the communist and gaining resident's trust. Another indicator of our success is the clients feedback on our follow-up surveys.(NOT VOCA FUNDED).All responses cited positive outcomes of the services we provided. 16. What barriers did you experience in implementing your program and/or providing services during the current performance period?How did you respond to them? Insufficient staff for the large voume of polcie reports on DV has been our greatest barrier to providing services to victims in a timely manner. Also due to indsufficient staff,we cannot reach out to the children of victims as much as we would like to. We have noticed a link between runaway teenagers and DV. National cites domestic violenceiss a primary reason teenagers run away from home,but we have insufficient reseouces and time to do more for runaway teenagers. To overcome the bathers of insufficient staff,master-level, social services,college interns have been assigned to help with the initial contact with victims. However,this is not the ideal solution due to the frequent turnover of interns. Occasionally we experience a language barrier with victims. When this occcurs,we refer the victims to other community resouces who can provide bilingual services. In the future,the FB program would benefit from adding a PT bilingual case manager. 17. Is there anything else you would like us to know based on your experience during the 12 current performance period?If so,please describe here. some victims would venefit from group therapy,but we don't have resouces to provide it. Currently,we refer clients out to other agencies for support groins,but we see a neef for more group therapy resouces.Clients are often placed on a waiting list to be included in the support gourpsprovided by other agencies. Teenagers seem to fall through the cracks in the system. bue to the •seeming lack of human resources and already heavy case loads,it appears to us that DCFS underserves children ages 12 and above,seemily assuming they can fend for themselves. We see a need for a support group for teenagers who are impacted by DV in their homes. We also see a need for parenting support groups to help parents lean healthy and constructive conflict-resolution and communication styles and more effectively and healthy ways to establish and enforce rules with their children. Finally,children of all ages who witness violence in their homes appear to be underserved. Sometimes they are not even mentioned on the police reports,but even when they are,we rarely have sufficient resources to reach out to them directly. Police officers,the front desk staff,the communications operators(911 staff),and the detectives could benefit from more training on the complexities of DV and their impact on victims. They could use more training on how to improve their reporting of incidents and how their behavior toward the victims impacts victims for better or for worse. eirik IV. Statement of Problem This section will help us understand why your program is important to crime victims as well as the community you serve.This section should document the problem(s)the organization continues to face and justify a need for continued funding. 1. What is the problem(s)identified among crime victims that come into contact with your agency that this program addresses? (What do crime victims need that they would not get or would receive less of if this program were not continued?) Wioghout our DV program,many victims of DV would not be aware of the community resouces available to them or of their legal rights. Without our program,many victims would not receive emotional and legal support from licensed counselors who are experienced in the field of DV and the victims children would not receive counseling. Withoug our program,many victims and their chiddren would receivepolice intervention, but no social services that would help them break the cycle of violence and rebuild their lives. 2. How are you aware that this problem exists?(Please provide data that supports the need for your proposed program and include the source of any such data. You may 13 also use anecdotal information based on experiences of agency staff or other sources within your jurisdiction.Please do not use names or any other Information that would identify a specific victim. The Instructions section contains a list of potential data sources for your use.) We are aware of the incidents of DV through police reports.and as our DV services becom more known among Elgin redientes.many more victims are calling the DV case managers directly to ask for help. `some of whom may never have reported their situations to police. 3. How willyourprogram be affected if VOCA funds were not available? Our program would be terminated. To date.VOCA is osur primary source of funding. V. Goal and Objectives This section will help us better understand where your program is ultimately going (GOAL)and how it will get there(OBJECTIVES). Remember that goals and objectives should only include VOCA grant and match funded activities. rib.* 1. Goal: A universal goal has been developed for all VOCA funded programs.Please indicate the appropriate goal for your intended program. To provide direct services to(CHECK ONE BELOW): ALL CRIME VICTIMS AND/OR NON-OFFENDING SIGNIFICANT OTHERS X Domestic Violence Victims and their children (Insert sub-population of clients here.) for the purpose of alleviating trauma and suffering incurred from victimization. 2. Objectives:Please complete the following objectives by inserting the number of clients that will be provided with that service each quarter.If you will not be providing a specific type of service,place a zero in the blank. Example: Provide court accompaniment to 6 victims each quarter. 1. Provide crisis-counseling services to 90 clients each quarter. 2. Provide therapy to clients each quarter. elw 3. Provide follow-up contact to 20 clients each quarter. 14 4. Provide support group services to clients each quarter. 5. Provide in-person information and referral services to 20 clients each quarter. 6. Provide telephone information and referral services to 115 clients each quarter. 7. Provide criminal justice support/advocacy services td 26 clients each quarter. Of the clients indicated above,will any of them receive the following services?If so • how many do you anticipate receiving the following services each quarter: Criminal court orientation or criminal court escort services? Information regarding criminal case status disposition or appearance notification services? Assistance with preparing victim impact statement? Assistance with childcare for clients while they are attending criminal court or other case proceedings? Assistance with transportation to criminal court or other appointments regarding the criminal case? 8. Provide emergency legal advocacy services to clients each quarter. Of the clients indicated above,will any receive assistance in obtaining an order of protection?If so how many do you anticipate receiving this service each quarter? 9. Provide emergency financial assistance to clients each quarter. 10.Provide assistance in filing compensation claims to 12 clients each quarter. (Although VOCA regulations mandate that your agency provides this service in order to receive VOCA funds, this objective should only be filled in if the VOCA funded position provides this service.) 11.Provide personal advocacy to clients each quarter. 12.Provide medical advocacy to clients each quarter. 13.Provide crisis hotline counseling services to clients each quarter. 14.Provide case management services to 24 clients each quarter. Objectives 15 and 16 are blank so that you may indicate other direct services not listed above.Please note you will be required to maintain data relative to these • objectives and report their progress on your quarterly data report. 15.Provide Information Referral-Letter services to 69 clients each quarter. 15 • 16.Provide services to clients each quarter. VI. •Program Implementation The problem statement described the issue(s)to be addressed.Goals/objectives have defined the ends to be achieved.This section will tell us how these ends are going to be accomplished by describing how the VOCA grant and match funded activities will be implemented in clear,logical detail and should provide a clear picture of how the program will operate in order to achieve its goals and objectives. 1. Please describe the specific activities each staff member under this program will provide to crime victims. The DV case managers perform the following activities: Review police reports on DV and contact victims via phone or letter to offer information, services and referrals. Assist vicitms who directly request our (with or without police reports) Provide crisis counsleing to vicitms and their non-offending significant others Provide criminal justice support Assit victims in obtaining Orders of Protection Provide personal advocacy 2. How do the activities listed above benefit your target population? Victims of Dv will receive the help they need to break the cycle of violence.rebuild their lives in safe home environments,and improve overall avility to function independently. 3. Given any new issues or barriers to implementation that you encountered during the current performance period,what steps will be taken to address these issues during the new program period? Make more use of masters-level,social services college interns. 4. What training needs have you identified for the staff funded under this program? Each DV case manager has had over 100 hours of DV training over the last twoyears. This new period should focus on additional training on parent-child and child-child conflict and new DV legislation. 5. How will you address those training needs?If unable to address those needs,please 16 explain why: rik Attend applicable seminars. VII. Implementation Schedule The implementation schedule should be used as a planning tool for the program and should reflect a realistic projection of how the program will proceed.The Implementation Schedule should indicate:the VOCA funded activities and services that will be provided; the month the activity/service begins;the month the activity/service is completed;the personnel responsible for each activity/service;and the frequency with which the activity/service will be provided.Please use the following implementation schedule form using examples as a guide. Activity/Service Month Month Personnel Frequency TT B • a - Comp feted Res nsible 111�41w 4e yes �� �"�, ..�-r � .' yr - 'r-. •' s ��-.•3'�., '�- f rte+ st ibt%te- Smch± ,i F �, •, fir �_ tmt ' -c 414;1 4-4 4.-÷r"4:5 pr. e t ,ao"' c 3 ear.e Provide crisis counseling Month 1 Ongoing Case As Needed Managers Provide Follow-up contact Month 1 Ongoing Case As Needed Managers Provide telephone information and Month 1 Ongoing Case As Needed referral Managers Provide criminal justice support Month 1 Ongoing Case As Needed (includes court orientation,court escort, Managers case status disposition and notification, assistance with transportation) Provide emegency legal advocacy Month 1 Ongoing Case As Needed (Includes assistance in obtaing orders Managers of protection) Provide personal advocacy Month 1 Ongoing Case As Needed Managers Provide Case Management(Includes all Month 1 Ongoing Case As Needed other services listed here) Managers Provide information and referrals Month 1 Ongoing Case As Needed through letters Managers 17 EXHIBIT B:BUDGET IDENTIFICATION OF SOURCES OF FUNDING Implementing Agency: V40 olice Department Agreement#: Ifi E +A SOURCE AMOUNT Federal Amount: Victims Of Crime Act(VOCA) $38,502 Subtotal: $38,502 Match: City of Elgin/Police Department $9,626 Subtotal: $9,626 Over Match: City of Elgin/Police Department $15,819 rkSubtotal: 515,819 GRAND TOTAL $63,947 • r BI 1 1 Budget&Budget Narrative City of Elgin/Police Department Agreement# MF204046 PERSONNEL SERVICES Annual #Month' %Time On Federal Match Job Title Salary On Program Program! Amount Contribution Total Cost Domestic Violence Case Manager(PT,approx.20 hrs.weekly) 21.59/hr 12 100% $19,251.00 $7,543.00 S 26,794.00 Domestic Violence Case Manager(PT,approx. 20 hrs.weekly) 21.59/hr 12 100% $19,251.00 $ . 7,543.00 $ 26,794.00 1 - $ - $ - $ - S - $ - $ - $ - $ - $ - S $ $ - $ - . Total FTE 1.00 $ - S - $ Total Salary $ 38,502.00 S 15,086.00 $ 53,588.00 Fringe Benefits(Use figure from Fringe Benefit Worksheet) $ - $ 10,359.00 $ 10,359.00 TOTAL PERSONNEL SERVICES $ 38,502.00 $ 25,445.00 $ 63,947.00 Budget Narrative for Personnel.Please give a brief description for each line of the Personnel Services Budget. (See Attached Budget Instructions) The Domestic Violence Case Managers will provide crisis counseling/intervention to victims of domestic violence they will also provide them with information and referral and criminal justice information and support. The do provide civil legal advocacy when needed,if they are unable to refer the client to a community based program. The serve all victims of domestic violence including non partner family violence. "1") "*"(4, "") I Budget&budget Narrative City of Elgin/Police Department Agreement# MF204046 EQUIPMENT Pro-rated Federal Mach Dm Cost per Unit #of Units Share Amount Contribution Total Cost 0 S - $ - $ - 0 $ - S - $ - 0 S - S - .$ - 0 S . - S - S - 0 $ - $ - S - 0 S - $ - $ - 0 S - S - $ - 0 $ - S - $ - 0 $ - S - S - TOTAL EQUIPMENT COST S - S - S - Budget Narrative for Equipment Please give a brief description for each line of the Equipment Budget (See Attached Budget Instructions) 7 1 . Budget&Budget Narrative City of Elgin/Police Department Agreement# MF204046 COMMODITIES Federal Match Rem Cost/Month #of Months Amount Contribution Total Cost $ - S - S - S $ . - $ - s - $ . - s - s - $ - s - $ - $ s . $ - $ - s - s - $ - s - $ - $ - $ - s - s - $ - s . TOTAL COMMODITIES COST_ S - S - S - Budget Narrative for Commodities.Please give a brief description for each line of the Commodities Budget (See Attached Budget Instructions) l / --I . Budget&Budget Narrative City of Elgin/Police Department Agreement# MF204046 • TRAVEL Federal Match Cost/Mile #of Miles/mo #of Months Amount Contribution Total Cost --- Program Staff Mileage* S - S - S - $ - S - $ - Client Transportation $ - S - $ - Conference Travel** Cosd person #of people #of days $ - $ - $ - Airfare $ - $ - $ - PerDiem S - $ - $ - Lodging S - S - $ - Other(Specify) $ - $ - S - *State rate is calculated at 5.375/mile.If agency rate is lower use that lower rate. **Out of State Travel requires prior Authority approval. TOTAL TRAVEL COST S - S - S - Budget Narrative for TraveL Please give a brief description for'each line of the Travel Budget. (See Attached Budget Instructions) J Budget&Budget Narrative City ofElgin%Police Department Agreement# MF204046 CONTRACTUAL #of hours Federal Match Cost/month Tlar rat Pro-rated Sham Amount Contribution Total Cell Service - $ - $ - $ - Telephone Service :j S - $ - $ ' r service - $ - a - $ - •Conference Registration Fees $ - a - $ Other(Specify) S $ - Other(Specify) .... S - $ - Use Boxes Below for Contractual Personnel a - S - S - - $ - s - s - S - $ TOTAL CONTRACTUAL COST S - $ - $ - Budget Narrative for Contractual.Please give a brief description for each line of the Contractual Budget. (See Attached Budget Instructions) • Budget&Budget Narrative City of Elgin/Police Department Agreement# MF204046 . GRAND TOTAL Matst Amount Contribution Total Copt PERSONNEL SERVICES S 38,502.00 $ 25,445.00 S 63,947.00 EQUIPMENT S - S - $ - COMMODITIES S - S - S - TRAVEL $ - S - $ - CONTRACTUAL $ - S - $ - TOTAL COST $ 38,502.00 $ 25,445.00 $ 63,947.00 All procurements must be competitive rik FRINGE BENEFIT WORKSHEET:Agreement# MF204046 Use this sheet to calculate the fringe benefits to be paid for project personnel. For each element of the benefit package,indicate the rate as a percentage of salary or the dollar amount of theflat rate paid per employee. Use the TOTAL FRINGE BENEFITS amount from this worksheet as the fringe benefit dollar amount on the BUDGET under PERSONNEL SERVICES(cells G-13 and H13). RATED FRINGE.BENEFITS Rate as•/.of Salary FICA 7.650% UNEMPLOYMENT 0300% , RETIREMENT/PENSION . 9.000% WORKER'S COMP 0.150% DENTAL/VISION 0.000% HOSPITALIZATION 0.000% Other( cify Liability Insurance .2.030% Total%Fringe Rate 19.330% rik Total Salary Paid By Grant(Federal and Match-Please use figure from cell 1-12 in the Budget Detail) $53,588.00 TOTAL RATED FRINGE BENEFITS $10,359 FLAT RATE FRINGE BENEFITS $per FTE HEALTH/MEDICAL INSURANCE OTHER(SPECIFY) Total Flat Rate Fringe $0.00 Number of grant—funded FTE(full-time equivalent)positions.(Please use figure from cell F-11 of Budget Detail) 1 FLAT RATE FRINGE BENEFITS $0 TOTAL FRINGE BENEFITS: (Total rated+Total flat rate benefits) $10,359 *PLEASE REFER TO YOUR RESPONSE IN EXHIBIT A, SECTION II,QUESTION#1. r Domestic Violence Case Manager GENERAL DEFINITION AND CCNDmON OF WORK: Performs duties related to assisting victims of domestic violence.and their families;does related work as required. Work is performed under the general supervision of the Victim Assistant Coordinator. • This is light work requiring the exertion of up to 20 pounds of force occasionally,up to 10 pounds of force frequently,and a negligible amount of force constantly to move objects;work requires standing,walking operating a vehicle,fingering,grasping,and repetitive motions;Vocal communication is required for expressing or exchanging ideas by means of the spoken word;hearing is required to perceive information at normal spoken word levels;visual acuity is required for preparing and analyzing written or computer data,determining the accuracy of work,and observing general surroundings and activities;the worker is subject to inside and outside environmental conditions.The worker may be exposed to blood borne pathogens and may be required to wear specialized personal protective equipment. • riv- ESSENTIAL FUNCTIONS/TYPICAL.TASKS: tteN••00#161•112.1.45 "Counseling victims of domestic violence and their families reviewing domestic violence reports;maintaining records and files. Coordinates and refers domestic violence victims to various comm unity agencies as needed. Maintains detailed case files and documentation of services. Facilitates court advocacy services. Assist victims with filing compensation claim forms. *Provides counseling services to domestic violence victims. Facilitates training on domestic violence in conjunction with the training director..:.n Maintains details case files and records of services. wti4',,: 3 ) Represents the police department on the Kane county Domestic Violence Task Force b Coordinates with the department CR/CP division educational presentation on- domestic violence to interested groups.w •-teorc!o,,,.ct to tom. sat.s8•q s 2.c,»,.,•+ Conducts home visits to domestic violence in conjunction with police reports if needed Organizes and conducts meeting with partnering agencies.to dCs cos s Ider.ni+C+e t vkc#+w►S• Transports-domestic violence clients to court hearings. Assist victims in obtaining orders of protection. Meets with the assigned domestic violence detective to coordinate client case work if indicated. Develops and disseminate domestic violence information to department personnel. Completes monthly statistical reports. Disseminates service surveys to domestic violence victims. Performs related tasks as required. , Coons t-11",.. r�,kts o cAsi s iAke•XdtxrV+on e oi- done Or vOU4 tV n t 'r7+�n.E• • KNOWLEDGE,SKILLS AND ABILITIES: Knowledge of interviewing techniques and human behavior,knowledge of the dynamics of domestic violence,knowledge of domestic violence laws,principles and practices of the criminal justice system;ability to communicate effectively both orally and in writing; ability to prepare concise written reports,computer knowledgeable,ability to establish and maintain an effective working relationship with court officials and the local domestic violence shelter and the general public. EDUCATION AND EXPERIENCE - Any combination of experience equivalent to graduation from an accredited college or university with a Bachelors Degree preferably a Masters Degree in social work some prior experience in social services and counseling. rak r Lark Syrris, LPC Elgin Police Department Specialties: Counseling, Coaching, Presenting, Consulting, Writing, Editing, and Project Management COUNSELING EXPERIENCE 7/2002—Present, Elgin, Illinois Police Department, Social Services Unit Domestic Violence Case Manager(presently) Counsel victims of domestic violence and their families,and provide court advocacy and referrals to other community resources.Manage and maintain grant data for monthly and quarterly reporting. Intern (for 9 months) Counseled teens who had run away from home or who were members of gangs. Counseled parents,couples, families,and children in middle school. Provided referrals to other community resources. Counseled victims of domestic violence and provided court advocacy. risk PRESENTING EXPERIENCE 8/2004—.Girl Scouts Troop Leaders Conference, Crystal Lake, Illinois Presented to Troop Leaders on conflict resolution. Scheduled to present again in February 2005. 6/2003—16th Judicial Family Violence Certified Trainer Attended train-the-trainer,one-week workshop and presented on domestic violence. Will be scheduled to conduct training of police officers on a regular basis throughout Kane County in 2005. _ 5/1998—Society for Technical Communicators(STC) Conference, Ahaheim, CA Presented to professional technical writers and managers on career development. 8/1995 1/2002--McKesson, inc.Wheeling, Illinois As the Director of Documentation,received formal presentation training,and presented in several company-wide meetings and seminars. 11/1990--Data Training Conference, San Francisco, CA Presented on Training and Documentation: Holistic User Support • • CONSULTING EXPERIENCE AS OWNER AND PRESIDENT OF LARK SYRRIS COMMUNICATIONS,=1NC. 6/2003—6/2004—Allscripts, Libertyville, IL Management Consultant Managed contract writers who created the user requirements documentation for all software product lines. Created and implemented change management and inspection processes,which resulted in a return in investment for Allscripts of over$300,000. 4/2002 -1/2003, Roche Diagnostics, Indianapolis, IN Process,Writing, and Training Consultant Created and documented processes for virtually all operational areas of the MyDoc venture,including Standard Operating Procedures(SOPs)for software/web development,product implementation,sales,support,training, and documentation.The SOPs are directly mapped to healthcare and software industry standards,including HIPAA,URAC,and ISO 9001-2000. Also interviewed all MyDoc physicians and wrote their biographies for the MyDoc.com web site. Rewrote this web site's privacy statement to be more comprehensible and in line with HIPAA requirements.Created training • materials for the MyDoc.com physicians'procedures. MANAGEMENT EXPERIENCE 8/1995.-1/2002, McKesson, Inc.,Wheeling, IL Director, Technical Writing Created the technical writing department for the Wheeling division, including recruiting and hiring all technical writers and editors.Managed multiple concurrent documentation projects.Trained in the Rational methodology for creating user requirements and functional specifications, and assisted in the customization of Rational Clearquest to reflect our change management process.Developed and implemented methodologies,including change management and inspection processes for user requirements, functional specifications,and user documentation.Coached other managers, including providing seminars on effective team building and on business writing. Presented at STC conferences on career paths for technical writers. Co-authored and published a book on supply-chain processes for materials managers in the healthcare industry.Won several STC awards for excellence in documentation. Oversaw the design and creation of an HTML documentation site for the clients'intranets.Applied Information Mapping • standards and principles in both the printed and online documentation. eft. • MANAGEMENT EXPERIENCE(CONTINUED) 611991 -6/1995, Napersoft, nc. , Naperville, IL Manager, Documentation Rewrote all existing documentation.Managed all documentation projects. Prepared and trained developers for the company's first user conference, including writing their presentation materials and directing rehearsals. 3/1988 -5/1991, Computer Power Group, Oak Brook, IL Manager, Documentation Consulting Created the documentation consulting services department.Recruited and hired all technical writers,and kept them 100%billable at all times. Participated in the entire consulting services sales cycle,including writing proposals and closing deals at client sites.Oversaw all documentation projects and some training projects.Performed all project management activities,including creating and maintaining all project plans,writing status reports to clients,and ensuring all deliverables were completed in time and within budget.Grew the documentation consulting services to be profitable within the first month of my employment with Computer Power Group.Rewrote Computer Power Group's ' internal documentation on testing and software development methodologies. Presented at an international training conference on the value and process of involving technical writers and trainers as integral members of the software development project team from the first phase of the project life cycle on. Wrote training materials and instructors'scripts. EDUCATION 4/2003, National-Louis University,.Elgin, IL • Master of.Science(M.S.),Human Services, specializing in psychotherapy/counseling.Member of Honor Society. 12/1986, Northern Illinois University, DeKaib,IL Master of Arts(M.A.),English,specializing in American literature,literary analysis,research,and persuasive writing. Some creative writing.Also taught Freshman writing and literature to earn my tuition.Member of Honor Society. CONTINUING EDUCATION • Sexual Assault and Domestic Violence Training(56 hours) • 16th Judicial Circuit Family Violence Coordinating Council,Proactive Domestic Violence Response for Law Enforcement Instructor Certification • • How to Assess for Suicidal and Homicidal Risk • Interviewing Techniques for Criminal Justice Personnel • How to Screen and Assess for Domestic Violence • Counseling Over-indulged Children •. Building Self-Esteem in Teenaged Girls • Teen Dating Violence Conference • Dialectical Behavioral Therapy(DBT)Intro • The Intersection of Firearms and Domestic Violence • Elgin Police In-Service training on animal abuse,homeland security,and criminal profiling RELATED EXPERIENCE Contract writing and editing services to IBM,SPERRY,and Honeywell,and full- time technical writing for Chicago Bridge and Iron and NCR Comten.Supervisor of technical writers for Computer Associates. Instructor of English at Northern Illinois University(NIU),and have since assisted college professors in teaching technical writing. r Diane Haber,LPC 226 Ellsworth Street Crystal Lake,1160014 815-477-0015 drhdhaber©aol.com IProfessional Profile Over 25 years experience with strong practical and theoretical background in child development,as well as masters degrees in both counseling and early childhood education. • Management and supervisory skills that include team Ieadership,motivation, Prioritization,delegation,budgeting,and forecasting • Proven written and verbal communication skills • Capacity to help people function in their environment,deal with relationships, and solve personal and family problems 1 Employment History Elgin Police Department,Elgin,IL r . Social Services Unit Domestic Violence Case Manager 2003 to present Juvenile Division,Social Worker Intern 9 month internship in 2002 • Provide counseling(both ongoing and crisis intervention),court advocacy, community resources referrals,and support for victims of domestic violence and their significant others including children 3— 15 years old • Provided individual,family and group therapy, as well as crisis intervention, for a diverse population of children 7— 17 years old and their families • Recommended,initiated and implemented a new four-week parent's group focusing on adolescent behavior that fostered communication skills • .Oversaw Consequences program—a delinquency deterrent program for first time juvenile offenders • Co-faciliated Petals program—a support group for adolescent girls ETA/Cuisenaire,Vernon Hills,IL Senior Reading Editor,Early Childhood Education 2003 to present • Manage projects from conceptualization through manufacture,interfacing with production,art,marketing and advertising staff to ensure delivery of projects consistent with educational goals,objectives and best practices for preschool children Ii II • Rigby Education,Barrington,�n,IL Executive Editor,Early Childhood Education .1996 to 2003 • Supervised staff of editors,writers and designers,providing direction,training and trouble-shooting strategies to build and maintain cohesive project teams • Recommended and convinced executive team to allocate$400,000 annually for early childhood team origination budget • Established and met challenging deadlines while adhering to budget Parameters and schedule • Forged strategic partnership with companies such as Children's Television Workshop • Assessed and implemented trends in education creating early childhood Products that won Chicago Book Clinic and Ed Press Awards • Created Tugs&Hugs, a program for social and emotional development to fill a market need;authored two books in the series—That's Mine and What Should You Say? What Should You Do? Modern Curriculum Press,Parsippany,NJ Supervising Editor • 1992 to 1996 Senior Editor Freelance Writer and Editor 1981 to 1992 Curriculum Concepts,Inc.,New York,NY Senior Editor 1979 to 1981 Editor Harcourt Brace Jovanovich,New York,NY Assistant Editor 1975 to 1979 Administrative Assistant Prospect Place Children's House,New York,NY Preschool Teacher 1972 to 1974 Certificates and Affiliations 1 Member of Illinois Counseling Association LPC(Licensed Professional Counselor)Lic. #178-002721 Board Eligible for NBCC Permanent New York State Teacher's Certification K—6 Member of the International Reading Association Member of NAEYC(National Association for the Education of Young Children) Past President,Locust Street PTA rik Education • Masters of Science National Louis University Human Services/Counseling Masters of Arts Hunter College,New York,NY Early Childhood Education Bachelor of Arts City College,New York,NY Sociology Continuing Education Courses • QPR for Suicide Prevention • Guided Imagery for Healing Children and Teens • Domestic Violence:Understanding the Dynamics and Assessment of Violence and Abuse • Law Enforcement and Strategies in Dealing with the Mentally Ill • Sexual Assault/Domestic Violence Training • Dialectical Behavioral Therapy(DBT)Intro • Intuitive Power • The Intersection of Firearms and Domestic Violence • Domestic Violence Intervention for Law Enforcement Train the Trainer Program • CIVIL RIGHTS COMPLIANCE CERTIFICATION, (Complete ENTIRE certification) Program(circle applicable grant program): ADAA/BYRNE,JAIBG,LLEBG,NCH RSAT,VAWA,VOCAL VOITIS,Other(Specify) - i Grantee/Organization Name(hereafter referred to as the`Entity"): T 1 t' Address: 150 Dexter Court Elgin,IL 60120 Contact Person: Telephone#: Fax#: Email address: Grant Number/Contract Name: 202046/ Certification Statement: I, [Responsible Official],certify to the following statements: • Entity is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agrceaxnt(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • • No person shall be excluded from participation in,denied the benefits of subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)fcontract(s)on the basis of race,color,age,religion,national origin, disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: http://www.ojp.usdoj.goviocrllep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the followine item(s)that sooty: 0 THE ENTITY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WTHIN THE PAST 5 YEARS D THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of all flnding(s)made within the past 5 years that have not yet been submitted to the Authority) CI All current findings have already been submitted to the Authority;no additional findings have been made and no additional findings are attached [Signature of Responsible Official] _ [Title] [Date] EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP)CERTIFICATION (Complete SECTION A OR SECTION B below,as applicable.Complete ONLY ONE SECTION.) egit Program(circle applicable federal grant program): ADAABYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAWA,VOCA,VOITIS,Other(Specify) Grant Number: 202046 Federal Grant Award Amount:$ $38,502 Grantee/Organization Name(hereafter referred to as the"Entity"). t,9£ -.1A,1, 1 Address: 150 Dexter Court Elgin,IL 60120 Contact Person: Telephone#: Fax#: E-mail address: SECTION A.CERTIFICATION(EEOP NOT REQUIRED) [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42302. Check all of the fallowiaE that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 0 ENTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION 0 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION I ION nature of Responsible Official] [Print Name and Title] [Date] OR SECTION B.CERTIFICATION(EEOP REQUIRED AND ON FILE) (For information regarding EEOP development,see: http:Ih Nww.ojp.usdoj.gov/octleeop.htm) Certification Statement(For Entitles with SO or more employees that receive a single grant or award of$25,000 or more): I, [responsible official],certify that the Entity has formulated an Equal Employment Opportunity Plan in accordance with 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of [agency/organization name],at [ ] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall forward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. [Signature of Responsible Official] [Print Name and Title] [Date] • CIVIL RIGHTS COMPLIANCE CERTIFICATION (Complete ENTIRE certification) Program(circle applicable grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,VAW OCA, O1TIS,Other(Specify) Grantee/Organization Name(hereafter referred to as the`Entity"): L' y/t Po/41c c. '-- • Address: /.-J Vow,h'//Qs /f1 / S » Ga /2v Contact Person: tie) 00•61.0"?- 6-1-7;‘) / Telephone#: (69 7)Z., --21,a t E-m Fax#047) t 7 y 2 7 rp ail address: s.l,T su e Q d Grant Number/Contract Name: /\4 D Q y,;.. 'O Certification Statement: 314 Y N J [Responsible Official],certify to the following statements: • 14 ti /3 be & -1)19 7t)ri f 1 ; [Entity]is in compliance with all applicable local,state and federal civil rights laws,regulations and guidelines,including but not limited to those listed in the Interagency Agreement(s)/Contract(s)in effect for the grant(s)and contract(s)listed above. • No person shall be excluded from participation in,denied the benefits of,subjected to discrimination under,or denied employment in connection with any activity funded under this grant(s)/contract(s)on the basis of race,color,age,religion,national origin, ellabk disability,or sex. • Entity is in compliance with the following federal guidance materials regarding the provision of meaningful access to services and programs to persons with limited English proficiency(LEP):Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons(Federal Register,June 18, 2002,Volume 67,Number 117,Page 41455-41472). (Additional information regarding LEP requirements may be found at: httpJ/www.ojp.usdoj.gov/ocr/lep.htm) In addition,I certify that in the event that a federal or State court or administrative agency makes a finding of discrimination after a due process hearing on the grounds of race,color,age,religion,national origin,disability,or sex against the Entity,or any subgrantee or contractor of the Entity,the Entity will forward a copy of the finding to the Authority.The Authority will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. Check the followine item(s)that apply: D THE WITTY,ITS SUBGRANTEES AND CONTRACTORS HAVE HAD NO FINDINGS OF DISCRIMINATION WTHIN THE PAST 5 YEARS 0 THE ENTITY,ITS SUBGRANTEES OR CONTRACTORS HAVE HAD FINDINGS OF DISCRIMINATION WITHIN THE PAST 5 YEARS(You MUST attach a copy of aU finding(s)made within the past 5 years that have not yet been submitted to the Authority) ❑All current findings have already been submitted to the Authority;no additional findings have been made and no additional 1O findings are attached apo N 2413/00- Si f Official] •R ible ate [ g� o ] e] [Date] • — -- EQUAL EMPLOYMENT OPPORTUNITY PLAN(EEOP)CERTIFICATION (Complete SECTION A OR SECTION B below,as applicable.Complete ONLY ONE SECTION.) gram(circle applicable federal grant program): ADAA/BYRNE,JAIBG,LLEBG,NCHIP,RSAT,V/W 'OC• VOTTIS,Other(Specify) Grant Number MF L 0 Y 0 H 4 Federal Grant Award Amount:S 1'31 Sa Z, Grantee/Organization Name(hereafter referred to as the"Entity"): 1/9,,,, Po /i C 4 .?-ems f 45 t Address: t S`l F)•K 14->"11• Contact Person: To A M iv S4^►q j V Telephone#:4tj"j) 147_ Z j„ .- Fax OD 2t q L E-mail address: ..S-g iy . t ,. Q eAl. 1.411544-•s SECTION A.CERTIFICATION(EEOP NOT REQUIRED) I [responsible official]CERTIFY THAT THE FUNDED ENTITY IS NOT REQUIRED TO PREPARE AN EEOP FOR THE REASON(S)CHECKED BELOW,PURSUANT TO 28 CFR 42.302. Cheek all of the following that apply: 0 ENTITY HAS LESS THAN 50 EMPLOYEES 0 ENTITY DOES NOT RECEIVE A GRANT OR AWARD OF AT LEAST$25,000 p PTITY IS A NON-PROFIT ORGANIZATION 0 ENTITY IS A MEDICAL INSTITUTION 0 ENTITY IS AN INDIAN TRIBE 0 ENTITY IS AN EDUCATIONAL INSTITUTION .,ature of Responsible Official] [Print Name and Title] . [Date] OR SECTION B. CERTIFICATION(EEOP REQUIRED AND ON FILE) (For information regarding EEOP development,see: http://www.ojp.usdo).govlocrleeop.htm) CertificatStatement(For Entities with SO or more employees that receive a single grant or award of 525,000 or more): 1, J flfh r+ • Ott•Y ni-I [responsible official],certify that the • 1 6 1 Q !u ., [Entity]has formulated an Equal Employment Opportunity Plan in accordance wits 28 CFR 42.301,et seq.,subpart E,that was signed into effect within the past two years by the proper authority and that it is available for review.The EEOP is on file in the office of M,,,i - Fes O tiv c ".s Peler [agency/organization name],at (sit'/-7 7 6i5. St V e a 1w Co...r7" r ,P- v-ii. t. a t? o [address] for review by the public and employees,or for review or audit by officials of the Illinois Criminal Justice Information Authority or the U.S. Department of Justice,Office of Justice Programs,Office of Civil Rights as required by relevant laws and regulations. In addition to the above requirements,if Entity receives$500,000 or more through a single grant,or$1,000,000 or more in aggregate grant funds in an 18-month period,Entity shall submit a copy of its Equal Employment Opportunity Plan to the Authority.The Authority shall ward the Equal Employment Opportunity Plan to the Office of Civil Rights for review and approval. /� \ / Ye44..x.7 . [Signs of' •nsible Official] riot Name and Title] [Date] • U.S. DEPARTMENT OF JUSTIC i j JUSTICE OFFICE OF JUSTICE PROGRAMS ri, OFFICE OF THE COMPTROLLER Certification Regarding • Debarment, Suspension, ineligibility and Voluntary Exclusion Lower Tier Covered Transactions 1 _ (Sub-Recipient) i • 1 This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 28 CFR Part 6T,Section 67.510, Participants' responsibilities.The regulations were published as Part VII of the May 26, 1988 Federal Register(pages 1916049211). I (BEFORE COMPLETING CERTIFICATION,READ INSTRUCTIONS ON REVERSE) (1) The prospective lower tier participant certifies, by submission of this proposal, that neither It nor its principals are presently debarred,suspended,proposed for debarment,declared ineligible;or voluntarily rik excluded from participation in this transaction by any Federal department or agency. (2) Where the prospective lower tier participant Is unable to certify to any of the statements in this certifi- cation,such prospective participant shall attach an explanation to this proposal. Name and Title of Authorized Representative Signature . Date Name of Organization Address of Organization • I • OP FORM 4061n(REV.2159)Ploviou*editions are obaoWle. _ • - _ : instructions for erttficatidn .. .. ':::._.:::.. .... .::-aa _ vac.�—•.:`.. � ..:.:.. .'.v..'____' ie 1:.By:signing and sut mating: this:proposal.,.the y-prospect ve:°tower tier participant`-Is pnnvlding.the certification_set aut below: ''..-•.::-.:::.- 2. The certificatiorllo;this'clause is a material representation`o _fact upon which reliance;was_p errs - - • when_thie.transaction was entered into If it is later determined that the prospective lower tier participant: '` .. knowingly rendered.an_erroneous ;certification, In_addition to tether remedies available to the Federal Government, the.deprtment or agency with which.Phis transaction originated may pursue available - remedies, including suspension and/or debarment. '3. The prospective lower tier participant shall provide fmmediate.written notice to the person to which, , ` .this:proposal Is submittedM at any time the prospective lowertier participant learns that its certification._ : _ was erroneous when submitted or has become erroneous-by reason of changed circumstances. : :, 4. The terms _"`covered_transaction,' "debarred;' "sUpended! ineligible, lower tier covered. .. .�r �s =_=- ._.:_� it �. � . ��.,�� - -- ,,, ��; p ,�,s� = '„ transaction, participant, person,_ primary covered- transaction,_ princi al proposal and "voluntarily excluded,"as,used In this clause,have the meanings set out in the Definitions and Coverage sections of.rules-irriptementing Executive Order 1,2548 5. The prospective tower tier participant agrees by subrnl##ing this proposal that,should the proposed • ' `• covered.transaction be entered into, It shall not-knowingly.enter into any lower tier covered transaction - - with a person who is debarred,suspended,declared ineligible,orvoluntarily excluded.frortrparticipation in this covered transaction,Unless authorized by the department or agency with which this transaction '.'elk- . originated. . 6. The prospective lower tier participant further agrees b y submitting this proposal that•it will include the clause-- lause -titled- -"l-ertitication Regarding Debarment,` suspension, Ineligibility-,-and.,,Voluntary _ Exclusion—Lower'Tier Covered Transactions,' without' modification, in all lower tier -covered::._.transactions:and#n.,all solicitations for lower tier covered transactions. _ - 7. Aparticipant n a covered'transaction may rely upon a certification of a prospective participant In a lower"tier '' -:.:7-covered: ':7:.'':-'. 7 ''Itransaction that it is not debarred,s.us.pended,aneligible,or voluntarily excluded from the covered trensactton-tunless it knows that the certification Is erroneous.A participant may decide the method and:frequency b.y which it determines the eligibility of its principais.Each participantmaycheck - the Nonprocuremennt List. 8. Nothing contained in the foregoing shall be construed to require establishment of a system of ' -records in order to`render#n:good faith the certification=egulred by this clause. The knowledge and information of a participant is.not required to exceed•That whic?is normally possessed by.a prudent : ' • person In:the ordinary course:of business dealings ___ 9.-Except:tot-transactions authorized-under paragraph,5 of_theseInstructions, if a participant, in a covered transaction knowingly enters into a_tower tier covered transaction with a _person_who.:ls suspended,debarred,:ineligible,or voluntary excluded from,particlpation in this transaction,in_addition ' . to other remedies available to the Federal Government,-The :department or agency with_which'this - •transaction originated may.pursue available remedies,Including-suspension and/or debarment. _