05-200 Resolution No.05-200
RESOLUTION
APPROVING CHANGE ORDER NO. 2 AND FINAL IN THE CONTRACT WITH
LAYNE WESTERN FOR REPAIRS TO DEEP WELL 4A
(Airlite Water Treatment Plant)
WHEREAS,the City of Elgin has heretofore entered into a contract with Layne Western.for
repairs to Deep Well 4A at the Airlite Water Treatment Plant; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 2 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No.2 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 22, 2005
Adopted: June 22, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
DEEP WELL 4A AT AIRLITE
CHANGE ORDER NO. 2 AND FINAL
SCOPE
This Change Order No. 2 adjusts the Contract Price to account for additions and
modifications as indicated below.
BASIS FOR CHANGE
1. Electrical Cable for the Submersible Motor and Pump. The electrical cable
for the submersible motor and pump was determined to be bad during the
reinstallation. Replacement cable has increased cost.
2. Re pulling the well pump, motor, and piping. Additional work was done to re-pull
the well pump, motor, and piping after the cable was determined to be bad.
3. Check Valve and Gate Valve Replacement. This work included installation of the
new gate and check valves at the top of the well.
4. The circumstances necessitating the change in performance were not reasonably
foreseeable at the time the original contract was signed; the changes implemented
by this Change Order No. 2 and Final are germane to the original contract as
signed; and this Change Order is in the best interest of the City of Elgin and
authorized by law.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the
negotiated lump sum prices covering all compensation due for the work as shown in
Table 1.
CHANGE IN CONTRACT TIME
No adjustments to the Contract Times shall be given for Work completed under this
change order.
CO2-1
CHANGE ORDER NO. 2
Table 1
Summary of Contract Price Changes
ITEM ADD DEDUCT
1. Electrical Cable $312.00
2. Re-Pulling the well pump,motor, and piping $6,751.00
3. Check and Gate Valve Replacement $3,231.00
II �
TOTAL ADD $10,294.00
TOTAL DEDUCT 0.00
NET CONTRACT PRICE CHANGE $10,294.00
CONTRACT AMOUNT $110,890.00
NET COST OF CHANGE ORDER NO. 1 $47,695.04
NET COST OF CHANGE ORDER NO. 2 $10,294
NEW CONTRACT AMOUNT $168,879.04
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 2 and Final accepted. All
other provisions of the Contract remain unchanged.
LAYNE WESTERN. CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
By: C~ By: CM11L •�+••••
Date: G//2/CAS Date:
CO2-2
ELGIN,ILLINOIS
DEEP WELL 4A AT AIRLITE
CHANGE ORDER NO. 2 AND FINAL
SCOPE
This Change Order No. 2 adjusts the Contract Price to account for additions and
modifications as indicated below.
BASIS FOR CHANGE
1. Electrical Cable for the Submersible Motor and Pump. The electrical cable
for the submersible motor and pump was determined to be bad during the
reinstallation. Replacement cable has increased cost.
2. Re-pulling the well pump,motor, and piping. Additional work was done to re-pull
the well pump, motor, and piping after the cable was determined to be bad.
3. Check Valve and Gate Valve Replacement. This work included installation of the
new gate and check valves at the top of the well.
4. The circumstances necessitating the change in performance were not reasonably
foreseeable at the time the original contract was signed; the changes implemented
by this Change Order No. 2 and Final are germane to the original contract as
signed; and this Change Order is in the best interest of the City of Elgin and
authorized by law.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the
negotiated lump sum prices covering all compensation due for the work as shown in
Table 1.
CHANGE IN CONTRACT TIME
No adjustments to the Contract Times shall be given for Work completed under this
change order.
CO2-1
CHANGE ORDER NO. 2
Table 1
Summary of Contract Price Changes
ITEM ADD DEDUCT
1. Electrical Cable $312.00
2.Re-Pulling the well pump,motor, and piping $6,751.00
3.Check and Gate Valve Replacement $3,231.00
TOTAL ADD $10,294.00
TOTAL DEDUCT 0.00
NET CONTRACT PRICE CHANGE $10,294.00
CONTRACT AMOUNT $110,890.00
NET COST OF CHANGE ORDER NO. 1 $47,695.04
NET COST OF CHANGE ORDER NO. 2 $10,294
NEW CONTRACT AMOUNT $168,879.04
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 2 and Final accepted. All
other provisions of the Contract remain unchanged.
LAYNE WESTERN. CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
By: _ ! � B
Date: Date: 111 ./P4
CO2-2
• ,c4 OF foci
\� City of Elgin Agenda Item No.
, I
E
TED
L 0 ,
G 00
June 3, 2005 1
N
TO: Mayor and Members of the City Council FINANCIALLY STABLE CITY60VERNMENT
EFFK IENT SERVICES,
AND DUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
Paul Miller, Interim Water Sys m Superintendent
SUBJECT: Change Order No 2 and Final for Well 4A at Airlite Street Plant
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a resolution approving Change Order No. 2 and Final for Well 4A at the
Airlite Street Plant.
RECOMMENDATION
It is recommended that the Mayor and the City Council authorize the execution of Change Order
No.2 and Final in the amount of$10,294 for Well 4A repairs at the Airlite Street Plant.
BACKGROUND
On August 11, 2004, Council approved a contract with Layne Western to repair Well 4A because
the pump and motor failed. A base bid was requested for Scope of Services and Unit Pricing for
all necessary labor and equipment to pull the pump and motor, perform all necessary equipment
inspection and repair, and reinstallation of the equipment. A lump sum award for the base bid
was made, with additional work authorized as necessary per the unit prices in the bid. The total
contract amount is actually increased over the base bid amount as a result of increased quantities
of material purchased per unit price. The cost per unit price did not change from the original bid.
On February 9, 2005, Council approved the purchase of a Byron Jackson 350 HP motor from
Layne Western in the amount of$47,695.04.
Change Order No. 2 and Final includes the electrical cable for the submersible motor and pump
that was determined to be bad during the reinstallation of the pump, re-pulling the well pump,
motor and piping, and replacement of the check and gate valves. The work has been completed
and the pump is fully operational. The cost of the Change Order No. 2 and Final is $10,294.
Please see the attached change order for detailed descriptions of the additional work items.
r COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
•
Change Order No. 2 and Final for Well 4A at Airlite Plant
June 3, 2005
Page 2
FINANCIAL IMPACT
The Final contract with Layne Western is as follows:
Budget
Account number 401-4002-771.40-02 $110,890.
Account number 401-4002-771.91-46,project number 409652 57,991.
Total $168,881.
Expenditures
Original contract $110,890.
Change Order No. 1 47,695.
Change Order No. 2 10,294.
Total $168,879.
Balance remaining $ 2.
There are sufficient funds budgeted ($57,991) and available ($10,295) in the.Water Operating
r"`‘ Fund, Capital Replacements-Other Equipment, account number 401-4002-771.91-46, project
number 409652 (Well 4A Repairs) to fund Change Order No. 2 and Final for Well 4A at the
Airlite Street Plant.
kAlvo LEGAL IMPACT
None
ALTERNATIVES
1. Approve the change order as recommended.
2. Do not approve the change order as recommended. This is not recommended and will
likely result in legal action by the contractor.
Respectfully submitted for Council consideration.
(PLB/PM)
Attachment
•
Change Order No. 2 and Final for Well 4A at Airlite Plant
June 3,2005
Page 3
ELGIN,ILLINOIS
DEEP WELL 4A AT AIRLITE
CHANGE ORDER NO. 2 AND FINAL
SCOPE
This Change Order No. 2 adjusts the Contract Price to account for additions and modifications as
indicated below.
BASIS FOR CHANGE
1. Electrical Cable for the Submersible Motor and Pump. The electrical cable for the
submersible motor and pump was determined to be bad during the reinstallation.
Replacement cable has increased cost.
2. Re-pulling the well pump, motor, and piping. Additional work was done to re-pull the
well pump, motor, and piping after the cable was determined to be bad.
3. Check Valve and Gate Valve Replacement. This work included installation of the new
gate and check valves at the top of the well.
4. The circumstances necessitating the change in performance were not reasonably
foreseeable at the time the original contract was signed;the changes implemented by this
Change Order No. 2 and Final are germane to the original contract as signed; and this
Change Order is in the best interest of the City of Elgin and authorized by law.
CHANGES IN CONTRACT AMOUNT
Adjustments to the Contract Price resulting from the aforementioned items shall be the
negotiated lump sum prices covering all compensation due for the work as shown in Table 1.
CHANGE IN CONTRACT TIME
No adjustments to the Contract Times shall be given for Work completed under this change
order.
f Change Order No. 2 and Final for Well 4A at Airlite Plant
June 3, 2005
Page 4
CHANGE ORDER NO. 2
Table 1
Summary of Contract Price Changes
ITEM ADD DEDUCT
1. Electrical Cable $312.00
2.Re-Pulling the well pump,motor, and piping $6,751.00
3. Check and Gate Valve Replacement $3,231.00
TOTAL ADD $10,294.00
TOTAL DEDUCT 0.00
NET CONTRACT PRICE CHANGE $10,294.00
("lb*
CONTRACT AMOUNT $110,890.00
NET COST OF CHANGE ORDER NO. 1 $47,695.04
NET COST OF CHANGE ORDER NO.2 $10,294
NEW CONTRACT AMOUNT $168,879.04
ACCEPTANCE
The changes and conditions set forth in this Change Order No. 2 and Final accepted. All other
provisions of the Contract remain unchanged.
LAYNE WESTERN. CITY OF ELGIN, ILLINOIS
(Contractor) (Owner)
By: By:
risk Date: Date: