05-182 Resolution No. 05-182
RESOLUTION
AUTHORIZING EXECUTION OF A THIRD AMENDMENT AGREEMENT WITH
TERRACON, INC.
(464 McBride Street)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin,City Manager,and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute a Third Amendment Agreement with Terracon,Inc.on behalf of the City of Elgin
for environmental testing services at 464 McBride Street, a copy of which is attached hereto and
made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: June 8, 2005
Adopted: June 8, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
THIRD AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
THIS THIRD AMENDMENT AGREEMENT made and entered into this day of
I Uu\_L , 2005, by and between the CITY OF ELGIN, ILLINOIS, a municipal
corporation (hereinafter referred to as the "City"), and Terracon Inc., a Kansas corporation,
authorized to do business in the State of Illinois (hereinafter referred to as the "Consultant").
WITNESSETH
WHEREAS, the City and the Consultant have previously entered into a Professional
Services Agreement dated October 8, 2003, wherein Consultant provided to the City certain
consulting services regarding environmental site investigation at 464 McBride Street an 20
Jefferson Street; and
WHEREAS, the City and Consultant have previously entered into an amendment to such
professional services agreement, with such Amendment Agreement being dated June 9, 2004;
and
'WHEREAS, the City and Consultant previously entered into a second amendment to
such professional services agreement, with such Amendment Agreement being dated February
23, 2005; and
WHEREAS, the City has determined it to be necessary and desirable to obtain the further
assistance of the Consultant to provide continued consulting services regarding environmental
site investigation at 464 McBride Street and 20 Jefferson Street.
NOW, THEREFORE, for and inconsideration of the mutual promises and covenants
contained herein, the receipt and sufficiency of which is hereby acknowledged, the parties hereto
agree as follows:
1. The Professional Services Agreement between the City and the Consultant dated October
8, 2003, as amended by the Amendment Agreements dated June 9, 2004, and February
23, 2005, are hereby further amended as follows:
A. Paragraph 1 entitled "Scope of Work" is further amended by adding an additional
paragraph thereto to read as follows:
"Consultant shall also perform and direct the necessary qualified personnel to perform the
professional services as set forth in the Scope of Services documents entitled "Proposal
for Construction Oversight Services Elgin Salvage Redevelopment-McBride Street Site"
consisting of seven(7)pages, attached hereto and made a part hereof as Exhibit 1-C.
B. Paragraph 2 entitled "Schedule and Term" is further amended by adding an
additional paragraph thereto to read as follows:
"The Consultant's responsibility to provide the services in Exhibit 1-C shall commence
as of April 13, 2005 and shall continue through the completion of the project.
C. Paragraph 3 entitled "Fees" is amended by adding subparagraph E thereto to read
as follows:
"E. Payments for services provided by the Consultant set forth in Exhibit 1-C
hereof shall be reimbursed at the hourly rate of its professional and technical personnel as
set forth on Exhibit 2 attached hereto and made a part hereof by this reference with the
total fees and expenses due to be paid to the Consultant for the services described in
Exhibit 1-C not to exceed $144,050 regardless of actual time expended or actual costs
incurred by the Consultant unless material modifications to the Consultant's Scope of
Services are authorized in writing by the City and approved by the City Council."
2. That except as expressly amended herein the terms of the Professional Services
Agreement as amended by the Amendment Agreement dated June 9, 2004, and February
23, 2005, between the City and the Consultant dated October 8, 2003, shall remain in
effect and shall apply to the additional services to be performed by the Consultant as
described in this Amendment Agreement and as set forth in Exhibit 1-C hereto.
3. The changes provided for in this Third Amendment Agreement to the original agreement
are germane to the original agreement as signed and this amendment agreement is in the
best interests of the City of Elgin and authorized by law.
IN WITNESS WHEREOF, the parties hereto have entered into and executed this amendment
agreement on the date and year first written above.
CITY OF ELGIN Terracon Inc.
By: By: MA 740",--
Oluf 'folarin John M. Nardozzi
City M er Senior Project Manager
Attest:
City Clerk
Neilacon
135 Ambassador Drive
Naperville, IL 60540
630.717-4263
F 630.357-9489
March 15, 2005
City of Elgin
150 Dexter Court
Elgin, Illinois
Attention: Mr. Ray Moller
Director of Economic Development and Business Services
Telephone#: (847)9316749
Fax#: (847)9315610
RE: Proposal for Construction Oversight Services
Elgin Salvage Redevelopment—McBride Street Site
464 McBride Street Site
Elgin, Illinois
Terracon Proposal No. P050197
Dear Mr. Moller:
Terracon Consultants, Inc. (Terracon) is pleased to submit the enclosed scope of work to
the City of Elgin to provide construction oversight services related to the redevelopment of
the Elgin Salvage Yard—McBride Street Site.
Based on the completed bid specifications for demolition and remediation work, Terracon is
proposing to provide construction oversight services for this project. The proposed work
includes construction administration to monitor the selected contractor's schedule, payment
requests, bonds and insurance and other administrative elements of the work. Terracon
will also provide construction observation of the asbestos abatement, building demolition,
underground storage tank (UST) removal and soil remediation work as generally described
in the specifications entitled "Project Manual for Elgin Salvage Yard Redevelopment
Program, Bid Release One, Building Demolition and Initial Remediation Activities, McBride
Street Site".
Included in the proposed scope of work is the collection and analysis of soil samples that
will serve to define the limits of the completed soil removal work performed by the
Contractor as well as to aid in the on-going site characterization work for the Site
Remediation Program.
As an attachment to this letter, please find enclosed the following items that address the
above referenced tasks:
• Exhibit A—Scope of Work for Construction Oversight Services
• Exhibit B-Cost Proposal
Terracon is submitting these items with the understanding that the terms and conditions for
the work will be based on an amendment to the existing contract between the City of Elgin
and Terracon dated October 8, 2003.
To maintain the project schedule for the Elgin Salvage Yard Redevelopment we are
seeking the City's authorization to proceed with this work at the City's March 23, 2005
council meeting, at which time we understand the Council will also consider award of the
contract to the lowest responsible bidder.
We look forward to any comments or questions you may have regarding the proposed
scope of work. Please feel free to contact us at(630)717-4263.
Sincerely,
Terracon Consultants, Inc.
T e . Nard ozzi, P.E. William B. Thayer, P.E.
Project Manager Principal
Exhibit A
City of Elgin
Elgin Salvage Yard- McBride Street Site
Scope of Work for Construction Oversight Services
1. Construction Administration
✓ Mobilize for the project and arrange a pre-construction meeting with the Contractor
and City.
✓ Issue two sets of available technical reports and Project Manual to the Contractor
and provide informed interpretation of the plans and specifications for the Contractor.
✓ Coordinate with the Contractor and City personnel.
✓ Attend six project progress and coordination meetings.
✓ Review contractor submittals including bonds and insurance, health and safety plan,
project schedule, and schedule of values.
✓ Review and approve Contractor payment requests (max. of 3).
✓ Prepare punch list at substantial completion; issue final completion documentation.
For the purpose of this proposal, Terracon assumes that it will be provided access to the
existing office area at the Elgin Lumberyard (Siegel's) for its use as a "construction
trailer" during the course of the project.
2. Field Oversight/Construction Observation
✓ Provide field oversight of building demolition, asbestos abatement and UST removal
and soil remediation as generally described in the plans and specifications.
✓ Serve as the Owner's representative with respect to the work conducted by the
Contractor. Observe and verify that the work is performed in general conformance
with the intent of the plans and specifications.
✓ Conduct visual and field testing of impacted soils to direct location and extent of
impacted soil removal. Field oversight personnel will utilize calibrated
photoionization detector and field test kits to establish field criteria to remove
impacted soils to satisfy the site-specific remediation objectives.
✓ Document the removal of impacted soils performed by the Contractor — document
soil removal actions, obtain and review soil manifests, tabulate soil quantities and
document removal locations.
✓ Conduct field inspections for the purpose of determining construction progress and
substantial completion of the work.
Terracon has estimated a total of 58 on-site field days for the project based on the
assumption of reasonable production rates by the Contractor for demolition, asbestos
abatement, UST removal and soil removal. This estimate is based on the stipulated
project schedule of 90 calendar days and assuming that the Contractor works a five day
Terracon Consultants, Inc.
Proposal No. P050197
week. If the Contractor cannot complete the work within the estimated number of days,
or opts to conduct work on Saturdays and Sundays in addition to weekdays, Terracon's
estimated costs will be affected and a change order will be required to provide additional
oversight services.
Terracon will provide field oversight services on the basis of an eight-hour day on-site.
Costs per day include field oversight time, project management, field equipment (PID
and Petroflag field test kits for total petroleum hydrocarbons), and travel/vehicle
expenses. Up to 50 Petroflag tests have been included in the project cost.
3. Confirmation Soil Sampling
Terracon will perform field screening and intermediate soil sampling activities to
minimize the quantity of impacted soil removed from the site. Confirmation soil sampling
will be conducted in accordance with Illinois IEPA Site Remediation Program protocols
to confirm attainment of remediation objectives. For the purpose of this proposal,
confirmation sampling will be performed at SRA # 2 through SRA # 9. Terracon will
evaluate the sampling results and compare to the established site specific clean up
objectives to evaluate the attainment of remediation goals.
Analytical parameters include a wide range of constituents of concern based on the
initial site investigation results. Exhibit B presents the assumed quantity of each
laboratory test anticipated for the project. The actual number of samples and the
specific analytes may change based on the completion of additional site investigation
activity and/or field observations during the construction work.
All analytical work based on standard laboratory turnaround time(5 to 7 days).
4. Quality Control Sampling of Imported Fill Material
✓ Conduct environmental assessment activities to verify the source location(s)
proposed by the remediation contractor meet the specified requirements for clean
imported fill material.
✓ Conduct sampling of the source materials to determine compliance of imported fill
with TACO Tier 1 residential SROs. Analytical testing of source materials shall
include VOCs, PNAs, TPH, priority pollutant metals, and pesticides/PCBs.
Terracon has assumed a maximum of two source locations within 50 miles of site. Each
assessment will require no more than one-half day for field sample collection.
All analytical work based on standard laboratory turnaround time (5 to 7 days).
5. Regulatory Services and Reporting
✓ Coordinate with IEPA SRP project manger during the course of the remediation
effort.
✓ Assess the results of the confirmation sampling data and direct additional
remediation efforts as required to meet overall site objectives.
✓ Prepare documentation and "as-built" drawings reflecting the completed soil removal
work.
Preparation of the Remedial Action Completion Report (RACR) for the site in
accordance with outline for Illinois SRP is not anticipated within this scope of work.
Exhibit B
Table 1
Fee Estimate
Construction Oversight for Building Demolition and Remediation
Elgin Salvage Yard Redevelopemnt Program
McBride Street Site
Task No. Description Budget
Amount
1 Construction Administration $15,210
2 Field Oversight/Construction Observation $70,460
4 Confirmation Sampling $42,110
5 Quality Control Sampling of Imported Fill Material $7,290
6 Documentation and Regulatory Coordination $8,980
Total Proposed Fee $144,050
Terracon Consultants, Inc. 1 Proposal No. P050197
Exhibit B
Table 3
TERRACON ENVIRONMENTAL SERVICES FEE SCHEDULE
City of Elgin
2005
PERSONNEL
Labor Catenory Billinsi Rate
A. Professional Staff
1. Staff Professional $70.00
2. Senior Staff Professional $85.00
3. Project Professional $100.00
4. Senior Project Manager/Professional $130.00
5. Principal $135.00
6. Expert Witness $200.00
B. Technician Staff
1. Technician $45.00
2. Remedial Specialist $65.00
C. Support Staff
1. Clerical $35.00
2. CADD Tech 1 $45.00
3. CADD Tech 11 $60.00
Note: Hourly rates will be increased by a multiple of 1.3 for Saturday, Sunday and
holiday work or off shift work when required by client or for emergency response with
less than 36 hour notice.
EXPENSES AND SUPPLIES
Vehicle Charge(local area,within 25 miles of office) $50.00 /day
Vehicle Charge(local area,within 25 miles of office,less than 4 $30.00 /1/2 day
hours)
Vehicle Charge(outside local area) $0.45 /mile
Per Diem,Lodging and Food Minimum of $85.00 /day
Miscellaneous charges, including analytical laboratory tests,shipping Cost+15%
charges, rental equipment,outside labor,public transportation,
materials,or other contracted services
Terracon, Inc. 3 Proposal No. 4403197