05-179 Resolution No.05-179
RESOLUTION
AUTHORIZING EXECUTION OF A FIRST AMENDMENT AGREEMENT WITH
BURNS &McDONNELL ENGINEERING COMPANY
(Central Business District Lighting Project)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,that
Olufemi Folarin,City Manager, and Dolonna Mecum,City Clerk,be and are hereby authorized and
directed to execute a First Amendment Agreement with Burns&McDonnell Engineering Company
on behalf of the City of Elgin for the Central Business District Lighting Project, a copy of which is
attached hereto and made a part hereof by reference.
s/ Ed Schock
Ed Schock, Mayor
Presented: June 8, 2005
Adopted: June 8, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
FIRST AMENDMENT AGREEMENT
This Amendment Agreement No. 1 is hereby made and entered into this
/O/.& day of /fir , 2005 , by and between the City of Elgin,
Illinois, a municipal corporation (hereinafter referred to as
"City" ) and Burns & McDonnell Engineering Company, a /40,sowc.
corporation (hereinafter referred to as "Engineer" ) .
WHEREAS, the parties hereto have previously entered into an
agreement dated February 21, 2002 attached hereto as Attachment "A"
(hereinafter referred to as "Original Agreement" ) ; and
WHEREAS, the parties hereto have each determined it to be in their
best interests to amend Original Agreement; and
WHEREAS, the Historical Street Lighting Project which forms the
basis of Original Agreement is progressing to the Construction
Administration Phase_;—and
WHEREAS, City has requested Engineer to provide Construction
Administration Phase Services as follows :
A. Engineer' s services shall include full-time construction
inspection services up to the substantial completion date
and part-time construction inspection services from
substantial completion to final completion. Such
services shall include a review of the shop drawings,
attendance at weekly progress meetings and review of
punch list items .
B. A Work Effort Schedule is attached hereto and made a part
hereof as Attachment "B" ; and
WHEREAS, the circumstances necessitating the change in performance
contemplated by this amendment were not reasonably foreseeable at
the time Original Agreement was signed; the change contemplated by
this Amendment Agreement is germane to the original agreement as
signed; and this Amendment Agreement is in the best interests of
City and is authorized by law.
NOW, THEREFORE, in consideration of the mutual promises and
covenants contained herein, and other good and valuable
consideration, the sufficiency of which is hereby mutually
acknowledged, the parties hereto hereby agree as follows :
1 . The above recitals are hereby incorporated into and made a
part of this agreement .
2 . Section 4 (A) of Original Agreement is hereby amended to read
as follows :
"For services provided, Engineer shall be paid at the rate of
three times the direct hourly rate of personnel employed on
this Project, with the total fee not to exceed $147, 601 . 71, of
which amount not more than $82 , 664 . 09 shall be paid for all
additional services contemplated by First Amendment Agreement
between the parties hereto, dated c//0 , 2005 . "
3 . Section 4 (B) of Original Agreement is hereby amended to read:
"For any services provided by any other entities, firms or
subconsultants retained by Engineer pursuant to this
agreement, City shall pay to Engineer the invoiced fees of
such other firms, entities or subconsultants, provided,
however, that any such fees shall be included in and shall not
exceed the above-referenced amounts in Section 4 (A) hereto. "
3 . Section 4 (C) is amended by changing the last sentence of the
section to read:
"Any reimburseables are included in the not-to-exceed figures
provided above . "
4 . Section 1 (C) of Original Agreement is amended to read as
follows :
"A detailed Scope of Services is attached hereto and
incorporated herein as Attachment "B" .
5 . Section 2 (A) is hereby amended to read as follows :
[INCLUDE NEW PROJECT COMPLETION DATES]
6 . Section 2 (B) of Original Agreement is hereby amended to read
as follows :
"A detailed Project Schedule is included as Attachment "C" ,
attached hereto and made a part hereof . Progress shall be
recorded pursuant to the Project Schedule and submitted
monthly as a component of the status report described herein. "
7 The remainder of Original Agreement shall remain in full force
and effect except as specifically modified herein.
CITY OF ELGIN BURNS & MCDONNELL ENGINEERING
COMPANY
B Y MI _'' By : ._..
Y
City Malager
Vice President
Attest: Attest :
•
City Clerk Se retary
F:\Legal Dept\Agreement\Burns&McDo\ ell-Amend:^ent-CBD Hist Lighting.doc
- 2 -
Attachment "A"
AGREEMENT
•
THIS AGREEMENT,made and entered into. hiss.I day of F68, , 2002,by and
between the CITY OF ELGIN, an Illinois municipal corporation(hereinafter referred to as
"CITY") and Burns &McDonnell Engineering Company (hereinafter referred to as
"ENGINEER").
WHEREAS,the CITY desires to engage the ENGINEER to furnish certain professional
services in connection with Central Business District(CDB)Historic Street Lighting Project
(hereinafter referred to as the"PROJECT").
AND
WHEREAS,-the-ENGINEER represents that he is in compliance with Illinois Statutes
relating to professional registration of individuals and has the necessary expertise and experience
to furnish such services upon the terms and conditions set forth herein below.
NOW,THEREFORE, for and in consideration of the mutual undertakings as set forth herein,
and other good and valuable consideration, the receipt and sufficiency of which is hereby
acknowledged,the City and the ENGINEER agree that the City does hereby retain the
ENGINEER to act for and represent the City in the engineering matters involved in the Project as
set forth herein subject to the following terms conditions and stipulations,to wit:
1. SCOPE OF SERVICES
A. All work hereunder shall be performed under the direction of the Director of Public
Works of the CITY,herein after referred to as the "DIRECTOR".
B. The following section is a general outline of the services to be provided by Engineer:
1. Preliminary Engineering
A. Photometric analysis of existing conditions. (includes previously
constructed areas near the proposed project)
B. Evaluation of existing conditions.
2
1. Topographic survey-Survey will include project limits to
the frontage of existing buildings and will be performed to
a local datum. Items to be included will be curb and gutter
line, existing EOP, existing lighting and traffic signals,
drive ways, signs, and objects located in the sidewalk area.
Existing Vaults in the sidewalk will be reviewed. (It is
assumed there will be two vaults)
2. Review of existing utilities.
3. Review of unknown conditions -Pavement and sidewalk
thickness.
4. Complete existing sign log.
5. Evaluation of existing infrastructure.
6. Complete illumination analysis.
2. Electrical Engineering/Utility Engineering
A. Prepare Base Sheets
B. Perform Electrical Design Calculations
C. Prepare Installation Details
D. Prepare Signing plans
E. Prepare Traffic Signal Rehabilitation Plans
F. Develop Phasing and Maintenance of Traffic Details
G. Assemble Plans
H. Prepare Contract Documents for Bidding
C. A detailed Scope of Services is attached hereto as Attachment A.
2. PROGRESS REPORTS
A. An outline project milestone schedule is provided herein under.
1. Preliminary Engineering—Completed 3/04/03
2. Pre-Final Engineering—Completed 4/21/03
3. Final Plans And Contract Documents—Completed 6/03/03
B. A detailed project schedule for the Project is included as Attachment B, attached
hereto. Progress will be recorded on the project schedule and submitted monthly
as a component of the Status Report described in C. below.
C. The Engineer will submit to the Director monthly a Status Report keyed to the Project
Schedule. A brief narrative will be provided identifying progress, findings and
outstanding issues.
•
•
3
3. WORK PRODUCTS
All work products prepared by the ENGINEER pursuant hereto including, but not
limited too,reports, designs, calculations, work,drawings, studies, photographs,
models and recommendations shall be the property of the CITY and shall be
delivered to the CITY upon request of the DIRECTOR provided,however, that the
ENGINEER may retain copies of such work products for its records. Such work
products are not intended or represented to be suitable for reuse by the CITY on any
extension to the PROJECT or on any other project, and such reuse shall be at the sole
risk of the CITY without liability or legal exposure to the ENGINEER.
4. PAYMENTS TO THE ENGINEER (Not To Exceed Method)
A. For services provided the ENGINEER shall be reimbursed at the rate of three times
the direct hourly rate of personnel employed on this PROJECT, with the total fee not
to exceed$64,937.62 regardless of the actual costs incurred by the ENGINEER
unless substantial modifications to the scope of the work are authorized in writing by
the CITY.
B. For outside services provided by other firms or subconsultants, the CITY shall pay the
ENGINEER the invoiced fee to the ENGINEER, plus $ 0. Any such fees are
included in the above referred amount of$64,937.62 .
C. Reimbursable Expenses
Reimbursable Cost per unit Total Cost
Vehicle $45/Day $135.00
Mileage $0.36/Mile $216.00
Mylar& Copying At Cost $250.00
Long Distance At Cost $ 25.00
Project Photos At Cost $ 50.00
US Mail At Cost $ 25.00
Express Mail At Cost $ 50.00
Any reimbursables are included in the not-to-exceed figure of$64,937.62.
D. The CITY shall make periodic payments to the ENGINEER based upon actual
progress within 30 days after receipt and approval of invoice. Said periodic payments
4
to the ENGINEER shall not exceed the amounts shown in the following schedule, and
full payments for each task shall not be made until the task is completed and accepted
by the DIRECTOR.
City will be invoiced monthly based upon the hours;of work performed by Engineer as
outlined in 4A. Included in these invoices will be any reimbursables as outlined in 4C,
and invoices provided by any subconsultant outlined in 4B.
5. INVOICES
A. The ENGINEER shall submit invoices in a format approved by the CITY.
Progress reports (2C above) will be included with all payment requests.
B. The ENGINEER shall maintain records showing actual time devoted and
cost incurred. The ENGINEER shall permit the authorized representative of the
CITY to inspect and audit all data and records of the ENGINEER for work done
under this Agreement. The ENGINEER shall make these records available at
reasonable times during the Agreement period, and for a year after termination of this
Agreement.
6. TERMINATION OF AGREEMENT
Notwithstanding any other provision hereof, the CITY may terminate this Agreement
at any time upon fifteen (15) days prior written notice to the ENGINEER. In the event
that this Agreement is so terminated, the ENGINEER shall be paid for services
actually performed and reimbursable expenses actually incurred prior to termination,
except that reimbursement shall not exceed the task amounts set forth-under
Paragraph IV above.
7. TERM
This Agreement shall become effective as of the date the ENGINEER is given a
notice to proceed and, unless terminated for cause or pursuant to Article 5, shall be
deemed concluded on the date the CITY determines that all of the ENGINEER's
work under this agreement is completed. A determination of completion shall not
constitute a waiver of any rights or claims which the CITY may have or thereafter
acquire with respect to any term or provision of the Agreement.
5
8. NOTICE OF CLAIM
If the ENGINEER wishes to make a claim for additional compensation as a
result of action taken by the CITY, the ENGINEER shall give written notice of his
claim within 15 days after occurrence of such action. No claim for additional
compensation shall be valid unless so made. Any changes in the ENGINEER's fee
shall be valid only to the extent that such changes are included in writing signed by
the CITY and the ENGINEER. Regardless of the decision of the DIRECTOR
relative to a claim submitted by the ENGINEER, all work required under this
Agreement as determined by the DIRECTOR shall proceed without interruption.
•
6
9. BREACH OF CONTRACT
If either party violates or breaches any term of this-Agreement, such violation
or breach shall be deemed to constitute a default, and the other party has the right to
seek such administrative, contractual or legal remedies as may be suitable to the
violation or breach; and,in addition,if either party,by reason of any default, fails
within fifteen (15) days after notice thereof by the other party to comply with the
conditions of the Agreement,the other party may terminate this Agreement.
10. INDEMNIFICATION
To the fullest extent permitted by law, ENGINEER agrees to and shall indemnify,
defend and hold harmless the CITY, its officers, employees, agents,boards and
commissions from and against any and all claims, suits,judgments, costs, attorney's
fees, damages or other relief, including but not limited to workers' compensation
claims,in any way resulting from or arising out of negligent actions or omissions of
the ENGINEER in connection herewith, including negligence or omissions of
employees or agents of the ENGINEER arising out of the performance of this
Agreement. In the event of any action against the CITY,its officers, employees,
agents,boards or commissions, covered by the foregoing duty to indemnify, defend
and hold harmless such action shall be defended by legal counsel of the CITY's
choosing.
11. NO PERSONAL LIABILITY
No official, director, officer, agent or employee of the CITY shall be charged
personally or held contractually liable under any term or provision of this Agreement
or because of their execution, approval or attempted execution of this Agreement.
12. INSURANCE
A. Comprehensive Liability. The ENGINEER shall provide, pay for and
maintain in effect, during the term of this Agreement, a policy of comprehensive
general liability insurance written in occurrence form with limits of at least
$1,000,000 aggregate for bodily injury and$1,000,000 aggregate for property
damage.
The ENGINEER shall deliver to the DIRECTOR a Certification of Insurance
naming the CITY AS ADDITIONAL INSURED. The policy shall not be
modified or terminated without thirty (30) days prior written notice to the
DIRECTOR.
7
The Certificate of Insurance which shall include Contractual obligation
assumed by the ENGINEER under Article 10 entitled "Indemnification" shall be
provided.
This insurance shall apply as primary insurance with respect to any other
insurance or self-insurance programs afforded to the CITY. There shall be no
endorsement or modification of this insurance to make it excess over other
available insurance, alternatively,if the insurance states that it is excess or
prorate,it shall be endorsed to be primary with respect to the CITY.
B. Comprehensive Automobile Liability. Comprehensive Automobile
Liability Insurance written in occurrence form covering all owned,non-owned
and hired motor vehicles with limits of not less than $500,000 per occurrence for
damage to property.
C. Combined Single Limit Policy. The requirements for insurance coverage
for the general liability and auto exposures may be met with a combined single
limit of$1,000,000 per occurrence subject to a$1,000,000 aggregate.
D. Professional Liability. The ENGINEER shall carry Engineer's
Professional Liability Insurance covering claims resulting from error, omissions
or negligent acts with a combined single limit of not less than $1,000,000 per
occurrence. A Certificate of Insurance shall be submitted to the DIRECTOR as
evidence of insurance protection. The policy shall not be modified or terminated
without thirty(30) days prior written notice to the DIRECTOR.
13. CONSTRUCTION MEANS,METHODS, TECHNIQUES,SEQUENCES
PROCEDURES AND SAFETY
The ENGINEER shall not have control over or charge of and shall not be
responsible for construction means, methods, techniques, sequences or procedures, or
for safety precautions and programs in connection with the construction, unless
specifically identified in the Scope of Services.
14. NONDISCRINIINATION
In all hiring or employment made possible or resulting from this Agreement,
there shall be no discrimination against any employee or applicant for employment
because of sex, age,race, color, creed, national origin, marital status, of the presence
of any sensory, mental or physical handicap, unless based upon a bona fide
occupational qualification, and this requirement shall apply to,but not be limited to,
the following: employment advertising, layoff or termination,rates of pay or other
8
forms of compensation and selection for training, including apprenticeship.
No person shall be denied or subjected to discrimination in receipt of the benefit
of any services or activities made possible by or resulting from this Agreement on the
grounds of sex, race, color, creed, national origin, age except minimum age and
retirement provisions,marital status or the presence of any sensory,mental or
physical handicap. Any violation of this provision shall be considered a violation of a
material provision of this Agreement and shall be grounds for cancellation,
termination or suspension,in whole or in part, of the Agreement by the CITY.
•
15. ASSIGNMENT AND SUCCESSORS
This Agreement and each and every portion thereof shall be binding upon the
successors and the assigns of the parties hereto; provided, however,that no
assignment shall be made without the prior written consent of the CITY.
16. DELEGATIONS AND SUBCONTRACTORS
Any assignment, delegation or subcontracting shall be subject to all the terms,
conditions and other provisions of this Agreement and the ENGINEER shall remain
liable to the CITY with respect to each and every item, condition and other provision
hereof to the same extent that the ENGINEER would have been obligated if it had
done the work itself and no assignment, delegation or subcontract had been made.
Any proposed subcontractor shall require the CTTY's advanced written approval.
17. NO CO-PARTNERSHIP OR AGENCY
This agreement shall not be construed so as to create a partnership,joint venture,
employment or other agency relationship between the parties hereto.
18. SEVERABILITY
The parties intend and agreed that, if any paragraph, sub-paragraph,phrase,
clause or other provision of this Agreement, or any portion thereof, shall be held to be
void or otherwise unenforceable, all other portions of this Agreement shall remain in
full force and effect.
19. HEADINGS
The headings of the several paragraphs of this Agreement are inserted only as
a matter of convenience and for reference and in no way are they intended to define,
limit or describe the scope of intent of any provision of this Agreement, nor shall they
9
be construed to affect in any manner the terms and provisions hereof or the
interpretation or construction thereof.
20. MODIFICATION OR AMENDMENT
This Agreement and its attachments constitutes the entire Agreement of the
parties on the subject matter hereof and may not be changed,modified, discharged or
extended except by written amendment duly executed by the parties. Each party
agrees that no representations or warranties shall be binding upon the other party
unless expressed in writing herein or in a duly executed amendment hereof, or change
order as herein provided.
21. APPLICABLE LAW
This Agreement shall be deemed to have been made in, and shall be construed
in accordance with the laws of the State of Illinois. Venue for the resolution of any
disputes or the enforcement of any rights pursuant to this agreement shall be in the
Circuit Court of Kane County, Illinois.
22. NEWS RELEASES
The ENGINEER may not issue any news releases without prior approval from
the DIRECTOR, nor will the ENGINEER make public proposals developed under
this Agreement without prior written approval from the DIRECTOR prior to said
documentation becoming matters of public record.
23. COOPERATION WITH OTHER CONSULTANTS
The ENGINEER shall cooperate with any other consultants in the CITY's
employ or any work associated with the PROJECT.
24. INTERFERENCE WITH PUBLIC CONTRACTING
The ENGINEER certifies hereby that it is not barred from bidding on this
contract as a result of a violation of 720 ILCS 5/33E et seq. Or any similar state or
federal statute regarding bid rigging.
25. SEXUAL HARASSMENT
As a condition of this contract, the ENGINEER shall have written sexual harassment
policies that include, at a minimum,the following information:
A. the illegality of sexual harassment;
10
B. the definition of sexual harassment under state law;
C. a description of sexual harassment,utilizing examples;
D. the vendor's internal complaint process including penalties;
E. the legal recourse, investigative and complaint process available through the
Illinois Department of Human Rights, and the Illinois Human Rights
Commission;
F. directions on how to contact the department and commission;
G. protection against retaliation as provided by Section 6-101 of the Human Rights
Act.
A copy of the policies must be provided to the Department of Human Rights upon
request 775 ILCS 5/2-105.
26. WRITTEN COMMUNICATIONS
All recommendations and other communications by the ENGINEER to the
DIRECTOR and to other participants which may affect cost or time of completion,
shall be made or confirmed in writing. The DIRECTOR may also require other
recommendations and communications by the ENGINEER be made or confirmed in
writing.
11
27. NOTICES
All notices,reports and documents required under this Agreement shall be
in writing and shall be mailed by First Class Mail, postage prepaid, addressed as
follows:
A. As to CITY:
JOHN LOETE,P.E.
Director of Public Works
City of Elgin
150 Dexter Court
Elgin,Illinois 60120-5555
B. As to ENGINEER:
Stephen M. Linnemann
Vice-President
Bums &McDonnell Engineering
2601 West 22nd Street
Oak Brook, IL 60523
•
12
IN WITNESS WHEREOF, the undersigned have placed their hands and seals upon and
executed this Agreement in triplicate as though each copy hereof was an original and that there
are no other oral agreements that have not been reduced to writing in this statement.
For the CITY:
ATTEST: THE CITY OF ELGIN
By By 0_, , `_
City Clerk ■ity , ager
(SEAL)
For the ENGINEER:
Dated this 6th day of January, A.D., 2003.
ATTEST:
_ ..�
By . ... ._ �,. . By ���
Secretary/ Vice President
(SEAL)
•
Attachment A
Scope of Services
ATTACIJIVIENT - A
Scope of Services Proposed
Preliminary Engineering
This portion of the project will consist of assisting the City in determining the photometrics of the existing
historic lighting area, comparing these analyses to the ANSI Standard for roadway lighting (IESNA RP-8),
and developing a recommended plan for the current project section. The project would begin with a kick-off
meeting with the appropriate City personnel to confirm our understanding of the project goals, and to discuss
and confirm other issues such as safety, economics, and aesthetics. The project approach, lighting
requirements, previous problems in the area, and other project issues will also be discussed at this meeting.
The anticipated preliminary engineering aspects of this project are highlighted in the following steps:
Evaluation of Existing Conditions
The first step of this project will be to identify the existing conditions in the project area. Burns &
McDonnell will use available existing plans and topographic surveys via a total station to produce a base map
at the most efficient cost to the City. The following bullets highlight some of the existing conditions that will
be identified:
Existing Utilities
This will include field verification, review of existing as-builts, and a review with the Public Works
Department to determine the best available information on water main, sanitary sewer, storm sewer and
any other potential conflict of which the City may have knowledge. Burns &McDonnell will also contact
companies through J.U.L.I.E. to obtain utility maps for the utilities identified in the area and incorporate
this into final design plans.
Unknown Existing Conditions
The City does not have accurate records of the thickness of the sidewalks or pavements. Core analysis
will be performed to attempt to depict existing conditions as accurately as possible in the plans.
Existing Sign Log
A complete sign log of the project area will be made to ensure proper re-installation when the project is
complete.
Review of Current Infrastructure
Areas of highly deteriorated sidewalk and curb and gutter will be reviewed for preliminary
recommendations of replacement. Final recommendations for removal and replacement will be made
when the full impact of the rehabilitation is known. There are some areas where vaulted sidewalks exist.
These areas will be identified early and their impact to the project will be assessed. For contractual
purposes,up to two locations are included in the field services for vault investigations.
Complete Illumination Analysis
The precise photometrics for the existing fixtures within and adjacent to the location of this improvement
will be input into the lighting analysis software package in Illuminating Engineering Society (IESNA)
LM-63 format. Pole locations, lamp wattages, approximate mounting heights, and light depreciation
factors will be input into the software program. The lighting on Spring Street will be included in this
analysis for reference purposes.
Analysis of transitional effects will include an additional 100 feet past the areas of proposed work.
Scope of Services Proposed
Page 2
The program will calculate the existing lighting levels based upon these initial inputs. The results will be
compared to sample field measurements to confirm their_reasonableness. Graphical contours of the
digital results will be superimposed on the City street map in AutoCAD to view the existing footcandle
levels throughout the location of the improvement.
Prepare Lighting Plan Based on Selected Luminaires
An initial lighting plan will be developed based on the selected luminaries to coordinate with the lighting
in the Highland Avenue and Chicago Street historic lighting district, and the pole spacing used in that
area. The existing lighting in the location of the improvement will be deleted from the lighting analysis
software and the proposed lighting will be added. The lighting levels produced in the location of the
improvement by the initial design will be compared to existing lighting levels in both the Highland
Avenue and Chicago Street historic lighting area, as well as the ANSI standards. The initial design will
be refined through an iterative process using the lighting analysis software until acceptable results are
achieved for both vehicular and pedestrian traffic. These pole locations will be verified against the
AASHTO Requirements concerning the"Clear Zone."
Meet with City
A meeting would be held to discuss the final results of the lighting analysis and to present the layout of
the lighting system to the City's project coordinator(s) for approval. Comments from City staff will be
incorporated into the lighting design plans to produce a document that is acceptable to the City.
•
Electrical Engineering and Utility Design Phase
The detailed design of the lighting system would then be initiated. The design procedures would be as
follows:
Prepare Base Drawings/Detailed Layout Plans
Plans would be prepared on detailed topographic plan sheets provided by the City or acquired by survey
crews. Information regarding buried and overhead utilities including electric, telephone, natural gas,
cable TV, water, sanitary sewer, storm sewer and any other utilities as identified by JULIE or through
field investigations would be detailed on the drawings. Coordination with Commonwealth Edison
regarding available power would be completed.
Perform Electrical Design Calculations
The lighting plans and the existing utility locations will be studied to produce a proposed cable routing
design. Electrical design calculations will be performed based on the lighting plans and the proposed
cable routing. These calculations will determine the cable and conduit sizes, the controller size and
design, cable layout and fixture siting. Unless the City desires otherwise, the existing lighting controller
location on the north side of Douglas between Division and Dexter will be reused. Schematic wiring
diagrams for the design would be prepared, and cable sizes and locations would be incorporated into the
approved lighting plan. The electrical design will account for high usage periods for holiday decoration
illumination.
Prepare Installation Details
Typical and special details for the light pole and controller foundations will be prepared. These will be
based on City and DOT standards to the fullest extent possible. Details for cutting and patching work
will be prepared as required to maintain the aesthetics of the area.
•
Scope of Services Proposed
Page 3
Prepare Revised Signing Plans
Removing the existing light poles will entail relocating a significant number of street signs. A signing
plan will be prepared to detail the locations as to where these signs will be relocated. Since the historic
lighting will increase the number of available light poles, thus offering more mounting opportunities,
some signposts might be eliminated..
Prepare Traffic Signal Rehabilitation Plans
Traffic signals attached to existing light poles will be relocated. The design will address construction
staging in a manner that will minimize the impact to traffic at the intersections. Existing components will
be used as much as possible to minimize the economic impact to the project.
Develop Construction Schedule and Maintenance of Traffic Plans
Maintenance of traffic through this Central Business District will be addressed through construction
staging and traffic redirection plans.Road and lane closures will be minimized and restricted to non-peak
travel hours in certain areas, if required by the City's project coordinator(s). Construction activity
restrictions for special holiday periods will be included at the City's request. IDOT's standard
maintenance of traffic plans will be used as often as possible, but special plans will be prepared where
required.
The design will be prepared in construction segments that will permit the package to be bid with
alternates for including or deleting portions of the work. The design will allow this to be done, within
certain limits, without affecting constructability or requiring rework in later construction stages.
Assemble Plans
Design plans and specifications suitable for bidding by qualified electrical contractors would be prepared.
A summary of quantities will be compiled and included in the plans to facilitate accurate bidding,
construction monitoring, and accounting. Estimates based upon previous bid tabulations and BMC cost
estimate databases would be completed to provide the City with budgets for the project.
Submit Plans to the City of Elgin for Review
The plans will be reviewed by an independent Burns &McDonnell construction manager for construction
conflicts. The completed plans will then be submitted to City staff for final review. A meeting will be
held to discuss final comments,and these comments would be incorporated into the plans.
Assistance with Bidding
Once the final plans are approved,Burns &McDonnell will assist the City with the bidding phase of the
project. Burns & McDonnell will notify prospective qualified contractors, address bidders' questions,
assist in conducting the bid opening, prepare a bid tabulation, and check references of the low bidder(s).
Fifteen sets of plans and specifications will be provided to the City for distribution. A recommendation
of award to the lowest responsible bidder will be made.
Attachment B
Project Schedule
Attachment C
Project Costs,
ATTACHMENT-C
•
Eli City of Elgin
r»e ! �f, Historical CBD Street Lighting Design
WATCH J Cost Estimate of Consultant Services
January 7, 2003
•
IN-HOUSE SERVICES 'Yu OF
LTENI MAN-HOURS PAYROLL 3*DL DIRECT FIXED BY TOTAL GRAND
COSTS FEE OTHERS TOTAL
(A) (B) (C) (D) (E) (F) (a) (G) (H)
Item 1 -Project Management 54 $2,133.00, $6,399.00 • $6,399.00 9.9%
Item 2-Preliminary Engineering 142 $3,934.82 S11,804.46 S11,804.46 18.2%
Item 3-Electrical Engineering 243 $7,601.04 $22,803.12 $22,803.12 35.1%
Item 4-Civil Engineering/Plan Preparation 266 $7,176.68 S21,530.04 $21,530.04 33.2%
DIRECT COSTS:
VEHICLES and MILEAGE $351.00 $351.00 0.5%
CADD CHARGES $0.00 _ $0.00 0.0%
DELIVERABLE COSTS $250.00 _ $250.00 0.4%
MISC. $150.00 $150.00 0.2%
SERVICES BY OTHERS:
EXPLORATORY CORES $1,000.00 $1,000.00 1.5%
_
Soil Borings $650.00 $650.00 • 1.0%
-
TOTALS 705 $20,845.54 $62,536.62 $751.00 $0.00 $1,650.00 $64,937.62 100.0%
Bt11'I1 CX
Md)tiuutt.')1
SINCE 11398
ATTACHMENT-C
Itemized Breakdown of Direct Costs
Vehicle Reimbursement
A. Daily Rate $45.00
B. Gas and Maintenance per day(Waived) $0.00
(NORMALLY$0.24 PER MILE)
C. Vehicle Days in contract 3
(A+B)C= Total Estimated Vehicle Cost $135.00
Mileage
Round Trip to Elgin from Bums&McDonnell Office=60 miles
Total Number of Trips= 10 x 60 miles= 600 miles@$0.36=
Total $216.00
CADD Charges
Total Hours for Plan Preparation= x$7.50= $0.00
Deliverables
Mylars and copying costs $250.00
Estimated-Will be billed at actual cost.
Misc
Long Distance $25.00
Project Photos $50.00
US Postage $25.00
Express Mail $50.00 5-SHIPMENTS @$10
Disposable Survey Materials $0.00
$150.00
Total= $751.00
e
El City of Elgin _
- Historical CBD Street Lighting Design
711E c �1
WATCH i/%/11 Average Hourly Project Rates
V January 7, 2003
Item 4-Civil
Item 2 - Preliminary Item 3-Electrical Engineering/Plan
Item 1 - Project Management Engineering Engineering Preparation
PAYROLL AVG.
HOURLY % WGTD % WGTD % WG"I'U % WGTD
CLASSIFICATION RATES HOURS PART. RATE HOURS PART RATE HOURS PART. RATE HOURS PART RATE
Assistant Level 8 $18.00 0 0 $0.00 24 17 $3.04 0 0 $0.00 0 0 $0.00
Assistant Level 9 $24.00 0 0 $0.00 54 38 $9.13 0 0 $0.00 120 45 $10.83
Staff Level 10 $28.00 0 0 $0.00 16 11 $3.15 164 67 $18.90 118 44 $12.42
Staff Level 11 $31.00 0 0 $0.00 0 0 $0.00 0 0 $0.00 0 0 $0.00
Senior Level 12 $34.00 4 7 $2.52 20 14 $4.79 8 3 $1.12- 20 8 $2.56
Senior Level 13 $38.55 20 37 $14.28 28 20 $7.60 71 29 $11.26 4 2 $0.58
Associate Level 14 $39.50 28 52 $20.48 0 0 $0.00 0 0 $0.00 4 2 $0.59
Associate Level 15 $47.00 0 0 $0.00 0 0 $0.00 0 0 $0.00 0 0 $0.00
Princi'al Level 16 $60.00 2 4 $2.22 0 0 $0.00 0 0 $0.00 0 0 $0.00
OTALS 54 100 $39.50 142 100 $27.71 243 100 $31.28 266 100 $26.98
Burns
McDonnell
51HCC 1BYB
City of Elgin
Historical Lighting
Work Effort
May 10, 2005
!:: ',:,'-::::::-;,-,..2),:,-,,::, , ,-,:_,:„,:,---; :::,, :.:-:,-,„ :=?,,,t:,z,i, !•::f;ts„;,:::,:::,,:: :,,,,:- :, ',„ ,,
, ,, ,„ ,,J, ,:.:.!,,,„ gU;,',,ii',3,
Resident Eng. Survey Survey(Rod) Materials Client Coord. :-.,., ,:,-, ,,,,W ':, kT ,',.-,'!:, .?":X:';'=',',,'W,
Staff C.Hawthorn Staff .,, j .;,,,,,!Ac,v,--,;
J.Naughton A.Rahman ,„ ,-_- ,-; -:,,, ...- .,,N,4 .,:i!,,-,i
Yi'N''V:*;`,'!11E-44,f;•-;'
,,,,,,,,,,,,r,
Rate*
$29.70 $22.56 $18.00 $43.10 $49.95 qi0lipk..zili011ikEic'
Preconstruction Activities(files,etc.) 16
,
16 1.8% $475.20
_ .
Preconstruction Meeting 4
4 0.5% $118.80
Review and monitor construction schec 22
22 2.5% $653.40
Respond to Residents Concerns 36
36 4.1% $1,069.20
Weekly Observation/Weekly Report 614
614 69.8% $18,235.80
Close Out Activities 32
32 3.6% $950.40
Survey
16 16
32 3.6% $648.96
Technical Support for Material Issues
36 36 4.1% $1,551.60
Project Management/Admin
88 88 10.0% $4,395.60,
Subtotal
724 16 16 36 88 880
%of Hours
82.3% 1.8% 1.8% 4.1% 10.0% 100.0%
_
Total Direct Labor
$28,098.96
Multiplier
2.80
Direct Costs
$3,987.00
Total Costs :' ,, '
::`-' ;'' :„ : . { ','' ' , :,:;,, ,,'; ' ''' ' .:' '''k - ;■:'' '.' ':,7` ' $82,664.09
Rate=total cash compensation for employee
Expense Breakdown
Vehicle Expenses $36.00/Day $3,312.00
Survey Supplies
$75.00
Office Supplies
$75.00
Photos
$50.00
Mobile Communications $75.00/Mo. $375.00
Postage/Repro
$100.00
TOTAL OF DIRECT COSTS $3,987.00
Burris&
McDonnell
SINCE 1898
Attachment "B"
c
Hist
Preliminar
MONTH
WEEK ENDING(S
Resident Engineei
-Preconstr ction Activities
-Preconstnrction Meeting
-Review and monitor const
-Respond to Residents Co
-Weekly Observation/Wee
-Close Out Activities
Survey Verification
Construction Survey Verificati
As-Built Drawing Survey
Rodman
Surveys
Materials Support
Technical Support for Material
Anees Rahman
Client Coordination/Project Ad