05-159 ,
Resolution No. 05-159
RESOLUTION
APPROVING CHANGE ORDER NO. 1 AND FINAL IN THE CONTRACT WITH
INSITUFORM TECHNOLOGIES, USA, INC.
FOR 2004 SEWER LINING PROJECT
WHEREAS, the City of Elgin has heretofore entered into a contract with Insituform
Technologies, USA, Inc. for the 2004 Sewer Lining Project; and
WHEREAS,it is necessary and desirable to modify the terms of the contract as is described
in Change Order No. 1 and Final, attached hereto.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
ELGIN,ILLINOIS,that Olufemi Folarin,City Manager,be and is hereby authorized and directed to
execute Change Order No. 1 and Final,a copy of which is attached hereto and made a part hereof by
reference.
s/Ed Schock
Ed Schock, Mayor
Presented: May 11, 2005
Adopted: May 11, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
ELGIN, ILLINOIS
PROJECT 339070, Sewer Lining 2004
CHANGE ORDER No. 1 and Final
CONTRACT: Sewer Lining 2004
SCOPE: This Change Order No. 1 and Final will increase the quantities of some
items and decrease the quantities of other items as set forth in
Attachment A hereto.
The general contractor for this project is Insituform Technologies USA, Inc. of Lemont,
Illinois.
REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interests of
the City of Elgin and is authorized by law; the changes
necessitating this change order were unforeseeable at the
time of the original agreement; and the changes provided for
by this change order are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
Description of Work Original Deleted Added Actual Unit Cost Cost
Qty(LF) Qty(LF) Qty(LF) Qty(LF)
Sewer Liner Complete 8" 323 774 1097 $ 34.00 $ 37,298.00
Sewer Liner Complete 15' 4031 -4031 0 $ 42.00 $ -
Sewer Liner Complete 24" 340 697 1037 $ 110.00 $114,070.00
Sewer Liner Complete 18" 0 874 874 $ 70.00 $ 61,180.00
Sewer Liner Complete 21" 0 _ 1271 1271 $ 89.00 $113,119.00
Total Final Cost $325,667.00
Original Contract $217,684.00
Amount Over Awarded Contract $107,983.00
The original contract with Insituform Technologies USA, Inc. is$217,684.00. By reason
of Change Order No. 1 and Final, the contract for the Sewer Lining 2004 will be
increased in the amount of one hundred seven thousand nine hundred eighty three and
00/100 dollars ($107,983.00), 49.6% of the original contract. The new contract amount,
inclusive of Change Order No. 1 and Final is three hundred twenty five thousand six
hundred sixty seven and 00/100 ($325,667.00).
CHANGE ORDER No.1 and Final
April 12,2005
PAGE 2 OF 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of , 2005.
Recommended:
Public Works Department
By: e 14 AI\
Title: Rccc Je, 3--
Date: �y Z9 6C
Accepted: i,/ c �.�
Insituform Technologies USA, Inc.
Party of the Second Part(Contractor)
By: gill
Title: .O��J G� /1Lc�ncz9. y
Date: 4// 3 /0,)
Approved:
CITY OF ELGIN
Partys .d• First ' - Owner)
By: ,`
OL MUM,
•
Title:
Date: 47///20 oS
OF Et°i
�ti Agenda Item No.
•
,�, City of Elgin
!S vii ,
J''iTCD j�6^�
EG
L 00:
April 22,2005 ' 1,
a, alp I
N
TO: Mayor and Members of the City Council
FINANCIALLY STABLE CITYGOVERNMENT
EFFICIENT SERVICES,
AND QUALITY INFRASTRUCTURE
FROM: Olufemi Folarin, City Manager
John M. Loete, Public Works rector
SUBJECT: Change Order No. 1 and Final for 2004 Sewer Lining Project
PURPOSE
The purpose of this memorandum is to provide the Mayor and members of the City Council with
information to consider a resolution approving Change Order No. 1 and Final for the 2004 Sewer
Lining Project.
RECOMMENDATION
It is recommended that City Council approve Change Order No. 1 and Final with Insituform
Technologies USA, Inc. in the amount of $107,983.00 for the 2004 Sewer Lining Project and
direct staff to execute the necessary documents.
BACKGROUND
On February 24, 2004, Council approved the contract with Insituform Technologies USA, Inc.
for the 2004 Sewer Lining Project. The scope of the project was to install a fiberglass liner in an
old section of storm sewer on Raymond Street that will be taking much more flow due to the
sewer separation on Bent Street and to install a fiberglass liner in the old combined sewer on
Douglas Avenue after the sewer separation project in that area was completed. The contractor
completed the lining on Raymond Street during the spring of 2004, but was delayed in doing the
work on Douglas Avenue. The Sewer Separation Project contractor had numerous problems and
was ultimately removed from the job. Another contactor was brought in to finish the work, but
because of the delays,the separation work was not completed until November.
The lining project started in late November with the preparatory cleaning and televising of the
lines. When the lining work started in January, 2005, some of the existing sewer segments were
found to be of a larger pipe size than noted in the plans. In addition, two segments were
eliminated that had been completely replaced by the separation project and so did not require
lining. The contractor advised staff, about half way through the work on Douglas, of the situation
and that the affected work would be charged at a higher rate due to the larger sizing. In order not
k' to delay the project any further staff, the contractor was authorized to proceed.
r Change Order No. 1 and Final for 2004 Sewer Lining Project
April 22, 2005
Page 2
The sizing changes were unanticipated because the sewer atlas records used to develop the bid
are usually quite accurate. The majority of the original bid called for the lining of 15 inch pipe
along most of the length of Douglas from River Bluff to Kimball. Most of the sewer turned out
to not be 15 inch pipe but rather 18, 21, and 24 inch pipe. The original contract had unit prices
for the 15 and 24 inch sizes,but not for 18 and 21 inch. With the change in pipe size known, staff
negotiated prices with the contractor for the two pipe sizes that were not included in the original
bid. The negotiated prices can be seen in the table of the attached change order.
COMMUNITY GROUPS/INTERESTED PERSONS CONTACTED
None
cylkFINANCIAL IMPACT
The final contract with Insituform is as follows:
o Original Contract Amount: $217,684.00
o Change Order No. 1: $107,983.00
o Final Contract : $325,667.00
rik
Payments made to date (total): $217,659.20
Final payment: $108,007.80
Sufficient funds have been transferred into the Sewer Fund, account number 430-4202-772.93-
90, project number 339070, 2004 Sewer Lining Project to establish an available balance of
$108,007.53 to cover the cost of the change order and final payment.
41/LEGAL IMPACT
None
ALTERNATIVES
1. Approve the change order as recommended.
2. Do not approve the change order as recommended. This is not recommended and will
likely result in legal action by the contractor.
Respectfully submitted for Council consideration.
(CAB]
elm. Attachment
ELGIN, ILLINOIS
PROJECT 339070, Sewer Lining 2004
CHANGE ORDER No. 1 and Final
CONTRACT: Sewer Lining 2004
SCOPE: This Change Order No. 1 and Final will increase the quantities of some
items and decrease the quantities of other items as set forth in
Attachment A hereto.
The general contractor for this project is Insituform Technologies USA, Inc. of Lemont,
Illinois.
REASON FOR CHANGE: This Change Order No. 1 and Final is in the best interests of
the City of Elgin and is authorized by law; the changes
necessitating this change order were unforeseeable at the
time of the original agreement; and the changes provided for
by this change order are germane to the original agreement.
SUMMARY OF CHANGES IN CONTRACT AMOUNT:
Original Deleted Added Actual
Description of Work Qty(LF) Qty (LF) Qty(LF) Qty (LF) Unit Cost Cost
Sewer Liner Complete 8" 323 774 _ 1097 $ 34.00 $ 37,298.00
Sewer Liner Complete 15" 4031 -4031 0 $ 42.00 $ -
Sewer Liner Complete 24" 340 697 1037 $ 110.00 $114,070.00
Sewer Liner Complete 18" 0 874 874 $ 70.00 $ 61,180.00
Sewer Liner Complete 21" 0 1271 1271 $ 89.00 $113,119.00
Total Final Cost $325,667.00
Original Contract $217,684.00
Amount Over Awarded Contract $107,983.00
The original contract with Insituform Technologies USA, Inc. is $217,684.00. By reason
of Change Order No. 1 and Final, the contract for the Sewer Lining 2004 will be
increased in the amount of one hundred seven thousand nine hundred eighty three and
00/100 dollars ($107,983.00), 49.6% of the original contract. The new contract amount,
inclusive of Change Order No. 1 and Final is three hundred twenty five thousand six
hundred sixty seven and 00/100 ($325,667.00).
CHANGE ORDER No. 1 and Final
April 12,2005
PAGE 2 OF 2
OTHER CONTRACT PROVISIONS: All other contract provisions shall remain the
same.
Agreed to this day of , 2005.
Recommended:
Public Works Department
By:
Title: 1v6 C;G Uocs
Date:
Accepted: 04 d f r
7 -N.
Insituform Technologies USA, Inc.
Party of the Second Part (Contractor)
By:
Title:
Date:
Approved:
CITY OF ELGIN
Party of the First Part (Owner)
By:
Title:
Date: