05-139 Resolution No. 05-139
RESOLUTION
AUTHORIZING AN EXTENSION TO THE AGREEMENT WITH CHARLES H. SCHRADER
AND ASSOCIATES, INC. FOR GRANT ADMINISTRATION SERVICES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,ILLINOIS,that
Olufemi Folarin, City Manager,be and is hereby authorized and directed to execute an extension to
the Agreement with Charles H. Schrader and Associates,Inc.dated April 14,2003 providing for an
extension to such agreement for the period of January 1,2005 through December 31,2005 for grant
administration services, a copy of which is attached hereto and made a part hereof by reference.
s/Ed Schock
Ed Schock, Mayor
Presented: April 27, 2005
Adopted: April 27, 2005
Omnibus Vote: Yeas: 7 Nays: 0
Attest:
s/Dolonna Mecum
Dolonna Mecum, City Clerk
r
sti City of Elgin
Mayor
�►' `/4. Ed Schock
Council Members
Juan Figueroa
Robert Gilliam
Brenda Rodgers
Thomas K. Sandor
April 28, 2005 John Walters
City Manager
David M. Dorgan
Laura S. Ross
President
Charles H. Schrader & Associates
2S1648 Deerpath Road
Batavia, Illinois 60510
RE: Agreement between the City of
Elgin and Charles H. Schrader
& Associates, Inc . for Grant
Administration Services
Dear Ms. Ross :
This letter will serve as written notice of the extension of the
agreement between the City of Elgin and Charles H. Schrader &
Associates, Inc . dated April 14 , 2003 , whereby such agreement is
extended for the period of January 1, 2005 through December 31,
2005 . Please confirm Charles H. Schrader & Associates ' concurrence
with such contract extension by signing a copy of this letter below
and returning same to me.
Sincerely
Olufemi elarin
City Mana ,er
AGREED TO THIS 0 DAY OF�j )i -2005 :
CHARLES H. SCHRADER & ASSOCIATES, INC.
BY: ^'
150 Dexter Court• Elgin, IL 60120-5555• Phone 847/931-6100• Fax 847/931-5610•TDD 847/931-5616
www.cityofelgin.org
Printed on recycled paper
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Charles II.Schrader and Associates,Inc.and The City of Elgin
THIS AGREEMENT is made and entered into on this , day of14P4' by and between the City
of,Elgin,Illinois,a municipal corporation,(hereinafter referred to as"City")and Charles H.
Sclirader&Associates,Inc.,an Illinois corporation(hereinafter referred to as"Schrader").
WHEREAS,the City deems it to be in its best interests to secure a grant administration service to
research availability of and administer grants received from various sources;and
Now therefore,in consideration of the mutual promises and covenants contained herein,the
sufficiency of which is hereby acknowledged,the parties hereto agree as follows:
1. City shall pay Schrader the sum of$12,000 for the one year.
2. Schrader shall,at the discretion and request of City's Parks and Recreation Director,
research,investigate,advise and attempt to obtain grant funding on behalf of City from
whatever sources may be applicable.
3. Schrader shall consult with City's Park and Recreation Director upon reasonable request,and
- --- shall-advis 'ling-of-the-status-of any-pendingresearch and applications not
less than once each ninety(90)days.
4. Schrader shall be reimbursed for expenses only upon written approval by the City Council of
Elgin, Illinois: Such written approval shall be obtained prior to the accrual of any such
expenses. City shall not be required to pay Schrader for any expenses incurred without such
prior written approval.
5. The terms of this agreement shall be considered to be severable. In the event that any of the
terms of this agreement shall be found to be void or otherwise unenforceable,the remainder
of this agreement shall remain in full force and effect.
• 6. This agreement shall be subject to and governed by the laws of the State of Illinois. Venue
for the resolution of any disputes,claims or controversies shall be in the Circuit Court of
Kane County,Illinois.
7. This agreement shall not be construed so as to create a partnership,joint venture agency or
employment relationship between the parties hereto.
Mental Serviceauks&RecWhoisistatiosA4gal cortractiCharles H Schrader contrac&doc
i 8. This contract shall terminate on December 31,2003. At the conclusion of this contract in
2003,the City of Elgin reserves the right to award an annual contract extension for each of
the following years,not to exceed 2 years(2004 and 2005)to the current contract.
Determination will be made on a yearly basis solely by the City of Elgin with the
Concurrence of the contractor and will be determined no later than 4 weeks following the
expiration date.
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IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date and year
first written above.
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CHARLES H.SCHRADER&ASSOCIATES, CITY OF ELGIN,
INC., an Illinois Corporation a Municipal Corporation
BY: ' ' 5f7 BY: •
Laura S.Ross,President David M. or an,City anager
ATTEST: �,,�
Delonna Mecum,City Clerk
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Menem'Services\Parks&Rec\Adatiniehatiolaegsl watractiCharles H Sduader ooatrsa.doc